FINAL AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of June 7, 2016; and the Special Meeting (Executive Session) of June 14, 2016. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. |
Consideration and Action on Liquor License Application: Mark Wagner, “Mobil", 2484 E. Butler Ave., Series 09 (liquor store - all spirituous liquor), Person Transfer.
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RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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B. | Consideration and Action on Liquor License Application: Paul Leung, "Golden Dragon", 2730 E. Lakin Dr., Series 12 (restaurant), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. |
Consideration and Approval of Payment/Contract Renewal: Annual Computer Software Maintenance |
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RECOMMENDED ACTION: | |||||||||
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $647,473.84 pursuant to contracts with:
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B. | Consideration and Approval of Contract: Approval for the renewal of the Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire District for dispatch services. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve this Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire District for dispatch services. |
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C. | Consideration and Approval of Grant Application to the U.S Department of Justice, FY 2016 Edward Byrne Memorial Justice Assistance Grant in the amount of $22,799.00. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the submission of a Grant Application and authorized acceptance upon award for the U. S Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $22,799.
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D. | Consideration and Approval of Grant Application: Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County for submission of a grant application and approval upon award to the U.S. Department of Justice, FY 2016 Edward Byrne Memorial Justice Assistance (JAG) Grant. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the Intergovernmental Agreement with Coconino County for the FY 2016 Edward Byrne Memorial Justice Assistance Grant in an amount of $6,840 for the Coconino County Sheriff's Office to utilize for the purchase of an electronic recording system for use in criminal investigations.
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10. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval: Utility Accounts and Miscellaneous Account Receivable Write-offs: Delinquency and Uncollectable Accounts for Fiscal Year 2016. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the write-off of delinquent and uncollectable utility accounts and miscellaneous account receivables in the amount of $97,656.53.
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B. | Consideration and Approval of Contract: Animal Shelter Services | ||||||||
RECOMMENDED ACTION: | |||||||||
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C. | Consideration and Approval of Intergovernmental Agreement: Transit Service Intergovernmental Agreement between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA). | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the Transit Service Intergovernmental Agreement between the City of Flagstaff and Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) to provide public transportation services within the City.
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D. | Recognition of Team Flagstaff Graduates | ||||||||
RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | ||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS | ||||||||
A. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, by adoption of Resolution No. 2016-13, declaring the "2016 Amendments to City Code Title 10, Zoning Code, Division 10-50.100, Sign Standards and Other Related Divisions" a public record, and adoption of Ordinance No. 2016-22 adopting amendments to Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments - Sign Standards) | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Adopt Resolution No. 2016-13.
2) Read Ordinance No. 2016-22 by title only for the final time 3) City Clerk reads Ordinance No. 2016-22 by title only (if approved above) 4) Adopt Ordinance No. 2016-22 |
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B. | Public Hearing: Proposed FY 2016 – 2017 Budget and Property Tax Levy. | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Hold Public Hearing
2) Recess into a Special Meeting |
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C. | Consideration and Adoption of Ordinance No. 2016-27: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2017. (Property Tax Levy for FY 16-17) | ||||||||
RECOMMENDED ACTION: | |||||||||
Meeting of June 21, 2016
1) Read Ordinance No. 2016-27 by title only for the first time 2) City Clerk reads Ordinance No. 2016-27 by title only (if approved above) Meeting of July 5, 2016 3) Read Ordinance No. 2016-27 by title only for the final time 4) City Clerk reads Ordinance No. 2016-27 by title only (if approved above) 5) Adopt Ordinance No. 2016-27 |
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SPECIAL MEETING | |||||||||
A. | Res. | ||||||||
15. | REGULAR AGENDA | ||||||||
A. |
Continuation of Council Discussion of Possible Disposition of Mogollon Property. |
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16. | DISCUSSION ITEMS | ||||||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting. None |
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18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
19. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of June 7, 2016; and the Special Meeting (Executive Session) of June 14, 2016. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Regular Meeting of June 7, 2016; and the Special Meeting (Executive Session) of June 14, 2016.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOAL
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Attachments: | 06.07.2016.CCRM.Minutes | ||||
06.14.2016.CCSMES.Minutes | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Mark Wagner, “Mobil", 2484 E. Butler Ave., Series 09 (liquor store - all spirituous liquor), Person Transfer.
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RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 (Liquor Store - all spirituous liquor) licenses are obtained through the person transfer of an existing license from another person and allows a spirituous liquor store retailer to sell all spirituous liquors, only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. Mobil is currently operating with a Series 9 liquor license; the person transfer is required because of the recent sale of the business. The property has been posted as required, and the Police, Community Development, and Sales Tax divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
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Key Considerations: | |||||
Because the application is for a person transfer, consideration may be given to only the applicant's personal qualifications. The deadline for issuing a recommendation on this application is June 26, 2016. |
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Expanded Financial Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on June 1, 2016. No written protests have been received to date. | |||||
Attachments: | Mobil - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 9 Description | |||||
Mobil - PD Memo | |||||
Mobil - Code Memo | |||||
Mobil - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Paul Leung, "Golden Dragon", 2730 E. Lakin Dr., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The property has been posted as required, and the Police, Community Development, and Sales Tax divisions have reviewed the application with no concerns noted. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
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Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is July 18, 2016. |
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Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. | |||||
Community Involvement: | |||||
The application was properly posted on June 1, 2016. No written protests have been received to date. | |||||
Attachments: | Golden Dragon - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 12 Description | |||||
Golden Dragon - PD Memo | |||||
Golden Dragon - Code Memo | |||||
Golden Dragon - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Payment/Contract Renewal: Annual Computer Software Maintenance |
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RECOMMENDED ACTION: | |||||
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $647,473.84 pursuant to contracts with:
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Executive Summary: | |||||
Policy Decision or Reason for Action:
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Financial Impact: | |||||
Purchases are budgeted in the department divisions software maintenance. The overall cost for FY17 is expected to increase by approximately $29,500.00 due to increases in the CPI and expanded contracts. ERP Financial applications cost increased by an approximate 0.15% for Sungard maintenance on our legacy system. ESRI Maintenance has increased due to the city entering into an Enterprise Agreement contract with ESRI for increased licensing and product availability. The Microsoft ERO agreement has increased in order to cover the city's increased user base, and to migrate the city to Office 365. PD Maintenance shows a total decrease due to an incorrect tax amount charged last fiscal year and an item having been eliminated from maintenance. The library's SIRSI maintenance increase by a modest .01% |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics |
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Has There Been Previous Council Decision on This: | |||||
Yes. | |||||
Options and Alternatives: | |||||
1) Approve the recommended action as submitted; 2) Present to Council the software maintenance support services exceeding the bid threshold on an individual basis. |
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Background/History: | |||||
For the past seven years, IT and Purchasing have presented a comprehensive master list outlining most computer software maintenance and support services. City staff’s recommendation is to receive payment authorization as one action item at the onset of the fiscal year. During the current fiscal year we have expended approximately $618,060.38 to the various vendors as outlined in the attached schedule. City has existing contracts with all vendors. Intergraph requires a new contract on an annual basis, with its current terms (attached). Esri (GIS) is proposing a new contract for a 3 year term, at $50,000/year plus additional sales tax (attached) |
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Key Considerations: | |||||
Software maintenance and support services are being acquired from designated vendors from whom we purchased the computer software. | |||||
Expanded Financial Considerations: | |||||
Ongoing maintenance and support services assure the City the latest products enhancements and technical support that is critical in support of the City’s computer infrastructure. | |||||
Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
Inform. | |||||
Expanded Options and Alternatives: | |||||
Attachments: | Software Maintenance Summary | ||||
Harris ERP | |||||
Sungard H.T.E. | |||||
ERSI 3 year quote | |||||
ESRI signature page | |||||
Microsoft EA | |||||
Intergraph - Public Safety | |||||
Intergraph Signature Page | |||||
Sirsi - Library | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approval for the renewal of the Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire District for dispatch services. | |||||
RECOMMENDED ACTION: | |||||
Approve this Intergovernmental Agreement between the City of Flagstaff and the Blue Ridge Fire District for dispatch services. |
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Executive Summary: | |||||
The City of Flagstaff Police Department desires to continue to provide dispatching services to Blue Ridge Fire District. This provides for a four year contract during which dispatch services will be provided to the Blue Ridge Fire District. |
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Financial Impact: | |||||
This agreement will allow the Police Department 9-1-1 Communications Center to continue to provide the same dispatch services to the Blue Ridge Fire District as it has in the past. Blue Ridge Fire District will continue to be billed according to the total cost of operating the 9-1-1 Communications Center. This is calculated at a cost per call and billed as such. These funds will be utilized to offset the cost to operate the 9-1-1 Communications Center. This agreement represents revenue of approximately $5,200 annually. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments 11) Ensure that we are as prepared as possible for extreme weather events |
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Has There Been Previous Council Decision on This: | |||||
Yes, a similar agreement was originally approved on February 2, 2012 and is in place until June 30, 2016. , |
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Options and Alternatives: | |||||
Approve or disapprove the Intergovernmental Agreement for Flagstaff 9-1-1 Communications to provide emergency dispatch services to Blue Ridge Fire District. | |||||
Background/History: | |||||
Historically, the Coconino County Sheriff's Office was the dispatch service for the Blue Ridge Fire District. In 2001, when the Flagstaff Police Department began managing the co-located and combined Flagstaff 9-1-1 Communications Center, the Blue Ridge Fire District as a historical partner was also included, however, without full two-way radio communication. The Flagstaff 9-1-1 Communications Center is the Primary Answering Point (PSAP) for the southern half of Coconino County which includes the Blue Ridge community. We handle all incoming 911 and business calls for service. The dispatching service was being completed via a one way telephone system. Once the call for service had been broadcast via a telephone paging system, a member from Blue Ridge Fire District would contact the 9-1-1 Center to adviset they had received the call for service and to gather all other pertinent information. When that incident information was given to that individual, they then passed along the information to the responding units via radio. The fire units did not have access to our Communications Center. They had to contact their dispatcher who then called our Communications Center. They had to contact their dispatcher who then called our Communications Center if they needed assistance with a deputy or to relay any information regarding their call for service. This was not a timely way to conduct business or best for the customer requesting assistance. |
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Key Considerations: | |||||
The approval of this renewal agreement will continue to provide streamlined, direct and consistent dispatch services as outlined and for financial consideration based on a cost per call basis. This will continue to ensure direct and interoperative communication between the responding fire and medical units and the dispatch center by providing direct radio information relays rather than by telephone to a second party. |
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Expanded Financial Considerations: | |||||
Blue Ridge Fire District will be invoiced quarterly for the dispatch services based on the number of calls at the calculated cost per call. |
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Community Benefits and Considerations: | |||||
The approval of this renewal agreement will provide a continued positive relationship with the Blue Ridge Fire District that enables, quick, efficient and effective responses of fire and emergency personnel as a result of 9-1-1 calls from the individuals, citizens and community members within the district. Dispatching directly to the necessary units, eliminates the need for a second party to relay information and the potential for the loss of information in that translation. |
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Community Involvement: | |||||
Choose which of the following that applies and REMOVE ALL OTHERS: Inform: Blue Ridge Fire District, Chief Banning, has requested the renewal of this agreement for continued emergency dispatch services from the Flagstaff Police Department 9-1-1 Communications Center. |
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Expanded Options and Alternatives: | |||||
N/A | |||||
Attachments: | IGA | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Application to the U.S Department of Justice, FY 2016 Edward Byrne Memorial Justice Assistance Grant in the amount of $22,799.00. | |||||
RECOMMENDED ACTION: | |||||
Approve the submission of a Grant Application and authorized acceptance upon award for the U. S Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $22,799.
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Executive Summary: | |||||
Approval of the grant in the amount of $22,799 will greatly assist in providing overtime funds for community policing and property crime interdiction initiatives. The Coconino County Sheriff's Office will utilize funds to purchase an electronic recording system for use in criminal investigations. | |||||
Financial Impact: | |||||
Expenditures and revenues related to this grant are budgeted within the Police Grants Section. There is no match required for this grant. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
4) Develop and implement guiding principles that address public safety service levels through appropriate staff levels | |||||
Has There Been Previous Council Decision on This: | |||||
Yes - requested JAG grant application for FY 2015 on June 08, 2015. | |||||
Options and Alternatives: | |||||
Approve the grant application process. Disapprove the grant application process. | |||||
Background/History: | |||||
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. | |||||
Key Considerations: | |||||
The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. The City has been certified as disparate and must submit a joint application for the aggregate of funds allocated. The JAG disparate jurisdictions are certified by the Director of the Bureau of Justice Assistance (BJA), based in part on input from the state's Attorney General. The disparate allocation occurs when the City is scheduled to received one and one half times more than County, while the County bears more than 50% of the costs of prosecution of incarceration that arise for Part 1 violent crimes committed in the city. City funds will be used to supplement overtime for community policing and property crime interdiction initiatives. As our citizens request additional patrols or when we identify an area that would benefit from additional police presence, these funds will be a key factor in assuring that we can provide these necessary services. As part of the joint application process an IGA is required to be submitted to the funding agency indicating who will serve as applicant/fiscal agent for the joint funds. The IGA will authorize payment to the County in the amount of $6,840 for the JAG funds. | |||||
Expanded Financial Considerations: | |||||
Financial Implications: The FY16 JAG funds have been allocated in the amount of $22,799 of which the City agrees to pay the County a total of $6,840 for the purchase of an electronic recording system for use in criminal investigation interviews. The City amount of $14,363 will be used for directed patrol initiatives, with the remaining balance of $1,596 to be used for allowable administrative costs for the City as the applicant/fiscal agent. This grant will fund approximately 239 staff-hours of discretionary overtime for officers. As our economy continues to struggle, the financial impact of these funds cannot be understated. Without these additional funds, the Flagstaff Police Department will be hard pressed to conduct proactive directed patrol efforts without going over budget on overtime. | |||||
Community Benefits and Considerations: | |||||
These funds will assist the Flagstaff Police Department and the Coconino County Sheriff's Office to prevent and control crime, administer justice and assist crime victims. | |||||
Community Involvement: | |||||
Empower: The law-abiding citizens of our community deserve and expect our streets and neighborhoods to be places where they feel safe. The numerous letters, comments and accolades the Flagstaff Police Department receives from citizens reinforce the need for these beneficial proactive programs. | |||||
Attachments: | FY16 JAG SF 424 Application | ||||
FY16 JAG Narrative 1 | |||||
FY16 JAG Narrative 2 | |||||
FY16 JAG Narrative 3 | |||||
FY16 JAG Narrative 4 | |||||
Disclosure of Lobbying Activities | |||||
City Applicant Disclosure | |||||
Terms & Conditions-Assurances | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Application: Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County for submission of a grant application and approval upon award to the U.S. Department of Justice, FY 2016 Edward Byrne Memorial Justice Assistance (JAG) Grant. | |||||
RECOMMENDED ACTION: | |||||
Approve the Intergovernmental Agreement with Coconino County for the FY 2016 Edward Byrne Memorial Justice Assistance Grant in an amount of $6,840 for the Coconino County Sheriff's Office to utilize for the purchase of an electronic recording system for use in criminal investigations.
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Executive Summary: | |||||
Approval of the IGA will enable the City of Flagstaff to pass through U.S. Department of Justice funding to the Coconino County Sheriff's Department for an electronic recording system for criminal investigations. | |||||
Financial Impact: | |||||
Expenditures and revenues related to this grant are budgeted within the Police Grants Section. There is no match required for this grant. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
4) Develop and implement guiding principles that address public safety service levels through appropriate staff levels. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes - requested JAG grant application for FY 2015 on June 08, 2015. | |||||
Options and Alternatives: | |||||
Approve the IGA between the City and County. Reject the IGA between the City and County. | |||||
Background/History: | |||||
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. | |||||
Key Considerations: | |||||
The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. The City has been certified as disparate and must submit a joint application for the aggregate of funds allocated. The JAG disparate jurisdictions are certified by the Director of the Bureau of Justice Assistance (BJA), based in part on input from the state's Attorney General. The disparate allocation occurs when the City is scheduled to received one and one half times more than County, while the County bears more than 50% of the costs of prosecution of incarceration that arise for Part 1 violent crimes committed in the city. City funds will be used to supplement overtime for community policing and property crime interdiction initiatives. As our citizens request additional patrols or when we identify an area that would benefit from additional police presence, these funds will be a key factor in assuring that we can provide these necessary services. As part of the joint application process an IGA is required to be submitted to the funding agency indicating who will serve as applicant/fiscal agent for the joint funds. The IGA will authorize payment to the County in the amount of $6,840 for the JAG funds. | |||||
Expanded Financial Considerations: | |||||
The FY 2016 JAG funds have been allocated in the amount of $22,799, of which the City agrees to pass through the County a total of $6,840 to purchase an electronic recording system to use for criminal investigations. | |||||
Community Benefits and Considerations: | |||||
These funds will assist the Flagstaff Police Department and the Coconino County Sheriff's Office to prevent and control crime, administer justice and assist crime victims. | |||||
Community Involvement: | |||||
Inform the Council and public on the application of this grant and intended use of these funds. | |||||
Expanded Options and Alternatives: | |||||
1. Approve as recommended. 2. Reject IGA with the County and potentially reduce the full funding to City and County, which will make the City of Flagstaff ineligible for the grant. | |||||
Attachments: | IGA County and City | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Approval: Utility Accounts and Miscellaneous Account Receivable Write-offs: Delinquency and Uncollectable Accounts for Fiscal Year 2016. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
RECOMMENDED ACTION: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Approve the write-off of delinquent and uncollectable utility accounts and miscellaneous account receivables in the amount of $97,656.53.
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Executive Summary: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Generally accepted business practices allow for the write-off of uncollectable accounts annually. City staff has exhausted collection efforts on the eligible accounts and will no longer actively collect on them. Where possible, any amounts due are applied to a customer's credit. As a result, debt that has previously been written-off is occasionally paid sometime later to clear a customer's outstanding debt. Pursuant to state law, delinquent account information is not subject to public release. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Financial Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
None. Each year, the City anticipates that there will be uncollectable utility accounts and miscellaneous account receivables and reserves an amount at year end for these accounts. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Connection to Council Goal and/or Regional Plan: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Previous Council Decision on This: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
No. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Background/History: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Before any account is eligible for write-off, staff must initiate collection efforts on each account after it becomes delinquent. When collection efforts are exhausted, the account is eligible for write-off. If possible, any amounts due are applied to the customer's credit. If placed on the customer’s credit, the amount owed remains active for 7 years after the delinquency date. Application against the credit of the debtor may lead to the recovery of some of the delinquent amounts in the future. This often occurs when customers apply for credit via other avenues (i.e., mortgages, car loans, apartment rentals, etc.). Total utility revenues in FY16 are estimated at $35.4 million and miscellaneous accounts receivables at $9 million. The write-offs are $89,421.85 for utilities or approximately .25% of the estimated total amount and $8,234.68 or .09% of the total amount for miscellaneous accounts. The number decreased in FY16 due to increased deposits and enhanced collection processes discussed in more detail below. The first significant change was the approval by City Council in summer 2014 to increase the utility deposit for residential and commercial customers. This still continues to be a driving factor in reducing the number of utility write-offs. Residential customer deposits went from $25 to $150 and commercial customer deposits went from a time-intensive calculated rate to a flat rate of $300. When customers do not pay a past due bill and do not respond to collection efforts, the City is able to recoup a higher percentage of the delinquent amount by applying the higher deposit figure to the outstanding balance. Additionally, the higher deposit typically covers the amount due on final bills, reducing write-offs from customers who have moved and have not provided an accurate forwarding address. The other significant change is a revision in the collection process. Staff are contacting customers more timely after their account has closed and before postal delivery forwarding orders have expired. These notifications inform customers the intent to turn their account to a credit reporting agency if a final bill is not paid. Plans to further improve the collection processes include contacting customers via email and text messaging, when unable to contact them by phone. Pursuant to state law, delinquent account information is not subject to public release. Utility Account Write-offs and Breakdown Summary (5 Year History)
Utility Disconnects Per Calendar Year
Other Utility Write-off Breakdown Information
Miscellaneous Accounts Receivable Write-offs (5 Year History)
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Key Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Staff, using billing statements, letters, and telephone calls, has worked the write-off accounts. When customers fail to make payments, they may be denied access to future City services. If a customer opens a new account, the previous balance is transferred to the new account. If there is no new account and when possible the amount owed is reported to a credit agency. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Expanded Financial Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
It is sound financial management practice to reduce assets to reflect their true valuation. Failure to write-off accounts deemed uncollectable overstates the asset value of the City. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Community Benefits and Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Improvement in collection processes, increased deposit amounts, and improved expediency in disconnects for delinquent accounts has contributed to lower amounts owed by customers who have fallen behind in their utility bills. This has resulted in their ability to establish payment arrangements and work cooperatively with the City to avoid a write-off situation. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Community Involvement: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Expanded Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
None. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Animal Shelter Services | |||||
RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Coconino Humane Association provides services to the City of Flagstaff for the acceptance of stray animals that are picked up by Animal Control Officers or brought to the shelter by private citizens. Under this contract, the Coconino Humane Association shall provide and perform animal control professional services in conformity with the National Animal Control Association (NACA) policies. The services and related programs under this contract include adoption, shelter, spaying, and neutering, licensing, vaccinations, euthanasia and community outreach. | |||||
Financial Impact: | |||||
The annual fee for these services will be $250,000. The FY2017 adopted budget totaling $250,000 for these services is in account # 001-09-402-1311-1-4273. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments |
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Has There Been Previous Council Decision on This: | |||||
Yes. October, 2015, Council Meeting. | |||||
Options and Alternatives: | |||||
1.) Approve the contract with the Coconino Humane Association. This contract will provide animal control professional services for the City of Flagstaff. 2.) Not approve this contract. |
|||||
Background/History: | |||||
The City has contracted with the Coconino Humane Association to provide animal shelter services for approximately 16 years. The Coconino Humane Association is and always has been the only organization in Flagstaff that can provide much needed program services, including: adoption, shelter, spaying and neutering, licensing, vaccinations, euthanasia and community outreach and provide and perform these animal control services in conformity with the National Animal Control Association (NACA) policies. Over the years, when a formal competitive Request for Proposals (RFP) has been conducted, the Coconino Humane Association has been the only organization that has responded to the City's RFP. The Purchasing Department conducted a formal Request for Proposal process that opened on March 8, 2016 and closed on March 24, 2016 at 3:00pm. The Purchasing Department reached out to Second Chance as well as CHA to advise that the RFP was now open. The City of Flagstaff only received one response from Coconino Humane Association. After reviewing the proposal, negotiations began with CHA. After negotiations with CHA, the Purchasing Department was able to negotiate a contract in the amount of $250,000.00 for all twenty four proposed services. |
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Key Considerations: | |||||
Local Flagstaff organization animal shelter services is a critical need for the City of Flagstaff and currently, the Coconino Humane Association is the only Flagstaff organization expressing interest in providing the professional service programs we are in critical need of. | |||||
Expanded Financial Considerations: | |||||
The City of Flagstaff was able to negotiate a $40,000.00 savings from the original proposal. The Coconino Humane Association has not received an increase in their services for more than 7 years. The original proposal came in at $290,000.00 and the City of Flagstaff was able to negotiate a cost of $250,000.00. | |||||
Community Benefits and Considerations: | |||||
The City of Flagstaff benefits by having an available facility that will accept, provide shelter for and adopt stray dogs and cats. | |||||
Community Involvement: | |||||
Inform Consult Involve Collaborate |
|||||
Expanded Options and Alternatives: | |||||
Attachments: | Proposed Contract | ||||
Insurance Certificate | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Intergovernmental Agreement: Transit Service Intergovernmental Agreement between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA). | |||||
RECOMMENDED ACTION: | |||||
Approve the Transit Service Intergovernmental Agreement between the City of Flagstaff and Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) to provide public transportation services within the City.
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Executive Summary: | |||||
The Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) is the transit agency in northern Arizona operating the Mountain Line, Mountain Lift and Mountain Link systems in Flagstaff. NAIPTA also coordinates with Campus Shuttle Service at Northern Arizona University. Established in 2001, NAIPTA has grown into a system that employs more than 75 people and transports nearly 2 million riders a year. The proposed intergovernmental agreement allows for the continuation of public transportation services including fixed route transit services and paratransit services in compliance with the Americans with Disabilities Act and in accordance with the NAIPTA Flagstaff Regional Five Year and Long Range Transit Plan with the City's Transit Tax funding. |
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Financial Impact: | |||||
In 2008, city voters approved a dedicated Transaction Privilege Tax (“Transit Tax”) of 0.295% for purposes of providing public transportation services. The FY2017 Mountain Line and Mountain Lift expenditures budget is $15,275,750 of which $6,217,185 is provided through the Transit Tax. An additional $7,593,485 is provided through Federal Transit Administration and Arizona Department of Transportation grants, and the remaining balance of $1,465,081 comes from fares, Northern Arizona University, and other miscellaneous revenues. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 6) Provide a well-managed transportation system 10) Support and assist the most vulnerable REGIONAL PLAN: T.1. Improve mobility and access throughout the region. T.2. Improve transportation safety and efficiency for all modes. |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council approved the previous Transit Service Intergovernmental Agreement with NAIPTA on June 20, 2006 with an effective date of July 1, 2006. The Amended Master Intergovernmental agreement for the continuation of NAIPTA was approved by Council on May 7, 2013 with an effective date of June 30, 2013. | |||||
Options and Alternatives: | |||||
1. Approve the Transit Service Intergovernmental Agreement as presented. 2. Proposed changes to the Transit Service Intergovernmental Agreement. 3. Reject the Transit Service Intergovernmental Agreement. |
|||||
Background/History: | |||||
In May 2000, City of Flagstaff voters approved a transaction privilege tax dedicated to providing transit services in our community for a ten year period at a rate of 0.25% (“Transit Tax”). In May 2008, City of Flagstaff voters approved an extension of the 2000 Transit Tax for a 20 year term and increased the rate to 0.295%. In addition, The Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) was formed under A.R.S Title 26, Chapter 28 via a Master Intergovernmental Agreement in March 2006. NAIPTA was formed to provide a regional approach to public transportation, to establish a shared governance structure, and to transfer liability for transit operations from the Counties and Cities to an entity whose sole function is the planning and delivery of public transportation services. The Master IGA was amended and restated in May 2013. Member agency signatories to the NAIPTA Master IGA are the Coconino County, City of Flagstaff, Northern Arizona University and Coconino County Community College District. Under the terms of the Master IGA signed by NAIPTA member agencies, Service IGAs will be used to define the specific services that each member chooses to purchase from NAIPTA. By approving the Transit Services IGA with NAIPTA, these services will continue uninterrupted. Furthermore, NAIPTA annual budget request from the City will be approved through the City's annual budget process. City staff and NAIPTA staff worked together on the revisions and updates to the Service IGA. Some key revisions include:
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Key Considerations: | |||||
The community has come to rely on the provision of transit services in the community, and it is important to continue these services to provide transportation alternatives to Flagstaff residents. | |||||
Community Benefits and Considerations: | |||||
The primary community benefit with regard to the approval of this IGA is the continuation of the Mountain Line and Mountain Lift transportation services for residents of Flagstaff. | |||||
Community Involvement: | |||||
Inform | |||||
Attachments: | NAIPTA Service IGA | ||||
Exhibit A | |||||
Exhibit B | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Recognition of Team Flagstaff Graduates | |||||
RECOMMENDED ACTION: | |||||
Informational Only
|
|||||
EXECUTIVE SUMMARY: | |||||
The purpose of this agenda item is to formally recognize the members of Team Flagstaff who recently graduated. The City of Flagstaff celebrates its many employees that successfully earned their Associate's, Bachelor's and Master's degrees. Many of the recent graduates will be in attendance for this recognition ceremony. In addition, representatives from the President's Office at Northern Arizona University will attend and provide a special gift to the newest Lumberjack Alumni on Team Flagstaff. Following the Council recognition, everyone will be invited to a reception in the lobby where light refreshments will be served. | |||||
INFORMATION: | |||||
TEAM FLAGSTAFF'S NEWEST GRADUATES
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Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, by adoption of Resolution No. 2016-13, declaring the "2016 Amendments to City Code Title 10, Zoning Code, Division 10-50.100, Sign Standards and Other Related Divisions" a public record, and adoption of Ordinance No. 2016-22 adopting amendments to Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments - Sign Standards) | |||||
RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2016-13.
2) Read Ordinance No. 2016-22 by title only for the final time 3) City Clerk reads Ordinance No. 2016-22 by title only (if approved above) 4) Adopt Ordinance No. 2016-22 |
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Executive Summary: | |||||
The attached Resolution 2016-13 includes all of the proposed amendments in cross out/underline format. Additional edits made since the June 7, 2016, first reading are summarized in the attached table. | |||||
Financial Impact: | |||||
Adoption of the proposed amendments to the City's sign standards will not have a financial or budgetary impact. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 7) Address key issues and processes related to the implementation of the Regional Plan. REGIONAL PLAN: The Flagstaff Regional Plan 2030 supports the amendments to Division 10-50.100 (Sign Standards) with the following goals and policies: Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. The proposed amendments support this goal by ensuring the aesthetic beauty of the City’s natural and built environment is protected (Purpose statement B.5). Policy ED.7.1. Support planning, design, and development that positively, creatively, and flexibly contribute to the community image.” |
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Has There Been Previous Council Decision on This: | |||||
The Council held an executive session and work session on December 8, 2015, to discuss the proposed amendments to Division 10-50.100 (Sign Standards) and an additional executive session on April 12, 2016. The amendment was presented and the public hearing opened at the May 17, 2016, City Council meeting. The hearing was continued to June 7, 2016, where the amendment was adopted on first reading. | |||||
Options and Alternatives: | |||||
None. | |||||
Background/History: | |||||
In June 2015 the US Supreme Court rendered its decision in the Reed v. Town of Gilbert sign code case which clarified when government regulation of speech is content based. Content-based laws are presumptively unconstitutional. The key takeaway from the Reed case is that cities cannot categorize signs based on the topic or message being conveyed and then impose restrictions within each content-based category. For example, the current sign code provides different standards for different types of temporary signs such as real estate signs, new development construction signs, political signs, and commercial advertising signs. Subjecting each category of signs to different restrictions is no longer permissible under Reed. | |||||
Key Considerations: | |||||
Section 10-20.50.100.F of the Zoning Code establishes findings for the approval of text amendments. It is staff's recommendation that the proposed amendments to Division 10-50.100 (Sign Standards) and other related Divisions meet the following findings for text amendments:
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Expanded Financial Considerations: | |||||
None. | |||||
Community Benefits and Considerations: | |||||
Flagstaff residents and business owners will benefit from the adoption of these proposed amendments as they will simplify the permitting processes for portable signs, clarify and simplify standards and procedures, and provide consistency with the US Supreme Court's decision in the Reed v. Town of Gilbert sign case by ensuring that the sign standards do not contain content-based regulations. | |||||
Community Involvement: | |||||
INFORM, CONSULT, and INVOLVE Once a preliminary draft of the proposed amendments to the Sign Standards was completed, staff engaged members of such local organizations as Friends of Flagstaff’s Future, Northern Arizona Builders Association, Northern Arizona Association of Realtors, and the Flagstaff Chamber of Commerce Economic Development Committee to solicit their comments. Also, a number of articles were published in the Flagstaff Business News and Cityscape, and staff has participated in frequent interviews on KAFF Radio. Consistent with state law and the requirements of the Zoning Code the Planning and Zoning Commission held a work session on the proposed sign code amendments on February 10, 2016. No residents were in attendance and no comments were provided to the Commission. The Council also held a work session on December 8, 2015 on the proposed amendments at which time general policy direction was provided to staff. No residents spoke to the Council at that work session. In advance of all Council and Planning and Zoning Commission work sessions as well as the Commission’s February 24th public hearing, staff sent out an email to local stakeholder organizations. These groups were requested to forward the email to their members. Radio spots on KAFF radio continue, and information on the amendments was posted on the City’s Facebook page. Further, in compliance with state law and the Zoning Code’s noticing requirements, a ¼ page display advertisement was printed in the Arizona Daily Sun in advance of all public meetings and public hearings of the Planning and Zoning Commission and the City Council. About six members of the public attended the Planning Commission's February 24th public hearing, but none chose to speak to the Commission. At this meeting the Commission unanimously recommended that the Council approve the amendments to Division 10-50.100 (Sign Standards) attached to Resolution 2016-13. |
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Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | June 7 presentation | ||||
summary final edits | |||||
Res. 2016-13 | |||||
Ord. 2016-22 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||||||||||||||
Public Hearing: Proposed FY 2016 – 2017 Budget and Property Tax Levy. | |||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1) Hold Public Hearing
2) Recess into a Special Meeting |
|||||||||||||||||||||||||||
Executive Summary: | |||||||||||||||||||||||||||
In accordance with State law, a public hearing is required for final adoption of the budget, and the establishment of the property tax levy. This hearing provides for citizen input prior to adoption. Arizona State Statutes require each municipality to adopt a budget as prescribed by A.R.S. Title 42, Chapter 17, Articles 1 through 5. As published in the Tentative Adoption of the Budget, the Final Budget Adoption is to take place on June 21, 2016 (during a Special Meeting) and the Property Tax Levy ordinance will have a first read on June 21, 2016 and will have the second read on July 5, 2016. | |||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
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Connection to Council Goal and/or Regional Plan: | |||||||||||||||||||||||||||
1) Invest in our employees and implement retention and attraction strategies 2) Ensure Flagstaff has a long-term water supply for current and future needs 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 4) Develop and implement guiding principles that address public safety service levels through appropriate staff levels 5) Explore and adopt policies to lower the costs associated with housing to the end user 6) Provide a well-managed transportation system 7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments 9) Improve the economic quality of life for Flagstaff through economic diversification, and by fostering jobs and programs that grow wages and revenues 10) Support and assist the most vulnerable |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
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Options and Alternatives: | |||||||||||||||||||||||||||
For Public Hearing: Open the public hearing Delay the public hearing For Final Budget Adoption: As the City adopted the tentative budget on June 7, 2016, the maximum appropriation for FY2016-2017 has been set. The Council could choose to make adjustments within that maximum appropriation or make reductions in the maximum appropriation. |
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Background/History: | |||||||||||||||||||||||||||
Budget adoption: The budget was presented for tentative adoption on June 7, 2016. The tentative adoption established the maximum appropriation for the City for the FY 2016-2017 budget year. The budget legal schedules were published in the Arizona Daily Sun on June 9, 2016 and June 16, 2016. Property tax levy: Primary property taxes are accumulated in the General Fund and pay for general services which include but are not limited to public safety, parks and recreation, other public work services, and general administrative and management functions within the City. Secondary property taxes support debt service payments on numerous city capital projects including the Aquaplex, fire stations, open space, street/utility projects, forest restoration, and the future core services facility. Truth in Taxation legislation: Every year, the Truth in Taxation legislation requires that the county assessor, on or before February 10, transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the City must go through the Truth in Taxation procedures. It is important to note that it is the levy amount and not the rate which triggers the Truth in Taxation procedure. The City of Flagstaff has not triggered the Truth in Taxation' notification and hearing for FY2016-2017 and no additional notifications are required. |
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Key Considerations: | |||||||||||||||||||||||||||
The adoption of the tentative budget set forth into motion a legally mandated time sequence of actions of which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative budget adoption, the final budget adoption, the property tax levy actions, and related publications must be started over. The final budget adoption must occur after a public hearing and Council must convene into a Special Meeting to adopt the final budget. The budget must be adopted by the third week of July. The County will adopt the property tax levy the first week of August. The key dates in the process have been presented as part of the action summary. June 7, 2016 Tentative adoption of budget by Council
June 21,2016 Proposed budget and property tax levy hearing June 21, 2016 Final budget adoption(done in a Special meeting) June 21, 2016 First reading property tax ordinance July 5, 2016 Final reading and adoption of property tax ordinance |
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Expanded Financial Considerations: | |||||||||||||||||||||||||||
The City of Flagstaff is proposing a flat primary property levy of $5,627,083on existing properties for the FY2016-2017 plus new construction levy of $80,095 for a total levy of $5,707,178. The maximum allowable primary property revenue for FY2016-2017 is $6,301,017. The City of Flagstaff is not proposing a change in the secondary property tax rate for FY2016-2017. Primary property tax rate will decrease from $0.8234 in FY2015-2016 to $0.8121 in FY2016-2017 due to the total valuation of all existing properties are increasing 1.4%. The Truth in Taxation statutory requirements have not been triggered as the levy amount on existing properties is flat and it is not dependent on rate. The table below reflects a five year rate history:
The final budget adoption allows the City to commit and expend resources as determined to be needed through the FY2016-2017 budget process. There have been no changes in the final budget recommended for adoption from that presented as the tentative budget. The recommended City of Flagstaff appropriation for FY2016-2017 is $264,994,158. |
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Community Benefits and Considerations: | |||||||||||||||||||||||||||
Public investment into the budget process is necessary as a tool for the Council to use when determining the current year goals and objectives. The budget translates City Council's priorities into fiscal reality. Timely budget adoption allows the City to commit expenditures as related to the FY2016-2017 budget as needed for ongoing operational consistency to the citizenry. The FY2016-2017 budget is balanced. | |||||||||||||||||||||||||||
Community Involvement: | |||||||||||||||||||||||||||
Inform/Involve: This is the public hearing in the budget adoption process and it is open to public comment on the property tax levy and the final budget adoption. Budget legal schedules were published in the June 9, 2016 and June 16, 2016 Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. The final opportunity for community involvement for the budget adoption is at this public meeting. The final opportunity for public input to the tax levy will be at the July 5, 2016 Council Meeting. | |||||||||||||||||||||||||||
Attachments: | Res. 2016-24 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||
Consideration and Adoption of Ordinance No. 2016-27: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2017. (Property Tax Levy for FY 16-17) | |||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||
Meeting of June 21, 2016
1) Read Ordinance No. 2016-27 by title only for the first time 2) City Clerk reads Ordinance No. 2016-27 by title only (if approved above) Meeting of July 5, 2016 3) Read Ordinance No. 2016-27 by title only for the final time 4) City Clerk reads Ordinance No. 2016-27 by title only (if approved above) 5) Adopt Ordinance No. 2016-27 |
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Executive Summary: | |||||||||||||||||||||||||||
Arizona Revised Statutes Section 42-17104 requires that an Ordinance to adopt property tax levies be passed after the adoption of the final budget. The final budget is anticipated to be adopted on June 21, 2016. | |||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
The City of Flagstaff is proposing a flat primary property tax levy of $5,627,083 on existing properties for FY2016-2017, plus levy of $80,095 on new construction for a total levy of $5,707,178. The primary property tax rate to support this levy is $0.8121 per $100 of assessed valuation (less than last FY). The City of Flagstaff is proposing a flat tax rate for secondary property taxes for FY2016-2017 for a total levy of $5,728,357 on existing properties and new construction. The proposed secondary property tax rate is $0.8366 per $100 of assessed valuation (same as last FY). |
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Connection to Council Goal and/or Regional Plan: | |||||||||||||||||||||||||||
1) Invest in our employees and implement retention and attraction strategies 2) Ensure Flagstaff has a long-term water supply for current and future needs 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 4) Develop and implement guiding principles that address public safety service levels through appropriate staff levels 5) Explore and adopt policies to lower the costs associated with housing to the end user 6) Provide a well-managed transportation system 7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments 9) Improve the economic quality of life for Flagstaff through economic diversification, and by fostering jobs and programs that grow wages and revenues 10) Support and assist the most vulnerable |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
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Options and Alternatives: | |||||||||||||||||||||||||||
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Background/History: | |||||||||||||||||||||||||||
Both the State Constitution and State law specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy in cities and towns may only be used to retire the principal and interest or redemption charges on general obligation bonded indebtedness. The adoption of the property tax levy is the final step in the entire budget approval process. |
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Key Considerations: | |||||||||||||||||||||||||||
The key dates for budget and property tax levy adoption have been determined and have been followed throughout this process. The County adopts the property tax levy as proposed by the City on or about August 1, 2016. | |||||||||||||||||||||||||||
Expanded Financial Considerations: | |||||||||||||||||||||||||||
The City has budgeted a total of $5,607,178 in FY2016-2017 primary property tax, an approximate 1.4% increase over the FY2015-2016 budget. This increase is due to new construction. Primary property tax revenues may be used for any general purpose use of the City government. The budgeted amount is less than the levy as the City is allowing for approximately 2% in bad debt. Statutorily, the maximum allowable primary property levy for FY2016-2017 is $6,301,017. The City may capture this additional levy in future budget years if Council so directs. The City has budgeted a total of $5,728,357 in FY2016-2017 secondary property tax, an approximate 2.1% increase over the FY2015-2016 budget. The increase is directly related to the increased assessed valuation (increase in property values) and new construction. Secondary property tax funds general obligation debt and debt is issued to manage within the levy. Five years historical data is shown below:
Primary property taxes account for 10% of the General Fund revenues budgeted for FY2016-2017. |
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Community Benefits and Considerations: | |||||||||||||||||||||||||||
Primary property taxes support a number of City services including public safety, parks and recreation, other public works services, and general administrative and management functions within the city. Secondary property taxes support the debt service payment on numerous city capital projects including: Aquaplex, Fire Stations, Open Space, numerous street/utility projects, Forest Restoration and the future Core Services Facility as well as many others. |
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Community Involvement: | |||||||||||||||||||||||||||
Inform & Involve: Budget legal schedules were published in the June 9, 2016 and June 16, 2016 Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. A public hearing on June 21, 2016 for both the final budget adoption and the property tax levy is open for public comment and allows citizens to provide input. | |||||||||||||||||||||||||||
Attachments: | Ordinance 2016-27 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Continuation of Council Discussion of Possible Disposition of Mogollon Property. | |||||
DESIRED OUTCOME: | |||||
Staff is seeking direction from Council on possible disposition of the Mogollon Property.
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EXECUTIVE SUMMARY: | |||||
In 2012, the current Public Works Yard on Mogollon was identified as a property to sell to help pay for the new Core Services Maintenance Facility. There has been interest and concern by residents regarding the end use for the Mogollon Yard once Public Works has moved to its new Facility. Staff has conducted public meetings, gained resident input and questions, and continued to research the history of the Mogollon property. On June 14th, a City Council Worksession was held regarding the history of the core services maintenance facility, the history of the Mogollon property, the future of the Mogollon property, and a discussion regarding funding the Core Services Maintenance Facility. During this Worksession, Council requested staff prepare an overlay map depicting the history of the property from the original purchase in 1922, a history of Federal grants awarded for improvements to the property, and a research listing of other financial options for funding the construction of the Core Services Maintenance Facility if the Mogollon property were to be retained. Staff is prepared for a continuation of this worksession discussion and is seeking direction from Council on the desired future of the Mogollon Property. |
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INFORMATION: | |||||
COUNCIL GOALS: * Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics * Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments |
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Attachments: | Mogollon Presentation | ||||
Pages from Publicity Pamphlet | |||||
May 18th public meeting notes | |||||
Mogollon Public Mtg. Comments | |||||
Public Mtg. Add'l Comments | |||||
Info.Grants | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||