FINAL AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
A. | Consideration and Approval of Minutes: City Council Work Session of January 26, 2016; Special Meeting of February 17, 2016; Combined Special Meeting/Work Session of February 23, 2016; Joint Work Session of March 7, 2016; Regular Meeting of March 22, 2016; Special Meeting (Executive Session) of March 22, 2016; Special Meeting (Executive Session) of March 29, 2016; and Work Session of March 29, 2016. | |||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
A. | Consideration and Action on Liquor License Application: Tek Kafley, "India Palace", 103 W. Birch Ave., Series 12 (restaurant), New License. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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B. |
Consideration and Action on Liquor License Application: Lynn Shulman, “Majestic Marketplace", 601 E. Piccadilly Dr., #95, Series 07 (beer and wine bar) and Series 09 (liquor store - all spirituous liquor) with sampling privileges, Person and Location Transfer.
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RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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C. |
Consideration and Action on Liquor License Application: Danny Thomas, “Aspen Inn Suites", 1008 E. Route 66, Series 07 (beer and wine bar), Person Transfer.
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RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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D. | Consideration and Action on Liquor License Application: David Smith Jr., "Root Public House", 101 S. San Francisco St., Series 12 (restaurant), New License. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Independent Contract Agreement (ICA) with Salt River Project for the Upper Lake Mary Watershed Monitoring Project. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve ICA with Salt River Project (SRP) and approve three (3) proposals to maintain the LM-WC TAC's flowtography equipment within the Upper Lake Mary Watershed and to instrument two (2) additional sites, authorizing Utilities to spend a total of $67,860.00 in FY16.
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B. | Consideration and Approval of Agreement: Arizona State Forestry Western Bark Beetle Initiative (WBBI) 15-601 Grant | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the WBBI 15-601 Grant Agreement between the City of Flagstaff and the AZ State Forestry Division for grant funds in the amount of $98,100.00 with a city match of $98,100.00 for a total project cost of $196,200.
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C. | Consideration and Approval of Intergovernmental Agreement (IGA): With Coconino County for the City to provide Prescribed Fire services to the County-owned Ft Tuthill and Rogers Lake Natural Area | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the IGA with Coconino County for the City to provide Prescribed Fire services to the County-owned Ft Tuthill County Park (FTCP) and the Rogers Lake Natural Area (RLNA).
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D. | Consideration and Approval of Contract: Programmatic Agreement - Housing Programs - State Historic Preservation Office | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Approve: Programmatic Agreement Between the City of Flagstaff and the Arizona State Historic Preservation Office Regarding the Community Development Block Grant (CDBG) and Community Development Block Grant – Recovery (CDBG-R) Programs; and 2) Authorize the City Manager to execute the Agreement.
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E. | Consideration and Approval of Contract: Consideration of approval of Design/Build agreement: Core Services Maintenance Facility | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve Design/Build agreement with Core construction for the programing and design phased services in the amount of $2,209,660.00 with a contract allowance of $220,966 and a contract time of 515 calendar days and authorize the City Manager to execute the necessary documents.
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F. | Consideration and Acceptance of Grant Funding: Arizona State Parks FY 2016 Recreational Trails Program Grant for Picture Canyon. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Authorize acceptance of grant funding from Arizona State Parks Recreational Trails in the amount of $74,446, with a City match in the amount of $35,168.
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10. | ROUTINE ITEMS | |||||||||
A. | Consideration and Possible Adoption of Ordinance No. 2016-10: An ordinance authorizing the acquisition and dedication of certain real property as a public right-of-way for the construction of permanent ADA ramps associated with the crosswalks on Fourth Street at Third Avenue and at Dortha Ave. (Acquisition of property for ADA ramps on Fourth Street Project) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-10 by title only for the final time
2) City Clerk reads Ordinance No. 2016-10 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2016-10 Read Ordinance |
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B. | Consideration of Appointments: City Attorney | |||||||||
RECOMMENDED ACTION: | ||||||||||
This action will appoint a City Attorney to oversee the City Attorney's division and supervise the City's legal affairs. The City Council may choose from two options:
Option 1: Appoint an interim City Attorney Option 2: Appoint a City Attorney through executing an Agreement of Services |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS | |||||||||
A. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-04: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff Zoning Map to rezone approximately 26.17 acres of real property located on McMillan Mesa, from Suburban Commercial (SC) to Medium Density Residential (MR) for 7.67 acres, from Research and Development (RD) to Medium Density Residential (MR) for 13.66 acres, and from Residential Single-Family (R1) to Public Open Space (POS) for 4.84 acres, and amending to the McMillan Mesa Village Specific Plan to reallocate 192 units from Development Area B to Development Areas C, D1 and D3. (McMillan Mesa Village Zoning Map and Specific Plan Amendments) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-14 by title only for the final time
2) City Clerk read Ordinance No. 2016-14 by title only (if approved above) 3) Adopt Ordinance No. 2016-14 |
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1. | Observatory Mesa | |||||||||
a. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-20: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 640.51 acres located in Section 12, Township 21 North, Range 6 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Public Open Space (POS) for 640.51 acres. (Observatory Mesa Annexation) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the April 5, 2016 Council Meeting: |
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b. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-12: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type and State Land to Parks/Open Space area type for approximately 2253.20 acres located on Observatory Mesa. (Observatory Mesa Minor Regional Plan Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Continue the Public Hearing |
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c. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1610.69 acres of real property located on Observatory Mesa, from Rural Residential ("RR") to Public Open Space ("POS"), and approximately 2.0 acres from Rural Residential ("RR") to Public Facility ("PF") and to apply the Resource Protection Overlay ("RPO") to approximately 640.51 acres. (Observatory Mesa Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the April 5, 2016 Council Meeting: |
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2. | Picture Canyon | |||||
a. |
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-18: An ordinance of the City Council of the City of Flagstaff Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 77.8 acres located in Section 4, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing no city zoning for said land. (Picture Canyon Annexation) |
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RECOMMENDED ACTION: | ||||||
At the April 5, 2016 Council Meeting:
1) Continue Public Hearing 2) Read Ordinance No. 2016-18 by title only for the first time 3) City Clerk reads Ordinance No. 2016-18 by title only for the first time (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-18 by title only for the final time 5 City Clerk reads Ordinance No. 2016-18 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-18 |
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b. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 477.8 acres of real property known as Picture Canyon, from No Zoning (County) and Rural Residential (RR) to Public Open Space (POS), and to apply the Landmarks Overlay (LO), the Resource Protection Overlay (RPO) and the Rural Floodplain Designation to approximately 77.8 acres. (Picture Canyon Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | ||||||
At the April 5, 2016 Council Meeting:
1) Continue Public Hearing 2) Read Ordinance No. 2016-19 by title only for the first time 3) City Clerk reads Ordinance No. 2016-19 by title only for the first time (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-19 by title only for the final time 5) City Clerk reads Ordinance No. 2016-19 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-19 |
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3. | Buffalo Park West | |||||
a. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-10: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type to Park/Open Space area type for approximately 26.03 acres located at the northeast corner of Fir Avenue and North San Francisco Street. (Buffalo Park West Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | ||||||
1) Continue the Public Hearing
2) Read Resolution No. 2016-10 by title only 3) City Clerk reads Resolution No. 2016-10 by title only (if approved above) 4) Adopt Resolution No. 2016-10 |
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b. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-16: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 26.03 acres of real property located at the northeast corner of Fir Avenue and North San Francisco Street, from Single Family Residential (R1) and Public Facility (PF) to Public Open Space (POS), and to apply the Rural Floodplain Designation. (Buffalo Park West Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | ||||||
At the April 5, 2016 Council Meeting:
1) Continue the Public Hearing 2) Read Ordinance No. 2016-16 by title only for the first time 3) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-16 by title only for the final time 5) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) 6) Adopt Ordinance No. 2016-16 |
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4. | Guadalupe Park | |||||
a. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-09: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designations on Maps 21 and 22 from Existing Suburban and Future Urban to Park/Open Space area type for approximately 1.07 acres located at 805 West Clay Avenue. (Guadalupe Park Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | ||||||
1) Continue the Public Hearing
2) Read Resolution No. 2016-09 by title only 3) City Clerk reads Resolution No. 2016-09 by title only (if approved above) 4) Adopt Resolution No. 2016-09 |
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b. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-15: An ordinance of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.07 acres of real property located at 805 West Clay Avenue, from Highway Commercial (HC) to Public Facility (PF). (Guadalupe Park Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | ||||||
At the April 5, 2016 Council Meeting:
1) Continue the Public Hearing 2) Read Ordinance No. 2016-15 by title only for the first time 3) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-15 by title only for the final time 5) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) 6) Adopt Ordinance No. 2016-15 |
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5. | Highland Avenue | |||||
a. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-11: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Future Suburban area type to Park/Open Space area type for approximately 5.31 acres located off Highland Avenue. (Highland Avenue Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | ||||||
1) Continue the Public Hearing
2) Read Resolution No. 2016-11 by title only 3) City Clerk reads Resolution No. 2016-11 by title only (if approved above) 4) Adopt Resolution No. 2016-11 |
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b. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-17: An ordinance of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 5.31 acres of real property located off Highland Avenue from Highway Commercial (HC) to Public Facility (PF). (Highland Avenue Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | ||||||
At the April 5, 2016 Council Meeting:
1) Continue the Public Hearing 2) Read Ordinance No. 2016-17 by title only for the first time 3) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-17 by title only for the final time 5) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) 6) Adopt Ordinance No. 2016-17 |
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C. | Public Hearing, Consideration, and Possible Adoption of Ordinance No. 2016-24: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statues, by annexing certain land totaling approximately 0.81 acres located in Section 7, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing City zoning for said land as Rural Residential (RR) for 0.81 acres, providing for severability, authority for clerical corrections, and establishing an effective date. (Marquardt Annexation - Mountain Meadow Drive) | |||||
RECOMMENDED ACTION: | ||||||
At the April 5, 2016 Council Meeting;
1) Hold the Public Hearing 2) Read Ordinance No. 2016-24 by title only for the first time 3) City Clerk reads Ordinance No. 2016-24 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-24 by title only for the final time 5) City Clerk reads Ordinance No. 2016-24 by title only (if approved above) 6) Adopt Ordinance No. 2016-24 |
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D. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-23: An ordinance of the Flagstaff City Council amending Title 7, Health and Sanitation, and Title 12, Floodplain, of the Flagstaff City Code, by amending Chapters 7-02-001-0039, Sewer Use Charges, Capacity Charges; 7-03-001-0010, Water Rates; and 7-03-001-0011, Water Main Capacity Charges; 7-03-001-0014 Water Conservation and Chapter 12-02-002-0003, Schedule of Stormwater Management Utility Service Charges and Fees, thereof. (Ordinance increasing certain utility rates, charges and fees) | |||||
RECOMMENDED ACTION: | ||||||
At the April 5, 2016, Council Meeting
1) Continue Public Hearing 2) Read Ordinance No. 2016-23 by title only for the first time 3) City Clerks reads Ordinance No. 2016-23 by title only (if approved above) At the April 19, 2016, Council Meeting 4) Read Ordinance No. 2016-23 by title only for the final time 5) City Clerk reads Ordinance No. 2016-23 by title only (if approved above) 6) Adopt Ordinance No. 2016-23 |
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15. | REGULAR AGENDA | |||||
A. | Discussion and Possible Action re: Current Issues Before the Arizona Legislature. | |||||
16. | DISCUSSION ITEMS None |
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17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Evans to place on a future agenda a discussion on an Additional Next Neighborhood Plan to be Southside | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda a discussion on a Change to the Summer Break Dates | |||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
19. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Work Session of January 26, 2016; Special Meeting of February 17, 2016; Combined Special Meeting/Work Session of February 23, 2016; Joint Work Session of March 7, 2016; Regular Meeting of March 22, 2016; Special Meeting (Executive Session) of March 22, 2016; Special Meeting (Executive Session) of March 29, 2016; and Work Session of March 29, 2016. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Work Session of January 26, 2016; Special Meeting of February 17, 2016; Combined Special Meeting/Work Session of February 23, 2016; Joint Work Session of March 7, 2016; Regular Meeting of March 22, 2016; Special Meeting (Executive Session) of March 22, 2016; Special Meeting (Executive Session) of March 29, 2016; and Work Session of March 29, 2016.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOAL
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Attachments: | 01.26.2016.CCWS.Minutes | ||||
02.17.2016.CCSM.Minutes | |||||
02.23.2016.CCCSMWS.Minutes | |||||
03.07.2016.CCJWS.Minutes | |||||
03.22.2016.CCSMES.Minutes | |||||
03.22.2016.CCRM.Minutes | |||||
03.29.2016.CCSMES.Minutes | |||||
03.29.2016.CCWS.Minutes | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Tek Kafley, "India Palace", 103 W. Birch Ave., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The property has been posted as required, and the Police, Community Development, and Sales Tax divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
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Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is April 14, 2016. |
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Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on March 11, 2016. No written protests have been received to date. | |||||
Attachments: | India Palace - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 12 Description | |||||
India Palace - PD Memo | |||||
India Palace - Code Memo | |||||
India Palace - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lynn Shulman, “Majestic Marketplace", 601 E. Piccadilly Dr., #95, Series 07 (beer and wine bar) and Series 09 (liquor store - all spirituous liquor) with sampling privileges, Person and Location Transfer.
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RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 07 and Series 09 licenses must be obtained through the person/location transfer of an existing license from another business. The Series 07 license is being transferred from Omar Castro with Pizza By George, located in Flagstaff and the Series 09 license is being transferred from Gus Baber from Winona Trading Post just outside Flagstaff. The applicant is requesting to stack the Series 07 and Series 09 licenses which is permitted. The two licenses together would allow the business to operate both as a liquor store that sells all spirituous liquors in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises, as well as a beer and wine bar that serves beer and wine to be consumed on the premises. Sampling privileges are also being requested at this location. The property has been posted as required, and the Police, Community Development and Sales Tax divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
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Key Considerations: | |||||
Because the application is for a person and location transfer, consideration may be given to both the applicant's personal qualifications and location. The deadline for issuing a recommendation on this application is April 16, 2016. |
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Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on March 15, 2016. No written protests have been received to date. | |||||
Attachments: | Majestic - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 07 Description | |||||
Series 09 Description | |||||
Majestic - PD Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Danny Thomas, “Aspen Inn Suites", 1008 E. Route 66, Series 07 (beer and wine bar), Person Transfer.
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RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 07 licenses must be obtained through the person transfer of an existing license from another business. Aspen Inn Suites was recently sold and the license must be transferred to the new owner. The property has been posted as required, and the Police, Community Development and Sales Tax divisions have reviewed the application with no concerns noted. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Key Considerations: | |||||
Because the application is for a person transfer, consideration may be given to the applicant's personal qualifications only. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. The deadline for issuing a recommendation on this application is April 30, 2016. |
|||||
Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on March 16, 2016. No written protests have been received to date. | |||||
Attachments: | Aspen - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 07 Description | |||||
Aspen - PD Memo | |||||
Aspen - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: David Smith Jr., "Root Public House", 101 S. San Francisco St., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
|
|||||
Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The property has been posted as required, and the Police, Community Development, and Sales Tax divisions have reviewed the application with no concerns noted. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is April 25, 2016. |
|||||
Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. | |||||
Community Involvement: | |||||
The application was properly posted on March 16, 2016. No written protests have been received to date. | |||||
Attachments: | Root Public - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 12 Description | |||||
Root Public - PD Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Independent Contract Agreement (ICA) with Salt River Project for the Upper Lake Mary Watershed Monitoring Project. | |||||
RECOMMENDED ACTION: | |||||
Approve ICA with Salt River Project (SRP) and approve three (3) proposals to maintain the LM-WC TAC's flowtography equipment within the Upper Lake Mary Watershed and to instrument two (2) additional sites, authorizing Utilities to spend a total of $67,860.00 in FY16.
|
|||||
Executive Summary: | |||||
Upper Lake Mary (ULM) is an essential water source to the City of Flagstaff. Large-scale forest thinning efforts under the Flagstaff Watershed Protection Project (FWPP) and Four Forest Restoration Initiative (4FRI) are planned for the ULM watershed starting in 2019 and 2023, respectively. While there is limited research available regarding how altering the watershed by thinning a forest may change surface water runoff and aquifer recharge, the exact response of these hydrological conditions are largely unknown and should be documented. Utilities is recommending the City contract with SRP to maintain the flowtography equipment paid for by the Lake Mary-Walnut Creek Technical Advisory Committee in 2014. SRP has been monitoring 13,000 acres of watersheds within their service area for over a millennia, with the motto "We Measure It To Manage It." SRP has instrumented 12 watersheds of similar size, elevation, and forest type near Williams with the same equipment. One of the benefits of the City partnering with SRP is the continuity of data management across all of these watersheds. |
|||||
Financial Impact: | |||||
In October 2015, the City's Budget Team approved a one-time ask of $47,860 in FY 2016 from the Utilities Contingency budget to maintain what is currently instrumented. Utilities budgeted $15,000 in FY 2016 to instrument two additional sites (202-08-304-1061-0-4290) and FWPP bond program (407-09-425-3277-1-4290) has budgeted $5,000 towards this project for a total project cost of $67,860 in FY 2016. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
2) Ensure Flagstaff has a long-term water supply for current and future needs
11) Ensure that we are as prepared as possible for extreme weather events |
|||||
Has There Been Previous Council Decision on This: | |||||
Council supported purchasing the flowtography equipment on April 1, 2014 for $14,850.00. | |||||
Options and Alternatives: | |||||
Approving the contract with SRP would bring a highly functional system of data collection to Utilities and to the many partners with research interests in the watershed. Not approving the contract with SRP would mean Utilities staff would look for an equally robust, but likely more costly or complex alternative monitoring plan. | |||||
Background/History: | |||||
In 2013, NAU Geology Professor, Abe Springer, presented his "Paired Watershed Study" to the LM-WC TAC. The TAC agreed that the project was important to begin prior to the occurrence of the FWPP and 4FRI thinning projects, as baseline information. The TAC agreed to purchase the flowtography equipment and made the recommendation to City Council, along with instrumenting Newman Canyon with a USGS flow gauge and sediment sampler. Council agreed and the equipment was installed by SRP. After one year, the plan for NAU to take over operation, maintenance and data management for the flowtography equipment from SRP could not be fulfilled, which left the project at risk. The Rocky Mountain Research Station at NAU provided a letter on October 21, 2015 stating that while the they were not successful in taking over the monitoring duties, they are in full support of the Utilities Division to contract with SRP in order to ensure a robust and continuous data record that is available to the public. In October 2015, Utilities approached the Budget Committee with a plan to fund SRP to continue their services at the sites. This ask to spend Utilities Contingency money was approved. Utilities is proposing the annual maintenance and data management of these sites be approved by Council for the FY17 budget. Additionally, Utilities recommends adding the cost for transducers at the six (6) flowtography sites and three (3) precipitation gauges to the FY17 budget, as well as on-going funds to maintain the equipment and manage the data. These equipment and data will round out Utilities Upper Lake Mary Watershed Monitoring Project and will be useful for making decisions on how to maintain the watershed in the future. |
|||||
Key Considerations: | |||||
This work will likely support a larger research effort that's been proposed by Northern Arizona University, which is to study how watersheds within the ULM watershed respond hydrologically to different forest thinning treatments and maintenance practices. It will take years however before there is enough data and analyses to make recommendations regarding which maintenance practices promote surface water runoff to ULM and recharge to the C aquifer. It is essential that Utilities collects the necessary baseline hydrological monitoring information in order to contribute to future watershed management decisions. Baseline monitoring of the watershed includes flowtography (time-lapsed photo records of surface water runoff conditions in six (6) locations in the ULM watershed) and a USGS flow gage and sediment sampler in Newman Canyon (a significant tributary to ULM). Should Council adopt Utilities budget for FY17, three (3) precipitation gauges and six (6) pressure transducers will be installed in the ULM watershed to compliment the data being collected. The FY17 budget includes on-going dollars to support continues maintenance and data management of all equipment. |
|||||
Expanded Financial Considerations: | |||||
Based on the specific type of work done by Salt River Project, it has been shown that in order to match the existing equipment and 12 other watersheds near Williams, AZ. It will have the same similar size, elevation, and forest type which is the one major benefit in partnering with Salt River Project and maintaining continuity of data management across this entire area. The work we are conducting is actually part of the larger “Paired Watershed Study” that was incorporated into the Four Forests Restoration Initiative Record of Decision. The contract and proposals are to support operation and maintenance of equipment that SRP has already installed. For one, it has been proven very difficult for another agency (Rocky Mountain Research Station) to successfully take over the operation, maintenance and data management of the equipment due to the incredible amount of unique design and large data files to manage and share with the public. If we were to try to contract out operation, maintenance and data management to a consulting firm or agency we risk losing data as well as likely having to pay them to get up to speed on processing the information. Additionally, SRP has instrumented 12 watersheds in the Williams area with the same equipment. It only makes sense for project continuity to contract with SRP. If we chose not to, there is a risk to the Paired Watershed Study that the information collected in Williams and in Flagstaff would not be use-able to draw comparisons. For these reasons, it has been determined that a Sole Source Justification is appropriate in this case. A copy of the Article 18 Sole Source Procurement documentation is included as an attachment. |
|||||
Community Benefits and Considerations: | |||||
As of November 2015, all information collected within the ULM watershed will be made available to the public. | |||||
Community Involvement: | |||||
Inform Consult Involve Collaborate Empower |
|||||
Attachments: | Sole Source Procurement Attachment | ||||
Agreement | |||||
DRAFT-SRP Flowtography Independent Contractor Agreement | |||||
Proposal A | |||||
Proposal B | |||||
Proposal C | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Agreement: Arizona State Forestry Western Bark Beetle Initiative (WBBI) 15-601 Grant | |||||
RECOMMENDED ACTION: | |||||
Approve the WBBI 15-601 Grant Agreement between the City of Flagstaff and the AZ State Forestry Division for grant funds in the amount of $98,100.00 with a city match of $98,100.00 for a total project cost of $196,200.
|
|||||
Executive Summary: | |||||
Acceptance of the grant will facilitate needed initial forest treatments (selective thinning and debris disposal) on 256 acres of the city-owned Observatory Mesa Natural Area (OMNA). | |||||
Financial Impact: | |||||
This is a 50% State -50% City grant award. Acceptance of this award will save the City 50% of the required Flagstaff Watershed Protection Project (FWPP) bond funds to conduct and complete the needed forest treatments on the 256 acres. The city match is funded with FWPP bond in account 407-09-425-3277-1-4290 with FY2016 budget appropriation of $2.9 million. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
This grant award, and the leverage it provides to further the FWPP, meets the following -
COUNCIL GOALS: 2) Ensure Flagstaff has a long-term water supply for current and future needs 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 7) Address key issues and processes related to the implementation of the Regional Plan 11) Ensure that we are as prepared as possible for extreme weather events. REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fie-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
|||||
Has There Been Previous Council Decision on This: | |||||
Not on this specific issue (Agreement between the City and AZ State Forestry for 256 acres of Forest Treatment on Observatory Mesa). Council was involved in the bond effort, has been engaged in review, discussion, comment, and/or approval of other FWPP issues and agreements, has accepted other grant funds to conduct treatment within the OMNA, and has been periodically briefed/updated on the overall effort since the election. | |||||
Options and Alternatives: | |||||
Three exist:
|
|||||
Background/History: | |||||
Damage and loss of our forests from destructive wildfire and insect infestations are ever-present threats to our community. Areas that have undergone proactive forest treatments (ie – thinning, debris disposal, and/or prescribed/managed fire) are not only healthier and more resilient to damaging agents, they also provide a barrier to the spread of these agents once they do become established. Such treated areas enhance public safety, ensure infrastructure protection, and safe-guard community well-being. Within our community and immediate area, the Woody Fire (2005), Hardy Fire (2010), and Slide Fire (2014) dramatically demonstrate the value of these treatments: the Schultz Fire (2010) shows what can happen when such treatments are not in-place. |
|||||
Key Considerations: | |||||
The OMNA and the forest treatments that are planned, and that have occurred, were presented during the bond campaign leading-up to the election, as part of the overall goal, area, and effort that would occur with passage of the measure. Regardless of location or casual factor, insect infestations are always difficult to manage. Wildfires on Observatory Mesa are a challenge due to access, lack of on-site water supply, adjacent neighborhoods, and other factors. Completion of forest treatments have proven highly effective in reducing occurrence and severity of these events. |
|||||
Expanded Financial Considerations: | |||||
We anticipate a total cost to conduct this operation – from site set-up to final debris disposal following cutting – to be $766/acre. This grant will provide funding for $383/acre (50%). The remaining $383/acre (50%) will be from FWPP bond funds. |
|||||
Community Benefits and Considerations: | |||||
Multiple partners have been engaged in the FWPP effort since its inception, and these partnership efforts have continued throughout planned and completed work on the OMNA. Working with City Staff, the AZ State Forestry Division was the principle author of the OMNA Forest Stewardship Plan. AZ Game & Fish Department, US Fish & Wildlife Service, and NAU's Ecological Restoration Institute provided input and review. The Nature Conservancy, Greater Flagstaff Forests Partnership, US Forest Service, private consultants, and NAU's School of Forestry have all been elsewhere on the OMNA during-and-following other forest treatments providing feedback. Completion of the forest treatment work funded by this grant award will protect adjacent neighborhoods, recreational opportunities, and wildlife habitat, while promoting forest resiliency and sustainability. |
|||||
Community Involvement: | |||||
Inform – Following the 50 campaign events leading up to the bond election (Nov 2012), we have continued to work at keeping the community informed of what we are doing, and why. The Project website (www.flagstaffwatershedprotection.org) is one way: numerous news stories have also been crafted and/or otherwise reported. Impromptu and announced field trips have been conducted, most recently during the Festival of Science: OMNA stakeholder members, city staff, and Council members have also been provided tours. City staff has interacted with numerous individuals hiking, running, or biking through the area, as well as with other community members interested in the work. The OMNA Stakeholder Group and the Friends of the Rio have been briefed. Information boards have established, and continue to be maintained, where the Urban Trail crosses the site and where roads enter the parcel. Consult – We’ve worked with both AZ Game & Fish and US Fish & Wildlife Service to protect habitat, with adjacent neighborhoods regarding access, the US Forest Service regarding transportation routes, Kinder Morgan/El Paso Natural Gas and the Snowbowl regarding pipeline crossings, and AZ State Forestry regarding plans. Involve – Following treatment work on other OMNA sites, both the public and the Winter Wood For Warmth program have been engaged in removing firewood for use and distribution to area/regional residents. A few individuals who have raised issues about the work have been engaged directly by staff from NAU’s Ecological Restoration Institute to provide context and a more complete understanding of the need, and the work, itself. Other City Staff, including those from Sustainability and Stormwater, have also been engaged. Community members have also been hired as seasonal Fire Dept crew members and have been engaged in conducting some of the work itself. Empower – The planned forest treatments are part of a larger effort underway in our area and throughout northern AZ. We and our many partners have been engaged for nearly two decades in this work, on various jurisdictions and site conditions, and have utilized a variety of prescriptions and approaches to ensure we have a full-suite of treatments across the greater landscape. The work to be funded by this award is based upon credible and proven science-based forest restoration and hazard fuel management standards and knowledge. It adheres to guidelines established in the Greater Flagstaff Area Community Wildfire Protection Plan (City & County - 2005), is consistent with forest treatments designed and implemented by the Greater Flagstaff Forests Partnership (1999-present) and the City of Flagstaff Wildland Fire Management program (1998-present), meets the goals of the State of AZ 20-Year Strategy (2007), is consistent with the required actions identified in both the initial and final Observatory Mesa Forest Stewardship Plan (2013 and 2015, respectfully) and both the Four Forests Restoration Initiative's and the Flagstaff Watershed Protection Project's Final Records of Decision (USFS - 2015). Further, it meets grant requirements for post-treatment conditions. |
|||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | WBBI 15-601 Agreement | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Intergovernmental Agreement (IGA): With Coconino County for the City to provide Prescribed Fire services to the County-owned Ft Tuthill and Rogers Lake Natural Area | |||||
RECOMMENDED ACTION: | |||||
Approve the IGA with Coconino County for the City to provide Prescribed Fire services to the County-owned Ft Tuthill County Park (FTCP) and the Rogers Lake Natural Area (RLNA).
|
|||||
Executive Summary: | |||||
Approval of this IGA will permit the City of Flagstaff Fire Department to provide prescribed fire services (pile and broadcast burn planning, permitting, implementation, and reporting) on the two parcels, thereby reducing wildfire threat to the community at-large, and restoring ecological health and function within those two parcels. | |||||
Financial Impact: | |||||
The work will be fully (100%) reimbursed to the City by Coconino County. For the duration of this agreement, costs are as follows:
- Broadcast burning - $100/acre for 80 acres or less $75/acre for 81 + acres NOTE: Add $20/acre for either if COF-FD is responsible for any pre-ignition site preparation related work - Pile burning - $40/acre The cost and reimbursement of this agreement will vary year to year but is estimated at $8,000 to $10,000 annually. There is no budget appropriation in FY2016 for this agreement and to provide these services. However, there is sufficient appropriation capacity in the Fire Budget for other similar prescribed fire service projects and agreements to cover the budget appropriation needed in FY2016. |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
In addition to working cooperatively with the County,
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 7) Address key issues and processes related to the implementation of the Regional Plan 11) Ensure that we are as prepared as possible for extreme weather events. REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fie-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. However, Council has been involved in many other wildfire-and-forest health related issues. Council is briefed each year on Wildfire Preparedness and Outlook, remains engaged with the Flagstaff Watershed Protection Project, has reviewed/approved numerous agreements and grants related to this subject, is kept approsed of the status of the Four Forest Restoration Initative, provides briefings to state and federal legislators and officials on the issue, and has toured sites where forest treatment work is underway. | |||||
Options and Alternatives: | |||||
OPTIONS AND ALTERNATIVES: Two exist:
|
|||||
Background/History: | |||||
Widespread insect infestations, and severe and destructive wildfire, are annual and ever-present threat to our forests and the community. Areas that have undergone forest treatments (ie – thinning, debris disposal, and/or prescribed fire) are not only healthier and more resilient to damaging agents, they also provide proven barriers to both, enhance public safety and infrastructure protection, and suffer less damage from insect outbreaks and/or serious wildfires than what occurs on non-treated sites. We have cooperated with Coconino County on past efforts to conduct thinning operations on FTCP and pile burn operations on RLNA. |
|||||
Key Considerations: | |||||
Both of the designated parcels (FTCP and RLNA) are within the Greater Flagstaff Community Wildfire Protection Plan boundary, and both areas present challenges in managing/suppressing a wildfire due to a variety of factors. Each also is south-southwest of Flagstaff, and present a threat to our community if a wildfire starts or moves into either parcel. Each also offers an opportunity to serve as a fuel-break to an approaching wildfire if presecribed fire operations premptively occur on the parcels. Forest treatments such as prescribed fire has proven highly effective in reducing fire severity both within Flagstaff and elsewhere. |
|||||
Expanded Financial Considerations: | |||||
We have crafted the agreement and established a set price per acre for each service (pile and broadcast) to fully reimburse the City for staff, supplies, and equipment charges incurred. The costs and reimbursement of this agreement will vary year to year but is estimated at $8,000 to $10,000 annually. There is no budget appropriation in FY2016 for this agreement and to provide these services. However, there is sufficient appropriation capacity in the Fire Budget for other similar prescribed fire service projects and agreements to cover the budget appropriation needed in FY2016. |
|||||
Community Benefits and Considerations: | |||||
Multiple partners have been engaged in the land management activites on these two parcels, to include Greater Flagstaff Forests Partenrship, the NAU School fo Forestry (via the Centinneal Forest Advisory Board )and Ecological Restoration Institute, AZ Game & Fish, US Fish and Wildlife Service, AZ State Forestry, and the County's Rogers Lake Stakeholders group. Successfully completing the planned prescribed fire treatments will enhance protection of our forests, adjacent areas, and the community at-large, while promoting the vigor, resiliency, and sustainability of the trees themselves. |
|||||
Community Involvement: | |||||
Inform | |||||
Attachments: | City-County Rx Fire IGA | ||||
Addendum A: Rx Fire Plan_Rx Fire IGA | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Programmatic Agreement - Housing Programs - State Historic Preservation Office | |||||
RECOMMENDED ACTION: | |||||
1) Approve: Programmatic Agreement Between the City of Flagstaff and the Arizona State Historic Preservation Office Regarding the Community Development Block Grant (CDBG) and Community Development Block Grant – Recovery (CDBG-R) Programs; and 2) Authorize the City Manager to execute the Agreement.
|
|||||
Executive Summary: | |||||
The agreement allows the Historic Preservation Officer to make determinations regarding the impact of specific housing rehabilitation work on the historical integrity of the homes in the program. Without the agreement each house must be reviewed by staff and submitted to SHPO for approval. The agreement streamlines the process which saves staff time and allows for quicker processing and reduced wait by the clients. The City first entered into this agreement with the State Historic Preservation Office (SHPO) in 2011 for a term of five years. It has been tremendously successful for SHPO and the City, reducing paperwork, saving time, and saving money. SHPO has come to trust the determinations of the City of Flagstaff Historic Preservation Officer and is in agreement that the term of the agreement can and should be changed to "indefinite". Since the contract is technically expiring before a revision could be accomplished, it is proposed as a new contract with all points identical to 2011 programmatic agreement except the term is changed to "indefinite". |
|||||
Financial Impact: | |||||
The City will experience a small reduction in expenses related to the due diligence for federal spending on the Owner Occupied Housing Rehabilitation Program. Prior to the agreement staff was required to perform, or have performed, an analysis of the property and proposed work. This was then provided to SHPO and the project could not commence until approval was received or the prescribed wait period had passed. With the agreement in place this step is unnecessary in most situations and thus it saves staff time and minor costs associated with historical analysis, small document preparation and mailings. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
5) Explore and adopt policies to lower the costs associated with housing to the end user
|
|||||
Has There Been Previous Council Decision on This: | |||||
The nearly identical programmatic agreement was entered into in 2011. | |||||
Options and Alternatives: | |||||
1. Authorize the City Manager to execute the Agreement (recommended). 2. Direct staff to seek desired modifications to the Agreement. 3. Do not authorize the City Manager to execute the Agreement. |
|||||
Background/History: | |||||
Please find attached the 2011 Staff Report and Programmatic Agreement for background information. | |||||
Community Involvement: | |||||
Choose which of the following that applies and REMOVE ALL OTHERS: Inform Consult Involve Collaborate Empower |
|||||
Attachments: | 2011 Staff Report | ||||
2011 Agreement | |||||
2016 Proposed Agreement | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Consideration of approval of Design/Build agreement: Core Services Maintenance Facility | |||||
RECOMMENDED ACTION: | |||||
Approve Design/Build agreement with Core construction for the programing and design phased services in the amount of $2,209,660.00 with a contract allowance of $220,966 and a contract time of 515 calendar days and authorize the City Manager to execute the necessary documents.
|
|||||
Executive Summary: | |||||
Award of this Design/Build contract will authorize the final programming and design of the new Core Maintenance Facility to proceed. The new facility will bring together core services into one centralized location (currently these services are spread throughout four different facilities).These services are: Park Maintenance, Sustainability / Environmental Management, facility Maintenance, Fleet Maintenance, Street Maintenance, Solid Waste and Public Works Administration. | |||||
Financial Impact: | |||||
In the Fiscal Year 2016 budget the City has appropriated $21,500,000 in account No. 406-09-424-3276-3-4444 for the Core Services Maintenance Facility. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
|
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. Council in 2007 initiated a discussion on the need for a new Public Works Facility. In 2008, staff provided Council with a list of alternative site locations, facility space needs, and a conceptual layout plan. Staff requested a renewal of the fee until the project could be completed. Council approved the extension of the $2.50 fee for another year instructing staff to produce 1) a property/location selection; 2) conceptual site plan development; and 3) preliminary cost estimate. In 2010, Council extended the collection fee (suspended in 2012) and approved proceeding with bond initiative. In 2012, bond proposition 406 passed, authorizing the City to issue up to $14,000,000 in general obligation bonds. In 2014, council reinstated the $2.50 landfill fee. | |||||
Options and Alternatives: | |||||
1. Authorize the acceptance of the Design/Build contract from Core Construction for preconstruction services. 2. Reject the acceptance of the Design/Build contract from Core Construction for preconstruction services and re-solicit for the services. 3. Reject the contract and continue existing operations in the existing facilities. |
|||||
Background/History: | |||||
The existing Core Services Maintenance Facility is located at 419 N. Mogollon, Flagstaff, Arizona. This facility was originally built as a horse barn for the Army Corps of Engineers and was later purchased by the City of Flagstaff and used as a Public Works yard. Over the years, there have been numerous structures built on this property as growth dictated. The existing facility is not adequate to maintain the numerous vehicles and equipment necessary to provide core services. A new facility would also provide an indoor space for all fleet maintenance repairs, some of which are currently performed outdoors in inclement weather, including snow. The City has been in need of a new Core Services Maintenance Facility for many years. The City has outgrown the existing facility and core service operations are scattered throughout the City. In 2010, Council approved a bond initiative to construct a new facility on McAllister Ranch located on West Rt. 66. The bond question was for a total dollar amount of $42 million to build the new facility, which included all new infrastructure (e.g., water, sewer, electricity, as well as Rt. 66 road improvements for traffic flow). This measure was not approved by the voters. At the April 2012 Budget Retreat the project was discussed and Council approved setting budget authority for the project. The Council then voted on July 17, 2012 to approve the measure for a November election through Resolution 2012-30. A $14 million authorization was approved in November 2012 to be repaid through secondary property taxes. Design-Build Information Design-Build is a delivery method where the design and construction services are contracted with a single entity known as the design-builder. The Design-Build team includes the general contractor and the design professionals. The contract covers both disciplines and is structured/split into two parts with respect to the associated fees and notice to proceeds. At this time the scope and fee is for design and preconstruction services. At a later date, once the design is near completion (approx 90% complete), a contract amendment will be brought before Council for approval which will include the Guaranteed Maximum Price (GMP) for construction. Once approved by Council the notice to proceed to start construction is issued. Throughout the design process the contractor will be performing construction estimates at each design milestone (schematic design, design development, construction documents) to make sure the architects design can be built within budget. If the estimate exceeds the budget the design team, contractor and owner look to alternatives (value engineering) to bring the project within budget. This is one example of why it is beneficial to have the contractor on board during the design stage. Owners risk is minimized with this delivery method by incorporating the designer and contractor as a team. Selection Process Staff issued a Request for Statement of Qualifications (RSOQ) solicitation to select the Design-Build firm/team. On November 25, 2015, eleven Statements of Qualifications (SOQs) were received. Procurement staff conducted an initial review of all eleven (11) SOQs for determining responsiveness to the requirements presented in the RSOQ. All eleven (11) SOQs were deemed responsive and were distributed to the evaluation committee. The evaluation committee consisted of six people and included four (4) City staff, two of which are registered engineers, and two (2) principals of a commercial licensed general contractors. Specific evaluation criteria were provided within the RSOQ and were used by the committee during the selection process. After scoring all the submittals, the evaluation committee met to discuss the evaluation results. Based on the evaluated SOQ scores, it was then recommended that the top five (5) candidates be invited for an in-person interview/presentation phase. On February 8, 2016 the interview/presentation phase of the evaluation took place. Based on scoring of the identified criteria, the evaluation team came to a consensus. The evaluation team evaluated the interview/presentations, the resulting scores were inclusive of the scores received on their SOQs. The total resulting scores of all evaluators, of the five candidates are as followed: Candidate Total Score CORE/APMI 1074 FCI/HDA 1053 KCS/DLR Group 945 Haydon/JWA 936 Adolfson/Architekton 930 Scope and Fee Immediately following the selection, the most qualified firm (Core Construction and APMI Inc.) was asked to provide a scope of work and fee proposal for Design and PreConstruction Services. After review and discussions between the City and CORE/APMI a fee was agreed upon; see attached exhibit of the contract for a detailed scope and fee. The fee is broken down as follows: Preconstruction Services - $173,809 Full architectural & engineering services – $1,782,480 Design phase reimbursable – $66,821 LEED Certification, Design & Project Commissioning – $150,965 Geotechnical Studies and Flow Tests – $35,585 The overall fee for the above scope is$2,209,660.00. This leaves $19,290,340 in the budget for construction. The industry standard for estimating design and construction fees based on the overall project budget is to use the 20% design - 80% construction rule. Staff estimates the costs using 11% for design and soft costs (printing, presentations, meetings, etc) and 89% for construction. The design/preconstruction fee of $2,209,660.00 equates to 10.6% of the overall budget for the project. The amount and percentage are well within the range anticipated by staff. |
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Key Considerations: | |||||
The City has developed preliminary site plans and identified design/construction scoping that meets the budget needs for the new facility. The solicitation for the Design/Build contractor was very successful and generated 11 interested bids. The highest scored contractor is very much aware of the preferred design/construction timeline. The contractor is confident the project will be completed on time and on budget. | |||||
Expanded Financial Considerations: | |||||
The City will be able to operate from a new Core Services Maintenance Facility in a more cost effective manner by providing City services from a centralized location, allowing cost savings on fuel when moving vehicles from various storage locations around the City to the current yard. Cost-related efficiencies also include having street maintenance, storage of materials (cinders, deicer, sand, rock, signs, gravel), snow plowing and clearing operations personnel, equipment and administration of these functions co-located in order to respond and perform drainage maintenance, pot hole and sidewalk repair and street sweeping; residential and commercial trash and recycling collection, bulking trash collection; maintenance of all City vehicles and equipment, including fire, police, streets, solid waste, and water and wastewater department vehicles; maintenance operations for all City parks, trails and athletic fields. Project funds will be provided through the issuance of general obligation debt repaid through secondary property tax, revenue debt repaid through a dedicated landfill fee, solid waste revenues and land sales. |
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Community Benefits and Considerations: | |||||
The City will benefit in numerous ways with the completion of this project. There will be a consolidation of facility resources (staff, equipment…) and thus, efficiency in these services is expected to increase. This new facility will increase the capacity for the following services: Streets, Parks and Facilities (equipment and materials storage) as well as consolidating the service personnel for Streets, Parks, Facilities, Fleet Services, Solid Waste Collections and Public Works Administration. | |||||
Community Involvement: | |||||
Consult - The City has provided numerous work sessions and agendized council sessions to discuss the progress in the development of the Core Services Maintenance Facility. Empower - The community approved the 2012 bond election authorizing the $14 million dollars in funding to be used for this project. |
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Expanded Options and Alternatives: | |||||
1. Authorize the acceptance of the Design/Build contract from Core Construction for preconstruction services. 2. Reject the acceptance of the Design/Build contract from Core Construction for preconstruction services and re-solicit for the services. 3. Reject the contract and continue existing operations in the existing facilities. |
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Attachments: | Design-Build Contract | ||||
Exhibit A Scope & GMP | |||||
Vicinity Map | |||||
Site Plan | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.F.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Acceptance of Grant Funding: Arizona State Parks FY 2016 Recreational Trails Program Grant for Picture Canyon. | |||||
RECOMMENDED ACTION: | |||||
Authorize acceptance of grant funding from Arizona State Parks Recreational Trails in the amount of $74,446, with a City match in the amount of $35,168.
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Executive Summary: | |||||
On April 7, 2015, City Council adopted Resolution 2015-09, approving a grant application to offset the significant costs associated with trail construction, signage, and restoration projects with a $74,446 grant from Arizona State Parks. Staff recommends that Council authorize the Supplemental Work Order #11-049 – RTP 471510 in order to complete extensive access and infrastructure improvements at Picture Canyon Natural and Cultural Preserve. These improvements support the City’s requirements as defined in Resolution 2012-12 to protect cultural sites at the Preserve. | |||||
Financial Impact: | |||||
↵The grant award is in the amount of $74,446. The City’s match of $35,168 is comprised of $32,000 from the Flagstaff Area National Monuments and $3,168 in staff time. The total project cost is $109,614. For FY2016, this project budget will be covered by the open space maintenance program budget in account 214-06-170-0665-0. This project will be included in the FY2017 recommended budget in the Sustainability and Environmental Management Fund. |
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Connection to Council Goal and/or Regional Plan: | |||||
Below are the Council goals. Only list those that relate to this agenda item; REMOVE ALL OTHERS. COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 6) Provide a well-managed transportation system 7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownerships in the Flagstaff region. Goal E&C.8. Maintain areas of natural quiet and reduce noise pollution. Goal E&C.9. Protect soils through conservation practices. Goal E&C.10. Protect indigenous wildlife populations, localized and larger-scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal LU.3. Continue to enhance the region's unique sense of place within the urban, suburban, and rural context (Policy LU.3.3). Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal CC.2. Preserve, restore, and rehabilitate heritage resources to better appreciate our culture. Goal ED.7. Continue to promote and enhance Flagstaff’s unique sense of place as an economic driver. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
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Has There Been Previous Council Decision on This: | |||||
On June 7, 2011, City Council adopted Resolution 2011-22 supporting the preservation of Picture Canyon. On April 3, 2012, Council adopted Resolution 2012-12 to reclassify Picture Canyon for conservation purposes and adopt a cultural resource management policy. On June 5, 2012, Council approved the submission of the Arizona State Parks Growing Smarter grant to acquire land at Picture Canyon. On October 16, 2012, Council approved the Growing Smarter grant agreement and accepted the grant funding to purchase the parcels. On July 15, 2014, Council adopted Resolution 2014-29 in support of dedicating two trails in Picture Canyon Natural and Cultural Preserve as the “Tom Moody Trail” and “Don Weaver Trail”. On April 7, 2015, Council adopted Resolution 2015-09 approving a grant application in the amount of $74,446 to the Arizona State Parks Recreational Trails Program Grant Fund. A Master Interagency Services/Intergovernmental Agreement between the City of Flagstaff and Arizona State Parks was approved by Council on January 4, 2011. | |||||
Options and Alternatives: | |||||
Option A – Accept grant funding in the amount of $74,446 from the Arizona State Parks to be used on infrastructure and access improvement projects at Picture Canyon Natural and Cultural Preserve. Option B – Do not accept grant funding in the amount of $74,446 from the Arizona State Parks to be used on infrastructure and access improvement projects at Picture Canyon Natural and Cultural Preserve. |
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Background/History: | |||||
Picture Canyon is a natural and cultural amenity for northern Arizona because it provides critical riparian habitat, a popular recreation corridor, and home to over 125 northern Sinagua petroglyph panels. Community efforts to protect Picture Canyon began decades ago. On June 7, 2011, the City Council adopted Resolution 2011-22 supporting the preservation of Picture Canyon. In August 2011, the Open Spaces Commission made a recommendation to City Council to approve the use of $2.389 million from the 2005 Voter approved Open Space bond funds for the acquisition of Picture Canyon. In April 2012, the State Land Commissioner ordered that Picture Canyon be reclassified as suitable for conservation purposes. On June 5, 2012, Council approved the submission of the Arizona State Parks Growing Smarter grant to acquire land at Picture Canyon. On September 20, 2012, the Arizona State Parks Board awarded the City of Flagstaff $2.389 million to acquire parcels 113-06-004 and 113-06-003 (“Picture Canyon”) for conservation purposes. On October 16, 2012, the Council approved the Growing Smarter grant agreement and accepted the grant funding to purchase the parcels. Since its acquisition, City staff have utilized limited City resources to improve conditions at Picture Canyon, including naturalizing roads, installing signs, and developing parking areas. However, substantial work remains to improve and restore the Preserve, including constructing and maintaining trails, naturalizing roads, and installing trail makers and educational signs. In particular, constructing usable and identifiable trails with help concentrate visitor use and reduce negative impacts on sensitive archaeological resources. | |||||
Expanded Financial Considerations: | |||||
If this grant funding is not approved, using City funds, these projects will need to be phased in given the City’s limited financial resources. | |||||
Community Benefits and Considerations: | |||||
Improving the trail system at Picture Canyon Natural and Cultural Preserve by constructing and maintaining trails, naturalizing roads, and installing trail markers and educational signs will improve visitor experiences at Picture Canyon. Additionally, these projects will provide an opporutnity for members of the Flagstaff community and visitors to Flagtaff to learn about geology, ecology, hydrology, and archaeology while engaging in outdoor recreation. Well constructed trails benefit the community as a tool for natural and cultural resource protection. When properly designed and signed, trails mitigate damage by controlling public access when they route visitors through or around sensitive resource areas as well as reduce erosion and stormwater run-off issues. | |||||
Community Involvement: | |||||
Involve. The proposed grant-funded projects have been vetted through the Picture Canyon Working Group, the Open Spaces Commission, Historic Preservation Commission, State Historic Preservation Office, Arizona State Museum, and Arizona State Parks. | |||||
Expanded Options and Alternatives: | |||||
Option A – Accept grant funding in the amount of $79,998 from the Arizona State Parks to be used on infrastructure and access improvement projects at Picture Canyon Natural and Cultural Preserve. Option B – Do not accept grant funding in the amount of $79,998 from the Arizona State Parks to be used on infrastructure and access improvement projects at Picture Canyon Natural and Cultural Preserve. |
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Attachments: | Master Interagency Services/Intergovernmental Agreement | ||||
Supplemental Work Order #11-049 - RTP 471510 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2016-10: An ordinance authorizing the acquisition and dedication of certain real property as a public right-of-way for the construction of permanent ADA ramps associated with the crosswalks on Fourth Street at Third Avenue and at Dortha Ave. (Acquisition of property for ADA ramps on Fourth Street Project) | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2016-10 by title only for the final time
2) City Clerk reads Ordinance No. 2016-10 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2016-10 Read Ordinance |
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Executive Summary: | |||||
This property acquisition will allow for the construction of two (2) pedestrian ramps on the east side of Fourth Street at Third Avenue and at Dortha Ave to replace the temporary ramps that are currently in place . The title reports and appraisals have been ordered and staff is in contact with the property owners. | |||||
Financial Impact: | |||||
There is approximately 570 combined square-feet of fee title property and a temporary construction easement that will need to be acquired from two (2) separate parcels. There is $412,060 in the FY15/16 Transportation Tax Program budget (account 040-05-112-3313-6) that has been used for the construction of the crosswalks and temporary pedestrian ramps. As of January 2016 approximately $250,000 has been encumbered and expended. This account will also be used for the property acquisition. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
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Has There Been Previous Council Decision on This: | |||||
This item was discussed at the September 29, 2015 Council work session and first reading of the ordinance occurred at the March 22, 2016, Regular Meeting. | |||||
Options and Alternatives: | |||||
Approval of the ordinance will allow for the installation of permanent pedestrian ramps. Rejection of the ordinance will not allow the City to acquire the necessary property rights needed to construct the permanent pedestrian ramps. |
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Background/History: | |||||
The project has been in development since 2009 with a study led by the consultant, Otak Incorporated. On April 15, 2014 the results were presented to City Council and direction was given to provide two (2) pedestrian crosswalks. Staff was also directed by council to talk with property owners regarding a sidewalk on the east side of Fourth Street and develop a study for the Sixth/Seventh Avenue traffic coordination. In the summer of 2014 temporary crosswalks were placed on Fourth Street at Third Avenue and at Dortha Ave. Pre-crosswalk installation and post-crosswalk pedestrian counts were taken along Fourth Street. The decision was made to place permanent crosswalks at the temporary locations. At a September 29, 2015 Council Work Session it was discussed that property acquisition would be required for the permanent ramps on the east side of Fourth Street. Staff was directed to proceed with the acquisition of the property required for ADA compliant ramps. |
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Key Considerations: | |||||
The crosswalks have been constructed and temporary ramps placed at both locations. The clouded areas on the attached ramp drawing will be the location of the permanent ramps. At Third Avenue the City will move a driveway south approximately 20-feet which will require the temporary construction easement. | |||||
Expanded Financial Considerations: | |||||
None. | |||||
Community Benefits and Considerations: | |||||
Allows for installation of permanent ramps for the crosswalks on Fourth Street to replace the temporary ramps. | |||||
Community Involvement: | |||||
Inform: A Fourth Street open house was held on November 19, 2015 at 11:00 and 6:00 at the Aquaplex. There were no objections to crosswalks and pedestrian ramps on Fourth Street by the visitors to the open house. | |||||
Attachments: | Ord. 2016-10 | ||||
Exhibit A Ordinance | |||||
Ramp Drawing | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration of Appointments: City Attorney | |||||
RECOMMENDED ACTION: | |||||
This action will appoint a City Attorney to oversee the City Attorney's division and supervise the City's legal affairs. The City Council may choose from two options:
Option 1: Appoint an interim City Attorney Option 2: Appoint a City Attorney through executing an Agreement of Services |
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Executive Summary: | |||||
A City Attorney is needed to make the everyday decisions and provide leadership and continuity to the City Attorney's division. Article IV, Section 4 of the Charter requires that the Council appoint a City Attorney and both options above would fulfill this requirement. |
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Financial Impact: | |||||
The salary and benefits of this position are currently budgeted. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
The City Attorney assists City management and City Council in fulfilling the following goals: 1) Invest in our employees and implement retention and attraction strategies |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
Please see option as listed above. If the City Council chooses option 2 an Agreement for Services will be attached to the final agenda. |
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Attachments: | Agreement | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-04: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff Zoning Map to rezone approximately 26.17 acres of real property located on McMillan Mesa, from Suburban Commercial (SC) to Medium Density Residential (MR) for 7.67 acres, from Research and Development (RD) to Medium Density Residential (MR) for 13.66 acres, and from Residential Single-Family (R1) to Public Open Space (POS) for 4.84 acres, and amending to the McMillan Mesa Village Specific Plan to reallocate 192 units from Development Area B to Development Areas C, D1 and D3. (McMillan Mesa Village Zoning Map and Specific Plan Amendments) | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2016-14 by title only for the final time
2) City Clerk read Ordinance No. 2016-14 by title only (if approved above) 3) Adopt Ordinance No. 2016-14 |
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Executive Summary: | |||||
An amendment of the McMillan Mesa Village Specific Plan to transfer approximately 192 dwelling units from Development Area B to Development Areas C, D1 and D3, to amend the development options for Development Area B and to amend the development options for Areas C from Suburban Commercial to Medium Density Residential, and D1 and D3 from Research and Development to Medium Density Residential. A Concept Zoning Map Amendment request to rezone approximately 7.67 acres from Suburban Commercial (SC) to medium Density Residential (MR), 13.66 acres from Research and Development (RD) to Medium Density Residential and 4.84 acres from Single-family Residential to Public Open Space (POS) located on McMillan Mesa. |
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Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Provide a well-managed transportation system 3) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E.1. Increase energy efficiency. Goal E&C.2. Reduce greenhouse gas emissions. Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownerships in the Flagstaff region. Goal E&C.10. Protect indigenous wildlife populations, localized and larger-scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal WR.4. Logically enhance and extend the City’s public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services. Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region. Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places. Goal ED.9. Promote redevelopment and infill. Goal LU.4. Balance housing and employment land uses with the preservation and protection of our unique natural and cultural setting. Goal LU.5. Encourage compact development principles to achieve efficiencies and open space preservation. Goal LU.6. Provide for a mix of land uses. Goal LU.13. Increase the variety of housing options and expand opportunities for employment and neighborhood shopping within all suburban neighborhoods. Goal T.1. Improve mobility and access throughout the region. |
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Has There Been Previous Council Decision on This: | |||||
The McMillan Mesa Village Specific Plan and subsequent zoning was adopted by Ordinance on December 15, 1992. The McMillan Mesa Village Subdivision developed in compliance with the McMillan mesa Village Specific Plan was recorded on May 30, 2008. First reading of this ordinance took place at the March 22, 2016, Regular Council Meeting. | |||||
Options and Alternatives: | |||||
1. Approve the ordinance with the proposed conditions. 2. Approve the ordinance with no conditions, additional conditions, or modified conditions 3. Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Zoning Code |
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Background/History: | |||||
The McMillan Mesa Village Specific Plan was adopted by Ordinance Number 1779 on December 15, 1992. The McMillan Mesa Village Specific Plan establishes the type, location, intensity, and character of development, and the required infrastructure for the area. The plan also shapes development to respond to the physical constraints of the site, coordinates the mix of land use intensities, and provides adequate circulation, open space, recreation and other public uses and facilities. The plan is organized into development areas A through J, which generally corresponds to zoning districts and land use categories. Section V of the plan, which covers development performance standards, establishes the intensity and character of the project development by prescribing development performance standards that are tailored to the unique qualities of the site. All development within McMillan Mesa Village must comply with the Development Performance Standards and Design Guidelines of the private CC&Rs, as well as the applicable provisions of the Zoning Code with the more restrictive code governing. | |||||
Key Considerations: | |||||
The applicant, MMV Devco LLC, is requesting a Specific Plan Amendment for approximately 46.09 acres to reallocate 192 dwelling units from Development Area B to Development Areas C, D1, and D3, which consists of three separate parcels. The applicant has provided replacement pages for the development areas intended to be amended as part of this request, which are attached to this report. A Concept Zoning Map Amendment is also requested to rezone approximately 13.66 acres from the Research and Development (RD) zone to the Medium Density Residential (MR) zone, 7.67 acres from the Suburban Commercial to the Medium Density Residential (MR) zone, and 4.84 acres from the Single-family Residential (R1) zone to the Public Open Space (POS) zone located on McMillan Mesa. An applicant requesting an amendment to the Zoning Map may elect to pursue either a “Direct Ordinance with a Site Plan” or “Authorization to Rezone with a Concept Zoning Plan” per Section 10-20.50.040.D (pg. 20.50-5). The Direct Ordinance with a Site Plan process provides an applicant with a shorter Zoning Map Amendment process with fewer steps. In this approach, the applicant submits fully developed site plans with all supporting information required for Site Plan Review concurrently with the Zoning Map Amendment application. Once the Zoning Map Amendment is approved by Council, the applicant can proceed directly to construction plans and building permit review. The Authorization to Rezone with a Concept Zoning Plan process allows the applicant to prepare a concept zoning plan and pursue site plan application after Council approves the Zoning Map Amendment. A Concept Zoning Plan should consist of a plan with proposed use(s), vicinity maps, context map, concept phasing, housing types, if applicable, and a proposed circulation map. This application is a Concept Zoning Map Amendment, and the applicant has chosen not to submit for Direct to Ordinance in conjunction with this application. If the Concept Zoning Map Amendment request is approved, the next steps in the process will be the filing of an application for Site Plan followed by Civil Improvement Plans and Building permit submittals. A Development Agreement between the City and the applicant was approved during the review of the subdivision for McMillan Mesa Village and remains in full force and effect. On February 10, 2016, the Planning & Zoning Commission concluded their review of the proposed Concept Zoning Map Amendment with a recommendation for Approval, by a unanimous vote, subject to the following conditions, which have been incorporated into Ordinance No. 2016-14: 1. The subject property shall be developed in substantial conformance to the conceptual plans as submitted to the maximum extent feasible. Development Areas C and D1 shall consist of single-story cottage units and Development Area D3 shall consist of single-family homes. 2. Development Area B of the McMillan Mesa Village Specific Plan shall conform to the density allowances of the High Density Residential (HR) Zone and Development Areas C, D1 and D3 of the McMillan Mesa Village Specific Plan shall conform to the density allowances of the Medium Density Residential (MR) zone as listed below and included within the amended specific plan: • Development Area B -246 dwelling units • Development Area C – 69.03 dwelling units • Development Area D1 – 66.15 dwelling units • Development Area D3 – 56.7 dwelling units 3. The applicant shall provide twenty-five (25) copies of the revised McMillan Mesa Specific Plan with staff’s attached amendment pages upon recordation of the Ordinance amending this plan. 4. Architectural design standards shall be applied to all elevations that front/face public rights-of-ways, designated open space areas, and Flagstaff Urban Trail System (FUTS) trails. 5. A weed abatement plan shall be developed and implemented for the maintenance of open areas within the development areas subject to this request including the detention basins. 6. A landscape plan shall be prepared and implemented for the medians on N. Pine Cliff Drive and N Gemini Drive in conjunction with the site plan applications for Development Areas C, D1 or D3. 7. All fencing abutting rights-of-ways, designated open space areas, and Flagstaff Urban Trail System (FUTS) trails shall be developed in concert with one overall design. 8. Development Area D3 shall maintain a direct access with the adjacent FUTS trail as shown on the concept plan. |
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Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and the City Council are conducted in conjunction with any Regional Plan amendment request. In accordance with Arizona Revised Statue and City Code, notice of the public hearing must be provided by placing an ad in a newspaper of general circulation within the City, posting a notice on the property subject to the proposed amendment, and mailing a notice to all property owners within 300-feet of the property subject to the proposed amendment. All notification must be completed at least 15-days prior to the first scheduled public hearing. In order to notice as many people as possible, staff ensured that a notice was mailed to all property owners within 600-feet of the McMillan Mesa Specific Plan boundaries and all parties on the Registry of Person or Groups. The applicant held two neighborhood meetings in regards to this request. The first meeting was held March 24, 2015 prior to the official submittal of these applications. The meeting was held at Basis School and was attended by 32 interested citizens. Concerns were presented in regards to increased traffic, project design, stormwater management, public transportation, dark skies, and overall project design. A second meeting was held January 13, 2016 at the Aquaplex with 55 citizens in attendance. A presentation on the project was given along with a handout that described the request. The overall concern presented for any further development on McMillan Mesa is the state of the traffic as it exists today. Input was received from some that commercial development is the preferred use in order to bring more high paying jobs to Flagstaff, concerns about invasive weeds, and concerns about the designs of the structures. Four comment cards were received which focused on open space, traffic, viewsheds, fewer impacts with commercial development, and whether or not there is a need for more development. As of the writing of the this report staff has received two emails in regards to this case, which are attached to this report. |
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Attachments: | P&Z Staff Report | ||||
Zoning Map & Specific Plan Amendment Applications | |||||
Existing Zoning Map | |||||
Public Hearing Notice | |||||
Impact Analysis Information | |||||
Staff Revised McMillan Mesa Specific Plan replacement pages | |||||
Public Comments | |||||
Concept Plan D3 | |||||
Concept Plan D3 Elevations | |||||
Concept Plan C, D1 | |||||
Concept Plan Elevations C, D1 | |||||
Site Analysis map | |||||
Vicinity Map | |||||
Context Analysis Map | |||||
McMillan Mesa Village Subdivision Plat | |||||
McMillan Mesa Specific Plan | |||||
Ordinance No. 1779 | |||||
Public Participation Plan | |||||
Existing Development Agreement | |||||
Approved Natural Resource Protection Plan | |||||
Ord. 2016-14 | |||||
Exhibit A -Parcel C legal description | |||||
Exhibit B-Parcel D1 legal description | |||||
Exhibit C-Parcel D3 | |||||
Exhibit I-C - Development Area IC legal description | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.1.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-20: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 640.51 acres located in Section 12, Township 21 North, Range 6 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Public Open Space (POS) for 640.51 acres. (Observatory Mesa Annexation) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting: |
|||||
Executive Summary: | |||||
An annexation request of approximately 640.51 acres, which is part of the Observatory Mesa open space owned by the City of Flagstaff. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: LU.7.2 Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
1. Approve the ordinance as proposed. 2. Approve the ordinance with conditions. 3. Deny the ordinance. |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting an annexation of 640.51 acres, which is a part of Observatory Mesa. With funding from the 2004 voter approved Open Space bond, the City of Flagstaff acquired Observatory Mesa in November 2013 for the express purpose of preserving its unique recreational, educational and natural resources. This annexation is the first of a three-step process. The second being a Regional Plan Amendment to change the Future Growth Illustration (Maps 21 and 22) from Area in White/State Land to Parks/Open Space. The third is a Zoning Map Amendment to add the Resource Protection Overlay (RPO) zone. Both amendment applications are being processed concurrently with this application but will not become effective until after the annexation has been completed. |
|||||
Key Considerations: | |||||
State statutes only allow the City to adopt a zoning classification that permits densities and intensities no greater than those permitted by the County immediately before the annexation. Currently the property is zoned Open Space and Conservation (OS) in the County so the property will come into the City in the Public Open Space (POS) zone. A Regional Plan Amendment application to change the current designation on Maps 21 and 22 from Area in White/State Land to Parks/Open Space is proposed to support the existing zoning on the property as well as update ownership and city limits. A Zoning Map Amendment application to add the Resource Protection Overlay (RPO) zone is proposed to further the preservation of the property and its resources. The Regional Plan Amendment and Zoning Map Amendment applications will be considered subsequent to review of the annexation application. | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report date February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for annexation. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. The notices were also provided to the County Recorder, County Assessor, County Community Development Department, and the Chair of the Board of Supervisors. All property owners within 600-feet of this site were notified via mail of the Annexation, Regional Plan, and Zoning Map Amendments and asked to attend the Open Space Commission meeting on October 22, 2015. Four individuals spoke at this meeting but none referenced any concerns with Observatory Mesa. |
|||||
Attachments: | Application & Narrative | ||||
Planning & Zoning Commission Staff Report | |||||
Annexation Legal Description | |||||
Ord. 2016-20 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.1.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-12: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type and State Land to Parks/Open Space area type for approximately 2253.20 acres located on Observatory Mesa. (Observatory Mesa Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Continue the Public Hearing |
|||||
Executive Summary: | |||||
A minor Flagstaff Regional Plan 2030 amendment request to change the area type designation on Map 21 and 22 from Area in White and State Land to Parks/Open Space for approximately 2253.20 acres. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore and improve ecosystem health and maintain native plant and animal community Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process.diversity across all land ownerships in the Flagstaff region. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Public Hearing on this and other ordinances/resolutions was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
|||||
Background/History: | |||||
The City of Flagstaff Sustainability Program, (the “Applicant”) on behalf of the property owner, The City of Flagstaff, is requesting a minor Flagstaff Regional Plan 2030 (FRP 2030) amendment to ensure conformance with a proposed Zoning Map Amendment to Public Open Space (POS) zoning. The Zoning Map Amendment includes a total of 2253.20 acres. The proposed amendment to the FRP 2030 will affect approximately 2253.20 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). A Regional Plan Amendment is required for expanding or changing the boundaries of one area type to another area type. The table describing the “Proposed Regional Plan Amendment Processes” is silent on how to process a plan amendment for some area types including Area in White. The Comprehensive Planning Manager has made an interpretation that if the change being requested for an area type is not shown on the table on page III-9, then the amendment will be considered a minor amendment unless it falls into the defined major amendment category. The subject property is known as Observatory Mesa and was purchased by the City of Flagstaff from the Arizona State Land Department in November 2013 with funding from the 2004 voter approved Open Space bond. The property was purchased for the express purpose of preserving its unique recreational, educational, and natural resources. |
|||||
Key Considerations: | |||||
As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and City staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or specific plan amendments, which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 and 22 (same map; one is regional scale and one city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration has two types of land use designations: “Area Types” describe the placemaking context of Urban, Suburban, Rural, or Employment and “Place Types” such as activity centers, corridors and neighborhoods provide the framework for the density, intensities, and mix of uses within the area types. This application proposes to change the area type of “Areas in white retain their existing entitlements” but not the place type for this project. “Areas in white retain their existing entitlements” is used to describe areas that have not been assigned an area type. In most cases, these parcels are public lands held by the Forest Service or City. The Comprehensive Planning Manager has made the interpretation that the surrounding area types on Maps 21 and 22 should be taken into account for consistency. In cases where a parcel is adjacent to more than one area type, either could be extended to the property. With this request the existing “Area in White” will, if approved, be assigned the Parks/Open Space area type. |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan amendment request are addressed in the attached Planning & Zoning Commission staff report dated February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Annexation, Regional Plan, and Zoning Map Amendment requests. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings were provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the property (exceeding the 300-foot requirement). All property owners within 600-feet of this site were notified via mail of the zoning map amendment, annexation, and regional plan amendment and asked to attend the Open Space Commission meeting on October 22, 2015. |
|||||
Attachments: | Planning & Zoning Commission Staff Report | ||||
Res. 2016-12 | |||||
Future Growth Illustration Proposed | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.1.c.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1610.69 acres of real property located on Observatory Mesa, from Rural Residential ("RR") to Public Open Space ("POS"), and approximately 2.0 acres from Rural Residential ("RR") to Public Facility ("PF") and to apply the Resource Protection Overlay ("RPO") to approximately 640.51 acres. (Observatory Mesa Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting: |
|||||
Executive Summary: | |||||
A Zoning Map Amendment request to rezone approximately 1610.69 acres located on Observatory Mesa from Rural Residential (RR) to Public Open Space (POS), approximately 2.00 acres from Rural Residential (RR) to Public Facility (PF) and to apply the Resource Protection Overlay (RPO) to approximately 640.51 acres. |
|||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore and improve ecosystem health and maintain native plant and animal community diversity across all land ownerships in the Flagstaff region. Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
1. Approve the ordinance with the proposed condition. 2. Approve the ordinance with no conditions, additional conditions or modified conditions. 3. Deny the ordinance. |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 1610.69 acres known as Observatory Mesa to the Public Open Space (POS), approximately 2.00 acres to Public Facility (PF) and add the Resource Protection Overlay (RPO) zone to approximately 640.51. An overlay zone is a special zoning district placed over an existing zoning district, part of a district, or a combination of districts. Overlay zones build on the underlying zoning, by establishing additional requirements. In this case, the overlay zone would be in addition to the Public Open Space (POS) zone. Approximately 1612.69 acres of Observatory Mesa already have the Resource Protection Overlay (RPO) zone applied. With funding from the 2004 voter approved Open Space bond, the City of Flagstaff acquired Observatory mesa in November 2013 for the express purpose of preserving its unique recreational, educational, and natural resources. |
|||||
Key Considerations: | |||||
The primary purpose of this Zoning Map Amendment is to add layers of protection to Observatory Mesa. The majority of the properties will be zoned and regulated under the Public Open Space (POS) zoning, which is intended to be applied to areas of the City that are appropriate for designation as public open space to allow for resource protection and passive recreation uses. The two acres that will be rezoned to Public Facility (PF) currently consists of a tank farm maintained by the Utilities Division, which would not be a permitted use in the Public Open Space (POS) zone. | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report date February 12, 2016. |
|||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Zoning Map Amendment. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. All property owners within 600-feet of this site were notified via mail of the zoning map amendment and annexation and asked to attend the Open Space Commission meeting on October 22, 2015. |
|||||
Attachments: | Planning & Zoning Commission Report | ||||
Observatory Mesa ZMA Application | |||||
FRP 2030 Goals & Policies | |||||
Open Space Commission Minutes | |||||
Ord. 2016-21 | |||||
Exhibit A | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.2.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-18: An ordinance of the City Council of the City of Flagstaff Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 77.8 acres located in Section 4, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing no city zoning for said land. (Picture Canyon Annexation) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting:
1) Continue Public Hearing 2) Read Ordinance No. 2016-18 by title only for the first time 3) City Clerk reads Ordinance No. 2016-18 by title only for the first time (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-18 by title only for the final time 5 City Clerk reads Ordinance No. 2016-18 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-18 |
|||||
Executive Summary: | |||||
An annexation request of approximately 77.8 acres currently part of the Picture Canyon Natural Preserve And Archeological Park owned by the City of Flagstaff. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: LU.7.2 - Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
1. Approve the ordinance as proposed 2. Approve the ordinance with no conditions, additional conditions or modified conditions 3. Deny the ordinance |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting an annexation of 77.8 acres, which is a part of the Picture Canyon Preserve and Archeological Park. With funding from the 2004 voter approved Open Space bond and a 2012 Growing Smarter Grant, the City of Flagstaff acquired Picture Canyon in October 2012 for the express purpose of preserving its unique historical, cultural, archeological, recreational, and educational resources. The canyon is an ecologically diverse riparian corridor and has a variety of native trees and plants. The area has many archeological resources with existing logging railroad features on the property eligible for listing on the National Register of Historic Places. |
|||||
Key Considerations: | |||||
State statutes only allow the City to adopt a zoning classification that permits densities and intensities no greater than those permitted by the County immediately before the annexation. Currently the property is not zoned in the County so the property will come into the City with no zoning designation. A Zoning Map Amendment application to zone the parcel to Public Open Space (POS) zone with the Landmarks Overlay (LO) zone, Resource Protection Overlay (RPO) zone and Rural Floodplain designation is proposed to further the preservation of the property and its resources. The Zoning Map Amendment application will be considered subsequent to review of the annexation application. On February 24, 2016, the Planning & Zoning Commission concluded their review of the proposed annexation with a recommendation for approval, by a unanimous vote. |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report dated February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for annexation. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. The notices were also provided to the County Recorder, County Assessor, County Community Development Department and the Chair of the Board of Supervisors. All property owners within 600-feet of this site were notified via mail of the zoning map amendment and annexation and asked to attend the Open Space Commission meeting on October 22, 2015. One individual inquired about these applications affecting the management plans for Picture Canyon. |
|||||
Attachments: | Planning & Zoning Commission Staff Report | ||||
Picture Canyon Application and Narrative | |||||
Picture Canyon Legal Description | |||||
County Zoning Letter | |||||
Ord. 2016-18 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.2.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 477.8 acres of real property known as Picture Canyon, from No Zoning (County) and Rural Residential (RR) to Public Open Space (POS), and to apply the Landmarks Overlay (LO), the Resource Protection Overlay (RPO) and the Rural Floodplain Designation to approximately 77.8 acres. (Picture Canyon Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting:
1) Continue Public Hearing 2) Read Ordinance No. 2016-19 by title only for the first time 3) City Clerk reads Ordinance No. 2016-19 by title only for the first time (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-19 by title only for the final time 5) City Clerk reads Ordinance No. 2016-19 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-19 |
|||||
Executive Summary: | |||||
A Zoning Map Amendment request to rezone approximately 477.8 acres located in Section 4, Township 21 North, Range 8 East from No Zoning (County) and Rural Residential (RR) to Public Open Space (POS) and to apply the Landmarks Overlay (LO) Zone, the Resource Protection Overlay (RPO) Zone, and the Rural Floodplain designation to 77.8. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal OS.1.The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal CC.2. Preserve, restore, and rehabilitate heritage resources to better appreciate our culture. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
1. Approve the ordinance as proposed 2. Approve the ordinance with conditions 3. Deny the ordinance |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 477.8 acres known as the Picture Canyon Preserve and Archeological Park to the Public Open Space (POS) zone and apply the Landmarks Overlay (LO) zone, Resource Protection Overlay (RPO) zone and the Rural Floodplain designation to 77.8 acres currently located in Coconino County. An overlay zone is a special zoning district placed over an existing zoning district, part of a district, or a combination of districts. Overlay zones build on the underlying zoning, by establishing additional requirements. In this case, the overlay zones would be in addition to the proposed Public Open Space (POS) zone. The 400 acres currently located within the city limits already has the Landmark Overlay (LO) zone, Resource Protection Overlay (RPO) zones and Rural Floodplain designation applied. With funding from the 2004 voter approved Open Space bond and a 2012 Growing Smarter Grant, the City of Flagstaff acquired Picture Canyon in October 2012 for the express purpose of preserving its unique historical, cultural, archeological, recreational, and educational resources. The canyon is an ecologically diverse riparian corridor and has a variety of native trees and plants. The area has many archeological resources which have been documented in a 2012 Archeological Survey by Northland Research, Inc. Existing logging railroad features on the property appear to be eligible for listing on the National Register of Historic Places which is sufficient for designation to the Landmarks Overlay (LO) zone. At its meeting of February 17, 2016 the City’s Heritage Preservation Commission reviewed this proposal and unanimously recommended that the City Council approve this rezoning request. |
|||||
Key Considerations: | |||||
The primary purpose of this Zoning Map Amendment is to add layers of protection to the Picture Canyon Preserve and Archeological Park. Both properties will be zoned and regulated under the Public Open Space zoning which is intended to be applied to areas of the City that are appropriate for designation as public open space to allow for resource protection and passive recreation uses. The Landmark Overlay zone will make the property subject to the Landmark Design Review Overlay District Design Standards and Guidelines and design review by the Heritage Preservation Commission. The Resource Protection Overlay provides additional standards for the protection of natural resources, including floodplains, steep slopes, and forest. The Rural Floodplain designation on the Rio de Flag floodplain boundaries further adds a level of protection to this property and supports the City of Flagstaff’s Community Rating System (CRS) ranking, which helps to lower flood insurance rates for everyone in the city. On February 24, 2016, the Planning & Zoning Commission concluded their review of the proposed zoning map amendment with a recommendation for approval, by a unanimous vote. |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report dated February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Zoning Map Amendment. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. All property owners within 600-feet of this site were notified via mail of the zoning map amendment and annexation and asked to attend the Open Space Commission meeting on October 22, 2015. One individual inquired about these applications affecting the management plans for Picture Canyon. |
|||||
Attachments: | Planning & Zoning Commission Staff Report | ||||
Application | |||||
Picture Canyon Zoning Map 5 | |||||
Picture Canyon Zoning Map 6 | |||||
County Zoning Letter | |||||
Picture Canyon HPC Report | |||||
Open Space Commission Minutes | |||||
FRP 2030 Goals & Policies | |||||
Zoning Notice | |||||
Ordinance No. 2016-19 Exhibit A | |||||
Ord. 2016-19 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.3.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-10: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type to Park/Open Space area type for approximately 26.03 acres located at the northeast corner of Fir Avenue and North San Francisco Street. (Buffalo Park West Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Continue the Public Hearing
2) Read Resolution No. 2016-10 by title only 3) City Clerk reads Resolution No. 2016-10 by title only (if approved above) 4) Adopt Resolution No. 2016-10 |
|||||
Executive Summary: | |||||
A minor Regional Plan amendment request to change the area type designation on Maps 21 and 22 from Area in White to Park/Open Space for approximately 26.03 acres located at the northeast corner of Fir Avenue and North San Francisco Street. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownership in the Flagstaff region. Goal E&C.10. Protect indigenous wildlife populations, localized and larger scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
This proposed amendment would enact a prior dedication set forth in City of Flagstaff Ordinance No. 2014-23. The dedication states: “The portion of real property owned by the City of Flagstaff…is hereby set aside, preserved, and dedicated to the public for passive park purposes to be included in the immediately adjacent Buffalo Park.” The rezoning of the property “to the zoning best reflective of the dedication of the property as a public park” was identified as a secondary enactment of the Ordinance. The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. |
|||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
|||||
Background/History: | |||||
The applicant, City of Flagstaff Parks and Recreation Department, is requesting a minor Regional Plan Amendment to ensure conformance with a proposed Zoning Map Amendment to formally designate city owned property with the Public Open Space (POS) zone. Changing the subject property from Area in White to Park/Open Space will affect approximately 26.03 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The amendment table on page III-9 of the Plan states that a minor Plan amendment is appropriate for the designation of any land for conservation. As mentioned previously in this report, the primary purpose of this rezoning is to enact a prior dedication as stated in City of Flagstaff Ordinance No. 2014-23. The subject property is located at the northeast corner of the intersection of Fir Avenue and San Francisco Street. San Francisco Street is privately held in this area, and splits the subject property in two. Two privately held parcels are located in between both parts of the subject property. Neither the private street nor the private parcels are part of this minor Plan amendment. Access to the property and the adjoining Buffalo Park from San Francisco Street will be determined by the Parks Department at a later date. There are existing unofficial trails across the parcel connecting to Buffalo Park. A future Flagstaff Urban Trail System (FUTS) trail is proposed on Map 26: Flagstaff Urban Trail System, and will make connections to the existing Switzer Canyon and Cedar Trails. The site has abundant slope, forest, and floodplain resources. There is a prominent slope up to the northeast corner of the site. Portions of the site are located in the Switzer Canyon Wash. The Park/Open Space area type category is most appropriate given the numerous resources onsite This amendment to the Future Growth Illustration will clearly reflect this expansion of designated open space. |
|||||
Key Considerations: | |||||
The Planning and Zoning Commission and Council shall find that the proposed Flagstaff Regional Plan 2030 (FRP30 or the Plan) amendment meets the requirements of the General Plan and Subdivision Code (City Code Title 11). In considering the request for an amendment to the Plan, the goals and policies in the Plan should be considered to ensure that the requested change to the Future Growth Illustration is in conformance to the overall vision of the Plan. “The Flagstaff Regional Plan establishes the vision for the future growth and development of Flagstaff and its surrounding area through goals and policies” (p. III-4). “General plans are not static documents; they recognize growth as a dynamic process, which may require revisions to the plan as circumstances or changes warrant” (p. III-1). As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and city staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or annexations, approval which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 (regional scale) and 22 (city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration displays broad land use categories, called “area types,” which describe the placemaking context of Urban, Suburban, Rural, Special Planning Area, Park/Open Space, or in some cases, Area in White. Within these Areas in White existing entitlements are retained and have no other assigned area type. In most cases, these parcels are public lands held by the Forest Service or City. With this request the “Area in White” will, if approved, be assigned the Park/Open Space area type. |
|||||
Expanded Financial Considerations: | |||||
None |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Zoning Map amendment request. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the subject property. The mailing asked residents and property owners to attend the October 19, 2015 Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. One member of the public attended the meeting to receive clarification on the Zoning Map Amendment for this property. There were no email inquiries about this Plan amendment. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Proposed Future Growth Illustration | |||||
Public Notice | |||||
Res. 2016-10 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.3.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-16: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 26.03 acres of real property located at the northeast corner of Fir Avenue and North San Francisco Street, from Single Family Residential (R1) and Public Facility (PF) to Public Open Space (POS), and to apply the Rural Floodplain Designation. (Buffalo Park West Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting:
1) Continue the Public Hearing 2) Read Ordinance No. 2016-16 by title only for the first time 3) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-16 by title only for the final time 5) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) 6) Adopt Ordinance No. 2016-16 |
|||||
Executive Summary: | |||||
A zoning Map amendment request to rezone approximately 26.03 acres located north of Fir Avenue along San Francisco Street from the Single Family Residential (R1) and Public Facility (PF) zones to Public Open Space (POS). | |||||
Financial Impact: | |||||
None |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownership in the Flagstaff region. Goal E&C.10. Protect indigenous wildlife populations, localized and larger scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
This proposed rezoning would enact a prior dedication set forth in City of Flagstaff Ordinance No. 2014-23. The dedication states: “The portion of real property owned by the City of Flagstaff…is hereby set aside, preserved, and dedicated to the public for passive park purposes to be included in the immediately adjacent Buffalo Park.” Rezoning the property “to the zoning best reflective of the dedication of the property as a public park” was identified as a secondary enactment of the Ordinance. The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. |
|||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the ordinance with the proposed conditions 2) Approve the ordinance with the proposed conditions, additional conditions, or modified conditions. 3) Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Flagstaff Zoning Code |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Recreation Department, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 26.03 acres to the Public Open Space (POS) zone with the Rural Floodplain designation. A Public Open Space (POS) designation would allow the expansion of an existing city park with passive recreational uses. The Rural Floodplain designation would exist along with the proposed Public Open Space (POS) zone, and prohibits certain development within the identified floodway and floodplain. Attached to this report is a map of the FEMA-recognized floodway and floodplain across the parcel, with the existing water transmission lines shown in the floodway. In addition, the Resource Protection Overlay (RPO) zone currently applies to this parcel, and will be carried over with this rezoning application. As previously stated, the primary purpose of this rezoning is to enact a prior dedication as stated in City of Flagstaff Ordinance No. 2014-23. |
|||||
Key Considerations: | |||||
All proposed amendments shall be evaluated as to whether the application is consistent with and conforms to the goals of the General Plan and any applicable specific plans; and the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the “City”) and will add to the public good as described in the General Plan; and the affected site is physically suitable in terms of design, location, shape, size, operating characteristics, and the provision of public and emergency vehicle access, public services, and utilities to ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. If the application is not consistent with the General Plan and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. | |||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Zoning Map amendment are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
All property owners within 600-feet of this site were notified via mail of the zoning map amendment and asked to attend the October 19, 2015 Parks and Recreation Commission meeting. Additionally, a notice was run in the Daily Sun, which discussed the zoning map amendment and identified the Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. One member of the public attended the meeting to receive clarification on the Zoning Map amendment for this property. |
|||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Zoning Map | |||||
Floodway Utilities Map | |||||
Public Notice | |||||
Exhibit A | |||||
Ord. 2016-16 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.4.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-09: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designations on Maps 21 and 22 from Existing Suburban and Future Urban to Park/Open Space area type for approximately 1.07 acres located at 805 West Clay Avenue. (Guadalupe Park Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Continue the Public Hearing
2) Read Resolution No. 2016-09 by title only 3) City Clerk reads Resolution No. 2016-09 by title only (if approved above) 4) Adopt Resolution No. 2016-09 |
|||||
Executive Summary: | |||||
A minor Flagstaff Region Plan 2030 amendment request to change the area type designation on Maps 21 and 22 from Existing Suburban and Future Urban to Parks/Open Space for approximately 1.07 acres located at 805 West Clay Avenue. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
|||||
Has There Been Previous Council Decision on This: | |||||
This is an action item from the Plaza Vieja Neighborhood Plan, adopted by Council in October 2015 (Resolution 2015-35). The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
|||||
Background/History: | |||||
The applicant, City of Flagstaff Parks and Recreation Department, is requesting a minor Plan amendment to ensure conformance with a proposed Zoning Map amendment to designate city owned property with Public Facility (PF) zoning. Removing the Existing Suburban/Future Urban area types and leaving only the Park/Open Space will affect approximately 1.07 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The amendment table on page III-9 of the Plan states that a minor Plan amendment is appropriate for the designation of any land for open space. In this instance, the Public Facility (PF) zoning category is considered a Park/Open Space land use category given its development and use restrictions. Most public parks in the city are also zoned Public Facility (PF). Formalizing the Parks/Open Space area type designation over the subject site will provide better clarity on interpretation of the Future Growth Illustration. The Illustration currently shows an assortment of overlaid area types on the subject property which do not provide clear direction about preferred land uses. This application will remove the superfluous area types in favor of the single Park/Open Space area type. The subject property is located at 805 West Clay Avenue in the La Plaza Vieja Neighborhood, and is known as Guadalupe Park. Existing access to the site will continue, as will the existing parking and portable bathroom facilities. Other future improvements to the park will be determined by the Parks Department. |
|||||
Key Considerations: | |||||
The Planning and Zoning Commission and Council shall find that the proposed Flagstaff Regional Plan 2030 (FRP30 or the Plan) amendment meets the requirements of the General Plan and Subdivision Code (City Code Title 11). In considering the request for an amendment to the Plan, the goals and policies in the Plan should be considered to ensure that the requested change to the Future Growth Illustration is in conformance to the overall vision of the Plan. “The Flagstaff Regional Plan establishes the vision for the future growth and development of Flagstaff and its surrounding area through goals and policies” (p. III-4). “General plans are not static documents; they recognize growth as a dynamic process, which may require revisions to the plan as circumstances or changes warrant” (p. III-1). As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and city staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or annexations, approval which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 (regional scale) and 22 (city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration displays broad land use categories, called “area types,” which describe the placemaking context of Urban, Suburban, Rural, Special Planning Area, Park/Open Space, or in some cases, Area in White. Areas in White retain existing entitlements and have no other assigned area type. In most cases, these parcels are public lands held by the Forest Service or city. |
|||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan Amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Zoning Map amendment request. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the subject property. The mailing asked residents and property owners to attend the October 19, 2015 Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. No members of the public attended this meeting and there were no email inquiries about this Plan amendment. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Proposed Future Growth Illustration | |||||
Public Notice | |||||
Res. 2016-09 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.4.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-15: An ordinance of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.07 acres of real property located at 805 West Clay Avenue, from Highway Commercial (HC) to Public Facility (PF). (Guadalupe Park Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting:
1) Continue the Public Hearing 2) Read Ordinance No. 2016-15 by title only for the first time 3) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-15 by title only for the final time 5) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) 6) Adopt Ordinance No. 2016-15 |
|||||
Executive Summary: | |||||
A Zoning Map amendment request to rezone approximately 1.07 acres located at 805 West Clay Avenue from Highway Commercial (HC) to Public Facility (PF). | |||||
Financial Impact: | |||||
None |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
|||||
Has There Been Previous Council Decision on This: | |||||
This is an action item from the Plaza Vieja Neighborhood Plan, adopted by Council in October 2015 (Resolution 2015-35).The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the ordinance as proposed 2) Approve the ordinance with conditions 3) Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Flagstaff Zoning Code |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Parks and Recreation Department, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 1.07 acres to the Public Facility (PF) zone. A Public Facility (PF) designation would better align with the site’s existing and anticipated future use as a city park. The primary intention of this rezoning case is to carry forward an implementation strategy set forth in the Specific Plan to rezone both parks located in the neighborhood’s Transition Area. This rezoning case supports a vision of neighborhood preservation and enhancement of parks as stated in the La Plaza Neighborhood Specific Plan. | |||||
Key Considerations: | |||||
All proposed amendments shall be evaluated as to whether the application is consistent with and conforms to the goals of the General Plan and any applicable specific plans; and the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the “City”) and will add to the public good as described in the General Plan; and the affected site is physically suitable in terms of design, location, shape, size, operating characteristics, and the provision of public and emergency vehicle access, public services, and utilities to ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. If the application is not consistent with the General Plan and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. |
|||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Zoning Map amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
All property owners within 600-feet of this site were notified via mail of the zoning map amendment and asked to attend the October 19, 2015 Parks and Recreation Commission meeting. Additionally, a notice was run in the Daily Sun, which discussed the zoning map amendment and identified the Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. No members of the public inquired about the rezoning of the property. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Current Zoning Map | |||||
Public Notice | |||||
LPVNA Letter | |||||
Exhibit A | |||||
Ord. 2016-15 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.5.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-11: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Future Suburban area type to Park/Open Space area type for approximately 5.31 acres located off Highland Avenue. (Highland Avenue Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Continue the Public Hearing
2) Read Resolution No. 2016-11 by title only 3) City Clerk reads Resolution No. 2016-11 by title only (if approved above) 4) Adopt Resolution No. 2016-11 |
|||||
Executive Summary: | |||||
A minor Regional Plan amendment request to change the area type designation on Maps 21 and 22 from Existing Suburban to Park/Open Space for approximately 5.31 acres located off Highland Avenue. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
|||||
Background/History: | |||||
The applicant, City of Flagstaff Recreation Department, is requesting a minor Plan amendment to ensure conformance with a proposed Zoning Map amendment to designate city owned property with Public Facility (PF) zoning. The change in area type from Existing Suburban to Park/Open Space will affect approximately 5.31 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The amendment table on page III-9 of the Plan states that a minor Plan amendment is appropriate for the designation of any land for open space. In this instance, the Public Facility (PF) zoning category is considered a Park/Open Space land use category given the development and use restrictions of that zone. Most public parks in the city are also zoned Public Facility (PF). Formalizing the Parks/Open Space area type over the subject site will formerly designate the intended land use of the subject property, and will enact the deed restrictions placed on both parcels. The subject property is located off Highland Avenue in the Woodlands Village Unit 3 subdivision. Details about future park facilities and other improvements to the site will be determined by the Parks Department. |
|||||
Key Considerations: | |||||
The Planning and Zoning Commission shall find that the proposed Flagstaff Regional Plan 2030 (FRP30 or the Plan) amendment meets the requirements of the General Plan and Subdivision Code (City Code Title 11). In considering the request for an amendment to the Plan, the goals and policies in the Plan should be considered to ensure that the requested change to the Future Growth Illustration is in conformance to the overall vision of the Plan. “The Flagstaff Regional Plan establishes the vision for the future growth and development of Flagstaff and its surrounding area through goals and policies” (p. III-4). “General plans are not static documents; they recognize growth as a dynamic process, which may require revisions to the plan as circumstances or changes warrant” (p. III-1). As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and city staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or annexations, approval which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 (regional scale) and 22 (city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration displays broad land use categories, called “area types,” which describe the placemaking context of Urban, Suburban, Rural, Special Planning Area, Park/Open Space, or in some cases, Area in White. Areas in White retain existing entitlements and have no other assigned area type. In most cases, these parcels are public lands held by the Forest Service or city. |
|||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Zoning Map amendment request. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the subject property. The mailing asked residents and property owners to attend the October 19, 2015 Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. No members of the public attended this meeting and there were no email inquiries about this plan amendment. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Proposed Future Growth Illustration | |||||
Public Notice | |||||
Res. 2016-11 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.5.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-17: An ordinance of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 5.31 acres of real property located off Highland Avenue from Highway Commercial (HC) to Public Facility (PF). (Highland Avenue Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting:
1) Continue the Public Hearing 2) Read Ordinance No. 2016-17 by title only for the first time 3) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-17 by title only for the final time 5) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) 6) Adopt Ordinance No. 2016-17 |
|||||
Executive Summary: | |||||
A Zoning Map Amendment request to rezone approximately 5.31 acres located off Highland Avenue from Highway Commercial (HC) to Public Facility (PF). | |||||
Financial Impact: | |||||
None |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Public Hearing on this and other ordinances was open at the March 22, 2016, Regular Meeting and due to time constraints was postponed to this meeting. | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the ordinance as proposed 2) Approve the ordinance with conditions 3) Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Flagstaff Zoning Code |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Recreation Department, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 5.31 acres to the Public Facility (PF) zone. The Public Facility (PF) zone is a more appropriate land use designation for the anticipated use as a public neighborhood park. Furthermore, it is the intent of this rezoning case to carry forward a deed restriction placed on the subject properties which states that they shall only be used for “open space and public park purposes.” | |||||
Key Considerations: | |||||
All proposed amendments shall be evaluated as to whether the application is consistent with and conforms to the goals of the General Plan and any applicable specific plans; and the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the “City”) and will add to the public good as described in the General Plan; and the affected site is physically suitable in terms of design, location, shape, size, operating characteristics, and the provision of public and emergency vehicle access, public services, and utilities to ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. If the application is not consistent with the General Plan and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. | |||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Zoning Map amendment are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
All property owners within 600-feet of this site were notified via mail of the zoning map amendment and asked to attend the October 19, 2015 Parks and Recreation Commission meeting. Additionally, a notice was run in the Daily Sun, which discussed the zoning map amendment and identified the Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other City staff present. No members of the public inquired about the rezoning of this property. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Zoning Map | |||||
Public Notice | |||||
Exhibit A | |||||
Ord. 2016-17 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing, Consideration, and Possible Adoption of Ordinance No. 2016-24: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statues, by annexing certain land totaling approximately 0.81 acres located in Section 7, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing City zoning for said land as Rural Residential (RR) for 0.81 acres, providing for severability, authority for clerical corrections, and establishing an effective date. (Marquardt Annexation - Mountain Meadow Drive) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016 Council Meeting;
1) Hold the Public Hearing 2) Read Ordinance No. 2016-24 by title only for the first time 3) City Clerk reads Ordinance No. 2016-24 by title only (if approved above) At the April 19, 2016 Council Meeting: 4) Read Ordinance No. 2016-24 by title only for the final time 5) City Clerk reads Ordinance No. 2016-24 by title only (if approved above) 6) Adopt Ordinance No. 2016-24 |
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Executive Summary: | |||||
An annexation request to obtain sewer service from Andrew and Stefanie Marquardt for the annexation of approximately 0.81 acres, located at 4419 N Mountain Meadow Drive and further described as Coconino County Assessor's Parcel Number 113-20-002, into the corporate limits of the City of Flagstaff and establishing the Rural Residential (RR) zoning district. |
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Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Policy E&C.5.3 Continue to enforce dark sky ordinances Policy WR.4.3. Development requiring public utility services will be located within the Urban Growth Boundary Policy LU.7.2. Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate |
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Has There Been Previous Council Decision on This: | |||||
No previous Council discussion or action has occurred regarding the subject property. | |||||
Options and Alternatives: | |||||
1) Approve the annexation with the conditions as presented by Staff and as recommended by the Planning and Zoning Commission. 2) Approve the annexation with additional conditions, deleted conditions, or modified conditions. 3) Deny the annexation for non-compliance with the Regional Plan, the Zoning Code, and/or Arizona Revised Statutes. |
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Background/History: | |||||
Andrew and Stefanie Marquardt, the property owners of record, are requesting the annexation of approximately 0.81 acres located at 4419 N Mountain Meadow Drive and more accurately described as Coconino County Assessor’s Parcel Number 113-20.002. The parcel is located within the Regional Plan Urban Growth Boundary and, upon annexation, will be located within the Rural Residential (RR) zoning district. The subject property is currently developed as a single-family residential dwelling with an accessory dwelling unit. There are no natural resources (rural floodplain, slope, or forest) on-site. For additional information regarding the characteristics of the site and reason for the request, please reference the attached Planning and Zoning Commission Staff Report, Annexation Narrative, and Conceptual Plan. | |||||
Community Benefits and Considerations: | |||||
This annexation will increase the corporate limits of the City of Flagstaff and eliminate a parcel from a County island. | |||||
Community Involvement: | |||||
Inform Public hearings before the Planning and Zoning Commission and the City Council are conducted in conjunction with any annexation request. In accordance with Arizona Revised Statute and City Code, notice of the public hearing must be provided by placing an ad in a newspaper of general circulation within the City, posting at least three (3) notices on the property subject to the proposed annexation, and mailing a notice to all property owners within 300-feet of the property subject to the proposed annexation. All notifications must be completed at least 15-days prior to the first schedule public hearing. A copy of the publication notice, pictures of the postings, a mailing list, and a copy of the mailing notice are attached to this report. As of this writing, staff has received no comments from interested parties regarding the proposed annexation. |
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Attachments: | Ord. 2016-24 | ||||
Annexation Petition, Legal Description, Affidavit | |||||
Planning Commission Staff Report | |||||
Annexation Narrative | |||||
Zoning Map | |||||
Concept Plan | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-23: An ordinance of the Flagstaff City Council amending Title 7, Health and Sanitation, and Title 12, Floodplain, of the Flagstaff City Code, by amending Chapters 7-02-001-0039, Sewer Use Charges, Capacity Charges; 7-03-001-0010, Water Rates; and 7-03-001-0011, Water Main Capacity Charges; 7-03-001-0014 Water Conservation and Chapter 12-02-002-0003, Schedule of Stormwater Management Utility Service Charges and Fees, thereof. (Ordinance increasing certain utility rates, charges and fees) | |||||
RECOMMENDED ACTION: | |||||
At the April 5, 2016, Council Meeting
1) Continue Public Hearing 2) Read Ordinance No. 2016-23 by title only for the first time 3) City Clerks reads Ordinance No. 2016-23 by title only (if approved above) At the April 19, 2016, Council Meeting 4) Read Ordinance No. 2016-23 by title only for the final time 5) City Clerk reads Ordinance No. 2016-23 by title only (if approved above) 6) Adopt Ordinance No. 2016-23 |
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Executive Summary: | |||||
This action adopts an ordinance increasing water, sewer and stormwater user and service fees, and water and sewer capacity fees. A summary of the changes follows;
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Financial Impact: | |||||
The City desires rates and fees that fully fund operations, maintenance and future capital costs for water and wastewater treatment; distribution and collection systems, and stormwater infrastructure. The city is facing several challenges to continuing its high quality operations. Utility revenues are not keeping pace with increasing operation, maintenance and capital costs. Water, Sewer and Stormwater user fees will be phased in over a five year period. The new rates would take effect on July 1, 2016 and the next increase on January 1, 2017 and then each January 1st through the year 2020. The water and sewer capacity fees reflect the value of extra capacity in the systems and the anticipated cost of the new facilities that will be attributed to growth over the next ten years. The increased sewer capacity fees will add to the cost of development. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: Ensure Flagstaff has a long-term water supply for current and future needs Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics REGIONAL PLAN: Goal WR.2.2 Maintain and develop facilities to provide reliable, safe and cost effective water and wastewater and stormwater services. Policy LU.1.5 Maintain and upgrade existing infrastructure and invest in infrastructure to make redevelopment and infill an attractive and more financially viable development option. |
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Has There Been Previous Council Decision on This: | |||||
Yes, on August 25, 2015 Council adopted a Notice of Intent to consider increasing water, sewer, reclaimed water and stormwater rates. On February 17, 2016, Council gave direction on the rate changes as proposed herein. | |||||
Options and Alternatives: | |||||
An alternative would be to choose not to implement any rate modifications. The ramification of such action would be to reduce capital improvement projects contained within the ten year capital improvement program. This action would delay needed capital pipe replacement projects which increases maintenance costs for existing piping and limits infill development within the exiting infrastructure as well as necessary treatment plant maintenance and upgrades. |
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Background/History: | |||||
The City retained Willdan Financial Services (Willdan) to prepare a long term financial plan and rate and fee study for each utility fund (water, wastewater, reclaimed water and stormwater) to ensure the Utilities Division has sufficient revenue to meet their operational, capital and debt service obligations and that rates are set proportionate to the costs of providing utility service to each customer class. As a part of this rate study, the consultant, facilitated dialog with the City's Water Commission and City staff at several Commission meetings over a period of seven months. During these meetings, the Commission made recommendations to be incorporated into the study where appropriate. The final draft report documents the findings, analyses and recommendations of the comprehensive rate and fee study effort. The results of the rate and fee study were then posted on the City website and presented by staff to numerous civic, neighborhood, business and manufacturing groups involving a variety of customers during numerous meetings and public presentations. The Water Commission final rate recommendations have been incorporated into the proposed rate and capacity fee modifications included in the final rate and fee study. The rate recommendations have been available online since July 16, 2015 and are on file with the City Clerk effective August 1, 2015. They will have been available for review and comment for more than 180 days prior to the ordinance consideration. There was extensive public outreach conducted prior to the first public hearing held on October 6, 2015. City Council continued the public hearing on October 13, 2015, October 20, 2015, November 17, 2015 and February 17, 2016. Proposed changes to reclaimed rates were discussed but are not included herein. Proposed changes to reclaimed rates, if any, will be brought forward to Council at a future date. |
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Key Considerations: | |||||
Several objectives were identified during the rate study to guide decisions regarding the proposed financial plans and rate structures. The major objectives of the study were;
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Community Benefits and Considerations: | |||||
Regular rate reviews and modifications are necessary to maintain a stable financial position for the water, wastewater and stormwater utility funds. The goal of the proposed rate increase is to provide for a financially sustainable utility system. The Community benefits of the proposed rate adjustments include updated water and sewer mains and services, new storm drain facilities to remediate current flooding conditions, and improved solids handling at the wastewater treatment plant facilities. |
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Community Involvement: | |||||
Involve: During the Water Commission review and discussion on the rate study, local members of the community were very involved in the rate making process. The public and members of the commission asked questions, requested information, requested modification to rate structures, discussed impacts of Commission decisions. Inform: City staff has met with the numerous customer groups,across all customer classes to discuss and inform the public on proposed rates and fees adjustments to water, sewer and stormwater. Below is a summary of our public outreach efforts to inform the public.
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Attachments: | Exhibit 2 - Water/Sewer Code Changes | ||||
Exhibit 3 - Stormwater Code Changes | |||||
Ord. 2016-23 | |||||
Powerpoint | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Evans to place on a future agenda a discussion on an Additional Next Neighborhood Plan to be Southside | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Evans has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is a majority of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
None | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda a discussion on a Change to the Summer Break Dates | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Nabours has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is a majority of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
None | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||