FINAL AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Retreat of February 16, 2017; the Budget Retreat of April 26-27, 2017; the Special Meeting of May 31, 2017; the Work Session of August 29, 2017; the Work Session of September 12, 2017; the Work Session of September 26, 2017; the Special Meeting (Executive Session) of October 10, 2017; the Joint Meeting of October 11, 2017; the Regular Meeting of October 17, 2017; the Special Meeting (Executive Session) of October 24, 2017; and the Special Meeting (Executive Session) of October 31, 2017 | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Joel Gat, "Trail Crest Brewing Company", 1800 S. Milton Rd., Suite 11, Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information provided by staff, testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Danny Thomas, "Teppan Fuji", 2500 S. Woodlands Village Blvd., Suite 9, Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: David Hernandez "Western Post", 12 E. Route 66, Suite 102., Series 10 (beer and wine store), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Joint Funding Agreement: between the U.S. Department of Interior, U.S. Geological Survey and the City of Flagstaff for Monitoring the C Aquifer of the Middle and Lower Little Colorado River Basins. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the Agreement with the U.S. Geological Survey to contribute $16,700 per year for up to three (3) years.
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B. | Consideration and Approval of Cooperative Contract: Purchase of 624 residential trash and recycle containers from Toter, Inc. utilizing the City of Tucson Cooperative Purchase Contract (Contract No. 120576-01). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends approval of the purchase of 624 residential and recycle containers from Toter, Inc. utilizing the City of Tucson Cooperative Purchase Contract for a total dollar amount of $35,584.98.
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C. | Consideration and Approval of Final Plat: Request from VP 66 & Woody Mountain LLC for the subdivision of 12.86 acres known as Aries at Timber Sky Phase 1 into 35 single-family residential lots within the Single-family Residential (R1) zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement (attached) when notified by staff that all documents are ready for signature and recordation.
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D. | Consideration and Approval of Final Plat: Request from VP 66 & Woody Mountain LLC for the subdivision of 22.43 acres known as Orion at Timber Sky into 89 single-family residential lots within the Single-family Residential (R1) zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement (attached) when notified by staff that all documents are ready for signature and recordation.
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E. | Consideration and Approval of Final Plat: Request from VP 66 & Woody Mountain LLC for the subdivision of 7.53 acres known as Adora at Timber Sky Phase 1 into 35 single-family residential lots within the Medium Density Residential (MR) zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement (attached) when notified by staff that all documents are ready for signature and recordation.
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F. | Consideration and Approval of Street Closure(s): New Year's Eve Safety Street Closure | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the street closure of Aspen Avenue (between San Francisco Street and Beaver Street) and Leroux Street (between Route 66 and Birch Avenue) on December 31, 2017, from 8:00 PM, to January 1, 2018, at 1:30 AM.
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G. | Consideration and Approval of Amendments: Amendments to the Business Incubator and Accelerator Service Agreement and Leases with Northern Arizona Center for Entrepreneurship and Technology (NACET), extending the term of these agreements by six months. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Amendments for the NACET Service Agreement, Business Incubator Master Lease Agreement, and Business Accelerator Master Lease Agreement.
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H. | Consideration and Approval of Professional Services Contract: Wastewater Biosolids Master Plan. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Professional Services Contract with Carollo Engineers for the Wastewater Biosolids Master Plan (BMP) in the amount of $625,000. This will allow the City to plan for the future treatment, and disposal of wastewater Biosolids from the Wildcat Hill Water Reclamation Plant.
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval of the Contract: First Amendment to the Professional Services Contract for the Flagstaff Police Department Employer Assisted Housing Program (FPD-EAH), Contract No. 2015-60 between City of Flagstaff and Housing Solutions of Northern Arizona, Inc. (HSNA). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approval of the First Amendment will authorize HSNA to administer an expanded employer assisted housing program available to eligible City of Flagstaff employees.
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL
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11. | PUBLIC PARTICIPATION | ||||||||
12. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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13. | PUBLIC HEARING ITEMS | ||||||||
A. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2017-28: An ordinance of the City of Flagstaff amending Title 7, Health and Sanitation, of the Flagstaff City Code, by amending Chapter 7-03-001-0018 "Reclaim Water Rate Schedule" thereof. (Ordinance increasing certain utility rates) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the November 7, 2017 Council Meeting:
1) Open Public Hearing 2) Close Public Hearing 3) Read Ordinance No. 2017-28 by title only for the first time 4) City Clerk reads Ordinance No. 2017-28 by title only (if approved above) At the November 21, 2017 Council Meeting: 5) Read Ordinance No. 2017-28 by title only for the final time 6) City Clerk reads Ordinance No. 2017-28 by title only (if approved above) 7) Adopt Ordinance No. 2017-28 |
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14. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2017-38: A resolution of the Flagstaff City Council opposing uranium mining and the transportation of uranium ore through the City of Flagstaff and indigenous lands, and reaffirming Flagstaff as a nuclear free zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-38 by title only
2) City Clerk reads Resolution No. 2017-38 3) Adopt Resolution No. 2017-38 |
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B. | Consideration and Possible Adoption of Resolution No. 2017-37: Intergovernmental Agreement (IGA) with the State of Arizona, acting by and through the Arizona Department of Transportation (ADOT), for the JCT SR 89A/Plaza Way water main relocation. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-37 by title only
2) City Clerk reads Resolution No. 2017-37 3) Adopt Resolution No. 2017-37 |
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C. | Consideration and Approval of Preliminary Plat Request from Miramonte Arizona, LLC for Preliminary Plat approval for Miramonte @ Dale Avenue Condominiums, a 12-unit residential condominium subdivision on a .31-acre site in the T4N.1 transect zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission recommends (6-0 vote) the City Council approve the Preliminary Plat.
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D. | Consideration and Approval of Preliminary Plat: Request from TLC PC Developers LLC, for the subdivision of Mountain Vista Condominiums, approximately 11.14 acres in the Single-family Residential (R1) zone into 60 residential condominium units. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission unanimously recommends approving the preliminary plat with the following condition: 1) A revised landscaping plan shall be submitted in conjunction with the final plat to ensure adequate replacement of resource preservation trees.
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15. | DISCUSSION ITEMS | ||||||||
A. | Office of Labor Standards Update | ||||||||
16. | COUNCIL LIAISON REPORTS | ||||||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to place on a future agenda a discussion on posting requirements for liquor licenses in residential zones. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a review and possible revision to Ord. 2002-07 which amends Chapter 7-02 , Wastewater Regulations, of the Code. (Water Services Director's authority to sign Reclaimed Water agreements) | ||||||||
C. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion on amendments or repeal of portions of the Zoning Code. | ||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
19. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Retreat of February 16, 2017; the Budget Retreat of April 26-27, 2017; the Special Meeting of May 31, 2017; the Work Session of August 29, 2017; the Work Session of September 12, 2017; the Work Session of September 26, 2017; the Special Meeting (Executive Session) of October 10, 2017; the Joint Meeting of October 11, 2017; the Regular Meeting of October 17, 2017; the Special Meeting (Executive Session) of October 24, 2017; and the Special Meeting (Executive Session) of October 31, 2017 | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Retreat of February 16, 2017; the Budget Retreat of April 26-27, 2017; the Special Meeting of May 31, 2017; the Work Session of August 29, 2017; the Work Session of September 12, 2017; the Work Session of September 26, 2017; the Special Meeting (Executive Session) of October 10, 2017; the Joint Meeting of October 11, 2017; the Regular Meeting of October 17, 2017; the Special Meeting (Executive Session) of October 24, 2017; and the Special Meeting (Executive Session) of October 31, 2017.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOALS: COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Attachments: | 02.16.17.CCBR.Minutes | ||
04.26.17.CCBRSM.Minutes | |||
05.31.17.CCSM.Minutes | |||
08.29.17.CCWS.Minutes | |||
09.12.17.CCWS.Minutes | |||
09.26.17.CCWS.Minutes | |||
10.10.17.CCSMES.Minutes | |||
10.11.17.CCJMPZ.Minutes | |||
10.17.17.CCRM.Minutes | |||
10.24.17.CCSMES.Minutes | |||
10.31.17.CCSMES.Minutes |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Joel Gat, "Trail Crest Brewing Company", 1800 S. Milton Rd., Suite 11, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information provided by staff, testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Trail Crest Brewing Company is a new restaurant in Flagstaff; if approved, it will be the 94th active series 12 license in Flagstaff. Series 12 liquor licenses are a non-quota license. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is November 12, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on October 17, 2017. No written protests have been received to date. | |||||
Attachments: | Trail Crest - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Trail Crest - PD Memo | |||
Trail Crest - Code Memo | |||
Trail Crest - Map |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Danny Thomas, "Teppan Fuji", 2500 S. Woodlands Village Blvd., Suite 9, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Teppan Fuji is an existing restaurant in Flagstaff that is under new ownership; if approved it will be one of the 93 active series 12 licenses in Flagstaff. Series 12 licenses are non-quota licenses. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is November 14, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on October 17, 2017. No written protests have been received to date. | |||||
Attachments: | Teppan Fuji - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Teppan Fuji - PD Memo | |||
Teppan Fuji - Code Memo | |||
Teppan Fuji - Map |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: David Hernandez "Western Post", 12 E. Route 66, Suite 102., Series 10 (beer and wine store), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. This is a non-quota type of license. Western Post is a new business in Flagstaff. If approved, it will be the 32nd active series 10 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is November 18, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on October 17, 2017. No written protests have been received to date. | |||||
Attachments: | Western Post - Letter to Applicant | ||
Hearing Procedures | |||
Series 10 Description | |||
Western Post - PD Memo | |||
Western Post - Code Memo | |||
Western Post - Map |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Joint Funding Agreement: between the U.S. Department of Interior, U.S. Geological Survey and the City of Flagstaff for Monitoring the C Aquifer of the Middle and Lower Little Colorado River Basins. | |||||
RECOMMENDED ACTION: | |||||
Approve the Agreement with the U.S. Geological Survey to contribute $16,700 per year for up to three (3) years.
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Executive Summary: | |||||
The authorization of this agreement allows the City to continue as a partner with the U.S. Geological Survey and Navajo Nation in collecting regional C-aquifer water level and baseflow information. The City has relied upon groundwater within the regional C-aquifer dating back to the 1950's. This water resource has been a critical component of the City's ability to provide its citizens with a reliable, high quality water supply over the past 60 years and continues to do so. Additionally, in 2005 the City purchased Red Gap Ranch east of the City with the intention of pumping groundwater within the C-aquifer as a long-term water supply in the future. Partnering with the U.S. Geological Survey in the hydrologic monitoring of this valuable resource facilitates documentation of current baseline conditions prior to significant additional groundwater development and climate related impacts. | |||||
Financial Impact: | |||||
The City of Flagstaff's annual cost is $16,700 with the option to support the project at $16,700 a year for 2 additional years should Council elect to do so. $20,000 annually is budgeted within 202-08-304-1061-0-4290 Other Misc. Services. | |||||
Connection to Council Goal: | |||||
COUNCIL GOALS: Water Conservation: Develop a sustainable water budget; Secure long-term water resources. REGIONAL PLAN: Goal WR.1. Maintain a sustainable water budget incorporating regional hydrology, ecosystem needs, and social and economic well-being. Goal WR.3. Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes. Council approved a similar three-year agreement on July 3, 2012, and May 19, 2015, for $10,000 annually. Council has provided on-going financial support of the project starting in FY13. The additional $6,700 per year in FY18, FY19, and FY20 will go towards the cost for the US Geological Survey to produce a final report based on findings of the 2012 to 2018 water years.
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Options and Alternatives: | |||||
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Background/History: | |||||
The current C-aquifer monitoring program was established in 2005 as an agreement between the U.S. Geological Survey and the Bureau of Indian Affairs to evaluate baseflow within Chevelon Creek, Clear Creek, and part of the Little Colorado River. The current program extends across the region and includes Wupatki, Flagstaff, Leupp, Chevelon Creek and springs on the Navajo Reservation north of Holbrook. Data and results from this project are relevant to the City such that the City has and will continually be asked to demonstrate what impact the City may have had over the past several decades, and what, if any, proposed pumping at RGR will have on the surrounding resources that rely on water from the C-aquifer. Proper baseline hydrologic information is important to understand existing C-aquifer conditions prior to any pumping by the City at Red Gap Ranch. Additionally, many surrounding communities pump groundwater from the C-aquifer, including Doney Park, Mountainaire, Kachina Village, Forest Highlands, Flagstaff Ranch. Lastly, regional aquifer systems respond much more slowly to significant shifts in climate. This information will greatly benefit studies of how climate change may already be impacting the regional aquifer. | |||||
Key Considerations: | |||||
The purpose of the current monitoring program is to establish baseline information for the C-aquifer before significant groundwater development occurs between Flagstaff and Winslow. Groundwater resources between Flagstaff and Winslow are already being affected by current withdrawals for municipal, agriculture, and industrial water uses, and also possibly by changing climate conditions over the past century. Staff recognizes the importance of monitoring the C-aquifer in the areas of Flagstaff, Red Gap Ranch, and Winslow and is proposing to continue funding this U.S. Geological Survey monitoring program. The objectives of the project are to: 1) establish baseline conditions in the C-aquifer prior to significant additional groundwater development, 2) evaluate baseflow in the Little Colorado River, Clear and Chevelon Creeks, 3) document changes in flow and water quality of the C-aquifer, 4) inventory and characterize spring resources, and 5) begin report development of data collected from water year 2012 to 2018 and publish a report during FY20. The work covered under this agreement will also satisfy Provision No. 3 written in the 2011 Stipulation between the City and the Navajo Nation (Superior Court of the State of Arizona, Civil No. 6417), part of which states: "The Parties agree to work cooperatively and in good faith to evaluate environmental impacts, if any, from both the City's pumping of Underground Water at Red Gap Ranch and the Navajo Nation's pumping of Underground Water along the south-western portion of the Navajo Nation." The Navajo Nation has been a financial contributor to this data collection effort since 2005 and City staff recognized this collaborative opportunity to support monitoring of the C-Aquifer within a groundwater basin that both parties share. Data from this collection effort was necessary baseline information for the first public groundwater flow model developed by the U.S. Geological Survey (U.S. Geological Survey Scientific Investigations Report 2010-5180, 2011). This model, the Northern Arizona Regional Groundwater Flow Model, was the base model for an evaluation of proposed groundwater pumping by both parties, in the December, 2015 publication "Red Gap Ranch - Leupp Groundwater Flow Model" conducted by Southwest Ground-water Consultants. The collaborative study was funded through a $300,000 grant to the City from the U.S. Bureau of Reclamation. |
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Expanded Financial Considerations: | |||||
The total program cost in FY18 is $124,200. These costs are shared by the BIA Navajo Area Office ($50,000), City of Flagstaff ($16,600), and the USGS ($7,500), with $50,000 carried over by the Navajo Nation from FY17. | |||||
Community Benefits and Considerations: | |||||
There is a greater benefit to the community, to universities, and to agencies by Flagstaff continuing to fund this project. Research agencies and universities depend on quality time-series data for scientific studies. Because the information collected under this agreement is derived from remote areas of northern Arizona, it can be used to evaluate a response less influenced by local groundwater pumping, and more so of long-term trends in the greater groundwater system related to aquifer and resource sustainability and changing climate conditions. | |||||
Attachments: | Agreement |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||||||
Consideration and Approval of Cooperative Contract: Purchase of 624 residential trash and recycle containers from Toter, Inc. utilizing the City of Tucson Cooperative Purchase Contract (Contract No. 120576-01). | |||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends approval of the purchase of 624 residential and recycle containers from Toter, Inc. utilizing the City of Tucson Cooperative Purchase Contract for a total dollar amount of $35,584.98.
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Executive Summary: | |||||||||
In support of the Rethink Recycle Program efforts, Solid Waste is recommending approval to purchase 624 additional residential trash and recycle containers from Toter, Inc. ("Toter), through the City of Tuscon Cooperative Contract, in the amount of $35,584.98. Under this same contract, there was a previous purchase this fiscal year in the amount of $34,818.94. The City’s procurement policies stipulate that because the combined purchase under this contract would amount to $70,403.92 in FY18, Council action is needed. The purpose of this purchase is to further the Rethink Recycle Program’s efforts by increasing the community’s awareness of the international/universal standards for residential trash and recycle containers. The residential trash containers will be gray and the recycling containers will be blue, which staff expects will mitigate any container confusion that is often an obstacle to recycling for many of our residents. All recycling material collected by the City of Flagstaff in the residential and commercial sectors of our collection business will benefit the City's annual minimum guarantee for recyclable materials delivered, as laid out in the contract with Norton Environmental, Inc |
|||||||||
Financial Impact: | |||||||||
This purchase was not a budgeted item for FY18; however, Staff has identified funds that can be used for this purchase. Budget appropriations for this purchase can be found in the following accounts:
|
|||||||||
Policy Impact: | |||||||||
None. | |||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||
ENVIRONMENTAL AND NATURAL RESOURCES: Actively manage and protect all environmental and natural resources. COMMUNITY OUTREACH: Enhance public transparency and accessibility. |
|||||||||
Has There Been Previous Council Decision on This: | |||||||||
Council approved the purchase of residential trash and recyclable containers from Toter last fiscal year on 2/7/17. | |||||||||
Options and Alternatives: | |||||||||
|
|||||||||
Background and History: | |||||||||
The City of Flagstaff Solid Waste Section purchased 624 containers last fiscal year. Under the Rethink Recycle Program, with the international/universal standard color scheme roll out, the City would like to make additional purchases which are needed for new housing as well as replacements. The City plans to replace the residential trash and recycle containers based on individual neighborhoods. It is the desire of staff that by replacing the infrastructure, the City can create an increased awareness of Flagstaff's recycling effort. With this awareness will come additional tonnage that will count toward the City's annual minimum guarantee with Norton Environmental, Inc. In addition, the contrasting colors will be easier for residents to differentiate between which container is trash and which is recycle. This style of container has shown resiliency to most weather conditions. |
|||||||||
Key Considerations: | |||||||||
|
|||||||||
Community Benefits and Considerations: | |||||||||
None. | |||||||||
Community Involvement: | |||||||||
New residential trash and recycle containers benefit the community as a new container contribute to aesthetics of neighborhoods as well as the increased awareness of recycling and its benefits. | |||||||||
Expanded Options and Alternatives: | |||||||||
Inform and Consult | |||||||||
Attachments: | Quote | ||
Contract | |||
Coop Contract |
8.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat: Request from VP 66 & Woody Mountain LLC for the subdivision of 12.86 acres known as Aries at Timber Sky Phase 1 into 35 single-family residential lots within the Single-family Residential (R1) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement (attached) when notified by staff that all documents are ready for signature and recordation.
|
|||||
Executive Summary: | |||||
VP 66 & Woody Mountain LLC is requesting approval of the Aries at Timber Sky Phase 1 Final Plat to subdivide 12.86 acres (Block 7A) into 35 single-family residential lots located west of Woody Mountain Road, south of West Route 66, east of Flagstaff Ranch Road and north of Interstate within the Single-family Residential (R1) zone. Please see Sheet 1 of the Final Plat attachment for the Vicinity and Site Map. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by approval of this plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this final plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Affordable Housing - Support development and increase the inventory of public and private affordable housing for renters and home-owners throughout the community. Team Flagstaff Strategic Plan Strategic Priority #4 - Work in partnership to enhance a safe and liveable community. Flagstaff Regional Plan 2030 Staff identified the relevant Regional Plan Goals and Policies that could be applied to support or not support the proposed plat in association with the Annexation, Concept Zoning Map Amendment and Preliminary Plat. A list of those Goals and Policies are attached. |
|||||
Has There Been Previous Council Decision on This: | |||||
On November 15, 2016 the City Council approved an Annexation, Concept Zoning Map Amendment, Development Agreement, and Preliminary Block Plat for the proposed Timber Sky development. On August 15, 2017 the City Council approved the Final Block Plat for the first phase of the Timber Sky development, which includes Blocks 1, 2, 3A, 7A and 8, as well as the first amendment to the Development Agreement. City Council approved the preliminary plat for Aries at Timber Sky Phase 1 (Block 7A) on September 19, 2017. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Timber Sky is a proposed 1,300 (maximum density) residential dwelling unit development. The development proposes a mixture of high density, medium density, and single-family residential units combined with commercial service and open space on 197.58 acres. The site is situated north and south between West Route 66 and Interstate 40 and east and west between Woody Mountain Road and Flagstaff Ranch Road. The applicant, VP 66 & Woody Mountain LLC, is seeking Final Plat approval for Block 7A known as Aries at Timber Sky Phase 1 within the first phase of Timber Sky consisting of 35 single-family residential lots using the conventional zoning standards of the Single-family Residential (R1) zone. |
|||||
Key Considerations: | |||||
Timber Sky will be developed in four phases with both the on-site and off-site infrastructure improvements. A Development Agreement was approved in conjunction with the Annexation, Concept Zoning Map Amendment, and Preliminary Block Plat that covers workforce housing, outdoor lighting, Homeowners Association requirements and infrastructure plans. The development of a housing affordability plan was required prior to the approval of the first final plat. This plan has been submitted to and approved by the Housing Division. A total of 27-units have been identified in phase one to be land trust units. Specific affordable housing units will be identified by the builders within each block. The majority of units are intended to be provided in the Medium Density Residential (MR) and High Density Residential (HR) zones. | |||||
Expanded Options and Alternatives: | |||||
Inform The subject property's existing zoning allows for the proposed subdivision. No public hearing or public outreach is required as part of the City Council's review of a final plat. |
|||||
Attachments: | Aries at Timber Sky Phase 1 Final Plat | ||
Aries City/Subdivider Agreement |
8.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat: Request from VP 66 & Woody Mountain LLC for the subdivision of 22.43 acres known as Orion at Timber Sky into 89 single-family residential lots within the Single-family Residential (R1) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement (attached) when notified by staff that all documents are ready for signature and recordation.
|
|||||
Executive Summary: | |||||
VP 66 & Woody Mountain LLC is requesting approval of the Orion at Timber Sky Final Plat to subdivide 22.43 acres (Block 8) into 89 single-family residential lots located west of Woody Mountain Road, south of West Route 66, east of Flagstaff Ranch Road and north of Interstate 40 within the Single-family Residential (R1) zone. Please see Sheet 1 of the final plat for Vicinity and Site Map. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by approval of this plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this final plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Affordable Housing - Support development and increase the inventory of public and private affordable housing for renters and homeowners throughout the community. Team Flagstaff Strategic Plan Strategic Priority #4 - Work in partnership to enhance a safe and liveable community. Flagstaff Regional Plan 2030 Staff identified the relevant Regional Plan Goals and Policies that could be applied to support or not support the proposed plat in association with the Annexation, Concept Zoning Map Amendment and Preliminary Plat. A list of those Goals and Policies are attached. |
|||||
Has There Been Previous Council Decision on This: | |||||
On November 15, 2016 the City Council approved an Annexation, Concept Zoning Map Amendment, Development Agreement, and Preliminary Block Plat for the proposed Timber Sky development. On August 15, 2017 the City Council approved the Final Block Plat for the first phase of the Timber Sky development which includes Blocks 1, 2, 3A, 7A and 8 and first amendment to the Development Agreement. City Council approved the preliminary plat for Orion at Timber Sky (Block 8) on September 19, 2017. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Timber Sky is a proposed 1,300 (maximum density) residential dwelling unit development. The development proposes a mixture of high density, medium density, and single-family residential units combined with commercial service and open space on 197.58 acres. The site is situated north and south between West Route 66 and Interstate 40 and east and west between Woody Mountain Road and Flagstaff Ranch Road. The applicant, VP 66 & Woody Mountain LLC, is seeking Final Plat approval for Block 8 known as Orion at Timber Sky within the first phase of Timber Sky consisting of 89 single-family residential lots utilizing the Planned Residential Development (PRD) option in the Single-family Residential (R1) zone. All of the lots within this subdivision exceed the minimum lot size, but in order to approve alternative lot dimensions this subdivision is using the Planned Residential Development (PRD) option in the Single-family Residential (R1) zone with a unique building type called "Cottage Home" conforming to the T3 Neighborhood 2 (T3N.2) transect zone development standards. |
|||||
Key Considerations: | |||||
Timber Sky will be developed in four phases with both the on-site and off-site infrastructure improvements. A Development Agreement was approved in conjunction with the Annexation, Concept Zoning Map Amendment, and Preliminary Block Plat that covers workforce housing, outdoor lighting, Homeowners Association requirements and infrastructure plans. The development of a housing affordability plan was required prior to the approval of the first final plat. This plan has been submitted to and approved by the Housing Division. A total of 27-units have been identified in phase one to be land trust units. Specific affordable housing units will be identified by the builders within each block. The majority of units are intended to be provided in the Medium Density Residential (MR) and High Density Residential (HR) zones. | |||||
Expanded Options and Alternatives: | |||||
Inform The subject property's existing zoning allows for the proposed subdivision. No public hearing or public outreach is required as part of the City Council's review of a final plat. |
|||||
Attachments: | Orion Final Plat | ||
Orion City/Subdivider Agreement |
8.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat: Request from VP 66 & Woody Mountain LLC for the subdivision of 7.53 acres known as Adora at Timber Sky Phase 1 into 35 single-family residential lots within the Medium Density Residential (MR) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement (attached) when notified by staff that all documents are ready for signature and recordation.
|
|||||
Executive Summary: | |||||
VP 66 & Woody Mountain LLC is requesting approval of the Adora at Timber Sky Phase 1 Final Plat to subdivide 7.53 acres (Block 3A) into 35 single-family residential lots located west of Woody Mountain Road, south of West Route 66, east of Flagstaff Ranch Road and north of Interstate 40 within the Medium Density Residential (MR) zone. Please see Sheet 1 of the final plat for Vicinity and Site Map. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by approval of this plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this final plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Affordable Housing - Support development and increase the inventory of public and private affordable housing for renters and homeowners throughout the community. Team Flagstaff Strategic Plan Strategic Priority #4 - Work in partnership to enhance a safe and liveable community. Flagstaff Regional Plan 2030 Staff identified the relevant Regional Plan Goals and Policies that could be applied to support or not support the proposed plat in association with the Annexation, Concept Zoning Map Amendment and Preliminary Plat. A list of those Goals and Policies are attached. |
|||||
Has There Been Previous Council Decision on This: | |||||
On November 15, 2016 the City Council approved an Annexation, Concept Zoning Map Amendment, Development Agreement, and Preliminary Block Plat for the proposed Timber Sky development. On August 15, 2017 the City Council approved the Final Block Plat for the first phase of the Timber Sky development which includes Blocks 1, 2, 3A, 7A and 8 and first amendment to the Development Agreement. City Council approved the preliminary plat for Adora at Timber Sky Phase 1 (Block 3A) on September 19, 2017. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Timber Sky is a proposed 1,300 (maximum density) residential dwelling unit development. The development proposes a mixture of high density, medium density, and single-family residential units combined with commercial service and open space on 197.58 acres. The site is situated north and south between West Route 66 and Interstate 40 and east and west between Woody Mountain Road and Flagstaff Ranch Road. The applicant, VP 66 & Woody Mountain LLC, is seeking Final Plat approval for Block 3A known as Adora at Timber Sky Phase 1 within the first phase of Timber Sky consisting of 35 single-family residential lots with the use of the Planned Residential Development option. The proposed lot sizes within the subdivision vary from 4,488 square feet (.10 acres) to 7,875 square feet (.18 acres). In order to approve lots less than 6,000 square feet in size, this subdivision is using the Planned Residential Development (PRD) option in the MR zone with a unique building type called "Garden Home" conforming to the T4 Neighborhood 2 (T4N.2) transect zone development standards. |
|||||
Key Considerations: | |||||
Timber Sky will be developed in four phases with both the on-site and off-site infrastructure improvements. A Development Agreement was approved in conjunction with the Annexation, Concept Zoning Map Amendment, and Preliminary Block Plat that covers workforce housing, outdoor lighting, Homeowners Association requirements and infrastructure plans. The development of a housing affordability plan was required prior to the approval of the first final plat. This plan has been submitted to and approved by the Housing Division. A total of 27-units have been identified in phase one to be land trust units. Specific affordable housing units will be identified by the builders within each block. The majority of units are intended to be provided in the Medium Density Residential (MR) and High Density Residential (HR) zones. | |||||
Expanded Options and Alternatives: | |||||
Inform The subject property's existing zoning allows for the proposed subdivision. No public hearing or public outreach is required as part of the City Council's review of a final plat. |
|||||
Attachments: | Adora at Timber Sky Phase 1 Final Plat | ||
Adora City/Subdivider Agreeement |
8.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Street Closure(s): New Year's Eve Safety Street Closure | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the street closure of Aspen Avenue (between San Francisco Street and Beaver Street) and Leroux Street (between Route 66 and Birch Avenue) on December 31, 2017, from 8:00 PM, to January 1, 2018, at 1:30 AM.
|
|||||
Executive Summary: | |||||
Starting in 2009, the City initiated a safety street closure to ensure the safety of the public during New Year's Eve events. The closure includes Aspen Avenue (between San Francisco Street and Beaver Street) and Leroux Street (between Route 66 and Birch Avenue) on December 31, 2017, from 8:00 PM to January 1, 2018, at 1:30 AM. The Police Department agrees it is important to close the street for safety reasons at 8:00 PM. In addition to traffic barricades, heavy equipment from the Streets Department and Fire Department will be parked to block vehicular access into the safety closure zone. Barricades will be provided and placed by Action Barricade Company and the Flagstaff Police Department will begin to take down barricades at 1:30 AM. Downtown business owners and residents are informed of the street closure in a monthly newsletter produced by the Office of Community Events. The newsletter also includes upcoming City Council meetings and events downtown and in Heritage Square. |
|||||
Financial Impact: | |||||
Street closures change traffic patterns for local businesses and may have the potential to affect sales. The cost of the traffic control barricades for the street closure is approximately $700 and is budgeted in account 001-06-156-0583-5-4290. |
|||||
Policy Impact: | |||||
No policy impacts. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
REGIONAL PLAN: Economic Development: Goal ED.6. Tourism will continue to provide a year-round revenue source for the community, while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff's unique sense of place as an economic development driver. |
|||||
Has There Been Previous Council Decision on This: | |||||
City Council has approved this request in previous years. | |||||
Options and Alternatives: | |||||
A) Approve as recommended. B) Direct staff to address the New Year's Eve downtown celebration in a way other than a street closure. C) Deny the request to close the proposed downtown streets. While this would not impede traffic flow in the north downtown area, it would restrict pedestrian traffic to the sidewalks and Heritage Square. With a large number of participants expected, this may force participants onto unsecured streets. |
|||||
Background and History: | |||||
New Year's Eve festivities have become increasingly popular, drawing thousands of people to the downtown area. Starting in 2009, the City initiated safety street closures to help ensure the safety of the public during New Year's Eve events. The Pinecone Drop and the fireworks display occur at both 10:00 PM and 12:00 AM. The Flagstaff Police Department agrees it is important to close the streets for safety reasons at 8:00 PM. Barricades will be provided and placed by Action Barricade Company and the Flagstaff Police Department will begin to take them down at 1:30 AM. In 2016, Staff made the decision to use heavy equipment from the Streets Department and Fire Department to block the four access points into the closure zone. Heavy equipment placed at the access points decreases the risk of vehicular related accidents occurring within the closure zone. |
|||||
Key Considerations: | |||||
Street closures on one-way streets in the north downtown area are only permitted by City Council action according to the City's special events rules and regulations. Leroux Street is a two-way street and its closure is allowable under the current special event permit guidelines. | |||||
Community Involvement: | |||||
Provide a safe space for families and participants to celebrate the new year. | |||||
Expanded Options and Alternatives: | |||||
Inform: The City Council meeting date and time will be included in the November issue of the Downtown newsletter. | |||||
Attachments: | Traffic Control Plan |
8.G.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Amendments: Amendments to the Business Incubator and Accelerator Service Agreement and Leases with Northern Arizona Center for Entrepreneurship and Technology (NACET), extending the term of these agreements by six months. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Amendments for the NACET Service Agreement, Business Incubator Master Lease Agreement, and Business Accelerator Master Lease Agreement.
|
|||||
Executive Summary: | |||||
The City of Flagstaff and NACET wish to extend the term of the existing Master Leases and Agreement for Services in order to allow the parties to negotiate revised terms and execute amended agreements. The proposed amendments extend for a period of six months the Agreement for Services and Master Leases for both the Business Incubator and Accelerator. | |||||
Financial Impact: | |||||
There is no change to the financial impact for the City of Flagstaff to extend the contract term to June 30, 2018. It will allow the continued receipt of revenue and services under the existing agreements. The City of Flagstaff received funding through the Economic Development Administration (EDA), Arizona Commerce Authority (ACA), and Northern Arizona University (NAU) for the design and construction of the Business Incubator and Accelerator. |
|||||
Policy Impact: | |||||
None
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goal Economic Development: Grow and Strengthen a more equitable and resilient economy. Strategic Plan Strategic Priority 3.2: Deliver outstanding services through a healthy environment, resources and infrastructure. Strategic Priority 3.3: Support sustainable economic development and its practices. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes, in September 2008, Flagstaff City Council authorized the master leases for both the Business Incubator and Accelerator and the Service Agreement, as well as subsequent amendments to the master leases and the service agreement in January 13, 2015, September 1, 2015, and April 4, 2017. The Flagstaff City Council has also previously approved the EDA grant application, grant award, and the design and construction contracts for the Business Accelerator. |
|||||
Options and Alternatives: | |||||
1. Approve the Second Amendment to the Agreement for Services to extend the Agreement term for six months, and approve the Third Amendments to the Master Leases for the Business Incubator and Accelerator to extend the Lease terms for six months. 2. Do not approve amendments to the Agreement for Services and/or the Master Leases and provide direction regarding the term of these agreements. |
|||||
Background and History: | |||||
The Science and Technology Park was conceived in 2003. In 2004, bonds in the amount of $61.2 million were approved by the voters to advance the project. The debt is to be paid with lease revenue and not secondary property taxes. McMillan Mesa was chosen as an ideal site due to the existing United States Geological Survey (USGS) campus. A Science Park Master Plan was developed around 2005 and determined the need for a Business Incubator for entrepreneurs and business start-ups. The Business Incubator was constructed in 2008 and the Business Accelerator followed in 2014. Both facilities are currently operated by Northern Arizona Center for Entrepreneurship and Technology (NACET). The Business Accelerator also serves as an alternate emergency operations center for first responders to efficiently deliver vital services to communities and tribal nations during emergent incidents. |
|||||
Key Considerations: | |||||
The current Agreements will expire on December 31, 2017. Approval of these Amendments will allow additional staff time to negotiate lease extension terms with our provider, NACET, who offers expertise to the Business Incubator and Accelerator services for the City. | |||||
Community Involvement: | |||||
NACET provides business development, attraction, and retention to start-up companies and entrepreneurs using both the Business Incubator and Accelerator. | |||||
Expanded Options and Alternatives: | |||||
1. Inform | |||||
Attachments: | Second Amendment-Service Agreement | ||
Third Amendment-Business Incubator | |||
Third Amendment-Business Accelerator |
8.H.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Professional Services Contract: Wastewater Biosolids Master Plan. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Professional Services Contract with Carollo Engineers for the Wastewater Biosolids Master Plan (BMP) in the amount of $625,000. This will allow the City to plan for the future treatment, and disposal of wastewater Biosolids from the Wildcat Hill Water Reclamation Plant.
|
|||||
Executive Summary: | |||||
City of Flagstaff is conducting a Biosolids Master Plan (BMP), to provide a roadmap and framework for sustainable and cost-effective biosolids management. Both of the treatment plants are nearing operational capacity limits on biosolids within the next twenty years, and therefore an immediate need is required for master planning and design of upgrades of the facilities. The BMP Report will evaluate existing City of Flagstaff solids handling facilities, study solids treatment alternatives, and recommend future capital facilities improvements. The BMP Report will address Biosolids produced at the Rio De Flag Water reclamation Plant (RDFWRP) and the Wildcat Hill Water Reclamation Plant (WHWRP) and provide a recommended Biosolids Management Plan. | |||||
Financial Impact: | |||||
The project is budgeted in FY2018 in account 203-08-375-3208-0-4421 in the amount of $400,000. The remaining $225,000 will be allocated under account 203-08-311-1110-0-4435 (Wildcat Gas conveyance line). | |||||
Policy Impact: | |||||
No Impact.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 2) Continue to implement the Flagstaff Regional plan and focus efforts on specific plans. Regional Plan The Biosolids Master Plan is an extensive plan that will look to the future needs of the City of Flagstaff in terms of growth, needs of the wastewater utility, the surrounding area, and the community. This will incorporate the current state and federal regulations and well as the future growth needs of the City. We will have community involvement regarding this Master Plan and meetings will be set up for public participation. |
|||||
Has There Been Previous Council Decision on This: | |||||
There has been no previous Council decision on this item. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City's Wastewater Treatment Plants treat sewage solids by high temperature anaerobic digestion to destroy unwanted bacteria and dewaters it using centrifuges, drum thickeners and temporary geotube bags to produce biosolids. Biosolids may be described as a nutrient-rich material that results from the biological treatment of municipal wastewater. Biosolids are rich in plant nutrients and organic matter, and can help build healthy, productive soils, and increase vegetation growth when applied to land. Biosolids can be used as a key ingredient in the fabrication of high quality soil products. In 2013 significant concerns with the existing solids handling system at the Wildcat Hill Wastewater Treatment Plant (WWTP) caused the city to implement a temporary biosolids dewatering project. This was recognized and understood to be a temporary solution to the larger biosolids capacity problem. Both of the treatment plants are nearing operational capacity limits on biosolids within the next twenty years, and therefore an immediate need is required for master planning and design of permanent upgrades of the facilities. The City of Flagstaff is commencing with a project called the Biosolids Master Plan (BMP). The purpose of the project is to develop a BMP that provides; (1) A roadmap and framework that defines long-term Biosolids management, treatment, and disposal needs to the year 2050 and Build-out scenarios. (2) Assess wastewater process facilities, determine current and future liquid and solids capacity needs, discusses future regulatory requirements, and map a strategy for process alternatives and appropriate solids-related recycle stream management. (3) Develop recommended short and long-term improvements and a CIP timeline for implementing the recommended improvements. (4) Evaluate sustainable and cost effective Biosolids management options comprising of facility improvements that align with the appropriate Biosolids product(s), market(s), and level of treatment. A general overview of the project objectives are that the BMP will address Biosolids produced at the Rio De Flag Water Reclamation Plant (RDFWRP) and the Wildcat Hill Water Reclamation Plant (WHWRP). Central to the Biosolids master plan project would be: a capacity and technology assessment for both of the City's wastewater treatment plants. The BMP will provide sufficient detail to allow City decision-makers to load the CIP with Near Term (5 Years), Mid-Term (5-10 Years), and long-term (Buildout) components of the plan. In addition, the BMP will outline a detailed approach for near and long-term Biosolids management (utilization) alternatives and discuss potential "green" or sustainable" projects. The BMP will include a Biosolids market survey to determine potential end-use alternatives and will anticipate and provide for flexibility, to accommodate changes in regulations and/or City priorities in the management of Biosolids. The ensuing Biosolids Master Plan and recommendations would offer more specificity on costs. The Biosolids Master Plan is an important tool to assist the City plan for future capital expenditures that will help the City meet regulatory requirements and strategic goals while maximizing benefits and minimizing costs. Additionally, the Master Plan includes efforts to (1) analyze and evaluate new solids handling technology and processes prior to full implementation and (2) identify funding strategies necessary to implement capital plan or savings from initial project phases to fund subsequent phases to minimize the City’s out-of-pocket costs for capital expenditures. On January 31, 2017 Purchasing posted a Request for Statement of Qualifications solicitation for professional services on both the City website and PlanetBids website. The solicitation was also advertised in the AZ Daily Sun on February 5th and 12th. On February 22nd, the City received four Statement of Qualifications (SOQs) that Purchasing deemed to be responsive and responsible. The SOQs were then evaluated by a five-person selection committee consisting of four City staff member and one outside engineering consultant. The evaluation committee interviewed the top three candidates and determined Carollo Engineers to be the most qualified service provider. The Carollo Engineers team demonstrated an innovative and collaborative approach to the BMP that provided the best value to the City. |
|||||
Key Considerations: | |||||
The existing wastewater treatment plants are approaching operational capacity limits on biosolids handling. This project is required for master planning and design of upgrades of the facilities in order to maintain our existing permit and regulatory compliance with regulations of the Arizona Department of Environmental Quality (State) and the EPA (Federal). A temporary solids dewatering system project was approved and installed in 2014. This system will remain in place until a permanent solution can be implemented. |
|||||
Community Involvement: | |||||
Future solids handling is a large environmental and operational cost consideration of the Wastewater utility. Initiating a Biosolids planning study at this time will allow the City Water Services division to properly analyze and plan for increased Biosolids handling due to increased growth and development, potentially reducing energy costs, and reflect any current regulatory changes. Reducing the wastewater treatment plants operational and energy costs affect the utilities bottom line which helps us maintain low rates for our customers. | |||||
Expanded Options and Alternatives: | |||||
This project will inform the public through Water Commission and public meetings to discuss, provide update on status and receive input on ideas, capital projects and future solids handling options. | |||||
Attachments: | Professional Services Contract | ||
Exhibit A - Scope of Work | |||
Exhibit A - Fee Proposal |
9.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of the Contract: First Amendment to the Professional Services Contract for the Flagstaff Police Department Employer Assisted Housing Program (FPD-EAH), Contract No. 2015-60 between City of Flagstaff and Housing Solutions of Northern Arizona, Inc. (HSNA). | |||||
STAFF RECOMMENDED ACTION: | |||||
Approval of the First Amendment will authorize HSNA to administer an expanded employer assisted housing program available to eligible City of Flagstaff employees.
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Executive Summary: | |||||
The Flagstaff Police Department Employer Assisted Housing Program (FPD-EAH) was approved by City Council on July 14, 2015 and was created as a pilot program. To date, the program has successfully opened the doors of homeownership to nine (9) first-time Flagstaff homebuyers within Flagstaff Police Department. Due to the success of the program and an increased budget allocation, the Housing Section in collaboration with City Management and Human Resources has created a citywide Employer Assistance Housing program. This new City of Flagstaff Employer Assisted Housing Program (COF-EAP) will continue to encompass the Police Department employees but will now also be available to all eligible City of Flagstaff employees. The goals of the COF-EAH Program is to add a housing based incentive by matching funds up to $10,000 per household for down payment and/or closing costs when purchasing a home in Flagstaff. The program will assist with recruitment and retention of City of Flagstaff staff. HSNA was selected as the most qualified respondent through a Request for Statement of Qualifications process and Council approved the contract being amended on July 14, 2015. Currently, the Employer Assisted Housing Program requirements are outlined in the contract for services with HSNA. This contract amendment will expand the program eligibility and make other related changes. |
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Financial Impact: | |||||
If the First Amendment is approved, the Employer Assisted Housing Program will budget separately for Police Department and non-Police Department employees. The FY 2018 budget includes $95,370 for the Flagstaff Police Department employer assisted housing funding (account number 021-05-106-0366-4-4290). In FY 2018 budget, City Council authorized the use of $100,000 for the new citywide program (account number 021-05-106-0366-4-4290). The budget for COF-EAH includes both the program and administration. It is estimated at least 8 households will benefit from the citywide budget and an additional 8 households will benefit from the police department budget. Administrative fees to HSNA are $1,250 per matching loan, paid at the point of closing. |
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Policy Impact: | |||||
None.
|
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Affordable Housing Goal 2.) Pursue financing strategies for affordable housing to create additional rental and ownership housing opportunities. Regional Plan: Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors. Policy NH.3.3. Increase the availability of affordable housing for very low-income persons, through innovative and effective funding mechanisms. 3.) Establish an employer assisted housing program. Personnel Goal 1.) Expand the Housing Assistance Program for all City Staff. |
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Has There Been Previous Council Decision on This: | |||||
The FPD-EAH was approved by Council on July 14, 2015. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The intent of the FPD-EAH program was initially to provide an employee benefit to eligible Police Department employees, helping them to open the door to homeownership and serving as an employee retention and attraction tool. To date, 9 households have benefited from this program. The expanded program will allow employees outside of the Police Department to participate. Many employees make too much money to qualify for existing Federally funded down payment and closing cost assistance programs but not enough money to save for homeownership. The COF-EAH program is designed to provide all eligible households with the opportunity for homeownership by matching funds up to $10,000 toward the down payment on a home. |
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Key Considerations: | |||||
The following is a list of the offered amendments, along with technical and conforming changes to contract servicing. Scope of Work Amendments
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Community Involvement: | |||||
The administration of the COF-EAH program will provide homebuyer education, counseling and financial assistance in order to increase homeownership opportunities to eligible personnel. Additionally, the program will serve as a recruitment and retention tool for the City of Flagstaff. | |||||
Expanded Options and Alternatives: | |||||
A Request for Statements of Qualifications for the FPD-EAH was issued on February 19, 2015 and Council approved the contract with HSNA on July 14, 2015. To date, 9 Flagstaff Police Department employee households have become first-time Flagstaff homebuyers. One employee resigned from the Flagstaff Police Department and repaid the loan in full. With the success of the FPD-EAH pilot program and additional funding, the Housing Section, in partnership with Human Resources and the City Manger's office, has created an expanded program available to all eligible City of Flagstaff employees. With Council's approval of the First Amendment to Contract 2015-60, a minimum of 18 households will have the opportunity to become first-time Flagstaff homeowners. |
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Attachments: | Amendment One | ||
Attachment A |
13.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||||||||||||||||||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2017-28: An ordinance of the City of Flagstaff amending Title 7, Health and Sanitation, of the Flagstaff City Code, by amending Chapter 7-03-001-0018 "Reclaim Water Rate Schedule" thereof. (Ordinance increasing certain utility rates) | |||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||
At the November 7, 2017 Council Meeting:
1) Open Public Hearing 2) Close Public Hearing 3) Read Ordinance No. 2017-28 by title only for the first time 4) City Clerk reads Ordinance No. 2017-28 by title only (if approved above) At the November 21, 2017 Council Meeting: 5) Read Ordinance No. 2017-28 by title only for the final time 6) City Clerk reads Ordinance No. 2017-28 by title only (if approved above) 7) Adopt Ordinance No. 2017-28 |
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Executive Summary: | |||||||||||||||||||||||
This action adopts an ordinance increasing reclaimed water rates. Reclaimed water rates are increased over three years in order to adequately fund operations, maintenance, debt repayment and projects contained in five year capital improvement program. Adoption of this ordinance will accelerate two key projects in the Reclaimed Water Fund which will increase capacity in the reclaimed water system. | |||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||
The City desires rates that fully fund operations, maintenance and future capital costs for the reclaimed water distribution system and infrastructure. The proposed rate increases will allow Water Services to complete capital projects that improve the capacity of the reclaimed water system. Reclaimed Water consumption rates will be phased in over a three-year period. The new rates would take effect on January 1 of each year beginning in the year 2018. Estimated revenues increases based on Council direction will be $24,260 in FY 2018, $76,860 in FY 2019, $133,124 in FY 2020 and $159,114 in FY 2021. | |||||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||||
None. | |||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||||||||||||||
COUNCIL GOALS:
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||
Yes. The most recent meeting was held at a City Council Work Session on October 14, 2017. A detailed list of Council meetings can be found under the Community Outreach section of this staff summary. | |||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||
Adopt Ordinance No. 2017-28 Not adopt Ordinance No. 2017-28. An alternative would be to choose not to implement any rate modifications. The ramification of such action would be to reduce capital improvement projects contained within the ten year capital improvement program. This action would delay the project to install a second reclaimed water storage tank at Buffalo Park. |
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Background and History: | |||||||||||||||||||||||
As a part of the previous rate study, the financial consultant facilitated dialog with the City's Water Commission and City staff at several Commission meetings over a period of seven months. During these meetings, the Commission made recommendations to be incorporated into the final Reclaimed Water Rate Analysis. The results of the rate analysis were then posted on the City website and presented by staff to numerous civic, neighborhood, business and manufacturing groups involving a variety of customers during numerous meetings and public presentations. The Water Commission made their final rate recommendations on June 15, 2017. The recommendation included phasing in reclaimed water rates, excluding off-peak rates, to be 35% of equivalent potable water rates over the next three years, increasing off-peak tier 1 annually by 6.2% and phase out off-peak tier 2 over three years. At the June 27, 2017 Council Work Session, staff presented the Water Commission recommendation. Council directed staff to complete a financial plan which outlines the capital and operational needs of the Reclaimed Water Fund and demonstrate the revenue requirements for the financial plan. At the September 5, 2017 Council Meeting, Council adopted the Notice of Intent to increase Reclaimed Water Rates. The Water Services and Management Services Divisions worked to develop the operational and capital improvement plan needs for the Reclaimed Water Fund. Water Services identified six key capital expenditures addressed as part of the plan: Bushmaster Pump Station, Advanced Treatment Study, Reclaimed Water Master Plan, Reclaimed Water Rate Study, Replacement of 8" Pipeline Bottleneck, and One Million Gallon Storage Tank. The last two projects will use debt financing to complete those projects as quickly as possible and will create much needed capacity in the reclaimed water system. Management Services used this information to develop the revenue requirements for the fund. The analysis showed that the Water Commission recommendation would be sufficient to meet the needs of the fund over the next five years. The two Divisions developed the Financial Plan and Rate Analysis Report and published it on October 6, 2017 to meet state requirements. The report is on file with the City Clerk's office and is available for review 30 days prior to the ordinance consideration. Staff presented the recommendation for reclaimed water rate increases to Council at a Work Session on October 17, 2017. Staff was seeking direction from Council to be incorporated in the adoption of reclaimed water rates. Council provided direction to staff to bring back an ordinance that proposed Off-Peak Tier 1 rates will keep the same differential as compared to Commercial customer rates over the next three years. The differential of Off-Peak rates is currently 13% of Commercial customer rates. The table below shows the increase in revenues based on Council direction as compared to the Water Commission recommendation.
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Key Considerations: | |||||||||||||||||||||||
Several objectives were identified during the rate analysis to guide decisions regarding the proposed financial plan. The major objectives of the reclaimed water financial plan were;
In reviewing the above objectives it should be noted that the City has limited control over external forces such as growth, consumer behavior and system usage. Recognizing these factors, we believe the recommendations in this financial plan and rate analysis provide a fair, reasonable and balanced set of proposed rates for the City that meets these key objectives. |
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Community Benefits and Considerations: | |||||||||||||||||||||||
Please refer to Ordinance 2017-28 for more details regarding the Financial Implications to the Reclaimed Water Utility. | |||||||||||||||||||||||
Community Involvement: | |||||||||||||||||||||||
Regular rate reviews and modifications are necessary to maintain a stable financial position for the reclaimed water utility and avoid transfers from the Water Utility Fund. | |||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||
Involve: During the Water Commission review and discussion on the rate study, local members of the community were very involved in the rate making process. The public and members of the commission asked questions, requested information, requested modification to rate structures, and discussed impacts of Commission decisions. Inform: City staff has met with the numerous customer groups across all customer classes to discuss and inform the public on proposed rate adjustments to reclaimed water. Below is a summary of our public outreach efforts to inform the public.
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Attachments: | Ord. 2017-28 | ||
2017 Municipal Services Rates |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-38: A resolution of the Flagstaff City Council opposing uranium mining and the transportation of uranium ore through the City of Flagstaff and indigenous lands, and reaffirming Flagstaff as a nuclear free zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-38 by title only
2) City Clerk reads Resolution No. 2017-38 3) Adopt Resolution No. 2017-38 |
|||||
Executive Summary: | |||||
On June 6, 2017 the City of Flagstaff received a petition asking Council to: 1) Establish a resolution to oppose transport of uranium ore and other radioactive materials from Canyon Mine to the White Mesa Mill near Blanding Utah; or, 2) Explore creation of an ordinance opposing transport of uranium ore through Flagstaff roadways. The petition was brought before Council on July 5, 2017. At that meeting, Councilmembers Putzova and Barotz requested it be discussed as a Future Agenda Item. On October 10, 2017 the City Council discussed the transportation of uranium through Flagstaff. In staff's report, Council was notified that the federal government exercises general preemption over state and local governments in the regulation of transportation of radioactive materials and waste (Attachment 1). City Council directed staff to draft a resolution opposing uranium mining and transportation, lobby the United States Department of Transportation to change its policies and statues for transporting uranium and reaffirm Flagstaff a Nuclear Free Zone (Attachment 2). Staff circulated the resolution on uranium among the different Councilmembers for review. Many of the changes submitted back to staff were minimal and did not alter the overall context of the resolution. Comments that were more substantive in nature are attached as separate documents for Council's consideration from the dais. |
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Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Social Justice. |
|||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1. Adopt Resolution 2017-38 2. Amend the Resolution 2017-38 3. Do not approve Resolution 2017-38 |
|||||
Background and History: | |||||
On June 6, 2017 the City of Flagstaff received a petition asking Council to: 1) Establish a resolution to oppose transport of uranium ore and other radioactive materials from Canyon Mine to the White Mesa Mill near Blanding Utah; or, 2) Explore creation of an ordinance opposing transport of uranium ore through Flagstaff roadways. The petition was brought before Council on July 5, 2017. At that meeting, Councilmembers Putzova and Barotz requested it be discussed as a Future Agenda Item. On October 10, 2017 staff shared with the Council that the federal government exercises general preemption over state and local governments in the regulation of transportation of radioactive materials and waste. City Council directed staff to draft a resolution opposing uranium mining and transportation, lobby the United States Department of Transportation to change its policies and statues for transporting uranium and reaffirm Flagstaff a Nuclear Free Zone. |
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Expanded Options and Alternatives: | |||||
1. Inform. 2. Consult. 3. Involve. |
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Attachments: | Attachment 1: Oct 10, 2017 Uranium | ||
Attachment 2: Res. 2017-38 | |||
Councilmember Putzova's Comments | |||
Councilmember McCarthy's Comments |
14.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2017-37: Intergovernmental Agreement (IGA) with the State of Arizona, acting by and through the Arizona Department of Transportation (ADOT), for the JCT SR 89A/Plaza Way water main relocation. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-37 by title only
2) City Clerk reads Resolution No. 2017-37 3) Adopt Resolution No. 2017-37 |
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Executive Summary: | |||||
The City of Flagstaff's scope on this project is to accommodate and avoid conflicts for ADOT's construction of a new Plaza Way/Milton right turn lane by relocating approximately 200 linear feet of an existing 8 inch City of Flagstaff water main. The City is responsible for the actual costs of the water main relocation. The relocation work will be performed by ADOT. The current estimate for the water main relocation is $69,442.00, but the City will also be responsible for any difference between the estimate and the actual cost. Please see Attachment 1 for the Project Location and Vicinity Map. |
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Financial Impact: | |||||
The City of Flagstaff is responsible for the costs incurred to provide water main relocation, which are currently estimated at $69,442.00. | |||||
Policy Impact: | |||||
There is not a Policy Impact associated with this project. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
The City of Flagstaff's scope on this project does not have any direct connection to Council Goals or the Regional Plan. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve the proposed IGA with the State so that the water main may be relocated and the Plaza Way/Milton turn lane may be constructed in spring of 2018. 2. Deny the proposed IGA with the State and attempt to relocate the water main through a Capital Improvements Project. This would significantly delay the project, add cost, and add work load to our Capital Improvements Program, which is already operating at capacity. |
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Background and History: | |||||
The City of Flagstaff is required to obtain an Encroachment Permit from ADOT when installing City of Flagstaff utilities within ADOT right-of-way. A condition of the ADOT Encroachment Permit is that the Utility owner is responsible for relocation when ADOT requires such. The existing water main that is proposed for relocation was installed under an ADOT Encroachment permit with this condition. |
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Community Benefits and Considerations: | |||||
The City of Flagstaff is responsible for the costs incurred to provide water main relocation, which are currently estimated at $69,442.00. These costs will be paid from a Water Services Emergency reserve account, 202-08-370-3177-0-4421, available in FY18. A detailed cost breakdown is provided in the "Engineer's Cost Estimate" within the attachments for reference. |
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Community Involvement: | |||||
The water main relocation has no direct Community Benefits, but the construction of the right turn lane by ADOT will provide congestion relief on Milton Road. |
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Expanded Options and Alternatives: | |||||
There is no need for Community Involvement on this project. |
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Attachments: | Project Location Map | ||
Construction Plans | |||
Engineer's Cost Estimate | |||
JPA 17-0006451-I | |||
Exhibit A as Referenced in JPA | |||
Res. 2017-37 |
14.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Plat Request from Miramonte Arizona, LLC for Preliminary Plat approval for Miramonte @ Dale Avenue Condominiums, a 12-unit residential condominium subdivision on a .31-acre site in the T4N.1 transect zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission recommends (6-0 vote) the City Council approve the Preliminary Plat.
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Executive Summary: | |||||
This is a request for preliminary plat approval for a 12-unit residential condominium subdivision known as Miramonte @ Dale Avenue Condominiums located at 19 West Dale Avenue. Please see Sheet 1 of the Preliminary Plat attachment for the Vicinity and Site Maps. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of this Preliminary Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Strategic Plan Work in partnership to enhance a safe and livable community Flagstaff Regional Plan - Policy LU.2.2. Design new development to coordinate with existing and future development, in an effort to preserve viewsheds, strengthen connectivity, and establish compatible and mutually supportive land uses. - Goal LU.5. Encourage compact development principles to achieve efficiencies and open space preservation. |
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve the preliminary plat with no conditions, as recommended by the Planning and Zoning Commission. 2. Approve the preliminary plat with conditions. 3. Deny the preliminary plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
On August 5, 2016, the Inter-Division Staff approved a Site Plan for a 3-story Courtyard Apartment Building based on compliance with all development standards. On August 29, 2017, the property owner recorded a Transect Zone Form to change the Community Commercial (CC) non-transect zone to T4N.1 transect zone. The property is located in the National Register "North End Historic Residential District," which does not require design review by the Heritage Preservation Commission. An existing building constructed in 1961 had been used for commercial/office uses and included a parking lot at the east end of the property. Due to the structure's age and finding of no significant integrity, a Cultural Resource Survey was not required prior to demolition of the existing structure. |
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Key Considerations: | |||||
A Courtyard Apartment Building (Section 10-50.110.150) is a permitted building type in the T4N.1 transect zone. The Inter-Division Staff approved the Site Plan for an apartment building in August 2016 and the developer has pulled a building permit for the building. As such, the developer may commence construction of an apartment building without plat approval. However, the developer has opted to create a condominium plat to enable individual ownership of each unit. In this case the units are defined as the air space within the walls of each structure. The preliminary plat delineates all of the common elements (e.g., courtyard, planters) and limited common elements (e.g., private porches, parking spaces) affiliated with the individual units. The findings for this development request relate to subdivision plats. Additional information regarding building types and the transect zone are for information only.The number of units required for a Courtyard Apartment is 4 minimum and 24 maximum. It must be demonstrated that the building type and transect zone standards can be met to achieve the desired number of units. There is no density cap in the transect zones; the building type and transect zone standards govern the density. The 12 proposed units comply with building type and transect zone standards. The density for the development is 38.7 dwelling units per acre (12 units divided by 0.31 acres). | |||||
Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning and Zoning Commission report (meeting date October 11, 2017). | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the preliminary subdivision plat review process. | |||||
Attachments: | Planning & Zoning Commission Staff Report | ||
Prelim. Plat Sheet 1_Cover Sheet | |||
P-Plat Sheet 2_Overall Site Dimensions | |||
P-Plat Sheet 3_1st Floor | |||
P-Plat Sheet 4_2nd & 3rd Fl | |||
P-Plat Sheet 5_Area Map | |||
P-Plat Sheet 6_G&D_Util |
14.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Plat: Request from TLC PC Developers LLC, for the subdivision of Mountain Vista Condominiums, approximately 11.14 acres in the Single-family Residential (R1) zone into 60 residential condominium units. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission unanimously recommends approving the preliminary plat with the following condition: 1) A revised landscaping plan shall be submitted in conjunction with the final plat to ensure adequate replacement of resource preservation trees.
|
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Executive Summary: | |||||
TLC PC Developers LLC is requesting preliminary plat approval for a 60-unit condominium located at 3002 S. Clubhouse Circle within the larger Pine Canyon Development. This application is a replat of 48 undeveloped units within the existing condominium subdivision that was approved in 2006. Please see Pages 1 through 6 of the preliminary plat attachment for the vicinity and site maps. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of the preliminary plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this preliminary plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Strategic Plan Strategic Priority #4-Work in partnership to enhance a safe and livable community. Flagstaff Regional Plan The current land use designation for the site is Existing Suburban which has a density range of 2 to 10 units per acre. The proposed density for this site is 5.38 units per acre. |
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Has There Been Previous Council Decision on This: | |||||
In June of 2000, the City Council approved a rezoning request and development agreement allowing the development of the 660 acres known as Pine Canyon, which includes a mixture of condominiums, estate twin houses (duplex units), estate homes, clubhouse and recreational facilities, maintenance and storage facilities, and an 18-hole private golf course with accessory facilities. In 2006, the original Mountain Vista Condominium final plat for 60 residential condominium units was approved by City Council. |
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Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The applicant, Mogollon Engineering representing TLC PC Developers LLC, is seeking preliminary plat approval for a replat of 48 residential condominium units within the larger Pine Canyon Development. In 2006, the original final plat for 60 residential condominium units was recorded. All of the infrastructure for the project has been installed as part of the condominium project. Three buildings containing a total of 12 dwelling units have been constructed and will remain as part of the original Mountain Vista Condominium at Pine Canyon subdivision. The property owner has updated the design of the remaining condominium units and therefore must replat the remaining units to provide accurate legal descriptions for each unit. Several development standards have changed since 2006, including a new Zoning Code, new driveway ordinance, new storm water standards, new engineering standards, new landscaping standards, and new building placement standards. The applicant does not intend to change the design of the approved subdivision but simply intends to alter the footprints of the building in order to update the design of the units. The proposed changes are minor in nature and do not change the overall character of the existing subdivision. |
|||||
Key Considerations: | |||||
This application is a condominium plat, which takes a multi-unit complex, such as the subject property, and creates the ability for individually owned units. In this case the units are defined as the air space within the walls of each structure. Once the plat is complete, the buyer of a unit will receive a recordable deed to the individual unit purchased, including the right to sell, mortgage, etc., that unit and sharing in join ownership of any common grounds, parking areas and access. Areas outside of the unit can be set aside for the individual owners as "limited common elements". The preliminary plat delineates all of the elements affiliated with the individual units. | |||||
Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning & Zoning Commission staff report dated October 11, 2017. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision regulations as part of the preliminary plat subdivision review process. | |||||
Attachments: | Mountain Vista Condo Application | ||
Mountain Vista Condos PPlat Sheet 1 | |||
Mountain Vista Condos PPlat Sheet 2 | |||
Mountain Vista Condos PPlat Sheet 3 | |||
Mountain Vista Condos PPlat Sheet 4 | |||
Mountain Vista Condos PPlat Sheet 5 | |||
Mountain Vista Condos PPlat Sheet 6 | |||
Mountain Vista Condos P&Z Staff Report | |||
P&Z Commission Minutes from October 11, 2017 |
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Office of Labor Standards Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Update only
|
|||||
EXECUTIVE SUMMARY: | |||||
On November 8, 2016, City of Flagstaff voters approved Proposition 414, establishing a Flagstaff minimum wage, and on November 28, 2016 the Flagstaff City Council adopted Initiative Ordinance 2016-01 as Chapter 15-01 of the City Code, thereby formally enacting the new minimum wage law. Chapter 15-01 established an Office to implement and enforce the Chapter, and ordered that the Office establish a program to conduct education and outreach to employees and employers of the requirements and rights under the Chapter. The Office of Labor Standards (OLS), a division of the City Manager’s Office, began the compliance monitoring of Flagstaff’s minimum wage ordinance on July 1, 2017. OLS is tasked with educational outreach activities regarding employer responsibilities, employee rights, resources and referrals, and technical assistance. In addition, OLS monitors compliance of the Flagstaff minimum wage ordinance by investigating formal complaints submitted when an alleged violation has been reported. This report provides a status update on the activities of the OLS, including education and outreach activities, as well as investigations and violations. |
|||||
INFORMATION: | |||||
Council Goals: Social Justice | |||||
Attachments: |
17.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to place on a future agenda a discussion on posting requirements for liquor licenses in residential zones. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Barotz has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a review and possible revision to Ord. 2002-07 which amends Chapter 7-02 , Wastewater Regulations, of the Code. (Water Services Director's authority to sign Reclaimed Water agreements) | |||||
RECOMMENDED ACTION: | |||||
Council direction.
|
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Putzova has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion on amendments or repeal of portions of the Zoning Code. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Evans has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |