WORK SESSION/SPECIAL MEETING
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1. | Call to Order |
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Mayor Nabours called the Combined Work Session/Special Meeting of October 28, 2014, to order at 6:08 p.m. | |||||||||||||||||||||||||
2. | Pledge of Allegiance | ||||||||||||||||||||||||
The City Council and audience recited the Pledge of Allegiance. | |||||||||||||||||||||||||
3. | Roll Call
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Others Present: City Manager Kevin Burke; City Attorney Michelle D'Andrea |
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4. |
Preliminary Review of Draft Agenda for the November 3, 2014, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
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Mr. Burke stated that item 15A will be removed because the public hearing for Aspen Heights was continued. The Development Agreement will be discussed at the second read of the Ordinance. Councilmember Barotz suggested postponing item 15D to the November 18, 2014 meeting because she will not be present at the next Council meeting for discussion. Mr. Burke noted that Roger Eastman will not be at the meeting on the 18th so if there are any proposed changes those should be forwarded to him immediately to get them incorporated before he leaves on vacation. Councilmember Oravits offered concern about delaying the action further, he would rather have the discussion and action as originally scheduled. A majority of Council agreed that the item could be moved to the agenda of November 18, 2014. Mr. Burke also noted that item 15E will be moved to the 4:00 p.m. meeting since it has been vetted out and discussed on several occasions. |
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5. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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Amy Prairie-Litman, resident, addressed Council requesting a bike crossing across the tracks at Old Town Springs. Andy Fernandez, resident, addressed Council with various complaints and concerns. |
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6. | Review and Discussion of City Manager Advisory Committee on City Charter Changes | ||||||||||||||||||||||||
Mr. Burke provided a PowerPoint presentation that covered the following:
Mr. Burke and Mayor Nabours recognized the committee members and presented them each with a Certificate of Appreciation for their service. |
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7. | Introduction of Draft Relocation Ordinance which would require a Relocation Impact Report and Relocation Assistance Benefits to residents displaced by a request to amend the zoning map |
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Planning Director Dan Folke provided a PowerPoint presentation that covered the following:
Mayor Nabours asked for the definition of a Relocation Specialist. Mr. Folke stated that it is a single point of contact for residents to go to for information and questions. They are attempting to have a consistent point of contact for those who might be affected by the proposed changes. Councilmember Overton asked if it would suffice should the developer go through the rezone process and complete the Relocation Impact Report that mirrors state law. Mr. Folke stated that it is a difficult point to determine what is sufficient and comparable. The City will not require anything over and above the minimum. Councilmember Overton noted that if the developer goes above and beyond the minimum that is great but not required; he wants to be sure that there is no false sense of entitlement. Vice Mayor Evans stated that she feels that there is more work that needs to be done. One of the things this ordinance will do is provide clarity. The last rezone issue had challenges with inconsistent information which caused more fear with the process. One of the major things that needs to be addressed is notification. If people are purchasing trailers that cannot be moved, they have a right to know that the park may not be there in six months. The following individuals addressed Council in favor of the relocation ordinance:
Vice Mayor Evans stated that she would like to see more outreach done; discussions need to take place with mobile home park owners, owners of trailers and residents of mobile home parks and those who have to deal with the clean up of parks that have been closed. Additionally, the community has a right to weigh in on changes of use being proposed in their community. She suggested putting together a diverse group of people to go through the issue and ordinance to see what ideas they may have. Mayor Nabours suggested including Ms. Brenton and her organization in the group as they have a lot of experience in these types of instances. |
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8. | ||||||||
Assistant to the City Manager for Real Estate David McIntire provided a PowerPoint presentation that covered the following:
Mayor Nabours asked if the vendor's intent is to control the entire light pole. Mr. McIntire explained that in some situations the vendor has replaced the light pole; the lease agreement allows them a certain portion of the light pole for their technology but not complete control; however, they would replace the pole should the specs not be up to par. Mayor Nabours cautioned staff to be mindful not to preclude the city's access to the pole in order to work on them. Mayor Nabours asked about attaching antennas to a building. Mr. McIntire explained that utilizing a building is one of the potential options it is up to Council on whether or not to allow that or stay within the right of way as with other utilities. Councilmember Overton asked what the benefit is to the community. Mr. McIntire explained that the initial idea focused on revenue generation. Any enhancement of communication technologies would be a secondary benefit to the community. Vice Mayor Evans stated that the appearance and design of any attached technology should be taken into consideration. Mr. McIntire stated that it is unknown the different technologies that could come forward and staff will look at them on a case by case basis Councilmember Brewster asked if there is a difference in revenue generation for right of way versus structure mounted. Mr. McIntire indicated that there could potentially be some variation in revenue based on location, staff would have to look at the device and its impact. Without knowing what the technologies are it is tough to know for sure. The City Council agreed that they would like to take a further look at the request for proposals. |
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9. |
Review of Draft Agenda Items for the November 3, 2014, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
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Councilmember Barotz requested information on the public safety issue regarding student housing such as the Grove and Aspen Heights. Councilmember Overton requested additional information on Aspen Height's commitment on the lighting arrangements and traffic implications. |
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10. | Public Participation | |||||||
None. | ||||||||
11. | Informational Items To/From Mayor, Council, and City Manager. |
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Councilmember Brewster reported that she will be absent next week; she will try to call in for some of the meeting. Vice Mayor Evans requested a memo update on the traffic circle in La Plaza Vieja. She also requested a report from the Police Department regarding the fees collected on nuisance issues. Lastly, she asked for more information on a pathway under the tracks that connects Old Town to La Plaza Vieja. She would like some additional information on that project. Mr. Burke explained that it is a capital improvement project that has been designed but is delayed due to funding issues. Mayor Nabours indicated that he had seen some cities with an ordinance that holds owners liable for the acts of their tenants. He requested that this topic be considered for a future agenda item. Mayor Nabours attended the Housing Symposium and found it to be educational and enlighting. Mr. Burke thanked the Council for coming and seeing the new Geotubes in action; he thanked the Utilities Department for their good work in getting them up and running. |
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12. | Adjournment | |||||||
The Work Session of the Flagstaff City Council held October 28, 2014, adjourned at 9:24 p.m.
SPECIAL MEETING
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1. | Call to Order | |||||||
Mayor Nabours called the Special Meeting of October 28, 2014, to order at 9:24 p.m. | ||||||||
2. | Consideration and Approval of the Settlement Agreement and Mutual Release: Between the City of Flagstaff and Capital Improvements, LLC and the Guarantee Company of North America, U.S.A. (Approve Settlement Agreement with C.I. and surety for West/Arrowhead project) | |||||||
Ms. D’Andrea addressed Council stating that there was an Executive Session earlier to go through the various legal points of the agreement and mutual release. Council had asked for some changes to the agreement and the other party has agreed to those changes. The new settlement term is that the City would pay $350,000 on Thursday, October 30, 2014 and hold the additional $200,000 until releases and waivers were received from all the subcontractors, material men and suppliers. This is the only change in the agreement, the rest would be the same as presented. |
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Moved by Councilmember Mark Woodson, seconded by Vice Mayor Coral Evans to approve the settlement of CV2014-053783, between the City and its contractor, Capital Improvements, LLC and the contractor’s surety, Guarantee Company of North America, for $550,000.00 as amended by the City Attorney. The agreement will contain mutual releases and will require lien releases from all subcontractors, suppliers and materialmen. | ||||||||
Vote: 7 - 0 Passed - Unanimously | ||||||||
3. | Adjournment | |||||||
The Special Meeting of the Flagstaff City Council held October 28, 2014, adjourned at 9:27 p.m. | ||||||||
CERTIFICATION
I, ELIZABETH A. BURKE, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on October 28, 2014. I further certify that the Meeting was duly called and held and that a quorum was present.
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