FINAL AGENDA
*A M E N D E D
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
A. | Consideration and Approval of Minutes: City Council Work Session of September 29, 2015; City Council Work Session of January 12, 2016; the Regular Council Meeting of February 2, 2016; The Regular Council Meeting of February 16, 2016; the Special Meeting (Executive Session) of February 29, 2016; the Special Meeting (Executive Session) of March 1, 2016; the Regular Council Meeting of March 1, 2016; the Special Meeting (Executive Session) of March 8, 2016; and the Special Meeting (Executive Session) of March 11, 2016. | |||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Open Space Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring April 2019.
Make one appointment to a term expiring April 2018. |
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B. | Consideration of Appointments: Disability Awareness Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make three appointments to terms expiring March 2019.
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8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
A. |
Consideration and Action on Liquor License Application: Rochan Goswami, “VP Racing", 4501 N. Hwy. 89, Series 10 (beer and wine store), New License.
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RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Annual Service Agreement for Landscape Maintenance Services with Morning Dew Landscape to provide landscape maintenance and snow removal services at City of Flagstaff facilities. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Accept the lowest, most responsive and responsible proposal from Morning Dew Landscape of Flagstaff, in the amount of $114,160.00 to provide landscape maintenance and snow removal services in the bid amount outlined on the attached bid tabulation and approve the Annual Service Agreement with Morning Dew Landscape.
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B. | Consideration and Approval of Cooperative Contract: Contract with General Acrylics of Phoenix, Arizona to replace the Nova Pro-Court XP - Synthetic Court Overlayment System on three (3) tennis courts at McPherson Park in the amount of $113,643.87. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the purchase of services for the replacement and installation of the Nova Pro-Court XP - Synthetic Court Overlayment System by General Acrylics of Phoenix, Arizona in the amount of $113,643.87 utilizing a cooperative purchase agreement through Mohave Educational Services Contract # 150-GA13-020.
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C. |
Consideration and Approval of Contract: Approve contract with Buffalo Fence for Airport Security Gates to replace three vehicle access gates and the control units at the Flagstaff Airport. |
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RECOMMENDED ACTION: | ||||||||||
Approve the contract with Buffalo Fence with the lowest bid of $77,556.10.
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D. | Consideration and Approval of Contract: Street Maintenance 2016 improvements - Construction Phase 1. (MOVED FROM THE ROUTINE AGENDA)* | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Approve the Construction Manager at Risk Contract with C and E Paving and Grading, LLC in an amount not to exceed $ 2,838,240.00 for Guaranteed Maximum Price (GMP) # 1. Authorize staff to perform asphalt surface treatments of Pulliam Drive at Pulliam Airport not to exceed $200,000.00.
2) Authorize Change Order Authority of 10% each for GMP # 1 in the amount of $ 283,824.00, to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents. |
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10. | ROUTINE ITEMS | |||||||||
A. | Consideration and Approval of Intergovernmental Agreement: Between the State of Arizona, Department of Public Safety and the City regarding the State Gang Task Force. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the Intergovernmental Agreement DPS Contract #2016-023 between the State of Arizona, Department of Public Safety and the City regarding the State Gang Task Force.
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B. | Consideration and Possible Adoption of Ordinance No. 2016-10: An ordinance authorizing the acquisition and dedication of certain real property as a public right-of-way for the construction of permanent ADA ramps associated with the crosswalks on Fourth Street at Third Avenue and at Dortha Ave. (Acquisition of property for ADA ramps on Fourth Street Project) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 City Council Meeting
1) Read Ordinance No. 2016-10 by title only for the first time 2) City Clerk reads Ordinance No. 2016-10 by title only for the first time (if approved above) At the April 5, 2016 City Council Meeting 3) Read Ordinance No. 2016-10 by title only for the final time 4) City Clerk reads Ordinance No. 2016-10 by title only for the final time (if approved above) 5) Adopt Ordinance No. 2016-10 Read Ordinance |
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C. | Consideration and Approval of Contract: With Sellers & Sons, Inc. in the amount of $1,914,238.50 for the Brannen Neighborhood Water and Sewer Improvement Project, Phase I. | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Approve the construction contract with Sellers & Sons, Inc. in the amount of $1,914,238.50 (includes a contract allowance in the amount of $89,605.00 and contract time of 200 days);
2) Approve Change Order Authority to the City Manager in the amount of $182,463.00 (10% of the contract amount, less allowance); 3) Authorize the City Manager to execute the necessary documents. |
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D. | Consideration and Possible Adoption of Resolution No. 2016-14: A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers (Authority to Sign Checks) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2016-14 by title only
2) City Clerk reads Resolution No. 2016-14 by title only (if approved above) 3) Adopt Resolution No. 2016-14 |
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E. |
Consideration and Adoption of Clean-Up Ordinances: Consideration and Adoption of Ordinance No. 2016-11: An ordinance of the City Council of the City of Flagstaff Amending the Flagstaff City Code, Title 1, Administrative, Chapter 15, Municipal Court, Division 1, Section 2, Municipal Judge, Presiding Magistrate, Hearing Officers, to Require all Municipal Judges to be Admitted to the Practice of Law in the State of Arizona; Providing for Repeal of Conflicting Ordinances, Severability, and Establishing an Effective Date (Municipal Judge Qualifications) Consideration and Adoption of Ordinance No. 2016-12: An ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 1, Administrative, Chapter 24, Insurance, Division 1, Section 7, Insurance, to Increase the Authority of the City Manager to Settle Claims up to Fifty Thousand Dollars; Providing for Repeal of Conflicting Ordinances, Severability, and Establishing an Effective Date. (Bringing City Code Consistent with Charter Regarding City Manager's Authority to Settle Claims) |
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RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-11 by title only for the final time
2) City Clerk reads Ordinance No. 2016-11 by title only (if approved above) 3) Adopt Ordinance No. 2016-11 4) Read Ordinance No. 2016-12 by title only for the final time 5) City Clerk reads Ordinance No. 2016-12 by title only (if approved above) 6) Adopt Ordinance No. 2016-12 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS | |||||||||
0. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-13 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments - Sign Standards) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the Council Meeting of March 22, 2016
1) Hold public hearing 2) Read Resolution No. 2016-13 by title only 3) City Clerk reads Resolution No. 2016-13 (if approved above) 4) Read Ordinance No. 2016-22 for the first time by title only 5) City Clerk reads Ordinance No. 2016-22 for the first time by title only (if approved above) At the Council Meeting of April 5, 2016 6) Adopt Resolution No. 2016-13 (declaring a public record) 7) Read Ordinance No. 2016-22 for the final time by title only 8) City Clerk reads Ordinance No. 2016-22 by title for the final time (if approved above) 9) Adopt Ordinance No. 2016-22 |
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A. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-13 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments - Sign Standards) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the Council Meeting of March 22, 2016
1) Hold public hearing 2) Read Resolution No. 2016-13 by title only 3) City Clerk reads Resolution No. 2016-13 (if approved above) 4) Read Ordinance No. 2016-22 for the first time by title only 5) City Clerk reads Ordinance No. 2016-22 for the first time by title only (if approved above) At the Council Meeting of April 5, 2016 6) Adopt Resolution No. 2016-13 (declaring a public record) 7) Read Ordinance No. 2016-22 for the final time by title only 8) City Clerk reads Ordinance No. 2016-22 by title for the final time (if approved above) 9) Adopt Ordinance No. 2016-22 |
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B. | HUB Student Housing Development | |||||||||
1. | Public Hearing, Consideration, and Adoption of Ordinance No. 2016-08: An ordinance of the Flagstaff City Council amending the Flagstaff Zoning Map Downtown Regulating Plan designation of approximately 0.29 acres of land generally located west of the southwest corner of Mikes Pike and Phoenix Avenue from the T4 Neighborhood 1 - Open (T4N.1-O) and T5 Main Street (T5) transect zones to the T4 Neighborhood 2 (T4N.2) transect zone and of approximately 1.35 acres located at 17 S Mikes Pike from the T4 Neighborhood 1 - Open (T4N.1-O) transect zone to the T5 Main Street (T5) transect zone, conditional. (The Hub Zoning Map Amendment) *ORDER CHANGED TO DISCUSS SECOND READ OF ORDINANCE PRIOR TO DEVELOPMENT AGREEMENT | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-08 by title only for the final time
2) City Clerk reads Ordinance No. 2016-08 by title only (if approved above) 3) Adopt Ordinance No. 2016-08 |
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2. | Consideration and Possible Adoption of Resolution No. 2016-18: A resolution authorizing the execution of a Development Agreement between Core Campus Flagstaff LLC and the City of Flagstaff related to the development of approximately 2.39 acres of real property generally located at 17 S Mikes Pike. (HUB Development Agreement) *ORDER CHANGED TO CONSIDER SECOND READ OF ORDINANCE PRIOR TO DEVELOPMENT AGREEMENT | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2016-18 by title only
2) City Clerk reads Resolution No. 2016-18 by title only (if approved above) 3) Adopt Resolution No. 2016-18 |
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C. | McMillan Mesa | |||||||||
1. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-08: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type to Existing Suburban area type for approximately 6.31 acres located at 1800 N. Gemini Drive. (McMillan Mesa minor Regional Plan Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Hold Public Hearing |
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2. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-04: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff Zoning Map to rezone approximately 26.17 acres of real property located on McMillan Mesa, from Suburban Commercial (SC) to Medium Density Residential (MR) for 7.67 acres, from Research and Development (RD) to Medium Density Residential (MR) for 13.66 acres, and from Residential Single-Family (R1) to Public Open Space (POS) for 4.84 acres, and amending to the McMillan Mesa Village Specific Plan to reallocate 192 units from Development Area B to Development Areas C, D1 and D3. (McMillan Mesa Village Zoning Map and Specific Plan Amendments) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-14 by title only for the first time 3) City Clerk reads Ordinance No. 2016-14 by title only (if approved above) At April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-14 by title only for the final time 5) City Clerk read Ordinance No. 2016-14 by title only (if approved above) 6) Adopt Ordinance No. 2016-14 |
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D. | Ordinances re Open Space Designations The following items are all proposed to address annexations, amendments to the flagstaff Regional Plan 2030 designations, and rezoning for City-owned land including Guadalupe Park, Highland Avenue parcels, Buffalo Park West, Observatory Mesa and Picture Canyon for public recreation and open space purposes and will be considered during one Public Hearing, following by individual actions. |
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1. | Observatory Mesa | |||||||||
a. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-20: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 640.51 acres located in Section 12, Township 21 North, Range 6 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Public Open Space (POS) for 640.51 acres. (Observatory Mesa Annexation) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting: |
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b. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-12: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type and State Land to Parks/Open Space area type for approximately 2253.20 acres located on Observatory Mesa. (Observatory Mesa Minor Regional Plan Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Hold the Public Hearing |
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c. |
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1610.69 acres of real property located on Observatory Mesa, from Rural Residential ("RR") to Public Open Space ("POS"), and approximately 2.0 acres from Rural Residential ("RR") to Public Facility ("PF") and to apply the Resource Protection Overlay ("RPO") to approximately 640.51 acres. (Observatory Mesa Zoning Map Amendment) |
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RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting: |
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2. | Picture Canyon | |||||||||
a. |
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-18: An ordinance of the City Council of the City of Flagstaff Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 77.8 acres located in Section 4, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing no city zoning for said land. (Picture Canyon Annexation) |
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RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2016-18 by title only for the first time 3) City Clerk reads Ordinance No. 2016-18 by title only for the first time (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-18 by title only for the final time 5 City Clerk reads Ordinance No. 2016-18 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-18 |
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b. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 477.8 acres of real property known as Picture Canyon, from No Zoning (County) and Rural Residential (RR) to Public Open Space (POS), and to apply the Landmarks Overlay (LO), the Resource Protection Overlay (RPO) and the Rural Floodplain Designation to approximately 77.8 acres. (Picture Canyon Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2016-19 by title only for the first time 3) City Clerk reads Ordinance No. 2016-19 by title only for the first time (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-19 by title only for the final time 5) City Clerk reads Ordinance No. 2016-19 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-19 |
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3. | Buffalo Park Extension | |||||||||
a. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-10: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type to Park/Open Space area type for approximately 26.03 acres located at the northeast corner of Fir Avenue and North San Francisco Street. (Buffalo Park West Minor Regional Plan Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Hold the Public Hearing
2) Read Resolution No. 2016-10 by title only 3) City Clerk reads Resolution No. 2016-10 by title only (if approved above) 4) Adopt Resolution No. 2016-10 |
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b. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-16: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 26.03 acres of real property located at the northeast corner of Fir Avenue and North San Francisco Street, from Single Family Residential (R1) and Public Facility (PF) to Public Open Space (POS), and to apply the Rural Floodplain Designation. (Buffalo Park West Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-16 by title only for the first time 3) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-16 by title only for the final time 5) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) 6) Adopt Ordinance No. 2016-16 |
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4. | Guadalupe Park | |||||||||
a. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-09: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designations on Maps 21 and 22 from Existing Suburban and Future Urban to Park/Open Space area type for approximately 1.07 acres located at 805 West Clay Avenue. (Guadalupe Park Minor Regional Plan Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Hold the Public Hearing
2) Read Resolution No. 2016-09 by title only 3) City Clerk reads Resolution No. 2016-09 by title only (if approved above) 4) Adopt Resolution No. 2016-09 |
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b. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-15: An ordinance of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.07 acres of real property located at 805 West Clay Avenue, from Highway Commercial (HC) to Public Facility (PF). (Guadalupe Park Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-15 by title only for the first time 3) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-15 by title only for the final time 5) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) 6) Adopt Ordinance No. 2016-15 |
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5. | Highland Avenue Parcels | |||||||||
a. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-11: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Future Suburban area type to Park/Open Space area type for approximately 5.31 acres located off Highland Avenue. (Highland Avenue Minor Regional Plan Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Hold the Public Hearing
2) Read Resolution No. 2016-11 by title only 3) City Clerk reads Resolution No. 2016-11 by title only (if approved above) 4) Adopt Resolution No. 2016-11 |
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b. |
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-17: An ordinance of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 5.31 acres of real property located off Highland Avenue from Highway Commercial (HC) to Public Facility (PF). (Highland Avenue Zoning Map Amendment) |
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RECOMMENDED ACTION: | ||||||||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-17 by title only for the first time 3) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-17 by title only for the final time 5) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) 6) Adopt Ordinance No. 2016-17 |
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15. | REGULAR AGENDA | |||||||||
A. | Discussion and Possible Action re: Current Issues Before the Arizona Legislature | |||||||||
B. |
Consideration to Remove Item from Table and Postpone: Settlement Agreement and Release between the Hopi Tribe and the City of Flagstaff. (Removal of item from the table and postponing action to a future meeting) THE COUNCIL WILL NOT DISCUSS THIS ITEM - THEY WILL MAKE A MOTION TO REMOVE FROM THE TABLE AND POSTPONE TO A DATE SELECTED BY THE CITY MANAGER. |
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16. | DISCUSSION ITEMS None |
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17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting. None |
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18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||||||
19. | ADJOURNMENT | |||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Work Session of September 29, 2015; City Council Work Session of January 12, 2016; the Regular Council Meeting of February 2, 2016; The Regular Council Meeting of February 16, 2016; the Special Meeting (Executive Session) of February 29, 2016; the Special Meeting (Executive Session) of March 1, 2016; the Regular Council Meeting of March 1, 2016; the Special Meeting (Executive Session) of March 8, 2016; and the Special Meeting (Executive Session) of March 11, 2016. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Work Session of September 29, 2015; City Council Work Session of January 12, 2016; the Regular Council Meeting of February 2, 2016; The Regular Council Meeting of February 16, 2016; the Special Meeting (Executive Session) of February 29, 2016; the Special Meeting (Executive Session) of March 1, 2016; the Regular Council Meeting of March 1, 2016; the Special Meeting (Executive Session) of March 8, 2016; and the Special Meeting (Executive Session) of March 11, 2016.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOAL
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Attachments: | 09.29.2015.CCWS | ||||
01.12.2016.CCWS | |||||
02.02.2016.CCRM | |||||
02.16.2016.CCRM | |||||
02.29.2016.CCSMES | |||||
03.01.2016.CCSMES | |||||
03.01.2016.CCRM | |||||
03.08.2016.CCSMES | |||||
03.11.2016.CCSMES | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Open Space Commission. | |||||
RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring April 2019.
Make one appointment to a term expiring April 2018. |
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Executive Summary: | |||||
The Open Space Commission consists of seven regular members all of whom shall be appointed by the City Council, except for designee from the Planning and Zoning Commission. The commission serves as an advisory body on the acquisition, management, use, restoration, enhancement, protection, and conservation of open space land. There is currently one vacant seat available and two current commissioners whose terms end at the end of April. Both commissioners are seeking reappointment at this time; should a new applicant be appointed their term will not start until the current commissioner's term expires at the end of April. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are nine applications on file for consideration by the Council, they are as follows: Jim Burton (current commissioner)
Bryan Burton (current commissioner) Thomas DeSimone (new applicant) Bryce Esch (new applicant) Stephen Hirst (new applicant) Jackie Holm (new applicant) Libby Kalinowski (new applicant) Andi Rogers (new applicant) Margo Wheeler (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Mayor Nabours, Councilmember Putzova and Councilmember Brewster
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
The City Council recently took action to eliminate the specialty designations associated with the Open Space Commission. | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: By appointing members at this time, the Open Space Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Community Involvement: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Open Space Roster | ||||
Open Space Authority | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Disability Awareness Commission. | |||||
RECOMMENDED ACTION: | |||||
Make three appointments to terms expiring March 2019.
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Executive Summary: | |||||
The Disability Awareness Commission consists of seven citizens serving three year terms. The commission's goals are to expand educational opportunities; improve access to housing, buildings, and transportation; have greater participation in recreational, social, and cultural activities; encourage greater opportunity for employment; and expand and strengthen rehabilitative programs and facilities. There are currently three seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are five applications on file for consideration by the Council, they are as follows: Monica Attridge (new applicant)
Melinda DeBoer-Ayrey (new applicant) Tarang Jain (new applicant) Michael Sanderfer (new applicant) Kaitlyn Verfuerth (current commissioner) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Mayor Nabours, Councilmember Overton and Councilmember Oravits.
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: by appointing members at this time, the Disability Awareness Commission will be at full membership, allowing the group to continue meeting to provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Community Involvement: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the posting on the City's website. | |||||
Attachments: | DAC Roster | ||||
DAC Authority | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Rochan Goswami, “VP Racing", 4501 N. Hwy. 89, Series 10 (beer and wine store), New License.
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RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. VP Racing is an existing business that has recently gone under new management. The property has been posted as required, and the Police Department, Community Development, and Sales Tax divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies.
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Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
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Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is March 25, 2016. |
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Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on February 29, 2016. No written protests have been received to date. | |||||
Attachments: | VP Racing - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 10 Description | |||||
VP Racing - PD Memo | |||||
VP Racing - Code Memo | |||||
VP Racing - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Annual Service Agreement for Landscape Maintenance Services with Morning Dew Landscape to provide landscape maintenance and snow removal services at City of Flagstaff facilities. | |||||
RECOMMENDED ACTION: | |||||
Accept the lowest, most responsive and responsible proposal from Morning Dew Landscape of Flagstaff, in the amount of $114,160.00 to provide landscape maintenance and snow removal services in the bid amount outlined on the attached bid tabulation and approve the Annual Service Agreement with Morning Dew Landscape.
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Executive Summary: | |||||
The approval of this Agreement will allow for Landscape Maintenance and Snow Removal services at the following facilities: USGS Buildings 3, 4, 5, and 6, NACET Building, Accelerator, Visitor Center and City maintained medians throughout Flagstaff (North Hwy 89, Butler Ave., East Flagstaff Traffic Interchange, Lonetree Ave., Woodland Village Blvd., Beulah Blvd.). | |||||
Financial Impact: | |||||
Landscaping services is managed by the Parks Section, with funding provided from various Divisions within the City. The actual costs rendered at the USGS Campus are recaptured through the lease with USGS. This contract includes one (1) additional building location and six (6) additional medians throughout Flagstaff from the previous contract (2010-2015). Landscape maintenance services will be provided annually for an amount not to exceed $65,619.50. Snow Removal services will be provided annually for an amount not to exceed $44,016.00. Median Landscape maintenance services will be provided annually for an amount not to exceed $4,524.50.
The FY2016 budgets for the USGS Buildings, Incubator and Accelerator, and Visitor Center are $55,824, $26,309 and $16,419, respectively, for a total FY2016 budget for these services of $98,552. In the event that the increase is not approved in the FY2017 Council approved Budget the increase will need to be addressed through a reduction in other operational line items. |
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Connection to Council Goal and/or Regional Plan: | |||||
Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
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Has There Been Previous Council Decision on This: | |||||
No. This is the first time to be presented before Council for a decision. | |||||
Options and Alternatives: | |||||
1) Award contract as recommended 2) Not award the agreement and not provide Landscape Maintenance and Snow Removal Services at these facilities |
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Background/History: | |||||
Purchasing in conjunction with the Parks Section put together a comprehensive Request for Proposals (RFP) for Landscape Maintenance Services. The RFP allowed for the evaluation of the following: Organizational structure, experience/qualifications of key personnel, compliance with scope of work/specifications, equipment/manpower, references, certifications and fee/price schedule. A three person committee was created to review and evaluate the proposals. This committee was composed of two City staff; one from the Parks Section and one from the Facilities Maintenance Section. The other committee member was from the Coconino County Parks and Recreation department. This RFP allows for a firm fixed price in the initial term of two-years, with the option to extend for three additional one-year terms by mutual agreement between both parties. Purchasing posted this RFP to the Bid's posting page of the City of Flagstaff's website, where over six-hundred subscribers' had an opportunity to review and bid on this item. A total of three (3) proposals were received, reviewed and evaluated and the summary matrix of those evaluations is attached. Morning Dew Landscape of Flagstaff was found to be the most responsive, responsible proposer. Services to be performed under this Agreement include a scheduled frequency, all inclusive of labor, materials, tools, equipment and all items as needed to provide the services as required for servicing USGS Campus, NACET, Accelerator, Visitor's Center, and landscape medians. Additionally, the vendor is responsible for clearing snow and ice from sidewalks, parking lots, and additional areas as outlined in the RFP. |
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Key Considerations: | |||||
The City is responsible for providing landscaping and snow removal services to the USGS Campus and all other City locations. The previous contract for these services was held by Morning Dew Landscape They never asked for a price increase during the contract period and completed the contract with excellence. |
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Community Benefits and Considerations: | |||||
Landscape services keep our facilities looking well-kept, providing citizens and visitors with a visually pleasing place to visit. | |||||
Community Involvement: | |||||
Inform | |||||
Attachments: | Morning Dew Contract | ||||
Summary Scoring Tabulation | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Contract: Contract with General Acrylics of Phoenix, Arizona to replace the Nova Pro-Court XP - Synthetic Court Overlayment System on three (3) tennis courts at McPherson Park in the amount of $113,643.87. | |||||
RECOMMENDED ACTION: | |||||
Approve the purchase of services for the replacement and installation of the Nova Pro-Court XP - Synthetic Court Overlayment System by General Acrylics of Phoenix, Arizona in the amount of $113,643.87 utilizing a cooperative purchase agreement through Mohave Educational Services Contract # 150-GA13-020.
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Executive Summary: | |||||
Approval of this contract will allow General Acrylics of Phoenix, Arizona to replace the Nova Pro-Court XP - Synthetic Court Overlayment System at McPherson Park through a cooperative purchase agreement with Mohave Educational Services. Currently, this overlayment system is in place on the courts and due to normal wear and tear it has reached its useful life and cannot be extended. This overlayment system has been in place for sixteen (16) years. Cooperative Purchasing Agreements between Mohave Educational Services and its members, like the City of Flagstaff, have been established under the Arizona procurement rules and code for use of contracts. The attached contracted price list from General Acrylics, which includes highlighted items related to the tennis court resurfacing project, is a result of Mohave’s Invitation for Bid #15O-1106 - Tennis and Related Sports Courts (on file in purchasing). These contracted prices are available to the City through its cooperative purchasing agreement with Mohave. |
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Financial Impact: | |||||
This project is budgeted in FY2016 in the Parks Section operating capital budget in account number 001-06-155-0561-5-4433 in the amount of $120,000. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOAL: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics REGIONAL PLAN: Recreation: Goal REC. 1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails |
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Has There Been Previous Council Decision on This: | |||||
No; This is the first time it has come before Council for a decision. | |||||
Options and Alternatives: | |||||
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Background/History: | |||||
The existing three (3) tennis courts currently have the Pro-Court XP system in place and have exceeded our expectations for longevity and reduced maintenance costs. This surface has been in place since FY 2000 with the expected life of ten (10) years and it is now going on sixteen (16) years. Currently, the synthetic grass fibers have been worn down to the backing and seams are coming apart that cannot be repaired resulting in unsafe playing conditions and complaints about the condition of the courts. The reason for action is to allow the City to purchase the Nova Pro-Court system from General Acrylics utilizing a cooperative purchasing agreement through Mohave Educational Services Contract #150-GA13-020. The Pro-Court XP system comes with a five (5) year conditional warranty. The warranty is attached below. |
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Key Considerations: | |||||
When considering the replacement of this system, the current quality, performance and useful life of the existing system weighed heavily in the decision to use this product again. The advancements in technology have greatly improved since the manufacture of the existing product and there is no reason not to expect that same level of longevity and performance. | |||||
Community Benefits and Considerations: | |||||
The Nova Pro-Court system will provide a safe court surface, which improves the playability of the courts and reduces complaints from all users. | |||||
Community Involvement: | |||||
Inform | |||||
Attachments: | Proposal | ||||
Mohave Pricing | |||||
Mohave Contracted Price List | |||||
Warranty | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve contract with Buffalo Fence for Airport Security Gates to replace three vehicle access gates and the control units at the Flagstaff Airport. |
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RECOMMENDED ACTION: | |||||
Approve the contract with Buffalo Fence with the lowest bid of $77,556.10.
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Executive Summary: | |||||
In 2015, the airport replaced one sliding chain-link vehicle access gate and controllers at the airport with new controllers and a chop style gate. The existing gates and controllers were failing. This new style of gate was a change to see if it would work better with our Flagstaff winter conditions. An RFP was posted on January 25, 2016 for three weeks closing on February 12, 2016. The RFP stated that we were looking to replace the remaining three vehicle gates and affiliated controllers at the airport with gates that match the first gate replaced in 2015. These gates are necessary because they will provide consistent equipment throughout the airport. Three parties responded to the RFP; Liberty Fence, American Fence, and Buffalo Fence. All bids were reviewed and Buffalo Fence was chosen. |
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Financial Impact: | |||||
The project cost is $77,556.10 for three new gates which includes all installation costs. The FY2016 budget for this project is $120,000 in account 221-07-221-0883-0-4405. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 6) Provide a well-managed transportation system. REGIONAL PLAN: Chapter X - Transportation, Goal T,2, Policy T2.2 Consider new technologies in new and retrofitted transportation infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
Funding for this project was approved in the 2015/2016 budget by City Council. |
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Options and Alternatives: | |||||
Option 1: Replace the gates to prolong the life of our airport infrastructure. The existing gates and controllers continue to fail and need constant upkeep. The replacement gates are a chop style gate that work better in winter conditions. Option 2: Don't replace the gates. If we don't replace the gates and controllers we will be looking at increased maintenance cost, reduced security, and possible function failure. |
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Background/History: | |||||
The current airport gates are deteriorating and need to be upgraded. The bidder, Buffalo Fence, worked on the previous gate that was replaced in 2014 and they were the lowest bidder with a total bid of $77,556.10. Attached is the bid tabulation form and a copy of the contract. |
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Key Considerations: | |||||
We feel confident with the quality of gate we will receive from Buffalo Fence and they were the lowest bid at $77,556.10. |
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Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
This project will replace failing airport infrastructure and prolong the life of our equipment that will continue to ensure the airport, as a public facility, is safe and reliable. |
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Community Involvement: | |||||
Inform. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | Bid Tabulation | ||||
Copy of Contract | |||||
Contract Exhibit A | |||||
Contract Exhibit B | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Street Maintenance 2016 improvements - Construction Phase 1. (MOVED FROM THE ROUTINE AGENDA)* | |||||
RECOMMENDED ACTION: | |||||
1) Approve the Construction Manager at Risk Contract with C and E Paving and Grading, LLC in an amount not to exceed $ 2,838,240.00 for Guaranteed Maximum Price (GMP) # 1. Authorize staff to perform asphalt surface treatments of Pulliam Drive at Pulliam Airport not to exceed $200,000.00.
2) Authorize Change Order Authority of 10% each for GMP # 1 in the amount of $ 283,824.00, to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents. |
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Executive Summary: | |||||
In awarding the Construction Manager at Risk contract, Council will demonstrate a commitment to maintaining City infrastructure through the annual budgeting process as well as improving infrastructure through the first project utilizing funding approved by the voters for the Road Repair and Street Safety Initiative. | |||||
Financial Impact: | |||||
Funding for GMP # 1 is to be provided by the 2014 voter approved sales tax increase in account 046-06-163-3321-6. Funding for the Pulliam Dr. improvements is to be provided by the 2014 voter approved sales tax increase in account 046-05-116-3330-6. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
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Has There Been Previous Council Decision on This: | |||||
Yes. Council previously approved the design phase services contract (Plateau Engineering, Inc.) on January 19, 2016. | |||||
Options and Alternatives: | |||||
1) Approve the CM @ Risk Construction Phase Services Agreement and authorize staff perform asphalt surface treatments on Pulliam Dr. as presented. 2) Reject the Agreement and direct staff to pursue traditional design-bid-build project delivery. This would negatively delay progress on the project by three months. |
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Background/History: | |||||
The City has established an annual program to maintain existing street pavements. This year, the program provides three major services: non-structural upgrades by overlay, ADA compliance and chip sealing. The overlay streets are selected after evaluation of the street condition using pavement management software owned by the City. One half of the City street pavements are evaluated and ranked each year. Each street pavement is assigned an overall condition index (OCI) based on the type and severity of the distress observed. A pavement that has no distress is given an OCI of 100. Each pavement distress such as cracking or roughness reduces the street’s OCI. The street pavements are ranked by OCI and the pavements exhibiting the most severe distress are programmed for resurfacing with asphaltic concrete overlays as budget allows. In recent years, the Arizona State Legislature has authorized the use of Alternative Project Delivery Methods (APDM) in lieu of the traditional Design-Bid-Build method of project delivery. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work. The enabling legislation also allows for provision of multiple Guaranteed Maximum Prices under a single procurement. On August 31, 2014, a Request for Statements of Qualifications for Construction Manager at Risk services was published in the Arizona Daily Sun and posted on the City’s Purchasing web site. On September 23, 2014, the City of Flagstaff received five Statements of Qualifications from firms wishing to provide CM at Risk services for the project. A selection committee of five members independently reviewed and evaluated those statements in accordance with guidelines established by the enabling legislation. Based on numerical evaluation of the statements received, the firm of C and E Paving and Grading, LLC received the highest ranking and was deemed the most qualified among those submitting proposals to provide the desired design phase services. On November 18, 2014, Council approved award of the Design Phase Services Contract for the 2015, 2016 and 2017 programs to C and E Paving and Grading, LLC. in the amount of $ 112,821.00. Design phase services including program and budget evaluation, project scheduling, design document reviews, constructability reviews, detailed cost estimating, and preparation of final construction documents have now been completed. Based upon the Design Phase Services, C and E Paving and Grading, LLC has provided a Guaranteed Maximum Price (GMP) to complete construction of the annual improvement project. The GMP will include costs for construction, a CM @ Risk contingency, construction fee, costs for General Conditions including bonds and insurance, and sales taxes. |
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Key Considerations: | |||||
The goal of the Street Maintenance Program is to use the available funds in the most efficient manner to lengthen the service life of the City street pavements and avoid costly pavement reconstruction. The ADA improvements provide improved access for disabled citizens and visitors along existing streets and provide compliance with Federal requirements. Chip seal work provides a cost effective pavement preservation treatment to maintain newer pavements in a good condition. | |||||
Expanded Financial Considerations: | |||||
Funding for the overlay portion of the Street Maintenance Program is to be provided by the 2014 voter approved sales tax increase. The contract includes an owner’s contingency of $ 50,000.00 and $ 50,000.00 to cover the potential cost of unanticipated or additional work which may be required during construction. FLAGSTAFF STREET MAINTENANCE PROGRAM 2016 FUNDING SUMMARY ACCOUNT NUMBER DESCRIPTION BUDGET 046-06-163-3321-6 Pavement Overlay (GMP #1) $ 3,109,953 046-05-116-3330-6 Pulliam Dr. Overlay $ 200,000 |
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Community Benefits and Considerations: | |||||
The Street Maintenance Program provides surface treatments as required to preserve and maintain pavement condition on the 664 lane miles of asphalt City streets. The ADA improvements provide improved access for disabled citizens and visitors along existing streets and provide compliance with Federal requirements. The previous council approved Street Maintenance programs in the 2015 and 2016 ($3 million of the $6 million budgeted from the 2014 voter approved sales tax increase) fiscal year projects were a great success. These projects were completed with $6.3 million dollars utilizing 2014 voter approved sales tax funds (34 streets or 30 lane miles of overlay and 1 streets or 1.2 miles of repaving). In addition to the sales tax funds, $2.8 million dollars in HURF funds (123 streets or 94.7 lane miles in chip sealing). Use of the Construction Manager at Risk method of project delivery will eliminate the need for an advertisement/bid/award process and will cut approximately two months off the project development schedule. In addition, value engineering, constructability reviews and design input conducted as part of this service agreement have the potential to realize significant construction cost savings over the traditional design-bid-build delivery method. |
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Community Involvement: | |||||
Inform - The Public Works Division will prepare weekly news releases that are distributed to the local media outlets describing the location of the street construction and any traffic restrictions planned for the week. The contractor distributes written notices to all the adjacent businesses and residents in advance of the construction. | |||||
Expanded Options and Alternatives: | |||||
1. Approve the CM @ Risk Construction Phase Services Agreement as presented. 2. Reject approval of the Agreement and direct staff to pursue traditional design-bid-build project delivery. This would effectively delay progress on the project by three months. |
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Attachments: | CMAR Contract | ||||
Phase 1 COF GMP 2016 | |||||
Clarifications and Assumptions | |||||
Overlay Street List | |||||
Overlay Key Map | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Intergovernmental Agreement: Between the State of Arizona, Department of Public Safety and the City regarding the State Gang Task Force. | |||||
RECOMMENDED ACTION: | |||||
Approve the Intergovernmental Agreement DPS Contract #2016-023 between the State of Arizona, Department of Public Safety and the City regarding the State Gang Task Force.
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Executive Summary: | |||||
Approval of the Intergovernmental Agreement ("IGA") between the State of Arizona, Department of Public Safety ("DPS") and the City regarding the State Gang Task Force will permit the Flagstaff Police Department to participate in the Task Force. The previous IGA was not renewed because of the uncertainty about the State's budget and expired on June 30, 2014. The duration of the IGA shall be the fiscal year, July 1st through June 30th, beginning July 1, 2015, and shall renew annually on July 1st for a period of time not to exceed five (5) years. Under the terms of the proposed IGA, the Flagstaff Police Department would assign one (1) P.O.S.T. certified law enforcement officer to the DPS State Gang Task Force, on a full time basis. The officer assigned to the State Gang Task Force is permitted to work outside of their regular jurisdictional boundaries. DPS will, in turn, agree to reimburse the Flagstaff Police Department seventy-five percent (75%) of the payroll expense of the officer, related to their assignment, and up to eight (8) hours of overtime each month. |
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Financial Impact: | |||||
The Flagstaff Police Department will receive a seventy-five percent (75%) savings on the officer’s position that has already been budgeted for. The total cost for the officer is approximately $81,600 ($61,200 DPS share / $20,400 City Share). | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS:
4) Develop and implement guiding principles that address public safety service levels through appropriate staff levels 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments |
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Has There Been Previous Council Decision on This: | |||||
Council has approved prior IGA's with the State of Arizona, Department of Public Safety, for Flagstaff Police Department Officers to participate in the State Gang Task Force. | |||||
Options and Alternatives: | |||||
The Council can elect not to have the Police Department participate in the State Gang Task Force and rely exclusively on Police Department and other community based efforts. | |||||
Background/History: | |||||
The Flagstaff Police Department would like to participate in the State Gang Task Force whose mission is to identify, interdict and prevent gang-related activity in the City of Flagstaff and Coconino County. In addition to proactive uniformed investigations, the unit participates in anti-gang education, as well as community oriented policing projects. The Police Department has had as many as two officers assigned to the task force in previous years. |
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Key Considerations: | |||||
Over the past few years, the Flagstaff community has continued to experience gang activity along with associated incidents of graffiti vandalism. The State Gang Task Force position will be a benefit to local neighborhoods by targeting gang related crime including drug and weapons related crimes which are typically associated with gangs. |
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Community Benefits and Considerations: | |||||
The State Gang Task Force has demonstrated in the past that it is a valuable resource capable of addressing the problems associated with gang violence, weapons, and drugs, by providing a more coordinated effort in enforcement, developing intelligence, and providing anti-gang education. The State Gang Task Force should continue to have a significant impact on making this community safer, thus providing an improved quality of life for all Flagstaff citizens. A Flagstaff Police Department Lieutenant meets regularly with the local State Gang Task Force Command Staff to ensure effective communication and coordinated efforts between the two agencies. | |||||
Community Involvement: | |||||
Collaborate | |||||
Attachments: | GIITEM-DPS IGA 2016-023 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2016-10: An ordinance authorizing the acquisition and dedication of certain real property as a public right-of-way for the construction of permanent ADA ramps associated with the crosswalks on Fourth Street at Third Avenue and at Dortha Ave. (Acquisition of property for ADA ramps on Fourth Street Project) | |||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 City Council Meeting
1) Read Ordinance No. 2016-10 by title only for the first time 2) City Clerk reads Ordinance No. 2016-10 by title only for the first time (if approved above) At the April 5, 2016 City Council Meeting 3) Read Ordinance No. 2016-10 by title only for the final time 4) City Clerk reads Ordinance No. 2016-10 by title only for the final time (if approved above) 5) Adopt Ordinance No. 2016-10 Read Ordinance |
|||||
Executive Summary: | |||||
This property acquisition will allow for the construction of two (2) pedestrian ramps on the east side of Fourth Street at Third Avenue and at Dortha Ave to replace the temporary ramps that are currently in place . The title reports and appraisals have been ordered and staff is in contact with the property owners. |
|||||
Financial Impact: | |||||
There is approximately 570 combined square-feet of fee title property and a temporary construction easement that will need to be acquired from two (2) separate parcels. There is $412,060 in the FY15/16 Transportation Tax Program budget (account 040-05-112-3313-6) that has been used for the construction of the crosswalks and temporary pedestrian ramps. As of January 2016 approximately $250,000 has been encumbered and expended. This account will also be used for the property acquisition. |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
This item was discussed at the September 29, 2015 Council work session. | |||||
Options and Alternatives: | |||||
Approval of the ordinance will allow for the installation of permanent pedestrian ramps. Rejection of the ordinance will not allow the City to acquire the necessary property rights needed to construct the permanent pedestrian ramps. |
|||||
Background/History: | |||||
The project has been in development since 2009 with a study led by the consultant, Otak Incorporated. On April 15, 2014 the results were presented to City Council and direction was given to provide two (2) pedestrian crosswalks. Staff was also directed by council to talk with property owners regarding a sidewalk on the east side of Fourth Street and develop a study for the Sixth/Seventh Avenue traffic coordination. In the summer of 2014 temporary crosswalks were placed on Fourth Street at Third Avenue and at Dortha Ave. Pre-crosswalk installation and post-crosswalk pedestrian counts were taken along Fourth Street. The decision was made to place permanent crosswalks at the temporary locations. At a September 29, 2015 Council Work Session it was discussed that property acquisition would be required for the permanent ramps on the east side of Fourth Street. Staff was directed to proceed with the acquisition of the property required for ADA compliant ramps. |
|||||
Key Considerations: | |||||
The crosswalks have been constructed and temporary ramps placed at both locations. The clouded areas on the attached ramp drawing will be the location of the permanent ramps. At Third Avenue the City will move a driveway south approximately 20-feet which will require the temporary construction easement. | |||||
Expanded Financial Considerations: | |||||
None. | |||||
Community Benefits and Considerations: | |||||
Allows for installation of permanent ramps for the crosswalks on Fourth Street to replace the temporary ramps. | |||||
Community Involvement: | |||||
Inform: A Fourth Street open house was held on November 19, 2015 at 11:00 and 6:00 at the Aquaplex. There were no objections to crosswalks and pedestrian ramps on Fourth Street by the visitors to the open house. | |||||
Attachments: | Ord. 2016-10 | ||||
Exhibit A Ordinance | |||||
Ramp Drawing | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||||||||||||
Consideration and Approval of Contract: With Sellers & Sons, Inc. in the amount of $1,914,238.50 for the Brannen Neighborhood Water and Sewer Improvement Project, Phase I. | |||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||
1) Approve the construction contract with Sellers & Sons, Inc. in the amount of $1,914,238.50 (includes a contract allowance in the amount of $89,605.00 and contract time of 200 days);
2) Approve Change Order Authority to the City Manager in the amount of $182,463.00 (10% of the contract amount, less allowance); 3) Authorize the City Manager to execute the necessary documents. |
|||||||||||||||||||||||||
Executive Summary: | |||||||||||||||||||||||||
Award of this contract to Sellers & Sons, Inc. will allow for construction of the Brannen Neighborhood Water and Sewer Improvement Project, Phase I. The apparent low bidder was deemed non-responsive and non-responsible and the award is recommended to the second low bidder. The scope of this project will replace deteriorated water, sewer, and surface infrastructure that dates back to 1909 in the downtown Flagstaff neighborhood. This project is scheduled in the Capital Five-Year plan, is funded by Utilities funds, and is within available budget authority. The contractor is required to dedicate a staff member to coordinate with the public to provide project updates and address project concerns. | |||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||
This project is covered by FY 16 budget appropriation of $382,000 and anticipated FY17 budget appropriation of $2,400,000 in Utilities' Annual Waterline replacement account (202-08-370-3157-0-4463). | |||||||||||||||||||||||||
Connection to Council Goal and/or Regional Plan: | |||||||||||||||||||||||||
3. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
- Maintain existing infrastructure by investing in ongoing maintenance and operations to get closer to target condition. |
|||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||
There has been no previous Council decision on this item. | |||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||
1. Approve the award as recommended. Approval will allow the project to be constructed in the summer/fall of 2016. 2. Reject approval of the award. This action would delay the project. If rejection occurs, possible options include:
|
|||||||||||||||||||||||||
Background/History: | |||||||||||||||||||||||||
The Brannen Neighborhood Water and Sewer Improvement Project is located in downtown Flagstaff and the project area includes work on Phoenix Avenue, Cottage Avenue, Brannen Avenue, Agassiz Street, O'Leary Street, and Elden Street. The project scope includes replacement of water main and services, replacement of sewer main and services, street asphalt reconstruction, and limited curb/gutter and sidewalk replacement. Staff solicited for construction bids on January 28 and February 4, 2016. Ten bids were received by the opening date of February 9, and Sellers & Sons, Inc. were determined to be the lowest responsive and responsible bidder. One bidder was rejected due to non-responsiveness and non-responsibility. A tabulation of bids is summarized below in Expanded Financial Considerations. Phase II of the project is currently under design and is planned for construction in summer 2017. |
|||||||||||||||||||||||||
Key Considerations: | |||||||||||||||||||||||||
The existing utilities in the Brannen Neighborhood area are aging and are in need of replacement. The water main was constructed in 1906 and the sewer main was constructed in 1919. City Utilities Division has approved funding for improvements in order to reduce maintenance cost and improve service to the community. This project area also includes degraded roadway and portions of sidewalk, which will be replaced. | |||||||||||||||||||||||||
Expanded Financial Considerations: | |||||||||||||||||||||||||
Below is a summary of the bids received:
Capital Improvements, LLC's bid was determined to be non-responsive due to submitting an incomplete bid package, and non-responsible due to past performance on a previous City project. Capital Improvements, LLC has been advised of the City's determination that it was a non-responsive and non-responsible. Staff recommends award to the second low bidder Sellers & Sons, Inc. This project is covered by FY16 budget appropriation of $382,000 and anticipated FY 17 appropriation of $2,400,000 in Utilities account 202-08-370-3157-0. |
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Community Benefits and Considerations: | |||||||||||||||||||||||||
The Community benefits of this project include updated utility mains and services, and improved road and pedestrian facilities. | |||||||||||||||||||||||||
Community Involvement: | |||||||||||||||||||||||||
Inform and Involve: In October 2015, city staff sent out an informational mailer describing the project and inviting the community to a Public Open House to learn about the project and provide feedback. Staff held the open house on November 16, 2015 in City Hall. City Capital staff has also been doing one-on-one contact throughout the community and will continue to coordinate the construction work and schedule throughout the duration of the project. The Contractor is required per the contract to have a dedicated staff member on site to work with the public and address any project concerns. |
|||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||
1) Approve the award as recommended. Approval will allow the project to be constructed in the summer/fall of 2016. 2) Reject approval of the award. This option would delay the construction start and likely cause the work to span to two construction seasons. This option would also increase project costs and delay needed improvements for the community. 3) Re-advertise the project and solicit new bids 4) Suspend or cancel the project. |
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Attachments: | Brannen Site Exhibit | ||||
Construction Contract | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2016-14: A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers (Authority to Sign Checks) | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2016-14 by title only
2) City Clerk reads Resolution No. 2016-14 by title only (if approved above) 3) Adopt Resolution No. 2016-14 |
|||||
Executive Summary: | |||||
When the City experiences a change in staff related to current authorized signers for checks and payment vouchers, the City's bank requires a resolution to update the authorized signers. The changes include deleting Jerene Watson and adding Shane Dille as an authorized signer as a Deputy City Manager for the City general and payroll accounts. The second change is deleting Michael Gouhin and adding Sarah Darr as a signer for the Flagstaff Housing Authority. |
|||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
None | |||||
Has There Been Previous Council Decision on This: | |||||
The last change to the authorize signers was Resolution 2015-33 at the September 15, 2015 meeting. | |||||
Options and Alternatives: | |||||
• Adopt Resolution 2016-14 as submitted. • Amend the Resolution with consideration of internal controls, o Change, expand or limit the authorized signatories.
o Raise or lower the dollar threshold for two signatures.
|
|||||
Background/History: | |||||
Recently we experienced a change to two positions that are authorized to sign checks and payment vouchers on behalf of the City. This resolution give appropriate authority for our commercial banks to process revised signatory cards. The first change is for hiring Shane Dille as Deputy City Manager due to the retirement of Jerene Watson. The second change is the retirement of Michael Gouhin from the Housing Authority. The Mayor, Vice-Mayor, City Manager, Deputy City Managers, and the Management Services Director are authorized signatories for the City of Flagstaff. Any one member of these designated positions is authorized to sign checks up to $100,000 and any check over $100,000 requires two signatures. For the Court, the Presiding Magistrate has the authority to sign and appoint additional signers. Historically this has included the Magistrates, the Court Administrator, and the Deputy Court Administrators. Any one member of these designated positions is authorized to sign checks up to $10,000 and any check over $10,000 requires two signatures. The Court's authority is to issue bond refund checks. For the Flagstaff Housing Authority, the Executive Director, Maintenance Director, Director of Section 8, and Finance Director are authorized signatories for the Flagstaff Housing Authority bank accounts. All checks require two signatures. |
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Key Considerations: | |||||
Authority for signing checks must be in place with those in the organization that have the depth of understanding needed to understand the payment being processed, however they are far enough removed from the accounts payable/purchasing process to maintain adequate internal control. | |||||
Community Benefits and Considerations: | |||||
The community is best served through the application of internal controls that dictate the separation of duties to minimize the possibility of any fund misappropriation. | |||||
Community Involvement: | |||||
Inform |
|||||
Attachments: | Res. 2016-14 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Clean-Up Ordinances: Consideration and Adoption of Ordinance No. 2016-11: An ordinance of the City Council of the City of Flagstaff Amending the Flagstaff City Code, Title 1, Administrative, Chapter 15, Municipal Court, Division 1, Section 2, Municipal Judge, Presiding Magistrate, Hearing Officers, to Require all Municipal Judges to be Admitted to the Practice of Law in the State of Arizona; Providing for Repeal of Conflicting Ordinances, Severability, and Establishing an Effective Date (Municipal Judge Qualifications) Consideration and Adoption of Ordinance No. 2016-12: An ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 1, Administrative, Chapter 24, Insurance, Division 1, Section 7, Insurance, to Increase the Authority of the City Manager to Settle Claims up to Fifty Thousand Dollars; Providing for Repeal of Conflicting Ordinances, Severability, and Establishing an Effective Date. (Bringing City Code Consistent with Charter Regarding City Manager's Authority to Settle Claims) |
|||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2016-11 by title only for the final time
2) City Clerk reads Ordinance No. 2016-11 by title only (if approved above) 3) Adopt Ordinance No. 2016-11 4) Read Ordinance No. 2016-12 by title only for the final time 5) City Clerk reads Ordinance No. 2016-12 by title only (if approved above) 6) Adopt Ordinance No. 2016-12 |
|||||
Executive Summary: | |||||
The City Attorney brings these two clean-up ordinances to the Council for consideration. The first ordinance codifies the Council's policy regarding qualifications of city magistrates to require admission to the Arizona bar. The second ordinance increases the City Manager's settlement authority, consistent with his authority to enter into contracts, to fifty thousand dollars. | |||||
Financial Impact: | |||||
None. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes. The City Council advised staff to require admission to the state bar of Arizona as a qualification for magistrates on September 9, 2014. First reading of these ordinances took place at the March 1, 2016, Council meeting. | |||||
Options and Alternatives: | |||||
Ordinance 2016-11: Magistrate Qualifications 1) The Council may adopt the ordinance indicating the qualifications for magistrates; or 2) The Council may not adopt the ordinance and continue with the policy requiring admission to the Arizona bar for qualification as a magistrate; or 3) The Council may decide not to require admission to the state bar as a qualification for magistrates; or 4) The Council may require admission to the state bar for only certain magistrates. Ordinance 2016-12: Settlement Authority 1) The Council may increase the City Manager's settlement authority to $50,000.00, consistent with his authority to contract; or 2) The Council may leave the City Manager's settlement authority at $25,000.00; or 3) The Council may determine a different amount for the City Manager's settlement authority. |
|||||
Community Involvement: | |||||
Inform |
|||||
Attachments: | Ord. 2016-11 | ||||
Ord. 2016-12 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.0.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-13 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments - Sign Standards) | |||||
RECOMMENDED ACTION: | |||||
At the Council Meeting of March 22, 2016
1) Hold public hearing 2) Read Resolution No. 2016-13 by title only 3) City Clerk reads Resolution No. 2016-13 (if approved above) 4) Read Ordinance No. 2016-22 for the first time by title only 5) City Clerk reads Ordinance No. 2016-22 for the first time by title only (if approved above) At the Council Meeting of April 5, 2016 6) Adopt Resolution No. 2016-13 (declaring a public record) 7) Read Ordinance No. 2016-22 for the final time by title only 8) City Clerk reads Ordinance No. 2016-22 by title for the final time (if approved above) 9) Adopt Ordinance No. 2016-22 |
|||||
Executive Summary: | |||||
Amendments to Flagstaff Zoning Code Division 10-50.100 (Sign Standards) are needed in response to the US Supreme Court's decision last year in the Reed v. Town of Gilbert sign case. At a work session with the Council on December 8, 2015 the reason for these amendments was discussed and an overview of them was presented by staff. Council provided direction to staff on these amendments which has been included in the amendments, which were reviewed and recommended for approval by the Planning and Zoning Commission on February 24, 2016, attached to Resolution 2016-13. | |||||
Financial Impact: | |||||
Council's possible adoption of the proposed amendments to the City's sign standards will not have a financial or budgetary impact on the Comprehensive Planning and Code Administration Program's budget. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 7) Address key issues and processes related to the implementation of the Regional Plan. REGIONAL PLAN: The Flagstaff Regional Plan 2030 supports the amendments to Division 10-50.100 (Sign Standards) with the following goals and policies: Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. The proposed amendments support this goal by ensuring the aesthetic beauty of the City’s natural and built environment is protected (Purpose statement B.5). Policy ED.7.1. Support planning, design, and development that positively, creatively, and flexibly contribute to the community image.” |
|||||
Has There Been Previous Council Decision on This: | |||||
The Council held an executive session and work session on December 8, 2015 to discuss the proposed amendments to Division 10-50.100 (Sign Standards). | |||||
Options and Alternatives: | |||||
Please refer to the Expanded Options and Alternatives below. | |||||
Background/History: | |||||
In June this year the US Supreme Court rendered its decision in the Reed v. Town of Gilbert sign code case which clarified when government regulation of speech is content based. Content-based laws are presumptively unconstitutional. The Supreme Court's decision in the Reed case has wide-ranging implications for sign ordinances in cities across the nation.
|
|||||
Key Considerations: | |||||
The proposed amendments to Division 10-50.100 (Sign Standards) are intended to ensure consistency with the US Supreme Court’s decision, and to streamline, simplify, and improve the standards to provide flexibility and maintain a positive community image, while supporting the needs of business owners. The amendment document attached to Resolution 2016-13 (2016 Amendments to City Code Title 10, Zoning Code, Division 10-50.100 (Sign Standards) and Other Related Divisions) is a “Clean” version of the amendments to the sign standards and other related sections with all changes accepted to assist in the Council's review (Attachment C.). This version has been reorganized into a more logical structure, cross references and formatting are completed, and it is a “final” draft. Note though that not all of the final illustrations have been inserted into the document as they are still being prepared. A “Track Changes” version of the draft amendments that shows new text in underline and text to be deleted in The majority of the amendments included within this Division, especially in the Portable Signs Section (formerly Temporary Signs), are proposed in response to the US Supreme Court’s decision in the Reed v. Town of Gilbert sign code case to ensure that the City’s sign provisions are content neutral. The Planning and Zoning Commission as part of their review of the entire Zoning Code in June 2015 recommended approval of a few minor amendments within the Permanent Sign Section of the Code (Section 10-50.100.060), and these, together with additional amendments, especially in the Portable Signs Section (10-50.100.090) are included in the attached amendments documents. The narrative below provides an overview of the more substantive amendments organized by Section and Subsection. 10-50.100.010 Purpose
The standards for signs on vehicles have been moved to Table 10-50.100.060.P (Standards for Other Sign Types), except that the standard prohibiting a vehicle from being used as an advertising sign remains in this Subsection.
Chapter 10-20 Administration, Procedures, and Enforcement: Division 10-20.40 Permits and Approvals Section 10-20.40.130 Sign Permits – Temporary Wall Banner Sign Permits
Division 10-80.20 Definition of Specialized Terms, Phrases, and Building Functions
Section 10-20.50.100.F of the Zoning Code establishes findings for the approval of text amendments. It is staff's recommendation that the Council may find that the proposed amendments to Division 10-50.100 (Sign Standards) and other related Divisions meets the following findings: Findings for Text Amendments:
|
|||||
Expanded Financial Considerations: | |||||
None. | |||||
Community Benefits and Considerations: | |||||
Flagstaff residents and business owners, users of the City's sign standards, and City staff will benefit from the adoption of these proposed amendments as they will fix known deficiencies and redundancies in the standards, simplify the permitting processes for temporary (portable) signs, clarify and simplify standards and procedures, and importantly, provide consistency with the US Supreme Court's decision in the Reed v. Town of Gilbert sign case by ensuring that the sign standards do no contain content-based regulations. | |||||
Community Involvement: | |||||
INFORM, CONSULT, and INVOLVE Once a preliminary draft of the proposed amendments to the Sign Standards was completed, staff has engaged with members of such local organizations as Friends of Flagstaff’s Future, Northern Arizona Builders Association, Northern Arizona Association of Realtors, and the Flagstaff Chamber of Commerce Economic Development Committee to solicit their comments and reaction to the amendments. Also, a number of articles were published in the Flagstaff Business News and Cityscape, and staff has participated in frequent interviews on KAFF Radio. Consistent with state law and the requirements of the Zoning Code the Planning and Zoning Commission held a work session on the proposed sign code amendments on February 10, 2016. No residents were in attendance and no comments were provided to the Commission. The Council also held a work session on December 8, 2015 on the proposed amendments at which time general policy direction was provided to staff. No residents spoke to the Council at that work session. In advance of all Council and Planning and Zoning Commission work sessions as well as the Commission’s February 24th public hearing, staff has sent out an email to local stakeholder organizations such as Friends of Flagstaff’s Future, Northern Arizona Builders Association, Northern Arizona Association of Realtors, and the Flagstaff Chamber of Commerce Economic Development Committee. These groups were requested to forward the email to their members. Interviews with KAFF radio have also been scheduled regularly, and posts to the City’s Facebook accounts have been posted. Further, in compliance with state law and the Zoning Code’s noticing requirements, a ¼ page display advertisement (larger than the minimum required 1/8 page ad) was printed in the Arizona Daily Sun in advance of all public meetings and public hearings of the Planning and Zoning Commission and the City Council. About six members of the public attended the Planning Commission's February 24th public hearing, but none chose to speak to the Commission. At this meeting the Commission unanimously recommended that the Council approve the amendments to Division 10-50.100 (Sign Standards) attached to Resolution 2016-13. |
|||||
Expanded Options and Alternatives: | |||||
|
|||||
Attachments: | Overview - Reed v. Town of Gilbert | ||||
Res. 2016-13 | |||||
2016 Sign Standards Amendments | |||||
Sign Standards Amendments Redline Version | |||||
Current Sign Standards | |||||
Ord. 2016-22 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-13 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments - Sign Standards) | |||||
RECOMMENDED ACTION: | |||||
At the Council Meeting of March 22, 2016
1) Hold public hearing 2) Read Resolution No. 2016-13 by title only 3) City Clerk reads Resolution No. 2016-13 (if approved above) 4) Read Ordinance No. 2016-22 for the first time by title only 5) City Clerk reads Ordinance No. 2016-22 for the first time by title only (if approved above) At the Council Meeting of April 5, 2016 6) Adopt Resolution No. 2016-13 (declaring a public record) 7) Read Ordinance No. 2016-22 for the final time by title only 8) City Clerk reads Ordinance No. 2016-22 by title for the final time (if approved above) 9) Adopt Ordinance No. 2016-22 |
|||||
Executive Summary: | |||||
Amendments to Flagstaff Zoning Code Division 10-50.100 (Sign Standards) are needed in response to the US Supreme Court's decision last year in the Reed v. Town of Gilbert sign case. At a work session with the Council on December 8, 2015 the reason for these amendments was discussed and an overview of them was presented by staff. Council provided direction to staff on these amendments which has been included in the amendments, which were reviewed and recommended for approval by the Planning and Zoning Commission on February 24, 2016, attached to Resolution 2016-13. | |||||
Financial Impact: | |||||
Council's possible adoption of the proposed amendments to the City's sign standards will not have a financial or budgetary impact on the Comprehensive Planning and Code Administration Program's budget. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 7) Address key issues and processes related to the implementation of the Regional Plan. REGIONAL PLAN: The Flagstaff Regional Plan 2030 supports the amendments to Division 10-50.100 (Sign Standards) with the following goals and policies: Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. The proposed amendments support this goal by ensuring the aesthetic beauty of the City’s natural and built environment is protected (Purpose statement B.5). Policy ED.7.1. Support planning, design, and development that positively, creatively, and flexibly contribute to the community image.” |
|||||
Has There Been Previous Council Decision on This: | |||||
The Council held an executive session and work session on December 8, 2015 to discuss the proposed amendments to Division 10-50.100 (Sign Standards). | |||||
Options and Alternatives: | |||||
Please refer to the Expanded Options and Alternatives below. | |||||
Background/History: | |||||
In June this year the US Supreme Court rendered its decision in the Reed v. Town of Gilbert sign code case which clarified when government regulation of speech is content based. Content-based laws are presumptively unconstitutional. The Supreme Court's decision in the Reed case has wide-ranging implications for sign ordinances in cities across the nation.
|
|||||
Key Considerations: | |||||
The proposed amendments to Division 10-50.100 (Sign Standards) are intended to ensure consistency with the US Supreme Court’s decision, and to streamline, simplify, and improve the standards to provide flexibility and maintain a positive community image, while supporting the needs of business owners. The amendment document attached to Resolution 2016-13 (2016 Amendments to City Code Title 10, Zoning Code, Division 10-50.100 (Sign Standards) and Other Related Divisions) is a “Clean” version of the amendments to the sign standards and other related sections with all changes accepted to assist in the Council's review (Attachment C.). This version has been reorganized into a more logical structure, cross references and formatting are completed, and it is a “final” draft. Note though that not all of the final illustrations have been inserted into the document as they are still being prepared. A “Track Changes” version of the draft amendments that shows new text in underline and text to be deleted in The majority of the amendments included within this Division, especially in the Portable Signs Section (formerly Temporary Signs), are proposed in response to the US Supreme Court’s decision in the Reed v. Town of Gilbert sign code case to ensure that the City’s sign provisions are content neutral. The Planning and Zoning Commission as part of their review of the entire Zoning Code in June 2015 recommended approval of a few minor amendments within the Permanent Sign Section of the Code (Section 10-50.100.060), and these, together with additional amendments, especially in the Portable Signs Section (10-50.100.090) are included in the attached amendments documents. The narrative below provides an overview of the more substantive amendments organized by Section and Subsection. 10-50.100.010 Purpose
The standards for signs on vehicles have been moved to Table 10-50.100.060.P (Standards for Other Sign Types), except that the standard prohibiting a vehicle from being used as an advertising sign remains in this Subsection.
Chapter 10-20 Administration, Procedures, and Enforcement: Division 10-20.40 Permits and Approvals Section 10-20.40.130 Sign Permits – Temporary Wall Banner Sign Permits
Division 10-80.20 Definition of Specialized Terms, Phrases, and Building Functions
Section 10-20.50.100.F of the Zoning Code establishes findings for the approval of text amendments. It is staff's recommendation that the Council may find that the proposed amendments to Division 10-50.100 (Sign Standards) and other related Divisions meets the following findings: Findings for Text Amendments:
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Expanded Financial Considerations: | |||||
None. | |||||
Community Benefits and Considerations: | |||||
Flagstaff residents and business owners, users of the City's sign standards, and City staff will benefit from the adoption of these proposed amendments as they will fix known deficiencies and redundancies in the standards, simplify the permitting processes for temporary (portable) signs, clarify and simplify standards and procedures, and importantly, provide consistency with the US Supreme Court's decision in the Reed v. Town of Gilbert sign case by ensuring that the sign standards do no contain content-based regulations. | |||||
Community Involvement: | |||||
INFORM, CONSULT, and INVOLVE Once a preliminary draft of the proposed amendments to the Sign Standards was completed, staff has engaged with members of such local organizations as Friends of Flagstaff’s Future, Northern Arizona Builders Association, Northern Arizona Association of Realtors, and the Flagstaff Chamber of Commerce Economic Development Committee to solicit their comments and reaction to the amendments. Also, a number of articles were published in the Flagstaff Business News and Cityscape, and staff has participated in frequent interviews on KAFF Radio. Consistent with state law and the requirements of the Zoning Code the Planning and Zoning Commission held a work session on the proposed sign code amendments on February 10, 2016. No residents were in attendance and no comments were provided to the Commission. The Council also held a work session on December 8, 2015 on the proposed amendments at which time general policy direction was provided to staff. No residents spoke to the Council at that work session. In advance of all Council and Planning and Zoning Commission work sessions as well as the Commission’s February 24th public hearing, staff has sent out an email to local stakeholder organizations such as Friends of Flagstaff’s Future, Northern Arizona Builders Association, Northern Arizona Association of Realtors, and the Flagstaff Chamber of Commerce Economic Development Committee. These groups were requested to forward the email to their members. Interviews with KAFF radio have also been scheduled regularly, and posts to the City’s Facebook accounts have been posted. Further, in compliance with state law and the Zoning Code’s noticing requirements, a ¼ page display advertisement (larger than the minimum required 1/8 page ad) was printed in the Arizona Daily Sun in advance of all public meetings and public hearings of the Planning and Zoning Commission and the City Council. About six members of the public attended the Planning Commission's February 24th public hearing, but none chose to speak to the Commission. At this meeting the Commission unanimously recommended that the Council approve the amendments to Division 10-50.100 (Sign Standards) attached to Resolution 2016-13. |
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Expanded Options and Alternatives: | |||||
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Attachments: | Overview - Reed v. Town of Gilbert | ||||
Res. 2016-13 | |||||
2016 Sign Standards Amendments | |||||
Sign Standards Amendments Redline Version | |||||
Current Sign Standards | |||||
Ord. 2016-22 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.B.1.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing, Consideration, and Adoption of Ordinance No. 2016-08: An ordinance of the Flagstaff City Council amending the Flagstaff Zoning Map Downtown Regulating Plan designation of approximately 0.29 acres of land generally located west of the southwest corner of Mikes Pike and Phoenix Avenue from the T4 Neighborhood 1 - Open (T4N.1-O) and T5 Main Street (T5) transect zones to the T4 Neighborhood 2 (T4N.2) transect zone and of approximately 1.35 acres located at 17 S Mikes Pike from the T4 Neighborhood 1 - Open (T4N.1-O) transect zone to the T5 Main Street (T5) transect zone, conditional. (The Hub Zoning Map Amendment) *ORDER CHANGED TO DISCUSS SECOND READ OF ORDINANCE PRIOR TO DEVELOPMENT AGREEMENT | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2016-08 by title only for the final time
2) City Clerk reads Ordinance No. 2016-08 by title only (if approved above) 3) Adopt Ordinance No. 2016-08 |
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Executive Summary: | |||||
A direct ordinance Zoning Map Amendment request from Core Campus LLC amending the Downtown Regulating Plan from the existing T4 Neighborhood 1 (T4N.1) transect to the proposed T5 Main Street (T5) transect located along Mikes Pike and containing approximately 1.35 acres, and from the existing T4 Neighborhood 1 (T4N.1) and the T5 Main Street (T5) transects to the proposed T4 Neighborhood 2 (T4N.2) transect located along Phoenix Avenue and containing approximately 0.29 acres. | |||||
Financial Impact: | |||||
The proposed Development Agreement deal points (attached) address anticipated contributions for traffic, water and sewer to assure proportionality and requested upgrades to existing infrastructure. A draft Development Agreement will be provided to Council for its review prior to the meeting on March 22, 2016. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Provide a well-managed transportation system 3) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Staff has identified 66 Regional Plan Goals and Policies that could be applied to support or not support the proposed Zoning Map Amendment. For reference, a list of those policies is attached to this report. |
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Has There Been Previous Council Decision on This: | |||||
The Flagstaff City Council opened the Public Hearing on February 19, 2016, and continued it to February 23, 2016, and March 1, 2016, at which time first reading of the ordinance occurred. | |||||
Options and Alternatives: | |||||
1) Approve the ordinance with the proposed conditions. 2) Approve the ordinance with no conditions, additional conditions, or modified conditions. 3) Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Zoning Code. |
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Background/History: | |||||
Core Campus LLC (the “Developer”) is requesting a direct ordinance Zoning Map Amendment amending the Downtown Regulating Plan as follows: (1) from the existing T4 Neighborhood 1 (T4N.1) transect to the proposed T5 Main Street (T5) transect to allow for ground floor commercial uses and establish a 5-floor maximum building height, located along Mikes Pike and containing approximately 1.35 acres; and, (2) from the existing T4 Neighborhood 1 (T4N.1) and the T5 Main Street (T5) transects to the proposed T4 Neighborhood 2 (T4N.2) transect to allow for ground floor residential uses and establish a 4-floor maximum building height, located along Phoenix Avenue and containing approximately 0.29 acres. This proposed conditional amendment, combined with two (2) proposed Conditional Use Permit requests and other entitled parcels, will allow for the development of a 99 dwelling unit per acre mixed-use multi-family style student housing building consisting of 236 dwelling units (664 beds) located above and behind approximately 14,096 square feet of commercial uses on approximately 2.39 acres generally located at 17 S Mikes Pike (the “Subject Property”). The Subject Property is currently developed with a mixture of uses including commercial, contractor office and storage yard, automotive lube shop, and single-family residential. There are no natural resources (rural floodplain, slope, or forest) on-site. For additional information regarding the characteristics of the site and reason for the request, please reference the attached Rezone Narrative. Land use north of the Subject Property is light industrial including the City of Flagstaff Phoenix Storage building and the Northern Arizona Intergovernmental Public Transportation Authority (“NAIPTA”) transfer stations. Land uses to the east of the Subject Property are a mixture of commercial and service including restaurant, retail, and office. Land uses to the south of the Subject Property are primarily retail/service and a residential duplex. Land uses to the west of the Subject Property is commercial/service including restaurant, retail, office, and automotive repair. If the proposed Zoning Map Amendment request is approved, including the two (2) proposed Conditional Use Permit requests, the next steps in the development process will be Civil Improvement Plan submittal and Building Plan submittal. A Development Agreement between the City and the Developer, a draft of which will be provided to Council for its review prior to the March 1 meeting, is being drafted to address parking, affordable housing, required off-site infrastructure improvements (i.e. stormwater, traffic, and pedestrian crossing of Butler Avenue), project management, transect zone election, and Prop207 waiver. The Development Agreement must be approved by the City Council via a resolution prior to the second reading of the Zoning Map Amendment ordinance. The proposed development encompasses seven (7) separately identified parcels (APN’s 100-39-001C, 00-39-010, 100-39-009, 100-39-008, 100-39-001G, 100-39-002A, and 100-39-011C). All of parcels 100-39-010, 100-39-003, 100-09-008, and portions of parcel 100-39-001C, 100-39-001G, and 100-39-002A are subject to the proposed Zoning Map Amendment; however, all parcels within the proposed development were analyzed for conformance to existing and proposed development standards. As a condition of approval, all parcels must be combined into one parcel prior to building permit submittal. Due to the size of the file, this project's plans may be accessed at Plans. Please allow time for this document to download. |
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Key Considerations: | |||||
Proposed amendments shall be evaluated based on the following findings: 1) the proposed amendment is consistent with and conforms to the goals of the General Plan and any applicable specific plans; 2) the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the “City”) and will add to the public good as described in the General Plan; and, 3) the affected site is physically suitable in terms of design, location, shape, size, operating characteristics and the provision of public and emergency vehicle access, public services, and utilities, to ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. If the application is not consistent with the General Plan and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. An amendment to the Planning Commission staff report was made during the Planning Commission meeting. The Zoning Code interpretation mentioned in the report regarding maximum parking allowances was reviewed by the City Attorney's office, at the request of the Developer, and it was determined that the 5% cap of parking currently found within the Zoning Code applies to both surface and structured parking. The applicant objected to staff's interpretation that they could provide more parking than 5% above the minimum requirement as long as it was within a structure. On February 3, 2016, the Planning Commission concluded their review of the proposed Zoning Map Amendment with a recommendation for Approval, by a vote of 6-1, subject to the following conditions, which have been incorporated into Ordinance No. 2016-08:
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Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Zoning Map Amendment request are addressed in the attached Planning and Zoning Commission staff report dated January 6, 2016 | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and the City Council are conducted in conjunction with any Zoning Map amendment request. In accordance with Arizona Revised Statute and City Code, notice of the public hearing must be provided by placing an ad in a newspaper of general circulation within the City, posting a notice on the property subject to the proposed amendment, and mailing a notice to all property owners within 300-feet of the property subject to the proposed amendment. All notifications must be completed at least 15-days prior to the first schedule public hearing. In order to notice as many people as possible, staff ensured that a notice was: published in the Sunday edition of the Arizona Daily Sun; 3 public hearing notice signs were posted on the site (1 on Mikes Pike, 1 on Milton Road, and 1 on Phoenix Avenue); and, a notice was mailed to all property owners within 1000-feet of the site, all tenants within 1,000 feet of the site, all parties on the Registry of Persons or Groups, and anyone who signed-in at any of the Developer’s previously held neighborhood meetings. A copy of the publication notice, pictures of the postings, a mailing list, and a copy of the mailing notice are attached to this report. As of this writing, staff received 16 letters and 45 e-mails from interested parties, which can be divided into three (3) categories: opposed, neutral, and support. Those comments in opposition (56 total) expressed concerns over compatibility, sociological impacts, infrastructure, student behavior, neighborhood character, traffic, unsupportable retail, parking, aesthetics, location, views, shadow cast, building massing, design, impact on tourism, Northern Arizona University’s problem to address, neighborhood history, student housing, undesirable part of town for students, density, availability of other housing types, human congestion, density, zone change only benefits developer, security, demise of the neighborhood, complexity of transect zoning, bicycle ridership, not designed for families, student conduct, fire safety, ruin of Downtown, student housing belongs on campus, aesthetic value, visual pollutant, architecture, use and type of retail, impacts on rent, scale, property values, size, increased crime, and becoming a "for profit college town." The neutral comments (2 total) requested additional information and the count of comments in support and nonsupport of the project. Those comments in support (3 total) expressed the need for student housing, location, pedestrian environment, land use, relief for students, and support for NAU. A summary of all comments received is attached to this report for review. Any additional comments received after the date of this report will be compiled, summarized, and transmitted to the Council at the meeting. Section 10-20.30.060 of the Zoning Code (Page 20.30-5) requires the Developer to conduct a neighborhood meeting prior to the Planning and Zoning Commission public hearing in accordance with an approved neighborhood meeting plan. After completion of the neighborhood meeting, the Developer must prepare a Record of Proceedings in accordance with Section 10-20.30.060.F of the Zoning Code (Page 20.30-7). That record is then presented as part of the report to the Planning and Zoning Commission and City Council. The Neighborhood Meeting Plan, a copy of which is attached to this report, was approved by staff on December 3, 2015 and revised on December 29, 2015. The required neighborhood meeting was conducted on December 21, 2015 at the Pine Forest Charter School located at 1120 W Kaibab Lane. The meeting was noticed in accordance with established City standards. The meeting was conducted in a more traditional speaker/audience format with a presentation given by the applicant followed by a question and answer (Q&A) session. The results of the meeting were submitted on December 30, 2015 in a Neighborhood Meeting Report, a copy of which is attached to this report. The meeting was attended by 47 people who signed-in. Additional people may have attended but were not accounted for in the report. Based on the submitted meeting minutes (Neighborhood Meeting Summary Tab F), comments during the Q&A session generally revolved around gaining a better understanding of the specifics of proposed development (i.e. number of beds, units, and parking spaces), impacts on the existing infrastructure (including traffic and transit), benefits of the project to the neighborhood and city, and plans for the property if the Zoning Map Amendment is denied. |
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Attachments: | Ord. 2016-08 | ||||
DA Deal Points | |||||
P&Z Staff Report | |||||
Supplement | |||||
P&Z Commission Packet Supplement | |||||
Public Comments | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.B.2.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2016-18: A resolution authorizing the execution of a Development Agreement between Core Campus Flagstaff LLC and the City of Flagstaff related to the development of approximately 2.39 acres of real property generally located at 17 S Mikes Pike. (HUB Development Agreement) *ORDER CHANGED TO CONSIDER SECOND READ OF ORDINANCE PRIOR TO DEVELOPMENT AGREEMENT | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2016-18 by title only
2) City Clerk reads Resolution No. 2016-18 by title only (if approved above) 3) Adopt Resolution No. 2016-18 |
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Executive Summary: | |||||
A Development Agreement establishing the City obligations and Developer obligations related to a direct ordinance Zoning Map Amendment request from Core Campus Flagstaff LLC amending the Downtown Regulating Plan from the existing T4 Neighborhood 1 Open (T4N.1-O) transect to the proposed T5 Main Street (T5) transect located along Mikes Pike and containing approximately 1.35 acres, and from the existing T4 Neighborhood 1 Open (T4N.1-O) and the T5 Main Street (T5) transects to the proposed T4 Neighborhood 2 (T4N.2) transect located along Phoenix Avenue and containing approximately 0.29 acres. City obligations will include reimbursement for upsizing and extending water and sewer infrastructure adjacent to and extending beyond the boundaries of the Subject Property. Developer obligations will include management of the project, participation in the Crime Free Multi-Housing Program, traffic (vehicular and pedestrian) mitigation, parking, construction of public improvements, relocation of a known cultural resource, and election into the transect zoning. |
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Financial Impact: | |||||
Reimbursement for the upsizing and extending of the water and sewer infrastructure is budgeted as part of the Utilities Capital Improvement Program. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Provide a well-managed transportation system REGIONAL PLAN: Staff has identified 66 Regional Plan Goals and Policies that could be applied to support or not support the proposed Zoning Map Amendment, including the subsequent Development Agreement. A list of those Goals and Policies, as well as a discussion and analysis, was provided in the Zoning Map Amendment staff report. |
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Has There Been Previous Council Decision on This: | |||||
The City Council has previously held three (3) public hearings related to the Zoning Map Amendment. A first reading of Ordinance No. 2016-08 occurred on March 1, 2016. Discussion and approval of this Development Agreement must occur prior to the second reading and adoption of the ordinance. | |||||
Options and Alternatives: | |||||
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Key Considerations: | |||||
City Obligations:
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Community Involvement: | |||||
Inform Consult Involve |
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Attachments: | Res. 2016-18 | ||||
Development Agreement | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.C.1.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-08: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type to Existing Suburban area type for approximately 6.31 acres located at 1800 N. Gemini Drive. (McMillan Mesa minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Hold Public Hearing |
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Executive Summary: | |||||
A minor Flagstaff Regional Plan 2030 Amendment request by MMV Devco, LLC to change the area type designation on Map 21 and 22 from Area in White area type to Existing Suburban area type for approximately 6.31 acres located at 1800 N. Gemini Drive. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2. Provide a well-managed transportation system 3. Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E.1. Increase energy efficiency. Goal E&C.2. Reduce greenhouse gas emissions. Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownerships in the Flagstaff region. Goal E&C.10. Protect indigenous wildlife populations, localized and larger-scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal WR.4. Logically enhance and extend the City’s public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services. Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region. Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places. Goal ED.9. Promote redevelopment and infill. Goal LU.4. Balance housing and employment land uses with the preservation and protection of our unique natural and cultural setting. Goal LU.5. Encourage compact development principles to achieve efficiencies and open space preservation. Goal LU.6. Provide for a mix of land uses. Goal LU.13. Increase the variety of housing options and expand opportunities for employment and neighborhood shopping within all suburban neighborhoods. Goal T.1. Improve mobility and access throughout the region. |
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Has There Been Previous Council Decision on This: | |||||
The McMillan Mesa Village Specific Plan and subsequent zoning was adopted by Ordinance on December 15, 1992. The McMillan Mesa Village Subdivision developed in compliance with the McMillan mesa Village Specific Plan was recorded on May 30, 2008. |
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Options and Alternatives: | |||||
Options and Alternatives: 1. Approve the resolution 2. Approve the resolution with conditions 3. Deny the resolution |
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Background/History: | |||||
This request is the first of three related items on the Council's agenda; the second item is identified as a Specific Plan amendment request and the third item is a Concept Zoning Map Amendment request. MMV Devco, LLC, (the “Applicant”) is requesting a minor Flagstaff Regional Plan 2030 (FRP 2030) amendment to ensure conformance with a proposed Concept Zoning Map Amendment to allow for future residential development. The Concept Zoning Map Amendment includes a total of 26.17 acres. The proposed amendment to the FRP 2030 will affect approximately 6.31 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The remaining 19.86 acres included in the Concept Zoning Map Amendment are designated Existing Suburban and Future Employment, thus that area is not part of this amendment. Properties with both existing and future area types may use either area type to analyze plan consistency. The subject site is Lot D3 of the McMillan Mesa Village Subdivision (the “Property”) and is located on the south side of N Gemini Drive between N Pinecliff Drive and E Forest Avenue. A Regional Plan Amendment is required for expanding or changing the boundaries of one area type to another area type. The table describing the “Proposed Regional Plan Amendment Processes” is silent on how to process a plan amendment for some area types including Area in White. The Comprehensive Planning Manager has made an interpretation that if the change being requested for an area type is not shown on the table on page III-9, then the amendment will be considered a minor amendment unless it falls into the defined major amendment category. The Property is lot D3 of the McMillan Mesa Village Subdivision recorded May 30, 2008. The subdivision was approved in compliance with the McMillan Mesa Village Specific Plan, adopted by Ordinance on December 15, 1992. The McMillan Mesa Village Specific Plan establishes the type, location, intensity, and character of development and the required infrastructure. The plan also shapes development to respond to the physical constraints of the site, coordinates the mix of land use densities/intensities, and provides adequate circulation, open space, recreation and other public uses and facilities. The subdivision included the following infrastructure development: the construction of Gemini Drive, Pine Cliff Drive, improvements to Turquoise Drive, on-site as well as off-site public water and sewer lines, future water storage requirements, drainage improvements, and Flagstaff Urban Trail System (FUTS) trails. The Property is currently designated for business park uses within the specific plan and is included in the Concept Zoning Map and Specific Plan Amendment requests being heard concurrent with this request. |
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Key Considerations: | |||||
As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and City staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or specific plan amendments, which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 and 22 (same map; one is regional scale and one city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration has two types of land use designations: “Area Types” describe the placemaking context of Urban, Suburban, Rural, or Employment and “Place Types” such as activity centers, corridors and neighborhoods provide the framework for the density, intensities, and mix of uses within the area types. This application proposes to change the area type of “Areas in white retain their existing entitlements” but not the place type for this project. “Areas in white retain their existing entitlements” is used to describe areas that have not been assigned an area type. In most cases, these parcels are public lands held by the Forest Service or City. The Comprehensive Planning Manager has made the interpretation that the surrounding area types on Maps 21 and 22 should be taken into account for consistency. In cases where a parcel is adjacent to more than one area type, either could be extended to the property. With this request the existing “Area in White” will, if approved, be assigned the Existing Suburban area type. Attached are exhibits comparing the existing Future Growth Illustration map to the proposed Future Growth Illustration map. These maps and any applicable text of the FRP 2030 should be considered in the context of the Plan’s goals and policies. A discussion of the FRP 2030 goals and policies including Environmental Planning & Conservation, Water Resources, Community Character, Growth Areas and Land Use, Transportation, is provided below. A complete analysis of applicable goals and policies is included in the attached narrative prepared by the Applicant. The Applicant’s stated reason for the request is that the subject parcel is better suited for a residential type of land use enabling quality development that does not cannibalize on nearby similar sites, such as the Business Incubator site located directly to the north. This site has been determined to be one of the least likely to develop under the existing business park land use designation. The Applicant proposes a variety of residential opportunities and a larger consumer base for existing commercial and business use areas. On February 10, 2016 the Planning & Zoning Commission concluded their review of the proposed minor Regional Plan Amendment with a recommendation for Approval, by a unanimous vote. |
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Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan Amendment request are addressed in the attached Planning and Zoning Commission staff report dated January 27, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and the City Council are conducted in conjunction with any Regional Plan amendment request. In accordance with Arizona Revised Statue and City Code, notice of the public hearing must be provided by placing an ad in a newspaper of general circulation within the City, posting a notice on the property subject to the proposed amendment, and mailing a notice to all property owners within 300-feet of the property subject to the proposed amendment. All notification must be completed at least 15-days prior to the first scheduled public hearing. In order to notice as many people as possible, staff ensured that a notice was mailed to all property owners within 600-feet of the McMillan Mesa Specific Plan boundaries and all parties on the Registry of Person or Groups. The applicant held two neighborhood meetings in regards to this request. The first meeting was held March 24, 2015 prior to the official submittal of these applications. The meeting was held at Basis School and was attended by 32 interested citizens. Concerns were presented in regards to increased traffic, project design, stormwater management, public transportation, dark skies, and overall project design. A second meeting was held January 13, 2016 at the Aquaplex with 55 citizens in attendance. A presentation on the project was given along with a handout that described the request. The overall concern presented for any further development on McMillan Mesa is the state of the traffic as it exists today. Input was received from some that commercial development is the preferred use in order to bring more high paying jobs to Flagstaff, concerns about invasive weeds, and concerns about the designs of the structures. Four comment cards were received which focused on open space, traffic, viewsheds, fewer impacts with commercial development, and whether or not there is a need for more development. As of the writing of the this report staff has received six emails in regards to this case, which are attached to the specific plan and concept zoning map amendment staff report. |
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Attachments: | P&Z Staff Report | ||||
Regional Plan Amendment Application | |||||
McMillan Mesa Village Narrative | |||||
Future Growth Illustration-Existing | |||||
Future Growth Illustration - Proposed | |||||
Res. 2016-08 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.C.2.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-04: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff Zoning Map to rezone approximately 26.17 acres of real property located on McMillan Mesa, from Suburban Commercial (SC) to Medium Density Residential (MR) for 7.67 acres, from Research and Development (RD) to Medium Density Residential (MR) for 13.66 acres, and from Residential Single-Family (R1) to Public Open Space (POS) for 4.84 acres, and amending to the McMillan Mesa Village Specific Plan to reallocate 192 units from Development Area B to Development Areas C, D1 and D3. (McMillan Mesa Village Zoning Map and Specific Plan Amendments) | |||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-14 by title only for the first time 3) City Clerk reads Ordinance No. 2016-14 by title only (if approved above) At April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-14 by title only for the final time 5) City Clerk read Ordinance No. 2016-14 by title only (if approved above) 6) Adopt Ordinance No. 2016-14 |
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Executive Summary: | |||||
An amendment of the McMillan Mesa Village Specific Plan to transfer approximately 192 dwelling units from Development Area B to Development Areas C, D1 and D3, to amend the development options for Development Area B and to amend the development options for Areas C from Suburban Commercial to Medium Density Residential, and D1 and D3 from Research and Development to Medium Density Residential. A Concept Zoning Map Amendment request to rezone approximately 7.67 acres from Suburban Commercial (SC) to medium Density Residential (MR), 13.66 acres from Research and Development (RD) to Medium Density Residential and 4.84 acres from Single-family Residential to Public Open Space (POS) located on McMillan Mesa. |
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Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Provide a well-managed transportation system 3) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E.1. Increase energy efficiency. Goal E&C.2. Reduce greenhouse gas emissions. Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownerships in the Flagstaff region. Goal E&C.10. Protect indigenous wildlife populations, localized and larger-scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal WR.4. Logically enhance and extend the City’s public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services. Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region. Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places. Goal ED.9. Promote redevelopment and infill. Goal LU.4. Balance housing and employment land uses with the preservation and protection of our unique natural and cultural setting. Goal LU.5. Encourage compact development principles to achieve efficiencies and open space preservation. Goal LU.6. Provide for a mix of land uses. Goal LU.13. Increase the variety of housing options and expand opportunities for employment and neighborhood shopping within all suburban neighborhoods. Goal T.1. Improve mobility and access throughout the region. |
|||||
Has There Been Previous Council Decision on This: | |||||
The McMillan Mesa Village Specific Plan and subsequent zoning was adopted by Ordinance on December 15, 1992. The McMillan Mesa Village Subdivision developed in compliance with the McMillan mesa Village Specific Plan was recorded on May 30, 2008. | |||||
Options and Alternatives: | |||||
1. Approve the ordinance with the proposed conditions. 2. Approve the ordinance with no conditions, additional conditions, or modified conditions 3. Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Zoning Code |
|||||
Background/History: | |||||
The McMillan Mesa Village Specific Plan was adopted by Ordinance Number 1779 on December 15, 1992. The McMillan Mesa Village Specific Plan establishes the type, location, intensity, and character of development, and the required infrastructure for the area. The plan also shapes development to respond to the physical constraints of the site, coordinates the mix of land use intensities, and provides adequate circulation, open space, recreation and other public uses and facilities. The plan is organized into development areas A through J, which generally corresponds to zoning districts and land use categories. Section V of the plan, which covers development performance standards, establishes the intensity and character of the project development by prescribing development performance standards that are tailored to the unique qualities of the site. All development within McMillan Mesa Village must comply with the Development Performance Standards and Design Guidelines of the private CC&Rs, as well as the applicable provisions of the Zoning Code with the more restrictive code governing. | |||||
Key Considerations: | |||||
The applicant, MMV Devco LLC, is requesting a Specific Plan Amendment for approximately 46.09 acres to reallocate 192 dwelling units from Development Area B to Development Areas C, D1, and D3, which consists of three separate parcels. The applicant has provided replacement pages for the development areas intended to be amended as part of this request, which are attached to this report. A Concept Zoning Map Amendment is also requested to rezone approximately 13.66 acres from the Research and Development (RD) zone to the Medium Density Residential (MR) zone, 7.67 acres from the Suburban Commercial to the Medium Density Residential (MR) zone, and 4.84 acres from the Single-family Residential (R1) zone to the Public Open Space (POS) zone located on McMillan Mesa. An applicant requesting an amendment to the Zoning Map may elect to pursue either a “Direct Ordinance with a Site Plan” or “Authorization to Rezone with a Concept Zoning Plan” per Section 10-20.50.040.D (pg. 20.50-5). The Direct Ordinance with a Site Plan process provides an applicant with a shorter Zoning Map Amendment process with fewer steps. In this approach, the applicant submits fully developed site plans with all supporting information required for Site Plan Review concurrently with the Zoning Map Amendment application. Once the Zoning Map Amendment is approved by Council, the applicant can proceed directly to construction plans and building permit review. The Authorization to Rezone with a Concept Zoning Plan process allows the applicant to prepare a concept zoning plan and pursue site plan application after Council approves the Zoning Map Amendment. A Concept Zoning Plan should consist of a plan with proposed use(s), vicinity maps, context map, concept phasing, housing types, if applicable, and a proposed circulation map. This application is a Concept Zoning Map Amendment, and the applicant has chosen not to submit for Direct to Ordinance in conjunction with this application. If the Concept Zoning Map Amendment request is approved, the next steps in the process will be the filing of an application for Site Plan followed by Civil Improvement Plans and Building permit submittals. A Development Agreement between the City and the applicant was approved during the review of the subdivision for McMillan Mesa Village and remains in full force and effect. On February 10, 2016, the Planning & Zoning Commission concluded their review of the proposed Concept Zoning Map Amendment with a recommendation for Approval, by a unanimous vote, subject to the following conditions, which have been incorporated into Ordinance No. 2016-14: 1. The subject property shall be developed in substantial conformance to the conceptual plans as submitted to the maximum extent feasible. Development Areas C and D1 shall consist of single-story cottage units and Development Area D3 shall consist of single-family homes. 2. Development Area B of the McMillan Mesa Village Specific Plan shall conform to the density allowances of the High Density Residential (HR) Zone and Development Areas C, D1 and D3 of the McMillan Mesa Village Specific Plan shall conform to the density allowances of the Medium Density Residential (MR) zone as listed below and included within the amended specific plan: • Development Area B -246 dwelling units • Development Area C – 69.03 dwelling units • Development Area D1 – 66.15 dwelling units • Development Area D3 – 56.7 dwelling units 3. The applicant shall provide twenty-five (25) copies of the revised McMillan Mesa Specific Plan with staff’s attached amendment pages upon recordation of the Ordinance amending this plan. 4. Architectural design standards shall be applied to all elevations that front/face public rights-of-ways, designated open space areas, and Flagstaff Urban Trail System (FUTS) trails. 5. A weed abatement plan shall be developed and implemented for the maintenance of open areas within the development areas subject to this request including the detention basins. 6. A landscape plan shall be prepared and implemented for the medians on N. Pine Cliff Drive and N Gemini Drive in conjunction with the site plan applications for Development Areas C, D1 or D3. 7. All fencing abutting rights-of-ways, designated open space areas, and Flagstaff Urban Trail System (FUTS) trails shall be developed in concert with one overall design. 8. Development Area D3 shall maintain a direct access with the adjacent FUTS trail as shown on the concept plan. |
|||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and the City Council are conducted in conjunction with any Regional Plan amendment request. In accordance with Arizona Revised Statue and City Code, notice of the public hearing must be provided by placing an ad in a newspaper of general circulation within the City, posting a notice on the property subject to the proposed amendment, and mailing a notice to all property owners within 300-feet of the property subject to the proposed amendment. All notification must be completed at least 15-days prior to the first scheduled public hearing. In order to notice as many people as possible, staff ensured that a notice was mailed to all property owners within 600-feet of the McMillan Mesa Specific Plan boundaries and all parties on the Registry of Person or Groups. The applicant held two neighborhood meetings in regards to this request. The first meeting was held March 24, 2015 prior to the official submittal of these applications. The meeting was held at Basis School and was attended by 32 interested citizens. Concerns were presented in regards to increased traffic, project design, stormwater management, public transportation, dark skies, and overall project design. A second meeting was held January 13, 2016 at the Aquaplex with 55 citizens in attendance. A presentation on the project was given along with a handout that described the request. The overall concern presented for any further development on McMillan Mesa is the state of the traffic as it exists today. Input was received from some that commercial development is the preferred use in order to bring more high paying jobs to Flagstaff, concerns about invasive weeds, and concerns about the designs of the structures. Four comment cards were received which focused on open space, traffic, viewsheds, fewer impacts with commercial development, and whether or not there is a need for more development. As of the writing of the this report staff has received two emails in regards to this case, which are attached to this report. |
|||||
Attachments: | P&Z Staff Report | ||||
Zoning Map & Specific Plan Amendment Applications | |||||
Existing Zoning Map | |||||
Public Hearing Notice | |||||
Impact Analysis Information | |||||
Staff Revised McMillan Mesa Specific Plan replacement pages | |||||
Public Comments | |||||
Concept Plan D3 | |||||
Concept Plan D3 Elevations | |||||
Concept Plan C, D1 | |||||
Concept Plan Elevations C, D1 | |||||
Site Analysis map | |||||
Vicinity Map | |||||
Context Analysis Map | |||||
McMillan Mesa Village Subdivision Plat | |||||
McMillan Mesa Specific Plan | |||||
Ordinance No. 1779 | |||||
Public Participation Plan | |||||
Existing Development Agreement | |||||
Approved Natural Resource Protection Plan | |||||
Ord. 2016-14 | |||||
Exhibit A -Parcel C legal description | |||||
Exhibit B-Parcel D1 legal description | |||||
Exhibit C-Parcel D3 | |||||
Exhibit I-C - Development Area IC legal description | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.1.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-20: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 640.51 acres located in Section 12, Township 21 North, Range 6 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Public Open Space (POS) for 640.51 acres. (Observatory Mesa Annexation) | |||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting: |
|||||
Executive Summary: | |||||
An annexation request of approximately 640.51 acres, which is part of the Observatory Mesa open space owned by the City of Flagstaff. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: LU.7.2 Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve the ordinance as proposed. 2. Approve the ordinance with conditions. 3. Deny the ordinance. |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting an annexation of 640.51 acres, which is a part of Observatory Mesa. With funding from the 2004 voter approved Open Space bond, the City of Flagstaff acquired Observatory Mesa in November 2013 for the express purpose of preserving its unique recreational, educational and natural resources. This annexation is the first of a three-step process. The second being a Regional Plan Amendment to change the Future Growth Illustration (Maps 21 and 22) from Area in White/State Land to Parks/Open Space. The third is a Zoning Map Amendment to add the Resource Protection Overlay (RPO) zone. Both amendment applications are being processed concurrently with this application but will not become effective until after the annexation has been completed. |
|||||
Key Considerations: | |||||
State statutes only allow the City to adopt a zoning classification that permits densities and intensities no greater than those permitted by the County immediately before the annexation. Currently the property is zoned Open Space and Conservation (OS) in the County so the property will come into the City in the Public Open Space (POS) zone. A Regional Plan Amendment application to change the current designation on Maps 21 and 22 from Area in White/State Land to Parks/Open Space is proposed to support the existing zoning on the property as well as update ownership and city limits. A Zoning Map Amendment application to add the Resource Protection Overlay (RPO) zone is proposed to further the preservation of the property and its resources. The Regional Plan Amendment and Zoning Map Amendment applications will be considered subsequent to review of the annexation application. | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report date February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for annexation. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. The notices were also provided to the County Recorder, County Assessor, County Community Development Department, and the Chair of the Board of Supervisors. All property owners within 600-feet of this site were notified via mail of the Annexation, Regional Plan, and Zoning Map Amendments and asked to attend the Open Space Commission meeting on October 22, 2015. Four individuals spoke at this meeting but none referenced any concerns with Observatory Mesa. |
|||||
Attachments: | Application & Narrative | ||||
Planning & Zoning Commission Staff Report | |||||
Annexation Legal Description | |||||
Ord. 2016-20 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.1.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-12: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type and State Land to Parks/Open Space area type for approximately 2253.20 acres located on Observatory Mesa. (Observatory Mesa Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Hold the Public Hearing |
|||||
Executive Summary: | |||||
A minor Flagstaff Regional Plan 2030 amendment request to change the area type designation on Map 21 and 22 from Area in White and State Land to Parks/Open Space for approximately 2253.20 acres. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore and improve ecosystem health and maintain native plant and animal community Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process.diversity across all land ownerships in the Flagstaff region. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
|||||
Background/History: | |||||
The City of Flagstaff Sustainability Program, (the “Applicant”) on behalf of the property owner, The City of Flagstaff, is requesting a minor Flagstaff Regional Plan 2030 (FRP 2030) amendment to ensure conformance with a proposed Zoning Map Amendment to Public Open Space (POS) zoning. The Zoning Map Amendment includes a total of 2253.20 acres. The proposed amendment to the FRP 2030 will affect approximately 2253.20 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). A Regional Plan Amendment is required for expanding or changing the boundaries of one area type to another area type. The table describing the “Proposed Regional Plan Amendment Processes” is silent on how to process a plan amendment for some area types including Area in White. The Comprehensive Planning Manager has made an interpretation that if the change being requested for an area type is not shown on the table on page III-9, then the amendment will be considered a minor amendment unless it falls into the defined major amendment category. The subject property is known as Observatory Mesa and was purchased by the City of Flagstaff from the Arizona State Land Department in November 2013 with funding from the 2004 voter approved Open Space bond. The property was purchased for the express purpose of preserving its unique recreational, educational, and natural resources. |
|||||
Key Considerations: | |||||
As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and City staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or specific plan amendments, which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 and 22 (same map; one is regional scale and one city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration has two types of land use designations: “Area Types” describe the placemaking context of Urban, Suburban, Rural, or Employment and “Place Types” such as activity centers, corridors and neighborhoods provide the framework for the density, intensities, and mix of uses within the area types. This application proposes to change the area type of “Areas in white retain their existing entitlements” but not the place type for this project. “Areas in white retain their existing entitlements” is used to describe areas that have not been assigned an area type. In most cases, these parcels are public lands held by the Forest Service or City. The Comprehensive Planning Manager has made the interpretation that the surrounding area types on Maps 21 and 22 should be taken into account for consistency. In cases where a parcel is adjacent to more than one area type, either could be extended to the property. With this request the existing “Area in White” will, if approved, be assigned the Parks/Open Space area type. |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan amendment request are addressed in the attached Planning & Zoning Commission staff report dated February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Annexation, Regional Plan, and Zoning Map Amendment requests. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings were provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the property (exceeding the 300-foot requirement). All property owners within 600-feet of this site were notified via mail of the zoning map amendment, annexation, and regional plan amendment and asked to attend the Open Space Commission meeting on October 22, 2015. |
|||||
Attachments: | Planning & Zoning Commission Staff Report | ||||
Future Growth Illustration Proposed | |||||
Res. 2016-12 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.1.c.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1610.69 acres of real property located on Observatory Mesa, from Rural Residential ("RR") to Public Open Space ("POS"), and approximately 2.0 acres from Rural Residential ("RR") to Public Facility ("PF") and to apply the Resource Protection Overlay ("RPO") to approximately 640.51 acres. (Observatory Mesa Zoning Map Amendment) |
|||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting: |
|||||
Executive Summary: | |||||
A Zoning Map Amendment request to rezone approximately 1610.69 acres located on Observatory Mesa from Rural Residential (RR) to Public Open Space (POS), approximately 2.00 acres from Rural Residential (RR) to Public Facility (PF) and to apply the Resource Protection Overlay (RPO) to approximately 640.51 acres. |
|||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore and improve ecosystem health and maintain native plant and animal community diversity across all land ownerships in the Flagstaff region. Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve the ordinance with the proposed condition. 2. Approve the ordinance with no conditions, additional conditions or modified conditions. 3. Deny the ordinance. |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 1610.69 acres known as Observatory Mesa to the Public Open Space (POS), approximately 2.00 acres to Public Facility (PF) and add the Resource Protection Overlay (RPO) zone to approximately 640.51. An overlay zone is a special zoning district placed over an existing zoning district, part of a district, or a combination of districts. Overlay zones build on the underlying zoning, by establishing additional requirements. In this case, the overlay zone would be in addition to the Public Open Space (POS) zone. Approximately 1612.69 acres of Observatory Mesa already have the Resource Protection Overlay (RPO) zone applied. With funding from the 2004 voter approved Open Space bond, the City of Flagstaff acquired Observatory mesa in November 2013 for the express purpose of preserving its unique recreational, educational, and natural resources. |
|||||
Key Considerations: | |||||
The primary purpose of this Zoning Map Amendment is to add layers of protection to Observatory Mesa. The majority of the properties will be zoned and regulated under the Public Open Space (POS) zoning, which is intended to be applied to areas of the City that are appropriate for designation as public open space to allow for resource protection and passive recreation uses. The two acres that will be rezoned to Public Facility (PF) currently consists of a tank farm maintained by the Utilities Division, which would not be a permitted use in the Public Open Space (POS) zone. | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report date February 12, 2016. |
|||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Zoning Map Amendment. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. All property owners within 600-feet of this site were notified via mail of the zoning map amendment and annexation and asked to attend the Open Space Commission meeting on October 22, 2015. |
|||||
Attachments: | Planning & Zoning Commission Report | ||||
Observatory Mesa ZMA Application | |||||
FRP 2030 Goals & Policies | |||||
Open Space Commission Minutes | |||||
Ord. 2016-21 | |||||
Exhibit A | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.2.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-18: An ordinance of the City Council of the City of Flagstaff Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 77.8 acres located in Section 4, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing no city zoning for said land. (Picture Canyon Annexation) | |||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2016-18 by title only for the first time 3) City Clerk reads Ordinance No. 2016-18 by title only for the first time (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-18 by title only for the final time 5 City Clerk reads Ordinance No. 2016-18 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-18 |
|||||
Executive Summary: | |||||
An annexation request of approximately 77.8 acres currently part of the Picture Canyon Natural Preserve And Archeological Park owned by the City of Flagstaff. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: LU.7.2 - Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve the ordinance as proposed 2. Approve the ordinance with no conditions, additional conditions or modified conditions 3. Deny the ordinance |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting an annexation of 77.8 acres, which is a part of the Picture Canyon Preserve and Archeological Park. With funding from the 2004 voter approved Open Space bond and a 2012 Growing Smarter Grant, the City of Flagstaff acquired Picture Canyon in October 2012 for the express purpose of preserving its unique historical, cultural, archeological, recreational, and educational resources. The canyon is an ecologically diverse riparian corridor and has a variety of native trees and plants. The area has many archeological resources with existing logging railroad features on the property eligible for listing on the National Register of Historic Places. |
|||||
Key Considerations: | |||||
State statutes only allow the City to adopt a zoning classification that permits densities and intensities no greater than those permitted by the County immediately before the annexation. Currently the property is not zoned in the County so the property will come into the City with no zoning designation. A Zoning Map Amendment application to zone the parcel to Public Open Space (POS) zone with the Landmarks Overlay (LO) zone, Resource Protection Overlay (RPO) zone and Rural Floodplain designation is proposed to further the preservation of the property and its resources. The Zoning Map Amendment application will be considered subsequent to review of the annexation application. On February 24, 2016, the Planning & Zoning Commission concluded their review of the proposed annexation with a recommendation for approval, by a unanimous vote. |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report dated February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for annexation. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. The notices were also provided to the County Recorder, County Assessor, County Community Development Department and the Chair of the Board of Supervisors. All property owners within 600-feet of this site were notified via mail of the zoning map amendment and annexation and asked to attend the Open Space Commission meeting on October 22, 2015. One individual inquired about these applications affecting the management plans for Picture Canyon. |
|||||
Attachments: | Planning & Zoning Commission Staff Report | ||||
Picture Canyon Application and Narrative | |||||
Picture Canyon Legal Description | |||||
County Zoning Letter | |||||
Ord. 2016-18 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.2.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 477.8 acres of real property known as Picture Canyon, from No Zoning (County) and Rural Residential (RR) to Public Open Space (POS), and to apply the Landmarks Overlay (LO), the Resource Protection Overlay (RPO) and the Rural Floodplain Designation to approximately 77.8 acres. (Picture Canyon Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2016-19 by title only for the first time 3) City Clerk reads Ordinance No. 2016-19 by title only for the first time (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-19 by title only for the final time 5) City Clerk reads Ordinance No. 2016-19 by title for the final time (if approved above) 6) Adopt Ordinance No. 2016-19 |
|||||
Executive Summary: | |||||
A Zoning Map Amendment request to rezone approximately 477.8 acres located in Section 4, Township 21 North, Range 8 East from No Zoning (County) and Rural Residential (RR) to Public Open Space (POS) and to apply the Landmarks Overlay (LO) Zone, the Resource Protection Overlay (RPO) Zone, and the Rural Floodplain designation to 77.8. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal OS.1.The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal CC.2. Preserve, restore, and rehabilitate heritage resources to better appreciate our culture. |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve the ordinance as proposed 2. Approve the ordinance with conditions 3. Deny the ordinance |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 477.8 acres known as the Picture Canyon Preserve and Archeological Park to the Public Open Space (POS) zone and apply the Landmarks Overlay (LO) zone, Resource Protection Overlay (RPO) zone and the Rural Floodplain designation to 77.8 acres currently located in Coconino County. An overlay zone is a special zoning district placed over an existing zoning district, part of a district, or a combination of districts. Overlay zones build on the underlying zoning, by establishing additional requirements. In this case, the overlay zones would be in addition to the proposed Public Open Space (POS) zone. The 400 acres currently located within the city limits already has the Landmark Overlay (LO) zone, Resource Protection Overlay (RPO) zones and Rural Floodplain designation applied. With funding from the 2004 voter approved Open Space bond and a 2012 Growing Smarter Grant, the City of Flagstaff acquired Picture Canyon in October 2012 for the express purpose of preserving its unique historical, cultural, archeological, recreational, and educational resources. The canyon is an ecologically diverse riparian corridor and has a variety of native trees and plants. The area has many archeological resources which have been documented in a 2012 Archeological Survey by Northland Research, Inc. Existing logging railroad features on the property appear to be eligible for listing on the National Register of Historic Places which is sufficient for designation to the Landmarks Overlay (LO) zone. At its meeting of February 17, 2016 the City’s Heritage Preservation Commission reviewed this proposal and unanimously recommended that the City Council approve this rezoning request. |
|||||
Key Considerations: | |||||
The primary purpose of this Zoning Map Amendment is to add layers of protection to the Picture Canyon Preserve and Archeological Park. Both properties will be zoned and regulated under the Public Open Space zoning which is intended to be applied to areas of the City that are appropriate for designation as public open space to allow for resource protection and passive recreation uses. The Landmark Overlay zone will make the property subject to the Landmark Design Review Overlay District Design Standards and Guidelines and design review by the Heritage Preservation Commission. The Resource Protection Overlay provides additional standards for the protection of natural resources, including floodplains, steep slopes, and forest. The Rural Floodplain designation on the Rio de Flag floodplain boundaries further adds a level of protection to this property and supports the City of Flagstaff’s Community Rating System (CRS) ranking, which helps to lower flood insurance rates for everyone in the city. On February 24, 2016, the Planning & Zoning Commission concluded their review of the proposed zoning map amendment with a recommendation for approval, by a unanimous vote. |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Annexation request are addressed in the attached Planning & Zoning Commission staff report dated February 12, 2016. | |||||
Community Involvement: | |||||
Inform, Consult, Involve, Collaborate, Empower Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Zoning Map Amendment. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. All property owners within 600-feet of this site were notified via mail of the zoning map amendment and annexation and asked to attend the Open Space Commission meeting on October 22, 2015. One individual inquired about these applications affecting the management plans for Picture Canyon. |
|||||
Attachments: | Planning & Zoning Commission Staff Report | ||||
Application | |||||
Picture Canyon Zoning Map 5 | |||||
Picture Canyon Zoning Map 6 | |||||
County Zoning Letter | |||||
Picture Canyon HPC Report | |||||
Open Space Commission Minutes | |||||
FRP 2030 Goals & Policies | |||||
Zoning Notice | |||||
Ordinance No. 2016-19 Exhibit A | |||||
Ord. 2016-19 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.3.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-10: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type to Park/Open Space area type for approximately 26.03 acres located at the northeast corner of Fir Avenue and North San Francisco Street. (Buffalo Park West Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Hold the Public Hearing
2) Read Resolution No. 2016-10 by title only 3) City Clerk reads Resolution No. 2016-10 by title only (if approved above) 4) Adopt Resolution No. 2016-10 |
|||||
Executive Summary: | |||||
A minor Regional Plan amendment request to change the area type designation on Maps 21 and 22 from Area in White to Park/Open Space for approximately 26.03 acres located at the northeast corner of Fir Avenue and North San Francisco Street. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownership in the Flagstaff region. Goal E&C.10. Protect indigenous wildlife populations, localized and larger scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
This proposed amendment would enact a prior dedication set forth in City of Flagstaff Ordinance No. 2014-23. The dedication states: “The portion of real property owned by the City of Flagstaff…is hereby set aside, preserved, and dedicated to the public for passive park purposes to be included in the immediately adjacent Buffalo Park.” The rezoning of the property “to the zoning best reflective of the dedication of the property as a public park” was identified as a secondary enactment of the Ordinance. | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
|||||
Background/History: | |||||
The applicant, City of Flagstaff Parks and Recreation Department, is requesting a minor Regional Plan Amendment to ensure conformance with a proposed Zoning Map Amendment to formally designate city owned property with the Public Open Space (POS) zone. Changing the subject property from Area in White to Park/Open Space will affect approximately 26.03 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The amendment table on page III-9 of the Plan states that a minor Plan amendment is appropriate for the designation of any land for conservation. As mentioned previously in this report, the primary purpose of this rezoning is to enact a prior dedication as stated in City of Flagstaff Ordinance No. 2014-23. The subject property is located at the northeast corner of the intersection of Fir Avenue and San Francisco Street. San Francisco Street is privately held in this area, and splits the subject property in two. Two privately held parcels are located in between both parts of the subject property. Neither the private street nor the private parcels are part of this minor Plan amendment. Access to the property and the adjoining Buffalo Park from San Francisco Street will be determined by the Parks Department at a later date. There are existing unofficial trails across the parcel connecting to Buffalo Park. A future Flagstaff Urban Trail System (FUTS) trail is proposed on Map 26: Flagstaff Urban Trail System, and will make connections to the existing Switzer Canyon and Cedar Trails. The site has abundant slope, forest, and floodplain resources. There is a prominent slope up to the northeast corner of the site. Portions of the site are located in the Switzer Canyon Wash. The Park/Open Space area type category is most appropriate given the numerous resources onsite This amendment to the Future Growth Illustration will clearly reflect this expansion of designated open space. |
|||||
Key Considerations: | |||||
The Planning and Zoning Commission and Council shall find that the proposed Flagstaff Regional Plan 2030 (FRP30 or the Plan) amendment meets the requirements of the General Plan and Subdivision Code (City Code Title 11). In considering the request for an amendment to the Plan, the goals and policies in the Plan should be considered to ensure that the requested change to the Future Growth Illustration is in conformance to the overall vision of the Plan. “The Flagstaff Regional Plan establishes the vision for the future growth and development of Flagstaff and its surrounding area through goals and policies” (p. III-4). “General plans are not static documents; they recognize growth as a dynamic process, which may require revisions to the plan as circumstances or changes warrant” (p. III-1). As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and city staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or annexations, approval which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 (regional scale) and 22 (city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration displays broad land use categories, called “area types,” which describe the placemaking context of Urban, Suburban, Rural, Special Planning Area, Park/Open Space, or in some cases, Area in White. Within these Areas in White existing entitlements are retained and have no other assigned area type. In most cases, these parcels are public lands held by the Forest Service or City. With this request the “Area in White” will, if approved, be assigned the Park/Open Space area type. |
|||||
Expanded Financial Considerations: | |||||
None |
|||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Zoning Map amendment request. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the subject property. The mailing asked residents and property owners to attend the October 19, 2015 Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. One member of the public attended the meeting to receive clarification on the Zoning Map Amendment for this property. There were no email inquiries about this Plan amendment. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Proposed Future Growth Illustration | |||||
Public Notice | |||||
Res. 2016-10 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.3.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-16: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 26.03 acres of real property located at the northeast corner of Fir Avenue and North San Francisco Street, from Single Family Residential (R1) and Public Facility (PF) to Public Open Space (POS), and to apply the Rural Floodplain Designation. (Buffalo Park West Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-16 by title only for the first time 3) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-16 by title only for the final time 5) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) 6) Adopt Ordinance No. 2016-16 |
|||||
Executive Summary: | |||||
A zoning Map amendment request to rezone approximately 26.03 acres located north of Fir Avenue along San Francisco Street from the Single Family Residential (R1) and Public Facility (PF) zones to Public Open Space (POS). | |||||
Financial Impact: | |||||
None |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal E&C.6. Protect, restore, and improve ecosystem health and maintain native plant and animal community diversity across all land ownership in the Flagstaff region. Goal E&C.10. Protect indigenous wildlife populations, localized and larger scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
This proposed rezoning would enact a prior dedication set forth in City of Flagstaff Ordinance No. 2014-23. The dedication states: “The portion of real property owned by the City of Flagstaff…is hereby set aside, preserved, and dedicated to the public for passive park purposes to be included in the immediately adjacent Buffalo Park.” Rezoning the property “to the zoning best reflective of the dedication of the property as a public park” was identified as a secondary enactment of the Ordinance. |
|||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the ordinance with the proposed conditions 2) Approve the ordinance with the proposed conditions, additional conditions, or modified conditions. 3) Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Flagstaff Zoning Code |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Recreation Department, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 26.03 acres to the Public Open Space (POS) zone with the Rural Floodplain designation. A Public Open Space (POS) designation would allow the expansion of an existing city park with passive recreational uses. The Rural Floodplain designation would exist along with the proposed Public Open Space (POS) zone, and prohibits certain development within the identified floodway and floodplain. Attached to this report is a map of the FEMA-recognized floodway and floodplain across the parcel, with the existing water transmission lines shown in the floodway. In addition, the Resource Protection Overlay (RPO) zone currently applies to this parcel, and will be carried over with this rezoning application. As previously stated, the primary purpose of this rezoning is to enact a prior dedication as stated in City of Flagstaff Ordinance No. 2014-23. |
|||||
Key Considerations: | |||||
All proposed amendments shall be evaluated as to whether the application is consistent with and conforms to the goals of the General Plan and any applicable specific plans; and the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the “City”) and will add to the public good as described in the General Plan; and the affected site is physically suitable in terms of design, location, shape, size, operating characteristics, and the provision of public and emergency vehicle access, public services, and utilities to ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. If the application is not consistent with the General Plan and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. | |||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Zoning Map amendment are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
All property owners within 600-feet of this site were notified via mail of the zoning map amendment and asked to attend the October 19, 2015 Parks and Recreation Commission meeting. Additionally, a notice was run in the Daily Sun, which discussed the zoning map amendment and identified the Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. One member of the public attended the meeting to receive clarification on the Zoning Map amendment for this property. |
|||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Zoning Map | |||||
Floodway Utilities Map | |||||
Public Notice | |||||
Exhibit A | |||||
Ord. 2016-16 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.4.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-09: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designations on Maps 21 and 22 from Existing Suburban and Future Urban to Park/Open Space area type for approximately 1.07 acres located at 805 West Clay Avenue. (Guadalupe Park Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Hold the Public Hearing
2) Read Resolution No. 2016-09 by title only 3) City Clerk reads Resolution No. 2016-09 by title only (if approved above) 4) Adopt Resolution No. 2016-09 |
|||||
Executive Summary: | |||||
A minor Flagstaff Region Plan 2030 amendment request to change the area type designation on Maps 21 and 22 from Existing Suburban and Future Urban to Parks/Open Space for approximately 1.07 acres located at 805 West Clay Avenue. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
|||||
Has There Been Previous Council Decision on This: | |||||
This is an action item from the Plaza Vieja Neighborhood Plan, adopted by Council in October 2015 (Resolution 2015-35). | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
|||||
Background/History: | |||||
The applicant, City of Flagstaff Parks and Recreation Department, is requesting a minor Plan amendment to ensure conformance with a proposed Zoning Map amendment to designate city owned property with Public Facility (PF) zoning. Removing the Existing Suburban/Future Urban area types and leaving only the Park/Open Space will affect approximately 1.07 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The amendment table on page III-9 of the Plan states that a minor Plan amendment is appropriate for the designation of any land for open space. In this instance, the Public Facility (PF) zoning category is considered a Park/Open Space land use category given its development and use restrictions. Most public parks in the city are also zoned Public Facility (PF). Formalizing the Parks/Open Space area type designation over the subject site will provide better clarity on interpretation of the Future Growth Illustration. The Illustration currently shows an assortment of overlaid area types on the subject property which do not provide clear direction about preferred land uses. This application will remove the superfluous area types in favor of the single Park/Open Space area type. The subject property is located at 805 West Clay Avenue in the La Plaza Vieja Neighborhood, and is known as Guadalupe Park. Existing access to the site will continue, as will the existing parking and portable bathroom facilities. Other future improvements to the park will be determined by the Parks Department. |
|||||
Key Considerations: | |||||
The Planning and Zoning Commission and Council shall find that the proposed Flagstaff Regional Plan 2030 (FRP30 or the Plan) amendment meets the requirements of the General Plan and Subdivision Code (City Code Title 11). In considering the request for an amendment to the Plan, the goals and policies in the Plan should be considered to ensure that the requested change to the Future Growth Illustration is in conformance to the overall vision of the Plan. “The Flagstaff Regional Plan establishes the vision for the future growth and development of Flagstaff and its surrounding area through goals and policies” (p. III-4). “General plans are not static documents; they recognize growth as a dynamic process, which may require revisions to the plan as circumstances or changes warrant” (p. III-1). As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and city staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or annexations, approval which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 (regional scale) and 22 (city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration displays broad land use categories, called “area types,” which describe the placemaking context of Urban, Suburban, Rural, Special Planning Area, Park/Open Space, or in some cases, Area in White. Areas in White retain existing entitlements and have no other assigned area type. In most cases, these parcels are public lands held by the Forest Service or city. |
|||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan Amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Zoning Map amendment request. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the subject property. The mailing asked residents and property owners to attend the October 19, 2015 Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. No members of the public attended this meeting and there were no email inquiries about this Plan amendment. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Proposed Future Growth Illustration | |||||
Public Notice | |||||
Res. 2016-09 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.4.b.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-15: An ordinance of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.07 acres of real property located at 805 West Clay Avenue, from Highway Commercial (HC) to Public Facility (PF). (Guadalupe Park Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-15 by title only for the first time 3) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-15 by title only for the final time 5) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) 6) Adopt Ordinance No. 2016-15 |
|||||
Executive Summary: | |||||
A Zoning Map amendment request to rezone approximately 1.07 acres located at 805 West Clay Avenue from Highway Commercial (HC) to Public Facility (PF). | |||||
Financial Impact: | |||||
None |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
|||||
Has There Been Previous Council Decision on This: | |||||
This is an action item from the Plaza Vieja Neighborhood Plan, adopted by Council in October 2015 (Resolution 2015-35). | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the ordinance as proposed 2) Approve the ordinance with conditions 3) Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Flagstaff Zoning Code |
|||||
Background/History: | |||||
The Applicant, the City of Flagstaff Parks and Recreation Department, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 1.07 acres to the Public Facility (PF) zone. A Public Facility (PF) designation would better align with the site’s existing and anticipated future use as a city park. The primary intention of this rezoning case is to carry forward an implementation strategy set forth in the Specific Plan to rezone both parks located in the neighborhood’s Transition Area. This rezoning case supports a vision of neighborhood preservation and enhancement of parks as stated in the La Plaza Neighborhood Specific Plan. | |||||
Key Considerations: | |||||
All proposed amendments shall be evaluated as to whether the application is consistent with and conforms to the goals of the General Plan and any applicable specific plans; and the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the “City”) and will add to the public good as described in the General Plan; and the affected site is physically suitable in terms of design, location, shape, size, operating characteristics, and the provision of public and emergency vehicle access, public services, and utilities to ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. If the application is not consistent with the General Plan and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. |
|||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Zoning Map amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
All property owners within 600-feet of this site were notified via mail of the zoning map amendment and asked to attend the October 19, 2015 Parks and Recreation Commission meeting. Additionally, a notice was run in the Daily Sun, which discussed the zoning map amendment and identified the Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. No members of the public inquired about the rezoning of the property. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Current Zoning Map | |||||
Public Notice | |||||
LPVNA Letter | |||||
Exhibit A | |||||
Ord. 2016-15 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.5.a.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2016-11: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Future Suburban area type to Park/Open Space area type for approximately 5.31 acres located off Highland Avenue. (Highland Avenue Minor Regional Plan Amendment) | |||||
RECOMMENDED ACTION: | |||||
1) Hold the Public Hearing
2) Read Resolution No. 2016-11 by title only 3) City Clerk reads Resolution No. 2016-11 by title only (if approved above) 4) Adopt Resolution No. 2016-11 |
|||||
Executive Summary: | |||||
A minor Regional Plan amendment request to change the area type designation on Maps 21 and 22 from Existing Suburban to Park/Open Space for approximately 5.31 acres located off Highland Avenue. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the resolution as proposed 2) Approve the resolution with conditions 3) Deny the resolution |
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Background/History: | |||||
The applicant, City of Flagstaff Recreation Department, is requesting a minor Plan amendment to ensure conformance with a proposed Zoning Map amendment to designate city owned property with Public Facility (PF) zoning. The change in area type from Existing Suburban to Park/Open Space will affect approximately 5.31 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The amendment table on page III-9 of the Plan states that a minor Plan amendment is appropriate for the designation of any land for open space. In this instance, the Public Facility (PF) zoning category is considered a Park/Open Space land use category given the development and use restrictions of that zone. Most public parks in the city are also zoned Public Facility (PF). Formalizing the Parks/Open Space area type over the subject site will formerly designate the intended land use of the subject property, and will enact the deed restrictions placed on both parcels. The subject property is located off Highland Avenue in the Woodlands Village Unit 3 subdivision. Details about future park facilities and other improvements to the site will be determined by the Parks Department. |
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Key Considerations: | |||||
The Planning and Zoning Commission shall find that the proposed Flagstaff Regional Plan 2030 (FRP30 or the Plan) amendment meets the requirements of the General Plan and Subdivision Code (City Code Title 11). In considering the request for an amendment to the Plan, the goals and policies in the Plan should be considered to ensure that the requested change to the Future Growth Illustration is in conformance to the overall vision of the Plan. “The Flagstaff Regional Plan establishes the vision for the future growth and development of Flagstaff and its surrounding area through goals and policies” (p. III-4). “General plans are not static documents; they recognize growth as a dynamic process, which may require revisions to the plan as circumstances or changes warrant” (p. III-1). As discussed in the “How This Plan Works” chapter (page III-4), the Flagstaff Regional Plan 2030 is used in the regulatory decision-making process by the Planning & Zoning Commission, City Council and city staff. The Commission and the Council are responsible for making development decisions such as zoning map amendments or annexations, approval which depends on whether the proposed changes or projects are consistent with the Plan’s goals and policies. The Future Growth Illustration on Maps 21 (regional scale) and 22 (city scale) and the text of the Plan will provide supplemental information for the interpretation of goals and policies. In case of any conflict between the Future Growth Illustration and the Plan’s goals and policies, the goals and policies will prevail. The Future Growth Illustration displays broad land use categories, called “area types,” which describe the placemaking context of Urban, Suburban, Rural, Special Planning Area, Park/Open Space, or in some cases, Area in White. Areas in White retain existing entitlements and have no other assigned area type. In most cases, these parcels are public lands held by the Forest Service or city. |
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Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this minor Regional Plan amendment request are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with the Zoning Map amendment request. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the subject property. The mailing asked residents and property owners to attend the October 19, 2015 Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other city staff present. No members of the public attended this meeting and there were no email inquiries about this plan amendment. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Proposed Future Growth Illustration | |||||
Public Notice | |||||
Res. 2016-11 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.D.5.b.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-17: An ordinance of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 5.31 acres of real property located off Highland Avenue from Highway Commercial (HC) to Public Facility (PF). (Highland Avenue Zoning Map Amendment) |
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RECOMMENDED ACTION: | |||||
At the March 22, 2016 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2016-17 by title only for the first time 3) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) At the April 5, 2016 Council Meeting: 4) Read Ordinance No. 2016-17 by title only for the final time 5) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) 6) Adopt Ordinance No. 2016-17 |
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Executive Summary: | |||||
A Zoning Map Amendment request to rezone approximately 5.31 acres located off Highland Avenue from Highway Commercial (HC) to Public Facility (PF). | |||||
Financial Impact: | |||||
None |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 2) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans REGIONAL PLAN: Goal REC.1. Maintain and grow the region’s healthy system of convenient and accessible parks, recreation facilities, and trails. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. |
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
Options and Alternatives: 1) Approve the ordinance as proposed 2) Approve the ordinance with conditions 3) Deny the ordinance based on the required findings in Section 10-20.50.040(F)(1)(a) of the Flagstaff Zoning Code |
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Background/History: | |||||
The Applicant, the City of Flagstaff Recreation Department, on behalf of the property owner, the City of Flagstaff, is requesting a Zoning Map amendment to rezone approximately 5.31 acres to the Public Facility (PF) zone. The Public Facility (PF) zone is a more appropriate land use designation for the anticipated use as a public neighborhood park. Furthermore, it is the intent of this rezoning case to carry forward a deed restriction placed on the subject properties which states that they shall only be used for “open space and public park purposes.” | |||||
Key Considerations: | |||||
All proposed amendments shall be evaluated as to whether the application is consistent with and conforms to the goals of the General Plan and any applicable specific plans; and the proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the “City”) and will add to the public good as described in the General Plan; and the affected site is physically suitable in terms of design, location, shape, size, operating characteristics, and the provision of public and emergency vehicle access, public services, and utilities to ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. If the application is not consistent with the General Plan and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. | |||||
Expanded Financial Considerations: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Community benefits and considerations related to this Zoning Map amendment are addressed in the attached Planning and Zoning Commission staff report dated February 19, 2016. | |||||
Community Involvement: | |||||
All property owners within 600-feet of this site were notified via mail of the zoning map amendment and asked to attend the October 19, 2015 Parks and Recreation Commission meeting. Additionally, a notice was run in the Daily Sun, which discussed the zoning map amendment and identified the Parks and Recreation Commission meeting as a venue for discussion. The Commission did not meet quorum for their advertised meeting, but a public meeting for the rezoning was still held with the applicant and other City staff present. No members of the public inquired about the rezoning of this property. | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | PZ Staff Report | ||||
Application | |||||
Zoning Map | |||||
Public Notice | |||||
Exhibit A | |||||
Ord. 2016-17 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration to Remove Item from Table and Postpone: Settlement Agreement and Release between the Hopi Tribe and the City of Flagstaff. (Removal of item from the table and postponing action to a future meeting) THE COUNCIL WILL NOT DISCUSS THIS ITEM - THEY WILL MAKE A MOTION TO REMOVE FROM THE TABLE AND POSTPONE TO A DATE SELECTED BY THE CITY MANAGER. |
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RECOMMENDED ACTION: | |||||
Move to remove the item from the table and postpone to a future meeting date to be determined by the City Manager.
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EXECUTIVE SUMMARY: | |||||
At the Combined Special Meeting/Work Session of March 8, 2016, the City Council moved to table consideration of the Settlement Agreement and Release between the Hopi Tribe and the City of Flagstaff. Rule 10.04 of the City Council Rules of Procedure indicates that a motion to table is used to delay discussion on an item until later in the meeting or until the next meeting. If the motion is successful, no further discussion can be had without a motion to take off the table which must take place at the same meeting or immediately succeeding meeting. Should the Council wish to postpone consideration of this item to a future meeting, rather than let the issue die, action of some sort is required to be taken at the March 22, 2016, Council meeting, to allow time for additional information to be gathered. Therefore, this item has been added to the agenda as a Regular Item ONLY for the purpose of removing the item from the table and moving to postpone it to a future meeting date, to be determined by the City Manager. No discussion of the specific issue will be held by the Council at the March 22, 2016, meeting. |
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INFORMATION: | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||