COMBINED BUDGET RETREAT/SPECIAL MEETING
MONDAY - WEDNESDAY DECEMBER 8-10, 2014 FLAGSTAFF AQUAPLEX 1702 NORTH FOURTH STREET 8:00 A.M. COUNCIL RETREAT |
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1. |
Call to Order |
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2. | Pledge of Allegiance | ||||||||||
The audience and City Council recited the Pledge of Allegiance. | |||||||||||
3. | Roll Call
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4. | Purpose |
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Mr. Burke reviewed the process they would follow for the Retreat. Vice Mayor Barotz said that at some point she would like to have a conversation about the role of staff and Council as it relates to policy and subjectivity/objectivity and staff reports. She said that sometimes they are written with a subjective perspective. | |||||||||||
5. | Framework | ||||||
Mr. Burke then reviewed the framework, as follows: A. At times, they will have just Council
i. Council is their first constituency. Some are coming off victories and could not have gotten there without great campaign staff, a voting block, a party or action group endorsement, etc. All are important and they will have to balance those going forward.
ii. Only seven vote. They can employ strategies to load the Council Chambers, write editorials, use social media, etc. These tactics have the effect of showing their colleagues that others think their position is right, but it may not persuade their colleagues. It might, but he contended that their ability to discuss, compromise and civilly engage their colleagues will make a bigger difference. They are your constituents as well. B. At times they will have a mix of Council and Leadership
i. Similarly, Staff, particularly Leadership, is also their colleagues. While they have very different roles, they need each other. C. He is their facilitator. |
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6. | Introductions | ||||||
At this time each member of Council and Leadership sitting around the table introduced themselves, where they were born, went to high school; how many years they have been in Flagstaff, why they got into public service, and the first album they ever bought. | |||||||
7. | Goals | ||||||
The next few hours were spent with each Councilmember discussing their goals individually, reviewing the Mission and Vision, and an overview of the Regional Plan. Members of the leadership team then came forward individually and briefly discussed their top short-term and long-term goals. A lunch break was taken from 11:36 a.m. to 12:08 p.m. and additional breaks were taken from 1:35 p.m. to 1:58 p.m. and 2:39 p.m. to 2:45 p.m. |
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8. | Psychological Contract | ||||||
Members of the City Council then discussed different scenarios of when items on the agenda worked smoothly and when they did not, and how changes could be made to have smoother meetings in the future. Mr. Burke presented the Psychological Contract previously agreed to between the City Council and Leadership and Leadership and the City Council. Both groups reviewed the contract with one another, and at 4:46 p.m. the Council Retreat recessed for the day. Mayor Nabours called the meeting back to order on Tuesday, December 9, 2015, at 8:03 a.m. and after more discussion, both groups agreed to a new Psychological Contract, Exhibit A attached hereto and made a part hereof. |
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9. | Rules of Procedure | ||||||
The City Council discussed various aspects of the Rules of Procedure and areas they felt should be addressed further. It was agreed that the Rules should be amended to clearly reflect that public hearings and public comment would be the same process. It was suggested that rules were not being followed consistently and this was a good time to start fresh and work together. It was also suggested that if there were concerns with the way a meeting was run that members should meet with the Mayor directly to discuss it and not let frustration build up. The City Council then reviewed the goals/objectives discussed previously and agreed on the 2015 Goals, Exhibit B attached hereto and made a part hereof. A lunch break was taken from 12:06 p.m. to 12:39 p.m. |
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10. | Selection of Council Liaisons | ||||||
Members of the City Council discussed the various liaison positions and agreed on the representatives as outlined in Exhibit C, attached hereto and made a part hereof. | |||||||
11. | Budget Retreat | ||||||
Mr. Burke reviewed the purpose of this portion of the Retreat:
Councilmember Brewster left the meeting at 2:00 p.m. |
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12. | Retreat Wrap-Up | ||||||
At this time a brief discussion was held on who would be traveling to Washington D.C. to meet with the Arizona delegation. It was agreed that the delegation would include Mayor Nabours and Councilmembers Brewster and Oravits. | |||||||
13. | Adjournment |
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The Council Retreat portion of the combined Retreat/Special Meeting of December 8-10, 2015, adjourned at 2:37 p.m. | |||||||
SPECIAL MEETING To be held on 12/10/2014 |
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1. | Call to Order | ||||||
Mayor Nabours called the Special Meeting portion of the Combined Retreat/Special Meeting of December 8-10, 2014, to order at 2:58 p.m. All members of Council were present except Councilmember Brewster who initially participated via telephone and then arrived in person at 4:32 p.m. | |||||||
2. | Recess into Executive Session | ||||||
Moved by Mayor Jerry Nabours, seconded by Councilmember Jeff Oravits to recess into Executive Session. | |||||||
Vote: 7 - 0 - Unanimously | |||||||
3. | EXECUTIVE SESSION | ||||||
A. | Discussion or consultation for legal advice with the attorney or attorneys of the public body; and discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation, pursuant to ARS 38-431.03(A)(3) and (4), respectively. | ||||||
i. | Hopi v. City of Flagstaff; City of Flagstaff v. AZ Snowbowl | ||||||
4. | Adjournment | ||||||
The Flagstaff City Council reconvened into Open Session at 5:17 p.m. at which time the Special Meeting adjourned. |
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