DRAFT AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the
6:00 p.m. meeting. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. |
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
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A. | Opening Flag Ceremony by Boy Scout Troop 7036
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
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8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
A. |
Consideration and Action on Liquor License Application: Andrea Lewkowitz, “Drury Inn & Suites - Flagstaff", 300 S. Milton, Series 11 (Hotel/Motel), New License.
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RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Construction contract with TSG Constructors, LLC in the amount of $1,540,765.00 (Bushmaster Park Improvement Project) | |||||||||
RECOMMENDED ACTION: | ||||||||||
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B. | Consideration and Approval of (Confirming) Payment: Reimbursement payment to W.L. Gore and Associates for oversizing of new public waterline. (Waterline reimbursement as agreed in pre-annexation agreement with W.L. Gore and Associates). | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve reimbursement payment to WL Gore and Associates in the amount of $356,440.53.
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C. | Consideration and Approval of Contract: Consideration and Approval of Contract: Construction Manager at Risk Construction Contract for Street Maintenance Program 2015 - Phase 2 (Approve contract with C and E Paving and Grading, LLC in the amount of $2,904,883.71). | |||||
RECOMMENDED ACTION: | ||||||
2) Authorize Change Order Authority of 5% for GMP3 in the amount of $ 145,244.19, to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents |
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D. | Consideration and Approval of Contract: Contract with Southwest Tank and Steel, Inc. in the amount of $249,178.00 (Cheshire Water Tank Rehabilitation). | |||||
RECOMMENDED ACTION: | ||||||
1) Approve construction contract with Southwest Tank and Steel, Inc. in the amount of $249,178 (includes a $10,000 contingency allowance) and a contract time of 90 calendar days.
2) Approve Contract Change Authority to the City Manager in the amount of $24,917.80 (10% of the contract amount, less allowance).
3) Authorize the City Manager to execute the necessary documents
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E. | Consideration and Approval of Cooperative Contract: Purchase of one (1) 906H2 Compact Wheel Loader on a National IPA cooperative purchase agreement with the City of Tucson-Bid#12077 (Approve purchase of 906H2 Compact Wheel Loader from Empire Machinery in the amount of $86,106.25). | |||||
RECOMMENDED ACTION: | ||||||
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10. | ROUTINE ITEMS | |||||
A. |
Consideration and Adoption of Ordinance No. 2015-10 : An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept specific deeds of real property and easements and providing for the repeal of conflicting ordinances, severability, and authority for clerical corrections, and establishing an effective date (Adopt ordinance authorizing acceptance of real property deeds and easements). |
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RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2015-10 by title only for the final time
2) City Clerk reads Ordinance No. 2015-10 by title only (if approved above) 3) Adopt Ordinance No. 2015-10 |
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B. | Consideration and Adoption of Resolution 2015-17 and Ordinance No. 2015-07: A resolution of the Flagstaff City Council declaring the Revised Stormwater Utility Credit Manual a public record and an ordinance adopting the Revised Stormwater Utility Credit Manual by reference. (Updates and revisions to Stormwater Utility Credit Manual) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Adopt Resolution No. 2015-17
2) Read Ordinance No. 2015-07 by title only for the final time 3) City Clerk reads Ordinance No. 2015-07 by title only (if approved above) 4) Adopt Ordinance No. 2015-07 |
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C. | Consideration and Adoption of Resolution No. 2015-18 and Ordinance No. 2015-09: A resolution and ordinance of the Flagstaff City Council adopting by reference revised sewer discharge limitations. (Updates and revisions to local limits for industrial sewer discharge) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Adopt Resolution No. 2015-18
2) Read Ordinance No. 2015-09 by title only for the final time 3) City Clerk reads Ordinance No. 2015-09 by title only (if approved above) 4) Adopt Ordinance No. 2015-09 |
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D. |
Consideration and Adoption of Resolution No. 2015-21: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 19, 2015. (Results for Election on Changes to City Charter) |
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RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-21 by title only
2) City Clerk reads Resolution No. 2015-21 by title only (if approved above) 2) Adopt Resolution No. 2015-21 |
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E. | Consideration and Approval of Intergovernmental Agreement: Intergovernmental Agreement/Joint Project Agreement (IGA/JPA) 11-085 between the State of Arizona and the City of Flagstaff acting for and on behalf of the Flagstaff Metropolitan Planning Organization, Amendment 4 for Fiscal Year 2016 (FMPO IGA/JPA) | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve IGA/JPA 11-085 Amendment 4 | ||||||||||
RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS | |||||||||
15. | REGULAR AGENDA | |||||||||
A. |
Discussion and Possible Action: Options related to joining the Flagstaff Living Wage Coalition’s legal action challenging the constitutionality of ARS 23-204, which preempts local authority to regulatecompensation and benefits contrary to voter adopted Proposition 202. |
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B. | Consideration and Adoption of Resolution No. 2015-22: A resolution of the City Council of the City of Flagstaff renaming the Flagstaff Recreation Center located at 2403 North Izabel Street to the "Hal Jensen Recreation Center" (Renaming of Flagstaff Recreation Center). | |||||||||
RECOMMENDED ACTION: | ||||||||||
Read Resolution No. 2015-22 by title only.
Adopt Resolution No. 2015-22. |
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C. | Consideration and Adoption of Resolution No. 2015-19 A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2015-2016; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 15-16) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-19 by title only
2) City Clerk reads Resolution No. 2015-19 by title only (if approved above) 3) Adopt Resolution No. 2015-19 |
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D. | Consideration and Adoption of Resolution Number 2015-23 and Ordinance No. 2015-13: A resolution and ordinance of the Flagstaff City Council adopting by reference housekeeping amendments to the City Code. | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the Council Meeting of June 2, 2015
1) Read Resolution No. 2015-23 by title only. 2) City Clerk reads Resolution No. 2015-23 by title only (if approved above) 3) Read Ordinance No. 2015-13 by title only for the first time on June 2, 2015. At the Council Meeting of June 16, 2015 4) Read Ordinance No. 2015-13 by title only for the second time on June 16, 2015. 5) Adopt Ordinance No. 2015-13 on June 16, 2015. |
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E. | Consideration and Adoption of Resolution No. 2015-24: A resolution of the City Council of the City of Flagstaff, Arizona adopting an amendment to the City's Procurement Code Manual to incorporate a new Article (Article 31) relating to procurement from Arizona certified nonprofit agencies that serve or employ individuals with disabilities. | |||||||||
RECOMMENDED ACTION: | ||||||||||
1.) Read Resolution No. 2015-24 by title only.
2.) Adopt Resolution No. 2015-24 |
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16. | DISCUSSION ITEMS |
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17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
19. | ADJOURNMENT |
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8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Andrea Lewkowitz, “Drury Inn & Suites - Flagstaff", 300 S. Milton, Series 11 (Hotel/Motel), New License.
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RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 11 license allows the sale and service of spirituous liquor solely for consumption on the premises of a hotel or motel that has a restaurant where food is served on the premises. The Drury Inn & Suites - Flagstaff is currently operating with a Series 6 liquor license (all spirituous liquor); the Series 6 license will become inactive if and when the Series 11 license is approved. The property has been posted as required, and the Police, Community Development, and Sales Tax divisions have reviewed the application with no concerns noted |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
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Background/History: | |||||
An application for a new Series 11 liquor license was received from Andrea Lewkowitz for Drury Inn & Suites - Flagstaff, 300 S. Milton. A background investigation performed by Sgt. Matt Wright of the Flagstaff Police Department resulted in a recommendation for approval. A background investigation performed by Tom Boughner, Code Compliance Manager, resulted in no active code violations being reported. Sales tax and licensing information was reviewed by Ranbir Cheema, Tax, Licensing & Revenue Manager, who stated that the business is in compliance with the tax and licensing requirements of the City. |
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Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is June 16, 2015. |
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Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on May 8, 2015. No written protests have been received to date. | |||||
Attachments: | Drury - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 11 Description | |||||
Drury - PD Memo | |||||
Drury - Code Memo | |||||
Drury - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||
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9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||||||||||||||||||
Consideration and Approval of Contract: Construction contract with TSG Constructors, LLC in the amount of $1,540,765.00 (Bushmaster Park Improvement Project) | |||||||||||||||||||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||
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Executive Summary: | |||||||||||||||||||||||||||||||||||||||||||
Construction of identified improvements will implement the collaborative efforts between various community groups and the City to address public safety and health concerns dating back to 2011. Public outreach forums were held, surveys compiled, studies completed and open communication with the public identified the needs in the park to improve public safety, health, social behavior and recreational activities. Completion of this project will improve these conditions for the entire community. Award of this contract will authorize the construction of the Bushmaster Park Improvements Project, 3150 N. Alta Vista Drive, in accordance with the approved park improvement plans prepared by The WLB Group, Inc. dated March 12, 2015. The project area is approximately 7 undeveloped acres located on the east side of Bushmaster Park. The 1996 Parks & Recreation Bond allowed for the issuance of General Obligation Bonds for park improvements identified in the bond. Bed, Board and Booze (BBB) Recreation tax funds will also be used to support the construction. |
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Financial Impact: | |||||||||||||||||||||||||||||||||||||||||||
The project has a total FY 15 budget appropriation in the BBB Recreation fund of $1,666,460. Of this, $1.1 million is provided through a General Obligation bond issuance and the remaining funds are provided from BBB Recreation. The General Obligation bond will be repaid through secondary property taxes as authorized by the voters in 1996.
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Connection to Council Goal and/or Regional Plan: | |||||||||||||||||||||||||||||||||||||||||||
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographic REGIONAL PLAN: Recreation
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||||||||||||||||||
Yes. 01-21-2014. Council approval of Ordinance 2014-03, Allowing for the sale of $1.1 M in General Obligation bonds to support this project. 01-28-2014 Council Work Session for presentation of Bushmaster Concept Design Report. 06-14-2014. Council adoption of the FY2015 Budget which included this project. |
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Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||
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Background/History: | |||||||||||||||||||||||||||||||||||||||||||
These planned improvements are the direct result of a collaborative effort between various community groups and the City to address public safety and health concerns dating back to 2011. In 2012, an internal committee comprised of City staff from various departments was assembled by the City Manager to identify the stakeholders who would have a vested interest in the park and the underlying issues. With the coordinated effort and input from these stakeholders the Bushmaster Park Improvement Project was created. The park improvements consists of constructing new parking areas, a new playground with ADA accessibility, a new amphitheater area with a large group ramada, a concrete roller rink, a new adult fitness area, a new restroom building, grading of all necessary retention and detention basins for the project, site lighting, and new landscaping. Access on the east side will be added with the construction of a new bridge over the Fanning Wash from N. Thomas Dr. Staff solicited for construction bids on April 19 and April 26, 2015. Six bids were received by the opening date of April 30, 2015, and TSG Constructors were determined to be the lowest responsive responsible bidder. Staff determined to utilize a deductive alternative in the amount of $45,500 in order to include a change order amount of $59,265.00. A bid tabulation with the deductive alternate and change order amount is summarized below in the Expanded Financial Considerations. |
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Key Considerations: | |||||||||||||||||||||||||||||||||||||||||||
This project will help address the concerns identified by the Bushmaster Community Block Watch Group, community groups and two surveys (Crime Prevention Through Environmental Design Survey, A Beautiful Life – Hermosa Vida – Nizhoni lina – Summer 2010).
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Expanded Financial Considerations: | |||||||||||||||||||||||||||||||||||||||||||
Below is a summary of the bids received. The $1,675,441.00 engineer’s estimate includes $1,600,441.00 for improvements plus 4.7% ($75,000) for the contract allowance.
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Community Benefits and Considerations: | |||||||||||||||||||||||||||||||||||||||||||
The community benefits from this project will include:
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Community Involvement: | |||||||||||||||||||||||||||||||||||||||||||
Inform, Involve: The community has been informed and involved throughout this process through a series of public outreach meetings, public service announcements (PSA’s) and social media.
Collaboration has involved many stakeholders from the community and city staff:
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Attachments: | Construction Constract | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
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9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of (Confirming) Payment: Reimbursement payment to W.L. Gore and Associates for oversizing of new public waterline. (Waterline reimbursement as agreed in pre-annexation agreement with W.L. Gore and Associates). | |||||
RECOMMENDED ACTION: | |||||
Approve reimbursement payment to WL Gore and Associates in the amount of $356,440.53.
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Executive Summary: | |||||
In accordance with pre-annexation agreement with W.L. Gore and Associates the City agreed to reimburse W.L. Gore for the oversizing of a new regional waterline extending west along Route 66 and south on Flagstaff Ranch Road. The installation of this water main will allow the City to provide adequate fire flow service to the W.L. Gore manufacturing facilities located at 2400 Kiltie Lane. The new waterline was designed and installed by W.L. Gore to City specifications in fiscal year 2014 and was accepted into the City of Flagstaff municipal water system on December 16, 2014. Connection to City utilities for the Woody Mountain Campus benefits both Gore and the City because it allows the completion of a regional system loop, provide improved water quality to the area residents, and provides improved water pressures and flows in the event of a fire. The total reimbursement cost for oversizing the new water main amounted to $356,440.53. The reimbursement for this project was budgeted in the Utilities Enterprise Fund in FY14 in the amount of $450,000.00. | |||||
Financial Impact: | |||||
The Utilities Division has $450,000 budgeted in the Utilities Enterprise Fund in account # 202-08-370-3164-0-4463 for reimbursing W.L. Gore for oversizing of this regional waterline. The remaining unused funding will be returned to the Utilities fund balance. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
City's participation in the upsizing of this waterline supports the Council Goals in the following areas; COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics REGIONAL PLAN: This project supports the policies and goals of the Regional Plan as outlined below; Policy LU.7. Required Incorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deem appropriate. A pre-annexation agreement for these properties was approved by the City Council in January 2014. In order to complete the final components of the new water system infrastructure, the City has requested that W.L.Gore complete the annexation process. Goal LU.8 Balance future growth with available water resources. Water resources were evaluated for this annexation as part of the water system improvements constructed by W.L. Gore. Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises. This annexation allows for the expansion of Flagstaff's largest commercial employer. |
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Has There Been Previous Council Decision on This: | |||||
A pre-annexation agreement with W.L. Gore for properties located at their Woody Mountain campus facility was approved by Council in January 2014 . This pre-annexation agreement included approval for the upgrade and construction of a new regional waterline along Route 66 and Flagstaff Ranch road to improve fire flows and provide for future growth in this area. The Public Hearing and first reading of the annexation ordinance occurred at the April 7, 2015, Council meeting. The Final reading of the annexation ordinance was approved by Council on the May 5, 2015 meeting. |
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Options and Alternatives: | |||||
Approve (confirm) payment. Not approve (deny) payment. |
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Background/History: | |||||
W.L. Gore and Associates requested out-of city water and sewer service for the Woody Mountain Campus located a 4100 W.Kiltie Lane (APN's 116-04-003Y, 116-04-007F). The properties are located outside the City's service area boundary in Coconino County and do not pay City property taxes. In 2014, the Water Commission and City Council approved W.L. Goes request for out of City water and sewer service contingent upon the owner executing an annexation agreement with the City of Flagstaff. The annexation agreement was adopted by City Council on May 5, 2015. W.L Gore and Associates currently receives City water and sewer service to it's manufacturing facility located on Kiltie Lane. The existing Woody Mountain campus, with buildings and parcels inside and outside the City's service area boundary, is located at the end of a municipal water line, does not have adequate fire flows and sewer capacity is limited. W.L. Gore requested a second looped connection in order to provide adequate onsite fire protection and allow for future expansion of the Woody Mountain campus. Connection to city utilities for the Woody Mountain Campus benefits both Gore and the City because it allows the City to complete regional system loops, provide improved water quality to the area residents, and provides improved water pressures and flows which is useful in the event of a fire. W.L. Gore and Associates handled all design, procurement project management and construction of this new water line. Minimum sizing of both water and sewer lines are 8 inches in diameter. The City requested that the line be over-sized to18 inches in diameter in order to address future regional needs and improve fire flows in this area of the municipal system. While W.L. Gore handled the procurement process,the City provided oversight to ensure that the bid and award of the project complied with City and State rules and regulations for public bidding. |
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Key Considerations: | |||||
The total reimbursement cost for oversizing the new water main amounted to $356,440.53. A copy of the reimbursement cost allocation prepared by Turner Engineering was reviewed and approved by Utilities staff and is attached. Funding for reimbursing W.L. Gore for oversizing of this water line is available n Account # 202-08-370-3164-0-4463. Project funding is budgeted in FY15. City procurement staff oversaw and ensured that the bid and award of the construction project complied with City of Flagstaff and State of Arizona rules and regulations for public bid. |
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Community Benefits and Considerations: | |||||
A pre-annexation agreement approved in January 2014 allowed W.L. Gore to move forward with extending a public water main along Route 66 from Woody Mountain Road , along Flagstaff Ranch Road to Kiltie Lane. The completion of this waterline created a looped water system infrastructure necessary to provide adequate fire flows at the existing W.L. Gore facilities as well as for future development of their properties included in this annexation. Annexing of W.L Gore properties and extension of the public water system also provides for extended development opportunities to the largest private employer in the City of Flagstaff. The growth of their manufacturing campus will allow for the expansion and retention o a significant employee base. |
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Community Involvement: | |||||
Inform/Consult The Water Commission conducted a public hearing on January 17, 2013 a 4 p.m. The extension and oversize reimbursement of this waterline was discussed a this meeting. In addition the reimbursement to W.L. Gore and Associates for oversizing of this water line was discussed during FY14 proposed budget and Capital Improvement program meetings with City Council members. Public hearings before Water Commission, Planning and Zoning and City Council are conducted in conjunction with any annexation request. The extension of this water line and City reimbursement was disused at each meeting In accordance with Arizona Revised Statutes, notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting a notice on the public hearing on the public hearings on the City Website, and posting a public meeting notice in City Hall. |
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Attachments: | WL Gore Reimbursement Cost Allocation | ||||
Preannexation Agreement | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||
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9.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Consideration and Approval of Contract: Construction Manager at Risk Construction Contract for Street Maintenance Program 2015 - Phase 2 (Approve contract with C and E Paving and Grading, LLC in the amount of $2,904,883.71). | |||||
RECOMMENDED ACTION: | |||||
2) Authorize Change Order Authority of 5% for GMP3 in the amount of $ 145,244.19, to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents |
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Executive Summary: | |||||
Approval of this contract will allow the City to complete construction of Phase 2 of the 2015 Street Maintenance (SM) Program. This second phase of the 2015 SM project will consist of only overlay streets. The Overlay portion of the program, which includes an additional 19 streets from the initial Street Maintenance program that improved 16 streets. This project is funded from the recently voter-approved Road Repair and Street Safety Initiative, which shows voters that we are keeping promises made during the campaign that we would begin projects right away. If approved, the City will have overlayed a total of 35 streets throughout the city. The addition to this year's program is very extensive due to the voter-approved initiative and will impact many residents and businesses on the east side of town. We will do our best to inform the public and nearby residents and businesses of the areas we will be working in and mitigate as many impacts as possible during construction. If the contract is approved as presented, we anticipate starting construction Jul 1. Approval of the contract will further demonstrate Council's commitment to maintaining City infrastructure through the annual budgeting process as well as improving infrastructure through the first project utilizing funding approved by voters last November. |
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Financial Impact: | |||||
Funding for the phase 2 overlay is to be provided by the 2014 voter approved sales tax increase in account 046-06-163-3321-6. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Council goals
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 11) Ensure that we are as prepared as possible for extreme weather events Regional Plan Goal LU.7. Provide for public services and infrastructure. Goal LU.10. Increase the proportion of urban neighborhoods to achieve walkable, compact growth. Goal T.1. Improve mobility and access throughout the region. Goal T.2. Improve transportation safety and efficiency for all modes. Goal T.8. Establish a functional, safe, and aesthetic hierarchy of roads and streets. |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council previously approved the design phase services contract on November 18, 2014. Council previously approved the Phase 1 construction contract (overlays and chip seals) on March 3, 2015 for $6,203,665.68. | |||||
Options and Alternatives: | |||||
1. Approve the Construction Manager at Risk Construction Phase Services Agreement as presented. 2. Reject the Agreement and direct staff to pursue traditional design-bid-build project delivery. This would delay progress on the project by three months. |
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Background/History: | |||||
The City has established an annual program to maintain existing street pavements. This year, the program provides three major services: non-structural upgrades by overlay, ADA compliance and chip sealing. The overlay streets are selected after evaluation of the street condition using pavement management software owned by the City. One half of the City street pavements are evaluated and ranked each year. Each street pavement is assigned an overall condition index (OCI) based on the type and severity of the distress observed. A pavement that has no distress is given an OCI of 100. Each pavement distress such as cracking or roughness reduces the street’s OCI. The street pavements are ranked by OCI and the pavements exhibiting the most severe distress are programmed for resurfacing with asphaltic concrete overlays as budget allows. In recent years, the Arizona State Legislature has authorized the use of Alternative Project Delivery Methods (APDM) in lieu of the traditional Design-Bid-Build method of project delivery. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based selection process to procure construction services from a firm deemed most qualified to perform the work. The enabling legislation also allows for provision of multiple Guaranteed Maximum Prices under a single procurement. On November 18, 2014, Council approved award of the Design Phase Services Contract for the 2015, 2016 and 2017 programs to C and E Paving and Grading, LLC. in the amount of $ 112,821. Design Phase Services including program and budget evaluation, project scheduling, design document reviews, constructability reviews, detailed cost estimating, and preparation of final construction documents have now been completed. Based upon the Design Phase Services, C and E Paving and Grading, LLC has provided a Guaranteed Maximum Price (GMP) to complete construction of the annual improvement project. The GMP includes costs for construction, a CM at Risk contingency, construction fee, costs for General Conditions including bonds and insurance, and sales taxes. |
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Key Considerations: | |||||
The goal of the Street Maintenance Program is to use the available funds in the most efficient manner to lengthen the service life of the City street pavements and avoid costly pavement reconstruction. The ADA improvements provide improved access for disabled citizens and visitors along existing streets and provide compliance with Federal requirements. | |||||
Expanded Financial Considerations: | |||||
The combined financial investment from the original 2015 Street Maintenance Project and the proposed Phase 2 2015 Street Maintenance Project will be $9.1 Million dollars on the City's streets. The goal of the Street Maintenance Program is to use the available funds in the most efficient manner to lengthen the service life of the City street pavements and avoid costly pavement reconstruction. The ADA improvements provide improved access for disabled citizens and visitors along existing streets and provide compliance with Federal requirements. |
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Community Benefits and Considerations: | |||||
The Street Maintenance Program provides surface treatments as required to preserve and maintain pavement condition on the 664 lane miles of asphalt City streets. The ADA improvements provide improved access for disabled citizens and visitors along existing streets and provide compliance with Federal requirements. Use of the Construction Manager at Risk method of project delivery eliminates the need for an advertisement/bid/award process and cuts approximately two months off the project development schedule. In addition, value engineering, constructability reviews and design input conducted as part of this service agreement have the potential to realize significant construction cost savings over the traditional design-bid-build delivery method. |
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Community Involvement: | |||||
Inform - The Public Works Division will prepare weekly news releases that are distributed to the local media outlets describing the location of the street construction and any traffic restrictions planned for the week. The contractor will distribute written notices to all the adjacent businesses and residents in advance of the construction. In addition, site maps of the streets planned for construction activities will be provided on the City's website. | |||||
Attachments: | Overlay Streets List | ||||
Overlay Streets Map | |||||
Construction Contract - Phase 2 | |||||
Phase 2 - GMP 3 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|
9.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||||||||||||||||||||||||
Consideration and Approval of Contract: Contract with Southwest Tank and Steel, Inc. in the amount of $249,178.00 (Cheshire Water Tank Rehabilitation). | |||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1) Approve construction contract with Southwest Tank and Steel, Inc. in the amount of $249,178 (includes a $10,000 contingency allowance) and a contract time of 90 calendar days.
2) Approve Contract Change Authority to the City Manager in the amount of $24,917.80 (10% of the contract amount, less allowance).
3) Authorize the City Manager to execute the necessary documents
|
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Executive Summary: | |||||||||||||||||||||||||||
In 2012, Utilities Division hired HDR Engineering, Inc. to conduct a condition assessment of the 1.3 million gallon above ground Cheshire Reservoir Water Tank. The assessment revealed the steel tank was deteriorating and in need of restoration. The water tank was built in 1981 the original interior cold tar coating which is designed to protect the steel structural material has failed and is need of removal and replacement. The exterior is also warn from weathering and the paint is peeling. This contract will extend the useful life of this critical piece of Utilities infrastructure. | |||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
This project has been funded through the Utilities Fund’s Capital Improvement Program. Funds are budgeted at $289,500 in account 202-08-370-3185-0-4435. | |||||||||||||||||||||||||||
Connection to Council Goal and/or Regional Plan: | |||||||||||||||||||||||||||
Council Goals
2) Ensure Flagstaff has a long-term water supply for current and future needs; 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics; Regional Plan Chapter VI, WR.2.1, Develop and adopt an integrated water master plan that addresses water resources, water production and its distribution, wastewater collection and its treatment, and reclaimed water treatment and its distribution. Chapter VI, Policy WR.2.2, maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater and reclaimed water services. |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
None | |||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||
Option 1. Award the contract to Southwest Tank and Steel, Inc. as the lowest responsive, responsible bidder. Option 2. Reject the award of this contract and request staff to re-bid the project. Option 3. Reject the award of this contract and do not provide this maintenance recommended by the condition assessment (this may lead to premature and possible catastrophic failure of the reservoir water tank). |
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Background/History: | |||||||||||||||||||||||||||
Cheshire Reservoir Water Tank is located in the Cheshire neighborhood in the northwest part of Flagstaff. This reservoir is essential to our current reservoir storage capacity of 22.9 million gallons of potable water. A dry inspection and condition assessment was conducted in February 2012 by HDR Engineering, Inc. They determined long term remaining service life of this water tank is possible with timely and consistent rehabilitation. One key finding was that the coatings are at the end of their useful life and are in need of restoration. Staff issued a solicitation for construction bids, and was advertised on March 22 and 29, 2015. Five bids were received by the opening date of April 6, 2015, and Southwest Tank and Steel, Inc. was determined to be the lowest responsive responsible bidder. Bid award is determined by base bid $199,394.00 plus Additive Alternate #1 in the amount of $49,784.00, for a total recommended award of $249,178.00 (included in all bids). A tabulation of base bids plus the additive alternate received is summarized below in the Expanded Financial Considerations. |
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Key Considerations: | |||||||||||||||||||||||||||
If rehabilitation is delayed, Cheshire Reservoir Tank will experience significant steel section losses in critical areas, which will shorten its service life and significantly increase future costs. | |||||||||||||||||||||||||||
Expanded Financial Considerations: | |||||||||||||||||||||||||||
|
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Attachments: | Construction Contract | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||||||
|
9.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Cooperative Contract: Purchase of one (1) 906H2 Compact Wheel Loader on a National IPA cooperative purchase agreement with the City of Tucson-Bid#12077 (Approve purchase of 906H2 Compact Wheel Loader from Empire Machinery in the amount of $86,106.25). | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
The Solid Waste Residential Bulk Collection Program uses a loader daily to collect bulky waste from residents and load the waste and green waste into a rear load truck. The use of this loader has proven to decrease lost time due to injuries to our bulky crew and increase productivity in the delivery of services. The equipment warranty and services are supported locally in Flagstaff by Empire Machinery. | |||||
Financial Impact: | |||||
The Solid Waste Section has $100,000 budgeted in its Fleet Capital line item for the addition of this Loader in FY 16. Staff is requesting the use of contingency funds in FY 2015 for this purchase. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. | |||||
Has There Been Previous Council Decision on This: | |||||
None previously | |||||
Options and Alternatives: | |||||
Option 1. Accept the City of Tucson's- Bid #12077 cooperative purchase agreement with Empire Machinery with a 10 day delivery time. Option 2. Accept the Quote from RDO Equipment on a National Powers Alliance cooperative Contract #060311-JDC with a delivery time of 8-10 weeks. Option 3. Continue to use the existing JCB loader. |
|||||
Background/History: | |||||
The Solid Waste Residential Bulk Collection Program uses a loader daily to collect bulky waste from residents and load the waste and green waste into a rear load truck. The addition of this loader to our operations has helped the program in meeting the ongoing need to provide effective tools for our staff to perform their jobs safely and without lost time injuries. The bulky crew has not had any lost time injuries since 2009 when we started using a loader in our operations and increased productivity by 43% in the delivery of services. The increase in volume is due to the continued growing demand from residents for bulk service. Since 2009, our annual bulk waste tonnage has increased from 2740 tons to 3919 tons. | |||||
Key Considerations: | |||||
The existing JCB Articulated loader was purchased for $58,777 in 2009 from Arizona Production Machinery & Supply of Phoenix, AZ. We have incurred $79,664 in maintenance and repairs to date which is 134% of the purchase price. In June 2014, the JCB Articulated loader broke down and was not put back into service until February of 2015. In order to continue to keep up with the volume of bulky waste the Solid Waste Section rented a loader with a total cost of $32,577. The escalated and unexpected maintenance costs prompted the Solid Waste Section to propose the purchase of an additional loader in FY 16 which was approved by the Fleet Committee. Because Arizona Production Machinery & Supply went out of business shortly after this purchase which left the city without a JCB vendor to provide support services, staff anticipates continued high maintenance costs and future rentals when the JCB loader breaks down. | |||||
Expanded Financial Considerations: | |||||
The Solid Waste Section is faced with the need to purchase a new front line loader and place the JCB loader in a back up role rather than renting a unit when a back up is needed. We budgeted $100,000 for this purchase in FY 2016. Because the JCB loader has become unreliable as a front line unit mainly due to the lack of a reliable local company that can provide the service and support that we need; and with annual volumes increasing, we presented to the fleet committee our concerns about the JCB's ability to handle the work load and asked for approval to make this purchase this fiscal year using Solid Waste contingency funds in FY 2015. The Solid Waste fund has a total of $612,000 budgeted in contingency for FY2015 and there are no other expected draws from these funds. The budgeted funds in FY 2016 will not be spent thus restoring the fund balance. Staff is requesting that we make this purchase in June; because the existing JCB loader cannot sustain the current work load which could add unnesecarry rental and maintenance expenses. Solid waste staff will revisit the equipment needs in 2016. We have a quote from Empire Machinery for $86,106.25 with a (5) year power train and hydraulic coverage warranty and a (10) day delivery time, and from RDO of Flagstaff for $82,679.12 with a (5) year power train warranty and a (8-10) week delivery time. Because of the proven history of local support, the added value provided by the additional hydraulic warranty and the (10) day delivery time, staff has recommended purchasing the 906H2 Compact Loader from Empire Machinery of Flagstaff. | |||||
Community Benefits and Considerations: | |||||
Community benefits include continued consistent quality customer service at the lowest possible user fees. | |||||
Expanded Options and Alternatives: | |||||
Option 1. Accept the City of Tucson's-Bid #12077 cooperative purchase agreement with Empire Machinery with a 10 day delivery time. Option 2. Accept the Quote from RDO Equipment on a National Powers Alliance cooperative Contract #060311-JDC with a delivery time of 8-10 weeks. Option 3. Continue to use the existing JCB loader. |
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Attachments: | Empire Contract | ||||
RDO Contract | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2015-10 : An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept specific deeds of real property and easements and providing for the repeal of conflicting ordinances, severability, and authority for clerical corrections, and establishing an effective date (Adopt ordinance authorizing acceptance of real property deeds and easements). |
|||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2015-10 by title only for the final time
2) City Clerk reads Ordinance No. 2015-10 by title only (if approved above) 3) Adopt Ordinance No. 2015-10 |
|||||
Executive Summary: | |||||
Real property, whether in fee or in easement form, is often acquired during the development review process through dedication or donation. These acquisitions may be for drainage, utilities, the urban trails system, slopes, rights of way or other public purposes. The City Charter, in Article VII Section 5, requires the City to acquire real property by ordinance. The approval of this ordinance will formally accept the real property donated or dedicated to the city through the development review process or as necessary for an approved capital improvements project. | |||||
Financial Impact: | |||||
Real property is considered a fixed asset in the city. Until City Council approves an ordinance accepting the acquisition that value is not recognized in an audit so while there is actual financial expenditure associated with these acquisitions, there is a fixed asset value the city receives through this action. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics REGIONAL PLAN: Goal OS 1 -The region has a system of open lands, such as undeveloped corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal WR4 - Logically enhance and extend the City's public water, wastewater, and reclaimed water services including their treatment distribution and collection systems in both urbanized and newly developed areas of the city to provide efficient delivery of services. Goal WR5 - Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections and rainwater harvesting. Goal LU7 - Providse for public services and infrastructure. Goal T4 - Promote transportation infrastructure and services that enhance the quality of life of communities within the region. |
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Has There Been Previous Council Decision on This: | |||||
An ordinance accepting previous dedications and donations was approved in October 2014. No previous decisions have been made regarding the dedications and donations listed in Exhibit A of the ordinance. | |||||
Options and Alternatives: | |||||
1) Approve Ordinance No. 2015-10 and accept the dedicated and donated real property into City of Flagstaff ownership. Pros: Formalizes the transfer of property rights to provide for community goals and benefits. Cons: No cons. 2) Approve Ordinance No. 2015-10 after removing specific acquisitions and accept the remaining dedicated and donated real property into City of Flagstaff ownership. Pros: Formalizes the transfer of property rights. Cons: No cons. 3) Not approve Ordinance No. 2015-10 and not accept the dedicated and donated property under consideration. This will nullify the dedication or donation and the grantor will retain ownership. Pros: No pros known. Cons: This will remove protections for utilities, trails, drainage and other public purposes. |
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Background/History: | |||||
Real property is acquired by the City, as necessary, when developments come through the permitting and review process. These properties can be easements to allow for a specific purpose such as a utility line or a drainage area, or they can be actual property received through a deed for tights of way or the protection of open space. The policy for City acceptance of these dedications is governed both by the charter and by internal process. The City Charter, in Article VII Section 5, requires that all real property be acquired by ordinance. The most recent ordinance accepting donated and dedicated land was Ordinance 2014-24 which accepted real property acquired by donation or dedication prior to October 2014. Ordinance 2015-10 accepts all the real property donated or dedicated since that time. There is also an internal staff process for receiving donations and dedications which involves numerous internal stakeholders to ensure proper protection of the City including:
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Key Considerations: | |||||
Real property is acquired throughout the year by donation and dedication necessary to achieve the Council and Regional Plan goals and to ensure utilities, roads, and specialized area are properly protected. All real property must be acquired by ordinance per the City Charter. There is a due diligence process that each acquisition goes through to ensure it is donated or dedicated properly and that the City’s interests are protected. Ordinance 2015-10 will accept the real property already received and recorded since October 2014. These acquisitions are necessary for the provision of services as the community grows and the liability assumed is consistent with these same real property rights throughout the community. |
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Community Benefits and Considerations: | |||||
Community benefits of the acceptance of the parcels includes proper protection for rights determined necessary for utilities, urban trail systems, drainages, slopes, open spaces, rights of way and others. |
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Community Involvement: | |||||
Inform |
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Attachments: | Ord. 2015-10 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||
|
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution 2015-17 and Ordinance No. 2015-07: A resolution of the Flagstaff City Council declaring the Revised Stormwater Utility Credit Manual a public record and an ordinance adopting the Revised Stormwater Utility Credit Manual by reference. (Updates and revisions to Stormwater Utility Credit Manual) | |||||
RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2015-17
2) Read Ordinance No. 2015-07 by title only for the final time 3) City Clerk reads Ordinance No. 2015-07 by title only (if approved above) 4) Adopt Ordinance No. 2015-07 |
|||||
Executive Summary: | |||||
The Credit Manual was originally adopted by Ordinance No. 2006-17 on July 18, 2006. The Credit Manual provides discounts on the Stormwater Utility bills for on-site improvements or activities related to stormwater quantity (flood control) or stormwater quality improvements. The Ordinance is in need of updating and minor housekeeping changes. Proposed credit amounts have not changed. The Water Commission considered the Ordinance at their meetings of October 2014 and December 2014, and recommend approval of the Ordinance. Staff summaries of these two meeting are attached. |
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Financial Impact: | |||||
Credit amounts decrease the revenue of the Stormwater Utility. The Water Commission discussed these concerns as indicated in the attached staff summaries. To summarize, the amount of existing credits is $9,465 per year and the potential exposure to the Utility, if every eligible credit was provided is estimated at $50,000 to $75,000 per year. The annual revenue of the Utility is about $1.4 million. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: |
|||||
Has There Been Previous Council Decision on This: | |||||
Adoption of the original Ordinance in 2006. | |||||
Options and Alternatives: | |||||
The Water Commission considered three alternatives during their discussion. These options are also available for Council consideration. 1. The "do nothing" alternative: the Credit Manual effectively functions to provide credits for all activities, although nomenclature and references are out of date. 2. Update and Clarify only alternative: this option leaves the credit amounts the same, but updates and clarifies the Credit Manual. 3. Change the credit amounts: this option would consider changing the specific amounts for one or more credit. Some of the specific credits are based on quantitative assessments, while others are qualitative. The Water Commission chose option 2 and recommends approval of the attached Ordinance and Credit Manual. Much discussion occurred related to the options above. These discussions are related to the attachments, a summary of is as follows: 1. Water Commission Staff Summary of October 2014. 2. Water Commission Staff Summary of December 2014. 3. Original Credit Manual from 2006, with staff comments as provided to the Water Commission. 4. Proposed ordinance. 5. Proposed new Credit Manual. |
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Community Benefits and Considerations: | |||||
Credits allow for a reduced stormwater utility bill for homeowners and businesses based on reduced impact to the stormwater system. | |||||
Community Involvement: | |||||
Involve Collaborate Empower Outreach is often provided to the public via Cityscape, website and other methods, to educate the public about the credits and how to apply for them. The Water Commission considered the Credit Manual during two meetings in October and December of 2014. |
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Attachments: | WC-October | ||||
WC-December | |||||
Ordinance_2006 | |||||
Res. 2015-17 | |||||
Ord. 2015-07 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
|
10.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-18 and Ordinance No. 2015-09: A resolution and ordinance of the Flagstaff City Council adopting by reference revised sewer discharge limitations. (Updates and revisions to local limits for industrial sewer discharge) | |||||
RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2015-18
2) Read Ordinance No. 2015-09 by title only for the final time 3) City Clerk reads Ordinance No. 2015-09 by title only (if approved above) 4) Adopt Ordinance No. 2015-09 |
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Executive Summary: | |||||
The City of Flagstaff code (7-02-001-0010) contains local industrial sewer discharge limitations (also known as Local Limits). The Federal EPA directs Publicly Owned Treatment Works (POTW) with a pretreatment program to re-evaluate and propose new local industrial sewer discharge limitations once every 5 years or when there is a change to the treatment process, as delineated by EPA 40 CFR 403. The Arizona Department of Environmental Quality (ADEQ) also recommended the City conduct a new local limits study. Flagstaff’s last local limits study was completed and adopted into code in 2007. Additionally, the Wildcat Hill Wastewater Treatment Plant was upgraded and the treatment process was upgraded from a Class B to a Class A+ in 2009. The City of Flagstaff Utilities Division, with consultation from GHD engineers, has conducted an update to our local limits to provide guidance in the development of new sewer discharge limitations on the wastewater pollutant loadings from our Significant Industrial Users (SIU). In addition to assessing pollutant loadings from SIUs, the local limits study also assessed the pollutant removal capabilities of the Rio De Flag Water Reclamation Plant and the Wildcat Hill Wastewater Treatment Plant. The modifications to the City Code to change the sewer discharge limits local limits will serve to protect our wastewater collections and treatment systems from both physical harm, due to potentially damaging industrial wastewater, and from financial harm by keeping us in compliance with local, State, and Federal environmental regulations. Local discharge limitations provide the City of Flagstaff Utilities Division with the necessary enforcement mechanisms to adequately regulate our industrial businesses within Flagstaff. City staff met with the significant industrial users that would be affected by the proposed sewer discharge limits in December, 2014. Each of the significant users was presented with a copy of the limit study and staff has been available to answer any questions. A public notice was posted on the City of Flagstaff web page on March 31, 2015, to solicit comments on the proposed new sewer limits. Additionally, a public notice was posted in Arizona Daily Sun on April 5, 2015, to solicit public comments. |
|||||
Financial Impact: | |||||
The update to the local industrial sewer discharge limitations in the City Code should not have a direct or indirect impact to the City or to the Industrial Waste Program. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
2) Ensure Flagstaff has a long-term water supply for current and future needs; 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics; 7) Address key issues and processes related to the implementation of the Regional Plan; 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments; 9) Foster relationships and maintain economic development commitment to partners Additionally, the Modification of Local Industrial Sewer Discharge Limitations will meet the following regional plan goals: Chapter VI, WR.2.1, Develop and adopt an integrated water master plan that addresses water resources, water production and its distribution, wastewater collection and its treatment, and reclaimed water treatment and its distribution. Chapter VI, Policy WR.2.2, maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater and reclaimed water services |
|||||
Has There Been Previous Council Decision on This: | |||||
The last modification to the City Code to change the local industrial sewer discharge limitations was on March 20, 2007. | |||||
Options and Alternatives: | |||||
These options are also available for Council consideration. ADEQ has reviewed and approved the new proposed pretreatment limits. 1. The "do nothing" alternative: The City would be in violation of the EPA directive to re-evaluate and propose new local industrial sewer discharge limitations once every 5 years. This option would not require any change to the City Code. 2. Propose different pretreatment limits than those in the GHD study: This option would require a new study to be conducted by a consultant and to be reviewed by ADEQ and be vetted by the industrial pretreatment users. All would incur costs to the City. 3. Adopt the City Code as approved by ADEQ, proposed and vetted by the industrial pretreatment users, to reflect the new local industrial sewer discharge limitations |
|||||
Background/History: | |||||
The EPA recommends that a Publicly Owned Treatment Works (POTW) reevaluate its sewer discharge limits at least once every 5 years or when a significant change is made to the treatment or process components to ensure a firm technical basis and address changing conditions. The last change made to City Code to the local sewer discharge limitations for industrial users was on March 20, 2007. The City contracted GHD, Inc. to review the current limits and propose new limits. GHD proposed new limits that are reflected in the proposed City Code changes that are attached to this staff summary report. | |||||
Community Involvement: | |||||
Inform, Involve and Collaborate | |||||
Attachments: | Executive Summary for new sewer discharge limitations for industrial users | ||||
Power Point | |||||
Res. 2015-18 | |||||
Ord. 2015-09 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||||||
|
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-21: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 19, 2015. (Results for Election on Changes to City Charter) |
|||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2015-21 by title only
2) City Clerk reads Resolution No. 2015-21 by title only (if approved above) 2) Adopt Resolution No. 2015-21 |
|||||
Executive Summary: | |||||
Arizona Revised Statutes §16-542A requires "the governing body holding an election...meet and canvass the election not less than six days nor more than twenty days following the election." The results of the Special Meeting of May 19, 2015, re Charter Amendments will be submitted with the final agenda for the June 2, 2015, meeting. | |||||
Financial Impact: | |||||
There is no financial cost associated with this specific action which has been folded into the overall cost of the election. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
This item is not connected to a specific Council goal. | |||||
Has There Been Previous Council Decision on This: | |||||
The City Council did consider and adopt Resolution No. 2014-43 on January 6, 2015, calling for the Special Election to be held on May 19, 2015, and approving the ballot language. | |||||
Options and Alternatives: | |||||
Because this action is legally prescribed, there are no other options. |
|||||
Background/History: | |||||
On January 6, 2015, the City Council adopted Resolution No. 2014-43 which authorized the Special Election to be held on May 19, 2015, and approved the ballot language. The City contracted with Coconino County Elections to conduct this election as a Mail Ballot election. | |||||
Key Considerations: | |||||
Required by state law to amend the City Charter | |||||
Expanded Financial Considerations: | |||||
Advances the democratic process | |||||
Community Benefits and Considerations: | |||||
Empower | |||||
Attachments: | Res. 2015-21.Draft | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||
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10.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Intergovernmental Agreement: Intergovernmental Agreement/Joint Project Agreement (IGA/JPA) 11-085 between the State of Arizona and the City of Flagstaff acting for and on behalf of the Flagstaff Metropolitan Planning Organization, Amendment 4 for Fiscal Year 2016 (FMPO IGA/JPA) | |||||
RECOMMENDED ACTION: | |||||
Approve IGA/JPA 11-085 Amendment 4 | |||||
Executive Summary: | |||||
IGA/JPA 11-085 and its related amendments acknowledges the roles and responsibilities of the Flagstaff Metropolitan Planning Organization (FMPO) in the provision of regional transportation planning and programming in accordance with federal mandates and authorizes the Arizona Department of Transportation to provide federal transportation planning and construction funds for those purposes. | |||||
Financial Impact: | |||||
Annually, FMPO brings in about $260,000 in planning funds, $460,000 in general construction funds and $550,000 in safety project funds. Failure to approve the amendment will de-fund the FMPO and essential services in transportation modeling, trails planning and more will fall to City staff. Loss of the FMPO will result in the City's loss of eligibility for federal transportation construction funds. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 6) Relieve traffic congestion throughout Flagstaff 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments REGIONAL PLAN: LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete and connected places. LU.7. Provide for public services and infrastructure. LU.12. Accommodate pedestrians, bicyclists, transit riders, and private cars to supplement downtown's status... T.1. Improve mobility and access throughout the region. T.2. Improve transportation safety and efficiency for all modes. T.3. Provide transportation infrastructure that is conducive to conservation, preservation, and development goals to avoid, minimize, or mitigate impacts on the natural and built environment. T.4. Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. T.5. Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community. T.6. Provide for bicycling as a safe and efficient means of transportation and recreation. T.7. Provide a high-quality, safe, convenient, accessible public transportation system, where feasible, to serve as an attractive alternative to single-occupant vehicles. T.8. Establish a functional, safe and aesthetic hierarchy of roads and streets. T.9. Strengthen and support rail service opportunities for the region's businesses and travelers. T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona. T.11. Build and sustain public support for the implementation of transportation planning goals and policies including the financial underpinnings of the Plan, by actively seeking meaningful community involvement. |
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Has There Been Previous Council Decision on This: | |||||
Yes. This is an annual amendment process. There have been three previous amendments to the IGA/JPA in this form acted upon by the Council. | |||||
Options and Alternatives: | |||||
1. Approve the amendment as presented. Staff recommendation. There are effectively no changes to the IGA/JPA. It has worked effectively over the past years. 2. Amend the IGA/JPA amendment. Not recommended. The staff is not aware of changes necessary to make the relationship with ADOT more effective. 3. Deny the IGA/JPA amendment. Not recommended. This effectively defunds the FMPO and makes the City and region ineligible for federal transportation funds. Several projects could be discontinued and future funding would not be available. |
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Background/History: | |||||
The FMPO has been in place since 1996. It started with an intergovernmental agreement between the City, County and State. More recently, an IGA between the City and County establishes the FMPO and this JPA 11-085 establishes the FMPO relation to the state. The City is acknowledged as the host agency for the FMPO and acts on its behalf. | |||||
Key Considerations: | |||||
The FMPO Executive Board will take action to adopt the work program referenced by this IGA/JPA on May 27, 2015. | |||||
Expanded Financial Considerations: | |||||
The City currently provides $22,000 annually in transportation sales tax funding to the FMPO and supports part of the multimodal planner position through transportation sales tax, also. This funding is used to match federal grant funds and to provide trail planning and project delivery services for the City. | |||||
Community Benefits and Considerations: | |||||
The FMPO provides high quality transportation planning for the region and is respected across the state and nation. Approval of this amendment will assure the continuation of those services. | |||||
Community Involvement: | |||||
Consult - a 30-day public comment period on the work program was provided. The work program seeks to advance the regional transportation plan that enjoyed considerable public involvement. FMPO committee and board meetings are open to the public. | |||||
Attachments: | IGA/JPA 11-085 Amendment #4 FMPO FY16 | ||||
Certification and Assurances Initial & Signature Page | |||||
Certifications and Assurances | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||||||||||
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15.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Possible Action: Options related to joining the Flagstaff Living Wage Coalition’s legal action challenging the constitutionality of ARS 23-204, which preempts local authority to regulatecompensation and benefits contrary to voter adopted Proposition 202. |
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RECOMMENDED ACTION: | |||||
Council direction
|
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EXECUTIVE SUMMARY: | |||||
On May 5, 2015 three Councilmembers agreed to place the above-referenced issue on the agenda for discussion and possible action. In 2006 the voters of Arizona passed an initiative entitled "Raise the Minimum Wage for Working Arizonans Act or Proposition 202." That proposition authorizes cities, towns or counties to regulate local minimum wages and benefits as long as those wages are no lower than the state minimum wage. (A.R.S. 23-364(I)). The Voter Protection Act prohibits the repeal by the Legislature of such initiatives and the Legislature cannot supersede or amend an initiative except by a three-fourths super-majority of each legislative body, and then only if such law furthers the objectives of the referendum or initiative. (Ariz. Const., Art. 4, pt. 1, Section 1, (6)(B)-(C), (14).) In 2013, the Arizona Legislature, by majority vote, adopted A.R.S. 23-204 which attempts to preempt for the City's authority to regulate local compensation and benefits. According to the Living Wage Coalition's Complaint, these two laws – one granting local authority on the issue of wages and benefits and the other attempting to take it away are in direct conflict. On April 10, 2015, the Flagstaff Living Wage Coalition filed a complaint to declare A.R.S. 23-204 passed by the Arizona Legislature in 2013 unconstitutional in order to restore local control over local issues. The lawsuit is not directly about increasing minimum wage; it is about clearing up the confusion that exists in Flagstaff (and other communities) about cities' authority to legislate in this area. Options for discussion: 1. The City may seek permission or claim a right to join the lawsuit as a plaintiff along with the Flagstaff Living Wage Coalition. The attorneys representing the Coalition have offered to represent the City in this litigation without charge of attorneys’ fees. 2. The City may wait for the ruling of the Superior Court. If the Superior Court rules against the Flagstaff Living Wage Coalition, then the City could decide to write an amicus brief in support of municipal control of setting minimum wages. This could be handled in-house, displacing other work, or sent to outside counsel. 3. The City could adopt a resolution supporting or opposing the litigation. 4.The City could do nothing. |
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INFORMATION: | |||||
COUNCIL GOALS:
10) Decrease the number of working poor |
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Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | ||||||||||
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15.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-22: A resolution of the City Council of the City of Flagstaff renaming the Flagstaff Recreation Center located at 2403 North Izabel Street to the "Hal Jensen Recreation Center" (Renaming of Flagstaff Recreation Center). | |||||
RECOMMENDED ACTION: | |||||
Read Resolution No. 2015-22 by title only.
Adopt Resolution No. 2015-22. |
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Executive Summary: | |||||
Resolution No. 2001-73, states that the criteria for naming a City facility may be accomplished through a petition process with the appropriate commission. If the proposed name is that of an individual, the individual must have contributed in a definitive way to the betterment of the Flagstaff community and its citizens. In addition, before the facility can be named after the individual, the individual must have been deceased for two years. Facility names may be changed by City Council approval. City staff and the community would like to commemorate the efforts of Mr. Jensen by renaming the Flagstaff Recreation Center in his honor to the Hal Jensen Recreation Center. Mr. Jensen meets the criteria required by Resolution No. 2001-73. |
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Financial Impact: | |||||
The cost of any new signage will be funded by the Marine League Charities. There is no fiscal impact to the City of Flagstaff. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments REGIONAL PLAN: Goal REC.1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails. Policy Rec. 1.1 Integrate active and passive recreational sites within walking distance throughout the region to promote a healthy community for all City and County residents and visitors. |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
|
|||||
Background/History: | |||||
Hal Jensen passed away on October 6, 2012 after many years of giving back to the community of Flagstaff. Mr. Jensen has long been recognized as a community leader and an advocate throughout Flagstaff and surrounding communities. His efforts have impacted generations of people and his generosity transcended all age groups. Mr. Jensen's involvement in Toys For Tots spanned nearly 20 years and has impacted tens of thousands of deserving youth in the Flagstaff area. He has also been involved with many other programs which are highlighted in the attached letters of support. | |||||
Key Considerations: | |||||
There has been no opposition made against this proposal. | |||||
Community Benefits and Considerations: | |||||
Per the Resolution 2001-73, the naming of a municipal facility should normally be done in conjunction with the community or neighborhood that will be served by the facility and if an individual or organization's name, must be "accepted by the general public and/or the related professional field as a local, state, or national hero/contributor, or has historical significance." Many people would submit that Mr. Jensen meets or exceeds this Resolution's criteria. | |||||
Community Involvement: | |||||
Collaborate At the Parks and Recreation Commission meeting held on April 15, 2015 there were many present from the public to supportive this initiative. At this meeting the Parks and Recreation Commission unanimously support the renaming of the Flagstaff Recreation Center to the Hal Jensen Recreation Center. Letters of support for the renaming the Flagstaff Recreation Center have been received and are attached to this staff summary. No one spoke in opposition to the recommendation at the Commission meeting. |
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Attachments: | Resolution | ||||
letters of support | |||||
P&R commission minutes | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
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15.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-19 A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2015-2016; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 15-16) | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2015-19 by title only
2) City Clerk reads Resolution No. 2015-19 by title only (if approved above) 3) Adopt Resolution No. 2015-19 |
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Executive Summary: | |||||
Arizona State Statutes (ARS. §42-17101, 42-17102, and 42-17105) require that each municipality adopt and publish, in a specified format, a tentative budget. The adoption of the tentative budget has the effect of establishing an amount that cannot be exceeded in the final adoption of the budget. Furthermore, the adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. | |||||
Financial Impact: | |||||
The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Invest in our employees and implement retention and attraction strategies Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics As well as impacts many other Council goals
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Has There Been Previous Council Decision on This: | |||||
|
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Options and Alternatives: | |||||
The City could delay the tentative budget adoption until no later than the 3rd Monday in July. While the City would be able to continue operations through a Continuing Disclosure resolution, the City would not be able to commit to any expenditure directly related to the FY 2015-2016 budget. | |||||
Background/History: | |||||
The budget is generally presented for tentative adoption in late May or early June to assure funding is appropriated within Council goals and objectives at the beginning of the fiscal year. At the December 2014 budget retreat, Council concluded that the priorities for the FY2016 budget include: employee investment, staffing and technology and infrastructure. During the February 2015 budget advance, Council provided direction on potential increased revenue opportunities and other fund reallocations. During the April budget advance, Council provided additional adjustments and they are included in the budget. After the April budget advance divisions provided revised year end estimates and carryover of funding primarily for capital projects. Divisions are provided this opportunity as the previous estimates they provided were in January. |
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Key Considerations: | |||||
The adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative adoption, final adoption of the budget and property tax levy actions, and related publications must be started over. The process is prescribed through Arizona State Statute. The tentative budget must be adopted no later than the 3rd Monday in July. The schedules for Council budget and property tax levy actions are as follows: June 2, 2015 Tentative adoption of budget by Council June 16, 2015 Proposed budget and property tax levy hearing June 16, 2015 Final budget adoption (done in a Special Meeting) June 16, 2015 First reading property tax ordinance July 7, 2015 Final reading and adoption of property tax ordinance |
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Expanded Financial Considerations: | |||||
Funds must be appropriated to allow for expenditures to occur. The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption.
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Community Benefits and Considerations: | |||||
The Community has the opportunity to present any questions or concerns regarding the budget before the final budget adoption occurs in June. | |||||
Community Involvement: | |||||
Inform and Involve: The Community has the opportunity to be involved at the public hearing held in conjunction with final adoption. Citizens are welcome to attend Council Budget Advances. The City Manager’s recommended budget was discussed during the Council Budget Advance on April 21 and 22, 2015. Public participation was available. | |||||
Attachments: | 2015-19 Tenative Budget Resolution | ||||
FY2016 Budget Legal Schedules | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
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15.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution Number 2015-23 and Ordinance No. 2015-13: A resolution and ordinance of the Flagstaff City Council adopting by reference housekeeping amendments to the City Code. | |||||
RECOMMENDED ACTION: | |||||
At the Council Meeting of June 2, 2015
1) Read Resolution No. 2015-23 by title only. 2) City Clerk reads Resolution No. 2015-23 by title only (if approved above) 3) Read Ordinance No. 2015-13 by title only for the first time on June 2, 2015. At the Council Meeting of June 16, 2015 4) Read Ordinance No. 2015-13 by title only for the second time on June 16, 2015. 5) Adopt Ordinance No. 2015-13 on June 16, 2015. |
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Executive Summary: | |||||
Council may revise the City Code to: 1. Provide an efficient process for correcting the Regional/General Plan; 2. Repeal regulations of Lake Mary because the City lacks jurisdiction; 3. Allow the Clerk to format and make technical corrections to the City Code; 4. Repeal provisions regulating damage to public ways because Arizona statutes are sufficient; and 5. Provide a penalty for unlawful parking in a municipal lot or parking contrary to signs or regulations. |
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Financial Impact: | |||||
None. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 7) Address key issues and processes related to the implementation of the Regional Plan 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments |
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Has There Been Previous Council Decision on This: | |||||
City Council discussed these potential changes in a work session on May 12, 2015. The Planning and Zoning Commission recommended in favor of these changes at their meeting on April 22, 2015. They asked for clarification that the General Plan is the same as the Regional Plan. They also asked for a definition of the term "Planning Agency." | |||||
Options and Alternatives: | |||||
Amend the City Code as recommended or as Council sees fit. | |||||
Background/History: | |||||
The City Attorney's Office occasionally asks Council clean-up some provisions of the City Code. This section will provide brief information about the proposed changes. Title Eleven: General Plans and Subdivisions Our Comprehensive Planning Manager, Sara Dechter, plans to proceed with some corrections to the Regional Plan. The City Code does not have an efficient process for making corrections. Ms. Dechter will also soon bring to Council the La Plaza Vieja Neighborhood Plan. The City Code provisions regarding specific plans do not always contemplate neighborhood plans. Some changes to the Code are proposed to harmonize the Code with the typical process for a neighborhood plan. Title Nine: Traffic The regulation that prohibits illegal parking in City parking lots and prohibits parking contrary to City traffic signs has an incorrect reference to another section of the City Code. The reference must be corrected to enable our municipal judges to enforce the regulation. Title Eight: Public Ways and Property In 1952 the City Council adopted regulations covering fishing, hunting and all other forms of public recreation within an area around both Lakes Mary. We no longer have a basis for exercising this type of jurisdiction over the area. So, the regulations should be repealed. The United States Department of Agriculture and Arizona Game and Fish have a regulatory scheme for fishing, hunting and public recreation within this area. Title Six: Police Regulations Over a period form 1894 to 1964 the City council adopted ordinances regulating damage to public ways and property. The same behavior is regulated by state statute. The City regulations do not enhance the state statutes, therefore the City regulations should be repealed. Title One: Administrative The City Council typically gives the City Clerk authority to make technical corrections to ordinances. This authority it written into each ordinance that Council adopts. Rather than asking for this authority in every ordinance, it would be more efficient to allocate this authority to the City Clerk in the City Code. |
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Attachments: | Res. 2015-23 | ||||
Ord. 2015-13 | |||||
Attachment to Resolution | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||
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15.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-24: A resolution of the City Council of the City of Flagstaff, Arizona adopting an amendment to the City's Procurement Code Manual to incorporate a new Article (Article 31) relating to procurement from Arizona certified nonprofit agencies that serve or employ individuals with disabilities. | |||||
RECOMMENDED ACTION: | |||||
1.) Read Resolution No. 2015-24 by title only.
2.) Adopt Resolution No. 2015-24 |
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Executive Summary: | |||||
This Resolution is to amend the City's Procurement Code Manual to incorporate a new article (Article 31-- Procurement from Arizona Certified Nonprofit Agencies that Serve or Employ Individuals with Disabilities). The objective with this new article is to allow a procurement preference to purchase or contract for any products, materials and services directly from Arizona certified nonprofit agencies that serve or employ individuals with disabilities without competitive bidding if the delivery and quality of the products, materials or services meet the City's reasonable requirements. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
1.) Effective Governance | |||||
Has There Been Previous Council Decision on This: | |||||
City Council has discussed this item at the April 28, 2015 City Council Work Session meeting. | |||||
Options and Alternatives: | |||||
1.) Adopt Resolution 2.) Provide alternative language to be incorporated into the City's Procurement Code Manual for adoption 3.) Recommend other policy decisions |
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Background/History: | |||||
The City has a formal, comprehensive, Procurement Code Manual which was approved and adopted by City Council under Resolution No. 2013-19 on July 16, 2013. In August of 2014, City Council posed the following two (2) questions regarding possible procurement preferences: 1. Can the City award additional points to bidders who demonstrate that their use of sustainable practices will result in a reduced carbon footprint; and 2. Can the City award additional points to bidders who serve or employ individuals with disabilities. On April 28, 2015, a formal presentation was given that addressed these two (2) questions. With regard to carbon footprint, a procurement preference related to sustainable practices that result in a reduced carbon footprint, was not recommended. However, it was recommended that a procurement preference be given to Arizona certified nonprofit agencies that serve or employ individuals with disabilities along with proposed language to be incorporated into the City's Procurement Code Manual as an amendment. |
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Key Considerations: | |||||
Adopting the proposed language as an amendment to the City's Procurement Code Manual, will allow the City to give a procurement preference without competitive bidding if the delivery and quality of the products, materials or services meet the City's reasonable requirements. | |||||
Community Benefits and Considerations: | |||||
A.R.S. 41-2636 (D) specifically sanctions the direct award of contracts to certified nonprofit businesses who serve or employ individuals with disabilities and giving a procurement preference to these types of certified nonprofit agencies can be considered a social responsibility, as well as a legal means of contracting with them without competitive bidding. | |||||
Community Involvement: | |||||
Inform | |||||
Attachments: | Resolution 2015-24 | ||||
Proposed Resolution Amendment Language | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
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