FINAL AGENDA
*A M E N D E D
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
A. | Consideration and Approval of Minutes: City Council Combined Special Meeting/Work Session of October 13, 2015. | |||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. |
PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
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8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
A. | Consideration and Action on Liquor License Application: Lauren Merrett, "The Mayor", 409 S. San Francisco St., Series 12 (restaurant), New License. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. |
Consideration and Approval of Sole Source Purchase: Utilities Industrial Grade Water Work Supplies (Approve purchase from HD Supply, Inc. in an amount up to $379,418). |
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RECOMMENDED ACTION: | ||||||||||
Approve the purchase of utilities industrial grade water works supplies from HD Supply, Inc. per the attached list of items at the negotiated pricing.
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B. | Consideration and Approval of Cooperative Contract: Involving Coconino Coalition for Children and Youth Program, Flagstaff Unified School District and the City of Flagstaff for the FACTS After School Program. | |||||||||
RECOMMENDED ACTION: | ||||||||||
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C. | Consideration and Approval of Street Closure(s): New Year's Eve | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the street closure at Aspen Avenue (between San Francisco Street and Beaver Street) and Leroux Street (between Route 66 and Birch Avenue) on December 31, 2015 at 8:00 pm to January 1, 2016 at 2:00 am.
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D. | Consideration and Approval of Street Closure(s): Flagstaff Earth Day | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the street closure at Aspen Avenue between San Francisco Street and Leroux Street on Saturday, April 23, 2016 from 7:00 am - 5:30 pm.
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10. | ROUTINE ITEMS | |||||||||
A. |
Consideration and Adoption of Resolution No. 2015-37: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on November 3, 2015. (Results for Election on Changes to City Charter) |
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RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-37 by title only
2) City Clerk reads Resolution No. 2015-37 by title only (if approved above) 2) Adopt Resolution No. 2015-37 |
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B. | Consideration and Approval of Contract: An intergovernmental agreement with the Summit Fire District for management services. (Approve Intergovernmental agreement with Summit Fire District in the amount of $72,900). | |||||||||
RECOMMENDED ACTION: | ||||||||||
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C. | Consideration and Adoption of Ordinance No. 2015-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Section 3-10-001-0007 Cemetery to increase Cemetery fees by 10%. (Cemetery fee increase) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the November 17, 2015, City Council Meeting:
1) Read Ordinance No. 2015-19 by title only for the first time 2) City Clerk reads Ordinance No. 2015-19 by title only for the first time (if approved above) At the December 1, 2015, City Council Meeting: 3) Read Ordinance No. 2015-19 by title only for the final time 4) City Clerk reads Ordinance No. 2015-19 by title only for the final time (if approved above) 5) Adopt Ordinance No. 2015-19 |
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D. | Consideration and Approval: 2016 Intergovernmental Relations Priorities | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve 2016 Intergovernmental Relations Priorities
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS | |||||||||
A. | *McAllister Ranch Property for New Core Services Maintenance Facility: | |||||||||
i. | Public Hearing and Consideration of Annexation Ordinance No. 2015-20: An annexation ordinance extending and increasing the corporate limits of the City of Flagstaff by annexing certain land totaling approximately 44.01 acres located at 3200 W. Route 66, and establishing city zoning for said land as Rural Residential, RR. (Annexation of property for the new McAllister Ranch public works yard located on West Route 66). | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the November 17, 2015 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2015-20 by title only for the first time 3) City Clerk reads Ordinance No. 2015-20 by title only for the first time (if approved above) At the December 1, 2015 Council Meeting: 4) Read Ordinance No. 2015-20 by title only for the final time 5) City Clerk reads Ordinance No. 2015-20 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2015-20 |
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ii. | Public Hearing and Consideration of Resolution No. 2015-36: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation of approximately 28.7 acres of real property located at 3200 W. Route 66 from Future Urban, Future Suburban, and Area in White to Existing Suburban. (A minor Regional Plan amendment request related to the proposed McAllister Ranch Public Works Yard). *THIS ITEM WAS MOVED FROM 14 (A) iii. | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Hold the Public Hearing
2) Read Resolution No. 2015-36 by title only 3) City Clerk reads Resolution No. 2015-36 by title only (if approved above) 4) Adopt Resolution No. 2015-36 |
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iii. | Public Hearing and Consideration of Ordinance No. 2015-21: A zoning map amendment/direct ordinance amending the Flagstaff Zoning Code to rezone approximately 48.81 acres of real property from Rural Residential (RR) to Public Facility (PF) located at 3200 West Route 66 on parcel numbers 112-01-001D and 112-01-002. (Rezoning of property for the new McAllister Ranch public works yard located on West Route 66). *THIS ITEM WAS MOVED FROM 14 (A) ii | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the November 17, 2015 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2015-21 by title only for the first time 3) City Clerk reads Ordinance No. 2015-21 by title only for the first time (if approved above) At the December 1, 2015 Council Meeting: 4) Read Ordinance No. 2015-21 by title for the final time 5) City Clerk reads Ordinance No. 2015-21 by title only for the final time (if approved above) 6) Adopt Ordinance No.2015-21 |
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B. | Public Hearing and Possible Action: Utilities Rate Study - Council vote regarding Consultant and Possible Alterations to Path Forward. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Continue Public Hearing - Council vote on three proposed options on how to move forward.
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15. | REGULAR AGENDA | |||||||||
A. | Consideration and Approval of Preliminary Plat: Request from Mogollon Engineering and Surveying Inc., on behalf of True Life Communities PCAZ, for the subdivision of approximately 19.20 acres into 32-single-family residential lots located at 2705 E. Telluride Drive, within the Single-Family Residential (R1) Zone. | |||||||||
RECOMMENDED ACTION: | ||||||||||
The Planning and Zoning Commission recommends that the City Council approve the preliminary plat with one condition: 1. LID and detention is required for all lots in the subdivision including lots 1-14 and lot 32. A revised engineering report to address this requirement shall be provided with the civil plan submittal.
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B. | Consideration and Approval of Amendments to the Rules of Procedure: Proposed Change to Rule 4.01, Procedures for Preparation of Council Agenda, and Rule 10.09, Motion to Reconsider, to require a vote of four councilmembers to move an item from Future Agenda Item Requests (FAIR) to a regular agenda. | |||||
RECOMMENDED ACTION: | ||||||
Discuss and possibly approve the proposed changes to Rule 4.01 and 10.09.
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16. | DISCUSSION ITEMS NONE *ITEMS SHOWN ON THE ORIGINAL FINAL AGENDA HAVE BEEN MOVED TO 17 |
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17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda discussion regarding Tequila Sunrise. *THIS ITEM MOVED FROM 16-A | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda discussion and possible action regarding the Government Property Lease Excise Tax (GPLET) and similar tax incentives. *THIS ITEM MOVED FROM 16-B | |||||
C. | Future Agenda Item Request (F.A.I.R.): A citizen petition to adopt Tucson's Residential Permit Parking Program. *THIS ITEM MOVED FROM 16-C | |||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
19. | ADJOURNMENT |
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Combined Special Meeting/Work Session of October 13, 2015. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Combine Special Meeting/Work Session of October 13, 2015.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOAL
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Attachments: | 10.13.2015.CCWSSM.Minutes | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lauren Merrett, "The Mayor", 409 S. San Francisco St., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The property has been posted as required, and the Police, Community Development, and Sales Tax divisions have reviewed the application with no concerns noted. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
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Background/History: | |||||
An application for a new Series 12 liquor license was received from Lauren Merrett for The Mayor. A background investigation performed by Sgt. Matt Wright of the Flagstaff Police Department resulted in a recommendation for approval. A background investigation performed by Tom Boughner, Code Compliance Manager, resulted in no active code violations being reported. A sales tax and licensing information review by Sandy Corder, Acting Revenue Director, resulted in no objection to approval. |
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Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The deadline for issuing a recommendation on this application is November 27, 2015. The applicant is not required to provide the distance between the applicant’s business and the nearest church or school for government; and the State does not require a geological map or list of licenses in the vicinity for any license series. |
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Expanded Financial Considerations: | |||||
This business will contribute to the tax base of the community. | |||||
Community Involvement: | |||||
The application was properly posted on October 28, 2015. No written protests have been received to date. | |||||
Attachments: | The Mayor - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 12 Description | |||||
The Mayor - PD Memo | |||||
The Mayor - Tax Memo | |||||
The Mayor - Code Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Sole Source Purchase: Utilities Industrial Grade Water Work Supplies (Approve purchase from HD Supply, Inc. in an amount up to $379,418). |
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RECOMMENDED ACTION: | |||||
Approve the purchase of utilities industrial grade water works supplies from HD Supply, Inc. per the attached list of items at the negotiated pricing.
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Executive Summary: | |||||
The purchase of these industrial grade water work supplies are critical to the Water Services Section, under the Utilities Division, to repair or replace both water and sewer infrastructure, due to old deteriorating infrastructure, broken or damaged infrastructure caused by cold weather climate and various other causes of breakage or damage to utility infrastructure. |
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Financial Impact: | |||||
The funding for these industrial grade water works supplies is budgeted in FY 2016 in several accounts that involve up to eight (8) programs, but is mainly funded through account numbers 202-08-303-1051-0-4360, 202-08-303-1052-0-4360, 202-08-303-1054-0-4237 and 202-08-303-1055-0-4360. The total FY2016 budget for these four (4) accounts equals $379,418. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 2) Ensure Flagstaff has a long-term water supply for current and future needs 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 11) Ensure that we are as prepared as possible for extreme weather events |
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Has There Been Previous Council Decision on This: | |||||
No |
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Options and Alternatives: | |||||
1) Approve the contract with HD Supply, Inc. 2) Not approve the Contract with HD Supply, Inc. and direct staff to conduct a competitive bid process. This option could result in a vendor outside the City of Flagstaff being the lowest bidder, but they would not have a Flagstaff location for our City utility staff to stop by and pick up the industrial grade water work supplies they need for a job they are working on. Since the City's Central Warehouse has been re-purposed to the Police Department, we no longer inventory these industrial grade water work supplies. |
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Background/History: | |||||
The City's Central Warehouse facility used to be operated by the purchasing Section in which 90% of the inventory was industrial grade water work supplies (e.g., pipe, fittings, bushings, valves, meters, erts, fire hydrants, and other industrial grade water work supplies) necessary to repair or replace water and sewer infrastructure. The Water Services Section, under the Utilities Division, used to requisition these industrial grade water work supplies from the Central Warehouse where these types of items were inventoried to maintain a high fill rate percentage. In the Spring of 2015, we conducted more in depth monitoring of our Warehouse operation and it became evident that, given the insignificant amount of inventory, it did not make sense to carry inventory due to carrying costs associated with inventory, as well as the work involved with monitoring and maintaining inventory control measures. We have a local vendor who already inventories these items in large quantities and we were purchasing a significant amount of these items through them anyway. In addition, given a relatively low level workload, it did not make sense to have a full-time Warehouse Technician/Buyer working out at the Warehouse when we could better utilize this position at City Hall assisting with the workload involving formal solicitations. Given this assessment of our Central Warehouse operation, a decision was made to close down our Central Warehouse as a storage area for inventory and utilize industrial grade water work vendors to inventory these items for us. We then re-purposed the Central Warehouse to the Police Department, as they were in need of more facility space to store police evidence. Approximately 90% of the industrial grade water work inventory in the Central Warehouse were purchased from three (3) different vendors, based on competitive bidding. Two (2) of these vendors are located outside of Flagstaff. This worked out fine, as these three vendors shipped our orders to the Central Warehouse where they were received and stocked in inventory and our City's Water Services Section staff would go to the Central Warehouse and requisition items on an as needed basis. Because of the City's decision to transition out of the central warehousing operation and re-purpose the Central Warehouse to the City's police Department, we needed a vendor in the Flagstaff area who inventory the critical industrial grade water work supplies for our City's Water Services Section staff to stop by and requisition what they need for the work they are doing on any given day. After conducting extensive research, it was determined that HD Supply, Inc. is currently the only local Flagstaff vendor who is authorized distributors inventory and for the industrial grade water work supplies used by the Water Services Section, under the Utilities Division. |
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Key Considerations: | |||||
The Water Services Section, under the Utilities Division, have a critical need for various industrial grade water work supplies necessary to repair and replace the City's water and sewer infrastructure and need a local Flagstaff vendor who are authorized distributors of the industrial water work supplies they need. Currently, HD Supply, Inc. is the only local Flagstaff vendor who can inventory and provide these critical industrial grade water works supplies. |
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Community Benefits and Considerations: | |||||
Having industrial grade water works supplies readily available for our City's Water Services Section to repair, replace and maintain the City's water and sewer infrastructure as a service to our community. |
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Community Involvement: | |||||
None | |||||
Expanded Options and Alternatives: | |||||
Attachments: | Sole Source Justification | ||||
Offer and Contract Award | |||||
Price List | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Contract: Involving Coconino Coalition for Children and Youth Program, Flagstaff Unified School District and the City of Flagstaff for the FACTS After School Program. | |||||
RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Council approval of the agreement and $247,319 for the FACTS community-wide after school program and an additional $19,669 for the Coconino Coalition for Children and Youth will support advocacy and programs for youth and children in the Flagstaff community. Funds for these expenditure are included in the FY16 budget, account 001-09-402-1311-1-4273 in the amount of $247,319 for FUSD and $19,669 for the Coalition. | |||||
Financial Impact: | |||||
FACTS and the Coalition experienced contribution reductions from 2008 to 2012 from the City of Flagstaff, as overall economic conditions were declining and budget reductions were initiated. Both have made changes and adjustments to address the reduced contributions, with FACTS receiving $247,319 and the Coalition receiving $19,669 since 2012. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Provide sustainable and equitable pubic facilities, services, and infrastructure systems in an efficient and effective manner to service all population areas and demographics. |
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Has There Been Previous Council Decision on This: | |||||
The City of Flagstaff has supported the development, implementation, and sustainment of a community- wide after school initiative since FY2000. | |||||
Options and Alternatives: | |||||
1) Council may choose to decrease the amount of future contributions, which would decrease the traditional amount of service(s) that the FACTS program and the Coalition provide to the community. 2) Council may desire to divide funding between more after school providers. However, without the availability of the school sites and the funding provided through the School District, the after school program would not have as much potential for success. |
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Background/History: | |||||
This program and the Coalition are initiatives of the Alliance for the Second Century, which is a cooperative consortium of the Flagstaff Unified School District, Northern Arizona University, Coconino County, Coconino County Community College and the City of Flagstaff. The City of Flagstaff has been supporting FUSD in their efforts since 2000. The FACTS program enrolls approximately 2,100 children annually with an average daily attendance of over 650 kids. FACTS' annual budget in FY15 was $1,116,604 with over 62% of the funding coming from daily fees while the City's contribution constituted just over 22% of their annual budget. The City's contribution helps to keep the program affordable for families. | |||||
Key Considerations: | |||||
The City of Flagstaff has supported the development, implementation, and sustainment of a community-wide after school initiative since FY2000. Contribution amounts were reduced in FY 2008, 2009, 2010, and 2011. Since 2012, both FACTS and the Coalition have received the same amount each year, $247,319 and $19,669. | |||||
Community Benefits and Considerations: | |||||
The Coalition provides a forum for children and youth advocacy by bringing together service providers from organizations throughout Flagstaff. The FACTS before and after school program provides a safe and enriching environment for school age children. Working parents can access this program for their children. The community has a vested interest in helping to ensure that we develop resilient youth that are ready and able to provide positive contributions to their community and society. The positive engagement of youth during out of school time is of interest to citizens whether or not they have children. Those who benefit from the FACTS program include:
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Community Involvement: | |||||
Consult Collaborate The after school program has grown in terms of both funding and services to the community. The Alliance agencies, as well as numerous other non-profit organizations are involved, and the advisory committee for FACTS has made strides in attaining active involvement from the business community and Coconino County. |
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Expanded Options and Alternatives: | |||||
1) Council may choose to discontinue the agreement with the School District and the Coalition, which would decrease the traditional amount of service(s) that the FACTS program and the Coalition provide to the community. 2) Council may desire to divide funding between more after school providers. However without the availability of the school sites and the funding provided through the School District, the after school program would not have as much potential for success. |
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Attachments: | Agreement | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Street Closure(s): New Year's Eve | |||||
RECOMMENDED ACTION: | |||||
Approve the street closure at Aspen Avenue (between San Francisco Street and Beaver Street) and Leroux Street (between Route 66 and Birch Avenue) on December 31, 2015 at 8:00 pm to January 1, 2016 at 2:00 am.
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Executive Summary: | |||||
Special events are important to our community. They bring excitement to our City and enhance our quality of life. If done correctly by addressing parking, trash, noise and congestion, a community event street closure has the potential to enhance business in the surrounding area. As a courtesy, the Office of Community Events produces a monthly newsletter for downtown residents and business owners to inform them of the upcoming City Council meetings, street closures and events at Heritage Square. |
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Financial Impact: | |||||
Street closures change traffic patterns for local businesses and may have the potential to affect sales. The cost for barricades is approximately $780 and is budgeted in account 001-06-156-0583-5-4245 |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: Does not meet a Council goal. REGIONAL PLAN: Transportation: Goal T.1. Improve mobility access throughout the region. Economic Development: Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises. Goal ED.6. Tourism will continue to provide a year-round source for the community, while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff's unique sense of place as an economic development driver. |
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Has There Been Previous Council Decision on This: | |||||
City Council has approved this request in previous years. | |||||
Options and Alternatives: | |||||
Deny the request to close the proposed downtown streets.
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Background/History: | |||||
New Year's Eve festivities have become increasingly popular, drawing thousands of people to the downtown area. Starting in 2009, the City initiated street closures to help ensure the safety of the public during the New Year's Eve events. The Pinecone Drop and the fireworks display occur at both 10:00 PM and 12:00 AM. The Flagstaff Police Department feels it is important to close the street for safety reasons at 8:00 PM. Barricades will be provided and placed by Action Barricade Company and the Flagstaff Police Department will begin to take them down at 1:30 AM. |
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Key Considerations: | |||||
Street closures are permitted by City Council action under the Special Events rules and regulations. Leroux Street is a two-way street and its closure is allowable under the special event permit guidelines, without requiring permission from City Council. | |||||
Expanded Financial Considerations: | |||||
Street closures change traffic patterns for local businesses and may have the potential to affect sales. The cost for barricades is approximately $780. |
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Community Benefits and Considerations: | |||||
Provide a safe space for families and participants to ring in the New Year. | |||||
Community Involvement: | |||||
Inform: The City Council meeting date and time has been included in the November issue of the Downtown Newsletter. | |||||
Attachments: | Traffic Control Plan | ||||
Traffic Control Plan | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Street Closure(s): Flagstaff Earth Day | |||||
RECOMMENDED ACTION: | |||||
Approve the street closure at Aspen Avenue between San Francisco Street and Leroux Street on Saturday, April 23, 2016 from 7:00 am - 5:30 pm.
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Executive Summary: | |||||
Special events are important to our community. They bring excitement to our City and enhance our quality of life. If done with advanced preparation by addressing parking, trash, noise and congestion, a community event street closure has the potential to enhance business in the surrounding area. The City of Flagstaff Office of Community Events brings forward requests for street closures on behalf of the applicant. Staff encourages the event producer to conduct outreach and address any concerns that the community may have regarding this event. As a courtesy, the Office of Community Events produces a monthly newsletter for downtown residents and business owners to inform them of upcoming City Council meetings, street closures and events at Heritage Square. |
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Financial Impact: | |||||
Street closures have the potential to change traffic patterns for local businesses. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: Does not meet a Council goal. REGIONAL PLAN: Transportation: Goal T.1. Improve mobility access throughout the region. Economic Development: Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises. Goal ED.6. Tourism will continue to provide a year-round source for the community, while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff's unique sense of place as an economic development driver. |
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Has There Been Previous Council Decision on This: | |||||
The Sustainability Program received this exception in 2015. Other events have received this exception in the past. | |||||
Options and Alternatives: | |||||
Deny the request to close the proposed downtown streets. • Pro: Closure of streets in the north downtown historic district have the potential to negatively impact business in this area. By not allowing the closure, these north downtown businesses and residents could count on the ordinary flow of traffic and parking. • Con: This has been a historically well-attended event when held on the front lawn of City Hall and when held in the downtown area. This event has the potential to bring participants into the north downtown historic district and increase retail and restaurant sales. |
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Background/History: | |||||
After years of holding the annual Earth Day celebration on the City Hall lawn, community members and vendors requested the Sustainability Program move the event downtown to give it more of a community feel. As a result, the Sustainability Program and Sustainability Commission held a successful event in Heritage Square and on Aspen Ave (San Francisco Street to Leroux Street) last year. Staff from the Sustainability Program has conducted outreach with the downtown businesses affected by the closure and the Downtown Business Alliance (DBA). The event was well received in 2015 due in large part because of the passport program that drove participants into downtown businesses to purchase items on their passport. Those participants could submit their completed passport to the DBA in order to be included in a raffle. One business, Mountain Sports, reported a 40% increase in sales over the previous year. By allowing the 2015 Earth Day event as an exception to the Special Event Permit Regulations regarding the full closure of Aspen Avenue (between San Francisco Street and Leroux Street), the City is providing a safe alternative location for a community event. |
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Key Considerations: | |||||
The current special event permit regulations do not allow for the full closure of one-way downtown streets. Deviations from the special event permit packet have been approved by City Council on a case-by-case basis. The Flagstaff Fire Department requires that there be a fire land and access to all hydrant and water hook-ups on the streets. | |||||
Community Benefits and Considerations: | |||||
The Flagstaff Earth Day celebration draws approximately 1,500 residents and visitors to the downtown area. It generates business for Flagstaff shops and restaurants. The event regularly draws from both private and public sector and provides activities. Earth Day provides a fun and exciting atmosphere where community members can learn about and participate in different environmentally focused workshops, tables and projects. |
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Community Involvement: | |||||
Involve: The Sustainability Program has conducted outreach with those businesses affected by the street closure and with the Downtown Business Alliance. Inform: The Recreation Section produces a monthly newsletter for downtown businesses and residents. The newsletter contains event information regarding upcoming City Council meetings, Heritage Square activities and street closures. Notice of the Council meeting has been included in the November newsletter. |
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Attachments: | Traffic Control Plan | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-37: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on November 3, 2015. (Results for Election on Changes to City Charter) |
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RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2015-37 by title only
2) City Clerk reads Resolution No. 2015-37 by title only (if approved above) 2) Adopt Resolution No. 2015-37 |
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Executive Summary: | |||||
Arizona Revised Statutes §16-542A requires "the governing body holding an election...meet and canvass the election not less than six days nor more than twenty days following the election." The attached resolution outlines the results of the November 3, 2015, Special Election. |
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Financial Impact: | |||||
There is no financial cost associated with this specific action which has been folded into the overall cost of the election. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
This item is not connected to a specific Council goal. | |||||
Has There Been Previous Council Decision on This: | |||||
The City Council did consider and adopt Resolution No. 2015-26 on June 16, 2015, calling for the Special Election to be held on November 3, 2015, and approving the ballot language. | |||||
Options and Alternatives: | |||||
Because canvass of the election is required by law, no alternatives are presented. |
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Background/History: | |||||
On June 16, 2015, the City Council adopted Resolution No. 2015-26 which authorized the Special Election to be held on November 3, 2015, and approved the ballot language. The City contracted with Coconino County Elections to conduct this election as a Mail Ballot election. As noted in the attached Resolution No 2015-37, four of the seven amendments were approved by the voters. Once this resolution is adopted canvassing the election results, it will be forwarded to the Governor's Office for approval. Once the City receives approval from the Governor's Office the changes will be effective and the Charter will be amended. |
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Key Considerations: | |||||
Required by state law to amend the City Charter | |||||
Community Benefits and Considerations: | |||||
Empower | |||||
Attachments: | Res. 2015-37 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Approval of Contract: An intergovernmental agreement with the Summit Fire District for management services. (Approve Intergovernmental agreement with Summit Fire District in the amount of $72,900). | |||||||||||||||||||||||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||||||
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Executive Summary: | |||||||||||||||||||||||||||||||||||||||||||||||
The IGA is a 2 year agreement whereby the City of Flagstaff Fire Department will provide management services to the Summit Fire District. | |||||||||||||||||||||||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||||||||||||||||||||||
The Summit Fire District (SFD) will compensate the City of Flagstaff $72,900.00 (annually) in consideration of the management services provided by the City. The FY 2016 budget does have appropriation for the additional expenditures needed to provide management service under this IGA. The estimate for FY 2016 will be $15,454 plus a potential $20,000 for daily staffing impacts. The revenue from Summit Fire District will offset these costs to keep the General Fund cost neutral. Should the IGA be approved, the FY 2017 budget will be aligned for these revenues and expenditures. |
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Connection to Council Goal and/or Regional Plan: | |||||||||||||||||||||||||||||||||||||||||||||||
COUNCIL GOALS: Invest in our employees and implement retention and attraction strategies Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics Develop and implement guiding principles that address public safety service levels through appropriate staffing levels REGIONAL PLAN: Goal PF.1. Work across all government operations and services to prepare for the impacts of natural and human caused hazards. Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||||||||||||||||||||||
N/A | |||||||||||||||||||||||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||
1) Approve the IGA as presented. 2) Direct the Fire Chief to negotiate amended terms of the IGA with the Summit Fire District. 3) Choose not to provide management services to the Summit Fire District. |
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Background/History: | |||||||||||||||||||||||||||||||||||||||||||||||
Flagstaff Fire Department. The provision of fire/medical/rescue services in Flagstaff has been particularly challenged in the aftermath of the Great Recession. Divergent pressures have caused numerous public agencies to look for alternatives and innovations to sustain service delivery. The Flagstaff Fire Department has experienced an annual increase in calls for service of 8-10% and is tracking toward another increase this calendar year. While calls for service have been on the rise, increasing pension costs associated with the unfunded obligation within the local PSPRS plan have necessitated an increase in employer contribution to 67.71% of wages. The Fire Department workforce that would be available to respond to the increased service demands and also pay into the pension plan has undergone a reduction in force of 17% since pre-recession staffing levels. The fire department is currently staffed with eighty-five (85) personnel. There are seven (7) strategically located fire stations throughout the city limits of Flagstaff. Six stations are fire/EMS/rescue response stations and one is our Wildland Fire Management station. Summit Fire District. The Summit Fire and Medical District dates back to 1973. The Doney Park Fire District was established in 1973 and in 1977 the Timberline-Fernwood Fire District was organized in response to the Radio Fire on Mount Elden. The two departments merged into Summit Fire and Medical District in 2001. In 2006 the Summit Fire District started providing service to the Fort Valley area, and merged those two organizations into the Summit Fire and Medical District (SFMD) in 2009. SFMD responds from four fire stations with Advance Life Support engine companies. SFMD is staffed with a total of 40 fulltime employees and have lost 6 firefighter positions through retirement/attrition. Three of four engine companies have three personnel and one responds with two. SFMD serves approximately 10,000 residences and responds to the highways that run through the district. Seizing opportunities and providing good fiscal policy has helped Summit Fire District weather the Great Recession. Since the Shultz Fire and flooding in 2010, as well as the impact of the housing market crash of 2008, the Summit Fire District is currently at 59% of the funding that was available in 2008. SFMD initiated multiple cost cutting approaches that have prevented layoffs of any firefighters. SFMD has reduced their overall liabilities, while creating a capital carry forward fund to weather these financially difficult times. |
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Key Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||
Strategic Importance The proposed IGA supports three of the four strategic initiatives of the Flagstaff Fire Department: Develop Regional Partnerships, Invest in Professional Development, and Improving Operational Effectiveness. Develop Regional Partnerships This strategic priority involves proactively enhancing services and partnerships to best serve the region and provide the best use of limited public and private resources. The City Council has approved several initiatives to assist the department in advancing regionalism and thus expand resource capability. Those actions include: Restructuring of the Greater Flagstaff Mutual Aid Agreement, joining the Arizona Mutual Aid Compact, co-funding a regional training officer with 4 other jurisdictions, and most recently, authorizing the return of Summit Fire District to the regional dispatch center operated by the City. The IGA leverages the ability of the Flagstaff Fire Department and Summit Fire District to improve firefighter safety and obtain improved outcomes. The departments routinely assist each other. The City of Flagstaff requests mutual aid from Summit Fire District on an average of twice per month. Flagstaff responds to requests for mutual aid by Summit Fire District approximately once per month. All efforts to provide uniformity in service and procedures gain the desired result of improved life safety services and firefighter safety for both jurisdictions. Invest in Professional Development. To address this strategic priority the department seeks to ensure all employees are well-trained, mentored, and prepared for diverse roles in a proactive, responsive and experienced Fire, Medical and Rescue Department. The department struggles, within our current fiscal climate, to provide adequate training and experiential exposure to develop our members. To illustrate the urgency of this strategic area, consider the following:
The IGA provides tremendous professional development opportunities for up to four personnel. Over 12,000 hours of experience based professional development will result from the execution of the IGA. The experiences gained by personnel working temporarily in positions of greater authority and responsibility are very difficult to provide to our members who represent the future leadership of the department. The ability to provide senior level chief officer and battalion level chief officer training is an even more rare opportunity. Improve Operational Efficiencies. This strategic opportunity compels us to provide for community safety through the implementation of best practices, technology, innovation and partnerships to strive to meet the needs of all citizens. As municipal services are challenged to find new service models and eliminate redundancies, many fire departments are looking at shared resources to attain the fulfillment of their mission. Within the State of Arizona, several fire departments have merged, formed joint powers authorities, or contracted for services similar to the City of Flagstaff's agreements with Westwood Estates and Lockett Ranch Fire Districts. The IGA allows Summit Fire District and the City to explore greater efficiencies by eliminating redundant efforts within both departments. Examples include staff functions such as support services, medical quality control, support and training; firefighter safety and health, and other related functions carried out by line officers. Features of the IGA Maintain Local Control. The Flagstaff City Council retains its independent and legislative authority to exercise its powers in matters affecting fire/medical/rescue services in Flagstaff. The Summit Fire District Board retains its powers in matters affecting services within the fire district. Each agency retains its own budget and does not share appropriations. Fire Chief Services. The Flagstaff Department is not staffed adequately to enter into the IGA without increasing its resources at the command staff level. The IGA will be executed by the creation of a temporary (and additional) Deputy Fire Chief position. A Flagstaff Deputy Fire Chief will be assigned to Summit for day to day operations. The Flagstaff Fire Chief will provide general management of the Summit Fire Administration and be responsible for overall administrative functions as outlined in Section 5 of the IGA. Operational Approach. The IGA will necessitate the increase in command staff for the Flagstaff Fire Department. Since the IGA is a two year pilot, our proposed implementation will be to staff up for the pilot with temporary appointments that provide flexibility to distribute the professional development opportunities and to easily return to our existing structure at the end of the IGA. The personnel moves necessitated to implement the IGA may occasionally result in an impact to daily staffing. The impact to daily staffing would be caused by one vacancy created at the Firefighter level, typically caused by other unscheduled leaves such as sick leave. When this occurs, an off duty firefighter will be hired back on overtime to cover the vacancy. The financial consideration provided by the Summit Fire District will offset this expense. |
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Expanded Financial Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||
As part of the IGA, the Summit Fire District will provide $72,900 in funding to pay with the cost of providing management services. These funds will provide for 4 acting and/or temporary promotions for one firefighter, one engineer, one captain, and one battalion chief. This will allow a deputy chief to be assigned to the District as a representative of the Chief's office, leaving a balance of $41,409. These funds will be available to cover expenses with daily staffing, should they occur, along with $400 annually for vehicle insurance. The chart below represents the estimated costs for each position and includes the costs of benefits.
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Community Benefits and Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||
Fire Fighter Safety and Operational Effectiveness. The objectives of the IGA are improved life safety services and increased firefighter safety. The IGA provides for improved services to our citizens by reducing the variation in service delivery through consistency. This most often will be realized when the two departments work together during mutual aid calls for assistance. Currently Summit Fire District is responding into the City of Flagstaff twice as often as the City responds into the district. Creating operational consistency through a common set of procedures, expectations and training will lead to increased levels of firefighter safety. Safety is achieved by reducing variance in the high risk/low frequency nature of our emergency work. Succession Planning. As discussed in the Key Considerations, the IGA supports development of the City of Flagstaff Fire Department command staff. The opportunity to place members into positions of higher authority to gain valuable experience is consistent with the department's efforts to support professional development. Efficiency. The IGA is a low risk way to explore innovative structures and agreements that reduce redundancy in government, increase capacity of the command staffs for two fire departments, and defer future costs. |
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Community Involvement: | |||||||||||||||||||||||||||||||||||||||||||||||
Inform | |||||||||||||||||||||||||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||
Attachments: | IGA.Clean | ||||
ORG CHART | |||||
IGA.Redline | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2015-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Section 3-10-001-0007 Cemetery to increase Cemetery fees by 10%. (Cemetery fee increase) | |||||
RECOMMENDED ACTION: | |||||
At the November 17, 2015, City Council Meeting:
1) Read Ordinance No. 2015-19 by title only for the first time 2) City Clerk reads Ordinance No. 2015-19 by title only for the first time (if approved above) At the December 1, 2015, City Council Meeting: 3) Read Ordinance No. 2015-19 by title only for the final time 4) City Clerk reads Ordinance No. 2015-19 by title only for the final time (if approved above) 5) Adopt Ordinance No. 2015-19 |
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Executive Summary: | |||||
At the April 22, 2015 Council budget advance, the Council expressed support to increase Cemetery fees by 10%. The City has provided the required 60 day notification on the City website of this potential fee increase. Staff proposes a January 1, 2016 effective date. | |||||
Financial Impact: | |||||
The City of Flagstaff receives approximately $130,000 per year in Cemetery fees. The proposed fee increase is estimated to generate an additional $13,000 per year in revenue for the General Fund. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, Cemetery fees were increased in August of 2009 after Council direction. This was also discussed at the February 2015 and April 2015 budget advances by Council.
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Options and Alternatives: | |||||
1) Approve the fee increase to generate an estimated $13,000 new revenue to the General Fund. 2) Do not approve the fee increase. This option will lower the future recurring revenues in the General Fund and will be adjusted in the fiscal year 2017 budget process. |
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Background/History: | |||||
The City owns and operates Citizens Cemetery. The City charges user fees to help pay for costs related to use of the Cemetery. As part of the City of Flagstaff annual budget process, certain user fees are brought forward to Council for consideration to increase. For FY2016, City staff provided information to Council on the Cemetery fees. In 2009, the City conducted a user fee study of services provided at Citizens Cemetery. At that time fees were adjusted based on actual costs to provide services. Historically fees have been charged differently between residents and non-residents. The fees that were adjusted were addressed in the ordinance based on the User Fee study in 2009. Fees have not been adjusted since 2009. The Cemetery master plan of 1999 recommended increasing user fees and yearly increases based on the consumer price index. This is not a practice that is followed currently. In this current fee structure, we addressed both resident and non-resident fees by 10%. At the April 22, 2015 City Council Budget advance, the Council reviewed several user fees. The discussion was to increase existing Cemetery fees by 10% to generate $13,000 in revenue. This will be revenue deposited into the General Fund. At the February budget advance there were two Councilmembers in full support and two Councilmembers providing tentative support. The item was brought before Council again at the April budget advance and the majority agreed to impose a fee increase to help fund ongoing expenditures for the fiscal year 2016 budget. City staff posted the statutorily required 60-day notice on the City website and stated this fee increase would be considered at the November 17, 2015 Council meeting. Staff is recommending that it become effective on January 1, 2016. |
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Key Considerations: | |||||
The estimated new revenue of $13,000 has been included in the total ongoing resources used to balance the FY2016 City of Flagstaff budget. If this were not approved, expenditures of $13,000 would have to be reduced in the General Fund. Should Council decide not to increase the fees for the Cemetery, the ongoing revenue source will be adjusted with the fiscal year 2017 budget. | |||||
Community Involvement: | |||||
Inform The public has been notified through the website post that the City is considering this fee increase. The public will have the opportunity to provide feedback to the Council as the proposed Ordinance is considered by Council for approval. |
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Attachments: | Proposed Cemetery fees | ||||
Ordinance 2015-19 | |||||
Notice of Proposed Increase in Fees | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: 2016 Intergovernmental Relations Priorities | |||||
RECOMMENDED ACTION: | |||||
Approve 2016 Intergovernmental Relations Priorities
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Executive Summary: | |||||
The City of Flagstaff's Intergovernmental Relations Program coordinates the City's dealings with the federal, state, tribal and other local governments, and seeks to foster constructive links between the City and these entities. The program works to advocate for the Flagstaff community by fostering and maintaining relationships with individuals and entities that affect the City's interest. Each year the City adopts state and federal legislative priorities to establish City positions on issues, policies and projects of legislative interest. Council also adopts guiding principles to also direct the City's advocacy and intergovernmental efforts. On November 3, 2015, City Council provided staff input on state, federal and tribal relations priorities. On November 10, 2015, Council reviewed the draft intergovernmental guiding principles and priorities that were developed based on the Council's input. Additional input was provided to staff based on Council's review of the draft document. Attached to the staff summary is a revised document that incorporates the most recent input from Council. On November 17, 2015, the Council will consider for adoption the 2016 guiding principles and priorities for the City's Intergovernmental Relations Program. Also included in the staff summary is a 2015 bill tracking overview and a summary of the Council communication and engagement strategies for the City's intergovernmental efforts. |
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Financial Impact: | |||||
Staff continually evaluates financial impacts of legislation and regulatory policy changes at the local, state and federal level. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Invest in our employees and implement retention and attraction strategies 2) Ensure Flagstaff has a long-term water supply for current and future needs 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 4) Explore and adopt policies to lower the costs associated with housing to the end user 5) Develop and implement guiding principles that address public safety service levels through appropriate staffing levels 6) Relieve traffic congestion throughout Flagstaff 7) Address key issues and processes related to the implementation of the Regional Plan 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments 9) Foster relationships and maintain economic development commitment to partners 10) Decrease the number of working poor 11) Ensure that we are as prepared as possible for extreme weather events REGIONAL PLAN: Historically, many of the Council's adopted legislative priorities support some of the Regional Plan's goals and policies. Through advocacy, the City's contracted lobbyists help to deliver City services effectively and efficiently. Goal PF.2: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
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Previous Council Decision on This: | |||||
On November 3 and 10, 2015, City Council provided staff input on state, federal and tribal relations priorities. | |||||
Options and Alternatives: | |||||
Adopt the 2016 Intergovernmental Relations Program Priorities Amend and adopt the 2016 Intergovernmental Relations Program Priorities |
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Community Involvement: | |||||
Attachments: | Legislative Priorities | ||||
Communication and Engagement | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.A.i.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing and Consideration of Annexation Ordinance No. 2015-20: An annexation ordinance extending and increasing the corporate limits of the City of Flagstaff by annexing certain land totaling approximately 44.01 acres located at 3200 W. Route 66, and establishing city zoning for said land as Rural Residential, RR. (Annexation of property for the new McAllister Ranch public works yard located on West Route 66). | |||||
RECOMMENDED ACTION: | |||||
At the November 17, 2015 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2015-20 by title only for the first time 3) City Clerk reads Ordinance No. 2015-20 by title only for the first time (if approved above) At the December 1, 2015 Council Meeting: 4) Read Ordinance No. 2015-20 by title only for the final time 5) City Clerk reads Ordinance No. 2015-20 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2015-20 |
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Executive Summary: | |||||
Annexation of an existing city-owned parcel into the City limit will provide for the logical extension of City infrastructure within the Urban Growth Boundary defined in the Flagstaff Regional Plan 2030 as areas which can be efficiently and effectively provided facilities and services by the City. The location at 3200 W. Route 66 has been identified by the City as an ideal location for the development of a new public works facility to replace the undersized and outdated current public works facility. All substantive issues are addressed in the attached Planning & Zoning Commission report. At the conclusion of the public hearing on October 28, 2015, the Planning & Zoning Commission voted 7-0 to forward the request to the City Council with a recommendation of approval. |
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Financial Impact: | |||||
The money resources for the Facility are $14,000,000 bonding authority, landfill fees, both debt and one time money, totaling $5,500,000 and the appraised values for McAllister Ranch at $2,178,000 and the Mogollon property at $2,256,000. Total resources: $23,934,000 available for the Facility. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 11) Ensure that we are as prepared as possible for extreme weather events REGIONAL PLAN: The Flagstaff Regional Plan 2030 provides the following goal and policy guidance with respect to annexation: LU.7.2 (page IX-32) - Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. Policy WR.4.3 (page VI-13) - Development requiring public utility services will be located within the Urban Growth Boundary. |
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Has There Been Previous Council Decision on This: | |||||
On 7/15/14 the Council rejected a total of nine proposals for alternative sites for the McAllister Ranch public works facility (core services). | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with conditions, or deny the ordinance. | |||||
Background/History: | |||||
A request by the City of Flagstaff to annex approximately 44.01 acres generally located north of East Route 66 and west of Woody Mountain Road. The area subject to the annexation is Coconino County Assessor’s Parcel Number 112-01-001D. The majority of this city-owned parcel is vacant, forested land. The west portion includes the McAllister Ranch Complex which consists of several buildings and structures built in the 1930s, some newer building additions, and numerous corrals and fencing. The complex has been determined eligible for inclusion on the National Register of Historic Places. These buildings will not be disturbed by the proposed development. The east portion of the parcel includes an unpaved access drive to the Clay Avenue Wash Detention Basin which is incorporated into the proposed development. If the property is rezoned to the Public Facility (PF) Zone, the City’s Resource Protection Overlay (RPO) Zone will also be applied and the parcel will be required to meet resource protection standards. The parcel is located within the Urban Growth Boundary. The 5-acre parcel adjacent to and south of the subject parcel is city-owned and within the City corporate boundary and will be combined with the 40.01-acre parcel if the annexation is approved. The annexation request is to allow for the development of a new public works facility consisting of 87,280 square feet of buildings, associated parking and outdoor storage. The developed public works site will cover approximately 24 acres. A comprehensive discussion related to public facilities and service impact analysis can be found in the Annexation Report (P&Z Commission Staff Report attached). The current application is being reviewed against the policies of the Flagstaff Regional Plan 2030 (FRP 2030). The FRP 2030 (Maps 21 and 22 on pages IX-27 through 29) designates the portion of this parcel closest to Woody Mountain Rd. as Future Urban within an Urban Activity Center, designates a portion west of the activity center as Future Suburban, and designates the northern portion of this parcel as Area in White. The proposed public works facility fits the Suburban description which encourages parks and associated service facilities in a campus setting, thus the minor regional plan amendment seeks to change the three existing area types to Existing Suburban. This annexation is the first of a three-step process. The second step is a proposed minor amendment to the Flagstaff Regional Plan and the last step is a request for a Direct Ordinance Zoning Map Amendment to rezone the annexed parcel (44.01 acres) and the parcel to the south (5.00 acres) from Rural Residential (RR) to the Public Facility (PF) Zone. The Regional Plan and Zoning Map amendment applications are being processed concurrently with this application but will not become effective until after the annexation has been completed. A full Zoning Map Amendment policy analysis can be found attached in that staff report. |
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Key Considerations: | |||||
Annexations are adopted by the City Council via ordinance. Ordinance No. 2015-20 annexes 40.01 acres located at 3200 W. Route 66 into the City of Flagstaff. A development agreement is not required for this city-owned development. Requirements of the development are included in the zoning ordinance and include improvements to W. Route 66, a proportional-share contribution by the City to a future traffic signal at the intersection of Route 66 and Woody Mountain Road, and an off-site sewer extension that will be required to be extended along the northern portion of the property and ending at Route 66 (see attached letter : Waiver of Water and Sewer Impact Analysis, dated 10/21/15). | |||||
Community Involvement: | |||||
Inform/Consult The City hired Shephard-Wesnitzer, Inc. (SWI) as the landowner agent/applicant to annex and rezone the property as well as compile and submit concept and site plan packages. The applicant held a neighborhood meeting on Wednesday, January 21, 2015 at 5:00 pm to discuss the annexation, general plan amendment, and rezoning of the properties. Meeting notification letters were sent to all property owners and homeowner’s associations (HOA) within a 1,200 foot radius. Letters were also sent to the City’s “Registry of Persons and Groups” as provided by the City. The Citizen Participation Report (CPR), dated May 5, 2015, is attached to the rezoning packet. The applicant received three letters in response to the neighborhood meeting notice requesting information about the project. Fifteen people attended the meeting according to the sign-in sheet and had questions in regards to the case. Some of the attendees expressed concerns regarding the Annexation or Zoning Map Amendment about traffic, cost, noise and lighting. All of the questions and concerns are addressed in Table 1 of the CPR. Public hearings before the Planning and Zoning Commission and City Council will be conducted in conjunction with requests for annexation. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1200 feet of the site (exceeding the required 300-feet distance). The notices were also provided to the County Recorder, County Assessor, County Community Development Department and the Chair of the Board of Supervisors. Staff has not received any other comments in regards to this annexation. The Planning and Zoning Commission conducted a public hearing on October 28, 2015 at 4 pm. There was no public testimony at this hearing. |
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Expanded Options and Alternatives: | |||||
|
|||||
Attachments: | P&Z Commission Staff Report | ||||
Annexation Application | |||||
Annexation Legal Description | |||||
Zoning Map w City Limits | |||||
Annexation Public Hearing Notice | |||||
Waiver of WSIA for Public Works Yard | |||||
Ord. 2015-20 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.A.ii.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing and Consideration of Resolution No. 2015-36: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation of approximately 28.7 acres of real property located at 3200 W. Route 66 from Future Urban, Future Suburban, and Area in White to Existing Suburban. (A minor Regional Plan amendment request related to the proposed McAllister Ranch Public Works Yard). *THIS ITEM WAS MOVED FROM 14 (A) iii. | |||||
RECOMMENDED ACTION: | |||||
1) Hold the Public Hearing
2) Read Resolution No. 2015-36 by title only 3) City Clerk reads Resolution No. 2015-36 by title only (if approved above) 4) Adopt Resolution No. 2015-36 |
|||||
Executive Summary: | |||||
This request is the second of three related items. The Flagstaff Regional Plan 2030 establishes the vision for the future growth and development of Flagstaff and its surrounding area through goals and policies. General plans are not static documents; they recognize growth as a dynamic process which may require revisions to the plan as circumstances or changes warrant. The City of Flagstaff (applicant) is requesting a minor plan amendment to allow for the development of a new public works facility. A Regional Plan Amendment is required for expanding or changing the boundaries of one area type to another area type. All substantive issues are addressed in the attached Planning & Zoning Commission staff report. At the conclusion of the public hearing on October 28, 2015, the Planning & Zoning Commission voted 7-0 to forward the request to the City Council with a recommendation of approval. | |||||
Financial Impact: | |||||
The money resources for the Facility are $14,000,000 bonding authority, landfill fees, both debt and one time money, totaling $5,500,000 and the appraised values for McAllister Ranch at $2,178,000 and the Mogollon property at $2,256,000. Total resources: $23,934,000 available for the Facility. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 11) Ensure that we are as prepared as possible for extreme weather events REGIONAL PLAN: Goal E&C.5. Preserve dark skies as an unspoiled natural resource, basis for an important economic sector, and core element of community character. Goal E.1. Increase energy efficiency. Goal E&C.1. Proactively improve and maintain the region’s air quality. Goal E&C.2. Reduce greenhouse gas emissions. Goal E&C.10. Protect indigenous wildlife populations, localized and larger-scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal WR.3. Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures. Goal WR.4. Logically enhance and extend the City’s public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services. Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. Policy CC.2.3. Mitigate development impacts on heritage resources. Goal ED.9. Promote redevelopment and infill. [The proposed development is not consistent with this goal] Policy LU.6.2. Consider commercial core areas, corridors, activity centers, employment centers, research and development parks, special planning areas, and industrial uses as appropriate place types and area types for employment opportunities. Goal CC.3. Preserve, restore, enhance, and reflect the design traditions of Flagstaff in all public and private development efforts. Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region. Policy LU.7.2. Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. Policy LU.I 0.5. Consider vacant and underutilized parcels within the City's existing urban neighborhoods as excellent locations for contextual redevelopment that adds housing, shopping, employment, entertainment, and recreational options for nearby residents and transit patrons. Goal T.1. Improve mobility and access throughout the region. Policy PF.I.I. Consider climate resiliency and preparedness in community planning and development to be better prepared for changing conditions. Policy PF.I.2. Allocate available public resources necessary for the City and County to prepare and adapt for natural and human-caused hazards so that all government operations support community resiliency. Policy PF.2.3. Provide accessible public facilities and services in strategic locations. |
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Has There Been Previous Council Decision on This: | |||||
On 7/15/14 the Council rejected a total of nine proposals for alternative sites for the McAllister Ranch public works (core services) facility. |
|||||
Options and Alternatives: | |||||
The City Council may approve, deny, or modify the resolution as necessary to ensure that the development meets the objectives of the Flagstaff Regional Plan 2030 and the City of Flagstaff's development goals. | |||||
Background/History: | |||||
This request is the second of three related items on the Council’s agenda; the first item is identified as an Annexation request and the third item is a Zoning Map amendment request. The applicant, City of Flagstaff, is requesting a minor Flagstaff Regional Plan 2030 (FRP 2030) amendment to ensure conformance with a proposed Zoning Map amendment to allow for the development of a new public works facility consisting of 87,280 square feet of buildings, associated parking and outdoor storage. Access to the development will be created from Route 66 by improving an existing driveway located 800 feet west of Woody Mountain Rd. The developed public works site will cover approximately 24 acres. The proposed map amendment to the FRP 2030 will affect approximately 28.7 acres of land depicted on the Future Growth Illustration (Maps 21 and 22). The McAllister Ranch compound which is not part of the proposed public works facility is designated Future Suburban, thus that area is not part of the amendment. The ranch compound is on the same 44.01-acre parcel as the proposed public works yard. The subject site is located on the north side of West Route 66 between Woody Mountain Road and Flagstaff Ranch Road. The property was acquired by the City of Flagstaff in September 2001. See Annexation Report PZ-15-00077 for complete Public Impact Analysis discussion. |
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Key Considerations: | |||||
If the public hearing is successfully concluded, a resolution may be considered by the City Council. Resolution No. 2015-36 changes the area type designation on Map 21 and 22 to Existing Suburban for approximately 28.7 acres of city-owned property. | |||||
Community Benefits and Considerations: | |||||
This list below identifies several key points and community benefits supporting (+) or not supporting (-) the proposed amendment: + The West Route 66 location affords easy access to I-40 and the east side of town; + The location improves the ability to execute emergency management; + Existing tranportation infrastructure and existing water infrastructure is available at this site; + The proposed outdoor lighting plan will use a state-of-the-art system to help preserve dark skies; + The development will conserve 53% of the forest resources and the abundance of trees will help screen the public works facility; + The project relocates the facility and truck traffic out of a residential neighborhood and creates an opportunity for appropriate redevelopment within the neighborhood; + The project will provide employment for approximately 146 full-time employees in a Future Urban Activity Center; - The West Route 66 location is not an infill development and is not placed within a neighborhood which would promote walkability; + Although not an infill development, the proposed site is within the Urban Growth Boundary and can be efficiently and effectively provided facilities and services by the City. |
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Community Involvement: | |||||
Inform/Consult The applicant held a neighborhood meeting on January 21, 2015 to discuss the annexation, general plan amendment, and rezoning of the properties. Meeting notification letters were mailed to all property owners and HOAs within a 1200 foot radius, and to the City's "Registry of Persons and Groups" as provided by the City. The Citizen Participation Report is attached to the rezoning packet. In accordance with Arizona Revised Statute and Section 10-20.30.080 (p. 20.30-9) of the Zoning Code, notice of the public hearings was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1200 feet of the subject property (exceeding the 300-foot requirement). As of this writing, Planning staff has received one e-mail dated 10/16/15 from a property owner south of the subject site (see attached email). The citizen had a question concerning why the request to change the designation of the subject site to Existing Suburban when the area appears to be more rural. Staff provided a response via e-mail. Since the area has paved roads and water infrastructure, and the proposed facility will bring employment, it is considered a Suburban area type rather than Rural which would have minimal services and employment. |
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Expanded Options and Alternatives: | |||||
|
|||||
Attachments: | Public Hearing Legal Notice | ||||
PZC Staff Report | |||||
Application RP & Rezoning | |||||
Future Growth Illustration_Existing | |||||
Future Growth Illustration_Proposed | |||||
Citizen email | |||||
Res. 2015-36.Combined | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.A.iii.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing and Consideration of Ordinance No. 2015-21: A zoning map amendment/direct ordinance amending the Flagstaff Zoning Code to rezone approximately 48.81 acres of real property from Rural Residential (RR) to Public Facility (PF) located at 3200 West Route 66 on parcel numbers 112-01-001D and 112-01-002. (Rezoning of property for the new McAllister Ranch public works yard located on West Route 66). *THIS ITEM WAS MOVED FROM 14 (A) ii | |||||
RECOMMENDED ACTION: | |||||
At the November 17, 2015 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2015-21 by title only for the first time 3) City Clerk reads Ordinance No. 2015-21 by title only for the first time (if approved above) At the December 1, 2015 Council Meeting: 4) Read Ordinance No. 2015-21 by title for the final time 5) City Clerk reads Ordinance No. 2015-21 by title only for the final time (if approved above) 6) Adopt Ordinance No.2015-21 |
|||||
Executive Summary: | |||||
This request is third and last of three related items. The City of Flagstaff (applicant) is requesting a zoning map amendment to allow for the development of a new public works facility. The Flagstaff Planning and Zoning Commission conducted a public hearing to consider this rezoning request at its regular meeting of October 28, 2015. At the conclusion of the public hearing, the Commission voted (7-0) to forward the request to the City Council with a recommendation of approval with four additional conditions. Zoning map amendments are required to be adopted by ordinance. All substantive issues area addressed in the attached Planning & Zoning Commission report. | |||||
Financial Impact: | |||||
The money resources for the Facility are $14,000,000 bonding authority, landfill fees, both debt and one time money, totaling $5,500,000 and the appraised values for McAllister Ranch at $2,178,000 and the Mogollon property at $2,256,000. Total resources: $23,934,000 available for the Facility. |
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Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 11) Ensure that we are as prepared as possible for extreme weather events REGIONAL PLAN: A full discussion of the applicable policies is included in the Regional Plan staff report to the P&Z Commission (PZ-15-00077-02). |
|||||
Has There Been Previous Council Decision on This: | |||||
On 7/15/14 the Council rejected a total of nine proposals for alternative sites for the public works yard (core services facility). | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with conditions, or deny the ordinance. | |||||
Background/History: | |||||
The Applicant, City of Flagstaff, is requesting a Zoning Map Amendment to rezone approximately 48.81 acres from Rural Residential (RR) zone to Public Facilities (PF) zone located at 3200 W. Route 66. This amendment would allow the development of a municipal public works facility, consisting of 87,280 square feet of buildings including an administration building for employees and the public, and buildings to serve the following City of Flagstaff Public Works services and divisions: Parks, Solid Waste, Streets, and Fleet. The majority of the subject property is currently undeveloped, forested land with the exception of an existing cell tower approximately 330 feet north of W. Route 66 and the McAllister Ranch Complex at the west end of the property. The property slopes generally 2 to 3 percent towards the northwest which is the Clay Avenue Wash area and is fairly level with the exception of a small knoll at the southeast corner which will be protected for slope resources. An applicant requesting an amendment to the Zoning map may elect to pursue either a “Direct Ordinance with a Site Plan” or “Authorization to Rezone with a Concept Zoning Plan” per Section 10-20.50.040.D (pg. 20.50-5). This application is a Direct Ordinance with a Site Plan. If the Zoning Map Amendment request is approved, the next steps in the process will be Civil Improvement Plan and Building permit submittals. In a rezoning case, typically a development agreement is formalized between the City and the private developer. With this project, the City is the developer and a development agreement is not required. However, any requirements for the City will be included in the Zoning Map Amendment ordinance as stipulations. |
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Key Considerations: | |||||
If the rezoning request is approved and the 48.81-acre site is rezoned to Public Facility (PF) zone, the proposed public works facility will be considered a permitted use in that zone. Per the Flagstaff Zoning Code (Section10-40.30.060, pg. 40.30-29). , “Government Service/Maintenance Facilities” is an allowed use under the sub-heading of Transportation and Infrastructure in the Public Facility (PF) zone. |
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Community Benefits and Considerations: | |||||
Community benefits and considerations are addressed in the Regional Plan Amendment request. | |||||
Community Involvement: | |||||
Inform/Consult The City hired Shephard-Wesnitzer, Inc. (SWI) to act as the applicant to annex and rezone the property as well as compile and submit concept and site plan packages. The applicant held a neighborhood meeting on January 21, 2015 to discuss the annexation, general plan amendment, and rezoning of the properties. SWI led the meeting with support provided by Johnson Walzer Associates (JWA) and City Public Works staff. Meeting notification letters were sent to all property owners and homeowner’s associations (HOA) within a 1,200 foot radius. Letters were also sent to the City’s “Registry of Persons and Groups” as provided by the City. The Citizen Participation Report (CPR), dated May 5, 2015, is attached to this rezoning report. The applicant received three letters in response to the meeting notice requesting information about the project. Fifteen people attended the meeting according to the sign-in sheet and had questions in regards to the case. Some of the attendees expressed concerns regarding the Annexation or Zoning Map Amendment about traffic, cost, noise and lighting. All of the questions and concerns are addressed in Table 1 of the CPR. As of this writing, staff has received one e-mail dated 10/16/15 from a property owner south of the subject site; the e-mail is attached to the Flagstaff Regional Plan 2030 Amendment report. Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for rezoning. In accordance with State statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1200 feet of the site (exceeding the required 300-feet distance). At the October 28, 2015 Planning and Zoning Commission public hearing, there was no public testimony. At the conclusion of the public hearing, the Commission voted 7-0 to forward a recommendation to the Council for approval of the request with four additional conditions which have been incorporated into the zoning ordinance. |
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Attachments: | Application Reg Plan & Zoning | ||||
Current COF Zoning Map | |||||
Rezone exhibit_existing | |||||
Rezone exhibit_proposed | |||||
Rezone legal descrip 001D | |||||
Rezone legal descrip 002 | |||||
Public Hearing Legal Notice | |||||
Citizen Particip Report | |||||
Civil Site Plan | |||||
General Site Plan | |||||
PZC Zoning Staff Report | |||||
Ord. 2015-21.Combined | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
14.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Public Hearing and Possible Action: Utilities Rate Study - Council vote regarding Consultant and Possible Alterations to Path Forward. | |||||
RECOMMENDED ACTION: | |||||
Continue Public Hearing - Council vote on three proposed options on how to move forward.
|
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Executive Summary: | |||||
This is a continuation of the Public Hearing first opened on October 6, 2015 which was continued on October 20, 2015. In response to questions and comments from Council and the Public relative to the Utilities Rate Study, staff proposes two items. First, the consultant Willdan Financial (Willdan) will provide a brief presentation on the overall rate setting process including what goes into a cost of service analysis, developing rate structures and where the City Council has discretion (policy) in the rate setting process. Willdan will also discuss the process undertaken regarding the existing rates that have been in place since 2010. Second, Council can vote on three proposed options on how to move forward. The three options are outlined here. Option-1:Stay the present course; Option-2: Slow down the process; Option-3: Pause and withdraw from the current process. The details and pros v. cons of each option are discussed below. | |||||
Financial Impact: | |||||
The Willdan Financial Services contract was originally awarded at $114,380. An additional $35,000 was authorized to provide additional rate scenarios and public hearing dates for a total contract value of $149,380. A total of $127,180 has been spent to date. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 2) Ensure Flagstaff has a long-term water supply for current and future needs. 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 7) Address key issues and processes related to the implementation of the Regional Plan. REGIONAL PLAN: The Flagstaff Regional Plan 2030 supports the update and adjustment to City utility rates with the following goals: Policies are only included where needed to clarify a goal. Goal WR.2 Manage a coordinated system of water, wastewater and reclaimed water utility service facilities and resources at the City level and identify funding to pay for new resources. Goal WR.4 logically enhance and extend the City's public water, wastewater and reclaimed water utility services including their treatment, distribution and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services. Goal E.1 increase energy efficiency. E1.4 promote cost effective energy efficient terminologies and design. Goal U.7 Provide for public services and infrastructure. Goal LU.8 balance future growth with available water resources. Goal CD.1 Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including maintenance and enhancement of existing infrastructure. Goal PF.2 Provide sustainable and equitable public facilities services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
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Previous Council Decision on This: | |||||
The City Council adopted a Resolution of Intent to modify water, wastewater, reclaimed water and stormwater rates at the August 25, 2015 meeting. Additionally, Council opened a Public Hearing on October 6th, continued the hearing on October 13, 2015 and continued the hearing on October 20, 2015. | |||||
Options and Alternatives: | |||||
Vote on the options below. Option 1: Stay the present course a. Retain Willdan Financial Services (Willdan) to complete the Rate Study and develop their Final Report. b. Continue with Willdan's presentation on Capacity Fees at a future meeting. c. Wrap up and close the Public Hearing. d. Council to provide direction on rate structures, etc. (e.g., residential, non-residential or reclaimed water). e. Staff will draft an Ordinance for Council's consideration. e. Proceed to 1st read of an Ordinance adjusting utility rates. f. Other? Pros - Keeps the process of considering adjustments to any utility rates on the established timeline. Maintains adequate funding of each utility fund for their operations, maintenance and replacement. Cons - General concerns with the process and consultant. Option 2: Slow down the process a. Retain Willdan Financial Services (Willdan) to complete the Rate Study and develop their Final Report. b. Separate out the Reclaimed Water portion of the Rate Study and meet with Council in a future Work Session to receive further direction. c. Continue moving forward with Water, Wastewater, Stormwater and Capacity fees. d. Continue with Willdan's presentation on Capacity Fees at a future meeting. e. Wrap up and close the Public Hearing. e. Council to provide direction on rate structures, etc (e.g., residential, non-residential or reclaimed water). e. Staff will draft an Ordinance for Council's consideration. f. Proceed to 1st read of an Ordinance adjusting utility rates. g. Staff to provide a presentation on the Water Conservation Program at a future Work Session. h. Other? Pros - slows the process down allowing Council and the public more time to provide input and direction to staff on what to include in a draft Ordinance on any adjustment to rates. Cons - delays implementation of any adjustment to some or all of the rates. Option 3: Pause and withdraw from process a. Stop all work with Willdan Financial Services. b. Staff to provide a presentation on the Water Conservation Program at a future Work Session. c. Come back to Council sometime next year in a Work Session to seek input/direction regarding policy issues to be addressed in a new rate study. d. Delay implementation of any new utility rates until sometime after January 2017. e. Other? Pros - Allows Council and the public more time to provide input and direction to staff on what policy issues to address in a new rate study. Cons - Staff will need to identify what capital projects will be deferred. |
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Community Involvement: | |||||
Inform Consult Involve Collaborate Empower |
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Attachments: | Presentation | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Plat: Request from Mogollon Engineering and Surveying Inc., on behalf of True Life Communities PCAZ, for the subdivision of approximately 19.20 acres into 32-single-family residential lots located at 2705 E. Telluride Drive, within the Single-Family Residential (R1) Zone. | |||||
RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission recommends that the City Council approve the preliminary plat with one condition: 1. LID and detention is required for all lots in the subdivision including lots 1-14 and lot 32. A revised engineering report to address this requirement shall be provided with the civil plan submittal.
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Executive Summary: | |||||
This is a request for preliminary plat approval for 32-single family lots of an undeveloped tract within the larger Pine Canyon Development. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of this Preliminary Plat. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics REGIONAL PLAN: Goal LU.13. Increase the variety of housing options and expand opportunities for employment and neighborhood shopping within all suburban neighborhoods. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors. |
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Has There Been Previous Council Decision on This: | |||||
The Pine Canyon development was approved by Council through a rezoning (Ordinance No. 2000-11) and development agreement in June of 2000. A revised development agreement was approved in January of 2007 to resolve disputes between the Developer of Pine Canyon and the City of Flagstaff with respect to the Rezoning Ordinance. This agreement stipulates that the Developer may, at its option, abandon the third entrance to Pine Canyon, providing the main entrance and the clubhouse entrance remain open and available for ingress and egress to the public. In October of 2013, the City Council approved an agreement with the Developer that committed the City to erect and maintain a directional sign at the intersection of Lake Mary Road and John Wesley Powell Boulevard, committed staff support to amend the rezoning ordinance to modify the gated provision during night time, and extended the developers transportation improvement contribution. In May of 2014, the City Council approved a modification to Ordinance No. 2000-11 to modify Condition #8 which stated "That all private roads within the development remain open to the public and never be gated" to "All streets within Pine Canyon shall remain open to the public, without the use of a gate, from sunrise to sunset. Any means to restrict access to the streets of Pine Canyon may only be utilized from sunset to sunrise and never restrict emergency access." |
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Options and Alternatives: | |||||
1. Approve the Preliminary Plat, as recommended by the Planning and Zoning Commission. 2. Approve the Preliminary Plat with new, modified or no conditions. 3. Deny the Preliminary Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
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Background/History: | |||||
In 1987, the City of Flagstaff annexed 445 acres of land into the city limits in conjunction with a 752-acre development known as Fairway Peaks. After development approvals lapsed for this project a new case was brought forward in 2000 for what is today Pine Canyon. In June of 2000, the City Council approved a rezoning request and development agreement allowing the development of Pine Canyon, which includes a mixture of condominium, estate twin houses (duplex units), estate homes, clubhouse and recreational facilities, maintenance and storage facilities, and an 18-hole private golf course with accessory facilities, located on approximately 660 acres. All development, including all subdivision plats, within the property known as Pine Canyon are subject to the requirements of the City's Zoning Code, Subdivision Code and Engineering standards as well as the ordinance rezoning the property to its current zoning categories and subsequent agreements. The proposed Preliminary Plat meets the requirements of the Zoning Code (City Code Title 10), the Subdivision Code (City Code Title 11), and the Engineering Design Standards and Specifications for New Infrastructure (City Code Title 13). The preliminary plat was reviewed and approved by the Inter-Division Staff on October 5, 2015. |
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Community Involvement: | |||||
Inform. The existing zoning of the Subject Property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Regulations as part of the preliminary subdivision plat review process. | |||||
Attachments: | P&Z Commission Staff Report | ||||
Preliminary Plat Page 1 | |||||
Preliminary Plat Page 2 | |||||
Preliminary Plat Page 3 | |||||
Preliminary Plat Page 4 | |||||
Preliminary Plat Page 5 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Amendments to the Rules of Procedure: Proposed Change to Rule 4.01, Procedures for Preparation of Council Agenda, and Rule 10.09, Motion to Reconsider, to require a vote of four councilmembers to move an item from Future Agenda Item Requests (FAIR) to a regular agenda. | |||||
RECOMMENDED ACTION: | |||||
Discuss and possibly approve the proposed changes to Rule 4.01 and 10.09.
|
|||||
Executive Summary: | |||||
On October 6, 2015, a F.A.I.R. item was brought forward by Councilmember Oravits to consider an amendment to the Council's Rules of Procedure to require four councilmembers to move an item forward from Future Agenda Item Requests (F.A.I.R.) to a regular agenda. After discussion at that meeting, there were at least four councilmembers interested in moving this item forward for discussion at a future meeting. | |||||
Financial Impact: | |||||
None. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
None. | |||||
Previous Council Decision on This: | |||||
Yes. There were four councilmembers at the October 6, 2015, F.A.I.R. discussion that directed staff to bring this back for discussion at a future meeting. | |||||
Options and Alternatives: | |||||
1) Approve the Rules of Procedure as drafted 2) Propose different language to amend the Rules of Procedure 3) Take no action |
|||||
Attachments: | Rules of Procedure | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda discussion regarding Tequila Sunrise. *THIS ITEM MOVED FROM 16-A | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Nabours has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are three councilmembers interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
None | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda discussion and possible action regarding the Government Property Lease Excise Tax (GPLET) and similar tax incentives. *THIS ITEM MOVED FROM 16-B | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Putzova has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are three councilmembers interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
None | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A citizen petition to adopt Tucson's Residential Permit Parking Program. *THIS ITEM MOVED FROM 16-C | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 11.05, Citizen Petitions, of the City of Flagstaff City Council Rules of Procedure outlines the process for citizens to submit petitions to the Council as referenced in Flagstaff City Charter Article II Section 17. The attached petition, entitled A Petition for a Citywide Ordinance for the Formation of Residential Permit Parking Programs, was submitted to the City Manager's Office on November 4, 2015. | |||||
INFORMATION: | |||||
Petition attached. | |||||
Attachments: | Petition | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||