FINAL AGENDA
*A M E N D E D
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. |
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of November 3, 2014. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Amend/approve the minutes of the City Council Regular Meeting of November 3, 2014.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Tourism Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make one At Large appointment to a term expiring January 2018.
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B. | Consideration of Appointments: Parks and Recreation Commission | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make one appointment to term expiring August 2015
Make three appointments to terms expiring August 2017 |
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C. | Consideration of Appointments: Airport Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make three appointments to terms expiring October 2017.
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D. | Consideration of Appointments: Water Commission | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring December 2017
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E. | Consideration of Appointments: Sustainability Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring October 2017.
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F. | Consideration of Appointments: Heritage Preservation Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make one At-Large appointment to a term expiring December 2017.
Make one Professional appointment to a term expiring December 2017. |
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G. | Consideration of Appointments: Planning and Zoning Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring December 2017.
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8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
A. |
Consideration and Action on Liquor License Application: John Kennelly, “Historic Brewing Company Barrel and Bottle House", 110 S. San Francisco St., Series 07 (beer and wine bar), Person and Location Transfer.
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RECOMMENDED ACTION: | ||||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Jared Repinski, "Agave", 1580 E. Route 66, Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | ||||||
Hold the Public Hearing
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. |
Consideration and Approval of Purchase: One (1) Wastewater Lagoon Dredge with attachments for Wildcat Hill Wastewater Treatment Plant (Approve purchase of dredge for Wildcat Hill Wastewater Treatment Plant). |
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RECOMMENDED ACTION: | ||||||
1.) Staff recommends that City Council reject all bids as submitted for Invitation for Bids (IFB), bid # 2015-07, Utilities Wastewater Dredge Equipment.
2.) Approve the purchase of one (1) Model MD-615 diesel powered Dredge and attachments in the amount of $304,691.70 from VMI, Inc. located in Cushing, Oklahoma, for the replacement of the existing Dredge equipment at Wildcat Hill Wastewater Treatment Plant (WWTP).
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B. |
Consideration and Approval of Purchase Under National Joint Powers Alliance (NJPA) Contract : Two (2) Elgin Broom Bear Twin Engine Street Sweepers (Approve purchase of two street sweepers). |
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RECOMMENDED ACTION: | ||||||
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C. | Consideration of Appointments: Acting City Manager.* | |||||||||
RECOMMENDED ACTION: | ||||||||||
Appoint Jeff Meilbeck as the Acting City Manager effective January 9, 2015 for the City of Flagstaff for an appointment extending up to eight (8) months.
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10. | ROUTINE ITEMS | |||||||||
A. | Consideration and Adoption of Ordinance No. 2014-34: An Ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege Taxes, levying a local transaction privilege tax increase of 33 cents per $100 of taxable gross income (sales) as approved by the majority of the qualified electors of the city voting in the November 4, 2014 General Election, Proposition 406, “Road Repair and Street Safety Initiative”; providing for use of tax revenues, providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date (Transaction Privilege Tax - Road Repair and Street Safety Initiative) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2014-34 for the final time by title only
2) City Clerk reads Ordinance No. 2014-34 by title only (if approved above) 3) Adopt Ordinance No. 2014-34 |
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B. | Consideration and Adoption of Resolution No. 2014-39 and Ordinance No. 2014-32: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting those amendments as shown in "2014 Addendum 6 of the Employee Handbook of Regulations" relating to the Employee Advisory Committee (Employee Advisory Committee election terms; updates) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Adopt Resolution No. 2014-39 (declaring public record)
2) Read Ordinance No. 2014-32 for the final time by title only 3) City Clerk reads Ordinance No. 2014-32 by title only (if approved above) 4) Adopt Ordinance No. 2014-32 |
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C. | Consideration and Approval of Intergovernmental Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 15-1: Section 30 Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with FWPP). | |||||||||
RECOMMENDED ACTION: | ||||||||||
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D. | Consideration and Approval of Agreement: Amendment #1 – Intergovernmental Agreement (IGA) for Vegetation Monitoring associated with the Flagstaff Watershed Protection Project (FWPP) with Northern Arizona University (approved by Council October 7, 2014) (Amend IGA with NAU for FWPP vegetation monitoring). | |||||||||
RECOMMENDED ACTION: | ||||||||||
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS None |
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15. | REGULAR AGENDA | |||||||||
A. | Consideration and Adoption of Resolution No. 2014-43: A resolution of the Council of the City of Flagstaff, Arizona, ordering questions be submitted to the qualified electors of the City with respect to amendments to the Flagstaff City Charter, said questions to be submitted at a City Special Election to be held on May 19, 2015 (Calling a Special Election and approving ballot language for Charter amendments) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2014-43 by title only
2) City Clerk reads Resolution No. 2014-43 by title only (if approved above) 3) Adopt Resolution No. 2014-43 |
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B. | Consideration and Adoption of Resolution No. 2015-02: A resolution of the Mayor and Council of the City of Flagstaff, Arizona adopting the Community Reinvestment Plan (Community Reinvestment Plan) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-02 by title only
2) Clerk reads Resolution No. 2015-02 by title only (if approved above) 3) Adopt Resolution No. 2015-02 |
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C. | Consideration and Adoption of Resolution No. 2015-01: A Resolution of the Council of the City of Flagstaff, Arizona, adopting the 2015 Student Housing Work Plan for the City of Flagstaff. | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-01 by title only
2) City Clerk reads Resolution No. 2015-01 by title only (if approved above)
3) Adopt Resolution No. 2015-01
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16. | DISCUSSION ITEMS | |||||||||
A. | Discussion: Potential provision of City owned land on McMillan Mesa (the area currently used for materials storage) to the Arizona Department of Veteran's Services for the construction and operation of a Veteran's Facility. (Use of City land for a Veteran's home) | |||||||||
RECOMMENDED ACTION: | ||||||||||
Provide staff with guidance regarding the potential provision of City owned land for the development of a Veterans Home operated by the Arizona Department of Veterans Services.
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17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Possible Future Agenda Item: Citizen Petition to place the Principles of Sound Water Management on a future agenda | |||||||||
RECOMMENDED ACTION: | ||||||||||
Council direction
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B. |
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RECOMMENDED ACTION: | ||||||||||
Council direction
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C. | Possible Future Agenda Item: Request by Mayor Nabours to place on a future agenda the discussion of a Lighting Ad hoc Committee | |||||||||
RECOMMENDED ACTION: | ||||||||||
Council direction
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D. | Possible Future Agenda Item: Request by Councilmember Oravits to place discussion of a revision to the Personnel Manual to allow employees to run for non-City offices. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Council direction
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18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
19. | ADJOURNMENT | |||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of November 3, 2014. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Regular Meeting of November 3, 2014.
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INFORMATION | |||||
Attached are copies of the minutes of the City Council Regular Meeting of November 3, 2014. | |||||
Attachments: | 11.03.2014.CCRM.Minutes | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Tourism Commission. | |||||
RECOMMENDED ACTION: | |||||
Make one At Large appointment to a term expiring January 2018.
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Policy Decision or Reason for Action: | |||||
By making the above appointment, the Tourism Commission will be at full membership and will be able to continue meeting on a regular basis. There are four applications on file, they are as follows:
Debbi Grogan (new applicant)
Jocelyn Monteverde (new applicant) Ben Murphy (new applicant) Christopher Shields (new applicant) |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing a member at this time, the Tourism Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background/History: | |||||
The Tourism Commission consists of seven citizens serving three-year terms; four of these citizens shall be from the hospitality industry. There is currently one at large seat available. The mission of the Tourism Commission is to develop, promote, and maintain Flagstaff as a year-round visitor destination with professional visitor services that will benefit the community economically, environmentally, and socially. |
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Key Considerations: | |||||
It is important to fill the vacancies so as to allow the Commission to continue meeting on a regular basis. The City Council recently reduced the number of commissioners on the Tourism Commission from nine members to seven. |
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Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Community Involvement: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Expanded Options and Alternatives: | |||||
COUNCIL INTERVIEW TEAM: Councilmember Overton and Mayor Nabours. | |||||
Attachments: | Tourism - Roster | ||||
Tourism - Authority | |||||
Tourism - Applicant Roster | |||||
Tourism - Applications | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Parks and Recreation Commission | |||||
RECOMMENDED ACTION: | |||||
Make one appointment to term expiring August 2015
Make three appointments to terms expiring August 2017 |
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Policy Decision or Reason for Action: | |||||
By making the above appointments, the Parks and Recreation Commission will be at full membership and will be able to continue meeting on a regular basis. There are six applications on file, as follows:
Andrew Benally (new applicant)
Ardis Easton (new applicant) Charles Hammersley (seated commissioner) Adam Kaupisch (seated commissioner) Charles King (new applicant) Jim Stratton (new applicant) |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint four Commissioners: By appointing members at this time, the Parks and Recreation Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background/History: | |||||
The Parks and Recreation Commission consists of seven citizens serving three-year terms. There are currently four seats available. This commission makes recommendations to the Council regarding City parks and recreational programs, the annual budget and capital improvements for the Parks and Recreation Divisions. |
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Key Considerations: | |||||
It is important to fill the vacancies so as to allow the Commission to continue meeting on a regular basis. | |||||
Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.
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Community Involvement: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth.
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Expanded Options and Alternatives: | |||||
COUNCIL INTERVIEW TEAM: Vice Mayor Barotz and Councilmember Overton. | |||||
Council Action: | |||||
Attachments: | P&R Roster | ||||
P&R - Authority | |||||
P&R Applicant Roster | |||||
P&R Applications | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Airport Commission. | |||||
RECOMMENDED ACTION: | |||||
Make three appointments to terms expiring October 2017.
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Policy Decision or Reason for Action: | |||||
By making the above appointments, the Airport Commission will be at full membership.
There are five applications on file and they are as follows: Brian Cox (new applicant) Terry Greene (new applicant) William Hagan (new applicant) Stuart McDaniel (new applicant) Ben Murphy (new applicant) |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: by appointing three members at this time, the Airport Commission be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background/History: | |||||
The Airport Commission consists of seven citizens serving three-year terms. There are currently three seats available. The Airport Commission is responsible for reviewing and reporting to the Council on the development of the Airpark and on matters affecting the operation and efficiency of the airport, using the Airport Master Plan as a guide. |
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Key Considerations: | |||||
It is important to fill the vacancies so as to allow the Commission to continue meeting on a regular basis. | |||||
Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Community Involvement: | |||||
INFORM: Board members and City staff have informed the community of these vacancies though word of mouth in addition to the vacancies being posted on the City's website. | |||||
Expanded Options and Alternatives: | |||||
COUNCIL INTERVIEW TEAM: Councilmember Oravits and Councilmember Evans | |||||
Attachments: | Airport - Roster | ||||
Airport - Authority | |||||
Airport - Applicant Roster | |||||
Airport - Applications | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Water Commission | |||||
RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring December 2017
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Policy Decision or Reason for Action: | |||||
By making the above appointments, the Water Commission will be at full membership. There are nine applications on file and they are as follows: Bradley Garner (current commissioner) Willis Jensen (new applicant) George Kladnik (new applicant) Jim McCarthy (new applicant) Stephen Mead (new applicant Gavin O'Connor (new applicant) Kira Russo (new applicant) Karin Wadsack (new applicant) Abigail Wellumson (new applicant) |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners: by appointing members at this time, the Water Commission will be at full membership, allowing the group to continue meeting to provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background/History: | |||||
The Water Commission consists of seven citizens serving three year terms. Additionally, the Chair of the Planning and Zoning Commission serves as a non-voting member during their term of office. There are currently two citizen seats available. This Commission is charged to review matters such as extensions of the water and sewer collection systems, treatment and use of water furnished by the City, treatment and disposal of the City's sewage system effluent, and water/sewer rates. |
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Key Considerations: | |||||
It is important to fill the vacancies so as to allow the Commission to continue meeting on a regular basis. The City Council recently reduced the number of commissioners on the Water Commission from nine members to seven. We have been able to address the reduction through attrition and elimination of a current vacancy. |
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Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.
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Community Involvement: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the vacancies posting on the City's website.
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Expanded Options and Alternatives: | |||||
COUNCIL INTERVIEW TEAM: Councilmember Brewster and Vice Mayor Barotz. |
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Council Action: | |||||
Attachments: | Water - Roster | ||||
Water - Authority | |||||
Water - Applicant Roster | |||||
Water - Applications | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Sustainability Commission. | |||||
RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring October 2017.
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Policy Decision or Reason for Action: | |||||
By making the above appointments, the Sustainability Commission will be at full membership and will be able to continue meeting on a regular basis. There are seven new applications on file, they are as follows: Dominique Bain (new applicant) Cori Cusker (new applicant) Molly Groyer (new applicant) Branden Jordan (new applicant) Ted Martinez (new applicant) Jodi Norris (new applicant) Ellen Vaughn (new applicant) |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners: By appointing members at this time, the Sustainability Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background/History: | |||||
The Sustainability Commission consists of seven citizens serving three-year terms. There are currently two seats available. The commission is responsible for recommending and coordinating activities in concert with the Flagstaff sustainability program, the U.S. Mayors’ Climate Protection Agreement, and other sustainability initiatives. To accomplish these objectives, the commission will address issues including, but not limited to: climate and air quality; transportation; energy; solid waste and toxic substances; water, wastewater, and stormwater; sustainable building and purchasing practices; and sustainable economic development. Among the commission’s directives are promotion of sustainable practices in all spheres of life and educating the public. |
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Key Considerations: | |||||
It is important to fill the vacancies so as to allow the Commission to continue meeting on a regular basis. |
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Expanded Financial Considerations: | |||||
Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.
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Community Involvement: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth.
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Expanded Options and Alternatives: | |||||
COUNCIL INTERVIEW TEAM: Councilmember Putzova and Councilmember Oravits | |||||
Council Action: | |||||
Attachments: | Sustainability - Roster | ||||
Sustainability - Authority | |||||
Sustainability - Applicant Roster | |||||
Sustainability - Applications | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.F.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Heritage Preservation Commission. | |||||
RECOMMENDED ACTION: | |||||
Make one At-Large appointment to a term expiring December 2017.
Make one Professional appointment to a term expiring December 2017. |
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Policy Decision or Reason for Action: | |||||
By making the above appointment, the Heritage Preservation Commission will be at full membership and will be able to continue meeting on a regular basis. There are three applications on file.
Stephanie Bauer (new applicant)
Josh Edwards (new applicant)
Jean Hockman (new applicant) All applicants are eligible for the At-Large seat; Josh Edwards is eligible for the Professional seat. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners: By appointing members at this time, the Heritage Preservation Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background/History: | |||||
The Heritage Preservation Commission consists of seven citizens serving three-year terms. Two positions represent historic owners, two positions represent the architecture, history, planning, or archaeology industry, and three positions are at-large seats. There is currently one at-large seat available and one architecture industry seat available. The Heritage Preservation Commission locates sites of historic interest in the City, advises the City Council on all matters relating to historic preservation, and reviews development projects in the downtown design review district. |
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Key Considerations: | |||||
It is important to fill the vacancies so as to allow the Commission to continue meeting on a regular basis. | |||||
Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Community Involvement: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. |
|||||
Expanded Options and Alternatives: | |||||
COUNCIL INTERVIEW TEAM: Councilmember Evans and Councilmember Putzova. | |||||
Attachments: | HPC - Roster | ||||
HPC - Authority | |||||
HPC - Applicant Roster | |||||
HPC - Applications | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
7.G.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointments: Planning and Zoning Commission. | |||||
RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring December 2017.
|
|||||
Policy Decision or Reason for Action: | |||||
By making the above appointments, the Planning and Zoning Commission will be at full membership and will be able to continue meeting on a regular basis. There are five applications on file, they are as follows:
Bruce Aiken (new applicant)
Bart Bartel (new applicant) Jim McCarthy (new applicant) (has also applied to Water Commission) Steve Thibault (new applicant) Margo Wheeler (new applicant) |
|||||
Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners: By appointing members at this time, the Planning and Zoning Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
|||||
Background/History: | |||||
The Planning and Zoning Commission consists of seven citizens serving three-year terms. There are currently two seats available. Please note that Jim McCarthy has applied for both the Planning and Zoning Commission and the Water Commission; he will only be able to serve on one. Additionally, he previously served on the Planning and Zoning Commission from 2008 to 2013. This commission serves as an advisory board to the Council on matters relating to the growth and physical development of the City. The commission also conducts hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. |
|||||
Key Considerations: | |||||
It is important to fill the vacancies so as to allow the Commission to continue meeting on a regular basis. | |||||
Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Community Involvement: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Expanded Options and Alternatives: | |||||
COUNCIL INTERVIEW TEAM: Mayor Nabours and Councilmember Brewster | |||||
Attachments: | P&Z - Roster | ||||
P&Z - Authority | |||||
P&Z - Applicant Roster | |||||
P&Z - Applications | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: John Kennelly, “Historic Brewing Company Barrel and Bottle House", 110 S. San Francisco St., Series 07 (beer and wine bar), Person and Location Transfer.
|
|||||
RECOMMENDED ACTION: | |||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|||||
Policy Decision or Reason for Action: | |||||
Series 07 licenses must be obtained through the person and/or location transfer of an existing license from another business. The license is being transferred from Andrea Mendoza with Elk Ridge Ski Area, located in Williams. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal: | |||||
Effective governance - regulatory action. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Background/History: | |||||
An application for a person and location transfer Series 07 liquor license was received from John Kennelly for Historic Brewing Company Barrel House, 110 S. San Francisco St. The person transfer is from Andrea Mendoza for Elk Ridge Ski Area located at 875 Ski Run Rd., Williams, Arizona. A background investigation performed by Sgt. Matt Wright of the Flagstaff Police Department resulted in a recommendation for approval. A background investigation performed by Tom Boughner, Code Compliance Manager, resulted in no active code violations being reported. However, it was noted that the Community Commercial Zone does not allow bars and taverns. As a result, the owners of the Historic Brewing Company Barrel and Bottle House have partnered with Proper Meats and Provisions, an adjoining business within the same building, to ensure state standards and zoning code provisions will be achieved. The partnership has been formalized in a letter attached to Mr. Boughner's memo. Sales tax and licensing information was reviewed by Ranbir Cheema, Tax, Licensing & Revenue Manager, who stated that the business is in compliance with the tax and licensing requirements of the City. |
|||||
Key Considerations: | |||||
Because the application is for a person and location transfer, consideration may be given to the applicant's personal qualifications as well as location. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. The deadline for issuing a recommendation on this application is February 7, 2015. |
|||||
Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on December 12, 2014. No written protests have been received to date. | |||||
Expanded Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Attachments: | Historic - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 07 Description | |||||
Historic - PD Memo | |||||
Historic - Code Memo | |||||
Historic - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: Jared Repinski, "Agave", 1580 E. Route 66, Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|||||
Policy Decision or Reason for Action: | |||||
Jared Repinski is the agent for a new Series 12 (restaurant) liquor license for Agave. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal: | |||||
Effective governance (Regulatory action) | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Background/History: | |||||
An application for a new Series 12 liquor license was received from Jared Repinski for Agave. A background investigation performed by Sgt. Matt Wright of the Flagstaff Police Department resulted in a recommendation for approval. A background investigation performed by Tom Boughner, Code Compliance Manager resulted in no active code violations being reported. Sales tax and licensing information was reviewed by Ranbir Cheema, Tax, Licensing & Revenue Manager, who stated that the business is in compliance with the tax and licensing requirements of the City. |
|||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The deadline for issuing a recommendation on this application is January 25, 2015. The applicant is not required to provide the distance between the applicant’s business and the nearest church or school for government; and the State does not require a geological map or list of licenses in the vicinity for any license series. |
|||||
Expanded Financial Considerations: | |||||
This business will contribute to the tax base of the community. | |||||
Community Involvement: | |||||
The application was properly posted on December 12, 2014. No written protests have been received to date. |
|||||
Expanded Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Attachments: | Agave - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 12 Description | |||||
Agave - PD Memo | |||||
Agave - Code Memo | |||||
Agave - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Purchase: One (1) Wastewater Lagoon Dredge with attachments for Wildcat Hill Wastewater Treatment Plant (Approve purchase of dredge for Wildcat Hill Wastewater Treatment Plant). |
|||||
RECOMMENDED ACTION: | |||||
1.) Staff recommends that City Council reject all bids as submitted for Invitation for Bids (IFB), bid # 2015-07, Utilities Wastewater Dredge Equipment.
2.) Approve the purchase of one (1) Model MD-615 diesel powered Dredge and attachments in the amount of $304,691.70 from VMI, Inc. located in Cushing, Oklahoma, for the replacement of the existing Dredge equipment at Wildcat Hill Wastewater Treatment Plant (WWTP).
|
|||||
Policy Decision or Reason for Action: | |||||
The Utilities Division-Wastewater Treatment Section needs to replace the existing Dredge equipment to maintain operations and the current level of service. The existing Dredge is 35 years old, has reached the end of it's asset life, and needs replacement. The existing unit has over 42,000 operational hours and the replacement criteria is 9,000 hrs. The existing Dredge has significant wear on the power train, hydraulic systems, and wear parts. | |||||
Financial Impact: | |||||
The winning bid price of the Dredge equipment, with attachments, is $304,691.70 which includes all applicable sales taxes and delivery fees. The Utilities Department budgeted $275,000.00 for this equipment replacement in fiscal year 2015 in account # 203-08-311-1116-0-4402. The balance of $29,691.70 will come from the Wastewater reserve account 203-08-375-3235-0-4466. |
|||||
Connection to Council Goal: | |||||
Maintain and deliver quality, reliable infrastructure and utility services. The dredge is utilized daily in the summer operations in the solids handling process at Wildcat Wastewater Treatment plant. | |||||
Previous Council Decision on This: | |||||
No
|
|||||
Options and Alternatives: | |||||
Option 1--Approve the purchase from VMI Equipment Company as the lowest responsive and responsible bidder in the amount of $304,691.70 for the replacement of existing dredge equipment. Option 2-- Approve the monthly rental of used dredge equipment for $15,900 per month. Nineteen months (19) of rental fees would be equivalent to the purchase price of the new Dredge. Option 3-- Reject the bid and continue to use the existing 1980 Dredge equipment. According to the equipment manufacturer this equipment is beyond its design life. Continuing to use the existing Dredge will increase repair and maintenance costs and decreasing reliability of this 35 year old piece of equipment. As of 1/1/15 the City has spent over $254,000 maintaining this piece of equipment over the past 34 years. |
|||||
Background/History: | |||||
The initial IFB, bid # 2015-07, for the dredge equipment was advertised back on August 19, 2014. The City received two (2) bids for this equipment and both bids were determined to be non-responsive. The previous bid specifications required a larger horsepower diesel motor and redundant hydraulic system requirements. The City changed the motor and hydraulic equipment specifications to allow for more competitive bidding and additional cost savings and advertised a second IFB, bid # 2015-26, which resulted in lower equipment costs and will have lower fuel costs for the life of equipment. This equipment is critical to the Wildcat Hill Wastewater Treatment plant operations. The equipment being purchased will replace an existing 35 year old piece of equipment used in daily operations. The Fleet replacement criterion for this type of equipment at the City is a maximum of 25 years age and/or 9,000 operating hours. The dredge equipment being replaced has exceeded the age (now 35 years) as well as the number of operating hours (42,000 hours). The equipment being presented to City Council for replacement purchase has been reviewed, evaluated and approved by the Fleet Management Committee, which is comprised of Public Works-Fleet staff, Utilities Management and maintenance staff. |
|||||
Key Considerations: | |||||
The purchase being recommended was reviewed and approved by the Fleet Committee. Dredge equipment is specialized and there are no local manufacturers of this type of equipment. VMI Dredge Equipment Company, located in Cushing Oklahoma, was the lowest responsive and responsible bidder. City Council members approved the FY15 funding for this equipment during the previous budget cycle. Capital Improvement funding was reviewed and approved in April 2014. |
|||||
Community Benefits and Considerations: | |||||
The replacement of the lagoon dredge equipment will help reduce the amount of downtime, as well as additional repair costs associated with the existing dredge equipment. This replacement will help ensure a reliable operation in the solids handling operations at the Wildcat Hill Facility during the summer months, which allows the Utilities department to effectively provide wastewater treatment services to the citizens of Flagstaff in a safe and reliable manner. | |||||
Community Involvement: | |||||
Inform | |||||
Attachments: | 2015-26 Dredge Bid Results | ||||
VMI Equipment Bid Schedule 10-10-14 | |||||
VMI Equipment Specs | |||||
Existing 35 yr old Dredge | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Purchase Under National Joint Powers Alliance (NJPA) Contract : Two (2) Elgin Broom Bear Twin Engine Street Sweepers (Approve purchase of two street sweepers). |
|||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
This purchase will allow the Streets Section to maintain its current level of service in a cost effective manner. | |||||
Financial Impact: | |||||
o The Streets Section has budgeted $560,000 in Fiscal Year 2015 for the purchase of two (2) Elgin Broom Bear Twin Engine Street Sweepers in account number 040-06-161-0611-6-4401 o The purchase of the Elgin Broom Bear Twin Engine Street Sweepers using the NJPA contract is $260,865.22 X 2 = $521,730.44 o The trade in value for each old street sweeper is $16,000 for a total of $32,000. o By trading in 2 pieces of equipment the City will be able to purchase two (2) street sweepers for a net cost of $489,730.44 or $244,865.22 each including sales tax. |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
Maintain and deliver quality, reliable infrastructure
|
|||||
Has There Been Previous Council Decision on This: | |||||
None previously except by adoption of the annual budget which included these projected expenditures. | |||||
Options and Alternatives: | |||||
o Option A: Accept the National Joint Power Alliance contract bid from Norwood Equipment as the lowest responsive bidder for the amount of $489,730.44 for the two (2) Elgin Broom Bear Twin Engine Street Sweepers and the trade in of two (2) Elgin Broom Bear Street Sweepers. o Option B: Accept National Joint Powers Alliance contract bid from Norwood Equipment as the lowest responsive bidder for the amount of $244,865.22 for one (1) Elgin Broom Bear Twin Engine Street Sweeper, and trade in one (1) Elgin Broom Bear Street Sweeper. o Option C: Conduct competitive bid process. o Option D: Continue to use existing Street Sweepers. |
|||||
Background/History: | |||||
Within the Streets fleet, much of the equipment has become aged and replacements have been deferred due to declining Highway User Revenue Funds (HURF). This fiscal year it was identified that the HURF fund balance had the capacity to fund some equipment replacement. At the top of Streets' needs are two (2) Elgin Broom Bear street sweepers. The Streets Section currently has two (2) Elgin Broom Bear street sweepers that meet the criteria for replacement. With this NJPA contract, Streets is able to address current street sweeper replacement needs. The oldest street sweeper in the Streets fleet is 13 years old (2001), has 10,368 hours on it, and life-to-date cost is $194,550. The second oldest street sweeper is 10 years old (2004), has 10,799 hours on it, and the life-to-date cost is $187,660. The Fleet Committee has reviewed the request to replace the street sweepers and they voted unanimously in favor of replacing them. The vendor agreed to accept trade-in of two pieces of equipment with a total value of $32,000 ($16,000 for each trade in sweeper), and provide two new Elgin Broom Bear street sweepers for a net cost to the City of $489,730.44. |
|||||
Key Considerations: | |||||
When preparing to purchase the replacement street sweepers, staff looked at the National Joint Powers Alliance contract and found pricing to be the most competitive for these street sweepers. The warranty on the equipment is fully extended "bumper to bumper" to any defects in workmanship and materials for two (2) years. The warranty does not cover items that are considered to be operating and maintenance items (tires, oil changes, brakes, etc). The City of Flagstaff has had a successful working relationship with Norwood Equipment of Phoenix for the last 13 years and the City fleet currently includes Norwood equipment. In this time, Fleet Maintenance staff and equipment operators have gained confidence in Norwood Equipment's abilities to provide warranty work, preventive maintenance and product support needed with this purchase. | |||||
Expanded Financial Considerations: | |||||
With this purchase, the Streets Section will be able to replace two (2) out of the existing five (5) street sweepers with a twin engine in the fleet. This will allow staff to meet the expected level of service as these street sweepers will be more efficient in their operation and will have reduced ongoing maintenance costs. | |||||
Community Benefits and Considerations: | |||||
This will help the Streets Section provide the quality and level of service the community expects. | |||||
Community Involvement: | |||||
Inform |
|||||
Expanded Options and Alternatives: | |||||
• Option A: Accept National Joint Powers Alliance contract bid from Norwood Equipment as the lowest responsive bidder for the amount of $489,730.44 for the two (2) Elgin Broom Bear Twin Engine Street sweepers and the trade in of two (2) Elgin Broom bear Street Sweepers. • Option B: Accept National Joint Powers Alliance contract bid from Norwood Equipment as the lowest responsible bidder for the amount of $244,865.22 for one (1) Elgin Broom Bear Twin Engine Street Sweeper and the trade in of one (1) Elgin Broom bear Street Sweeper. • Option C: Conduct competitive bid process. • Option D: Continue to use existing Elgin Broom Bear Street Sweepers. |
|||||
Attachments: | Street Sweeper Quote | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointments: Acting City Manager.* | |||||
RECOMMENDED ACTION: | |||||
Appoint Jeff Meilbeck as the Acting City Manager effective January 9, 2015 for the City of Flagstaff for an appointment extending up to eight (8) months.
|
|||||
Policy Decision or Reason for Action: | |||||
The current City Manager, Kevin Burke, resigned from his position effective January 9, 2015. | |||||
Financial Impact: | |||||
The City Manager salary and benefits are currently budgeted. | |||||
Connection to Council Goal: | |||||
The Acting City Manager position is needed to continue movement on the following City Council goals: 1. Repair, replace, maintain infrastructure (streets & utilities) 2. Fund existing and consider expanded recreational services 3. Address Core Services Maintenance Facility 4. Complete Rio de Flag 5. Retain, expand, and diversify economic base 6. Complete Water Policy 7. Review financial viability of pensions 8. Review all commissions 9. Zoning Code check in and analysis of the process/implementation 10. Develop an ongoing budget process 11. Effective governance |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
The City Council may consider other terms to be included and execute an updated agreement. | |||||
Community Involvement: | |||||
Inform |
|||||
Attachments: | Agreement for Services | ||||
Exhibit A | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2014-34: An Ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege Taxes, levying a local transaction privilege tax increase of 33 cents per $100 of taxable gross income (sales) as approved by the majority of the qualified electors of the city voting in the November 4, 2014 General Election, Proposition 406, “Road Repair and Street Safety Initiative”; providing for use of tax revenues, providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date (Transaction Privilege Tax - Road Repair and Street Safety Initiative) | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2014-34 for the final time by title only
2) City Clerk reads Ordinance No. 2014-34 by title only (if approved above) 3) Adopt Ordinance No. 2014-34 |
|||||
Policy Decision or Reason for Action: | |||||
Subsidiary Decisions Points: The City Charter provides that a majority of the qualified electors in the City voting in a regularly scheduled General Election shall approve any transaction privilege tax (sales tax) increase. This action will amend the City Tax Code to conform with the voter approved sales tax increase. The City has duly posted notice of the tax increase on the City website, published notice in the local paper, and is holding a public hearing in accord with Arizona statutes relating to municipal tax code changes generally. Arizona Department of Revenue (ADOR) has been advised of the tax increase and updated the official copy of the Model City Tax Code on its website. In order to improve transparency concerning how local tax revenues are used, the ordinance will also update the City Tax Code to recite voter restrictions on use of tax revenues; this is a cleanup item. |
|||||
Financial Impact: | |||||
The voter approved ballot question increases the City sales tax 1/3 of one cent for a term of 20 years. This sales tax increase is estimated to generate $5.3 million per year to fund road repairs and street safety improvements. |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1. Repair Replace maintain infrastructure (streets & utilities) 5. Retain, expand, and diversify economic base REGIONAL PLAN: Goal T.1. Improve mobility and access throughout the region. Policy T.1.7. Coordinate transportation and other public infrastructure investments efficiently to achieve land use and economic goals. Goal T.2 Improve transportation safety and efficiency for all modes. Policy T.2.1. Design infrastructure to provide safe and efficient movement of vehicles, bicycles and pedestrians. |
|||||
Has There Been Previous Council Decision on This: | |||||
City Council unanimously adopted the ballot language (Resolution 2014-28) for Question 406 - Road Repair and Street Safety on July 1, 2014 Additionally, first read of the Ordinance was held on December 16, 2014. |
|||||
Options and Alternatives: | |||||
This action is procedural only, and will amend the City Tax Code to conform with the voter approved sales tax increase effective January 1, 2015. If the ordinance is not approved the tax will be levied per voter mandate; however ADOR collection may be delayed or jeopardized. ADOR is responsible for all local tax collection as of January 1, 2016. | |||||
Community Involvement: | |||||
Inform Consult Empower |
|||||
Attachments: | Ord. 2014-34 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.B.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2014-39 and Ordinance No. 2014-32: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting those amendments as shown in "2014 Addendum 6 of the Employee Handbook of Regulations" relating to the Employee Advisory Committee (Employee Advisory Committee election terms; updates) | |||||
RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2014-39 (declaring public record)
2) Read Ordinance No. 2014-32 for the final time by title only 3) City Clerk reads Ordinance No. 2014-32 by title only (if approved above) 4) Adopt Ordinance No. 2014-32 |
|||||
Policy Decision or Reason for Action: | |||||
The amendments to the Employee Handbook of Regulations and Flagstaff City Code relating to the Employee Advisory Committee include:
|
|||||
Financial Impact: | |||||
None. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Effective governance. | |||||
Has There Been Previous Council Decision on This: | |||||
Resolution No. 2014-39 (declaring a public record) was read on December 16, 2014, along with first reading of Ordinance No. 2014-32. | |||||
Options and Alternatives: | |||||
Option 1: Support the changes requested by the Employee Advisory Committee. Option 2: Support some of the changes recommended by the Employee Advisory Committee. Option 3: Request other changes to be incorporated into the ordinance. Option 4: Maintain the current ordinance as written and do not adopt any changes. |
|||||
Background/History: | |||||
The Employee Advisory Committee has been in existence since February, 1992, and has served the organization and its employees for 22 years. Since its inception, there have been numerous changes in the City’s organizational structure and in the structure of the Committee. The Employee Advisory Committee has been an organizational tool used in bringing forward issues of concern and interest to City of Flagstaff employees and has forged a collaborative working relationship with City Divisions and management staff. The City of Flagstaff reorganized its organizational structure in July 2013, prompting the Employee Advisory Committee to review its established structure. In an effort to encourage participation, the Employee Advisory Committee is recommending a reduced term and are aligning it closely with the fiscal year to eliminate changing of EAC co-chairs in the middle of the budget process. |
|||||
Key Considerations: | |||||
The new structure and provisions for the Employee Advisory Committee has been reviewed, approved and recommended by the current Employee Advisory Committee who wishes to make these changes based on current organizational structure. The City of Flagstaff’s Leadership Team has also reviewed the proposed changes as part of the agenda review process. The new provisions can be summarized as follows:
|
|||||
Community Involvement: | |||||
Inform. | |||||
Attachments: | Res. 2014-39 | ||||
Addendum 6 | |||||
Ordinance 2014-32 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Intergovernmental Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 15-1: Section 30 Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with FWPP). | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
In Nov 2012, 74% of Flagstaff voters approved Forest Bond #405, now known as the Flagstaff Watershed Protection Project (FWPP): Section 30 was identified as one of the target treatment areas. This will be the second FWPP Agreement to conduct forest treatments on State Lands (the first was the Equestrian parcel in 2014). In accordance with FWPP goals, the work, once completed, will improve overall forest health and reduce the probability of a destructive wildfire in the area, helping ensure the protection of the greater Continental area/neighborhood. |
|||||
Financial Impact: | |||||
The two year Agreement establishes a process whereby the State will be reimbursed by the City for forest treatments completed in accordance with FWPP goals and by prior mutual agreement between the State and the City. Reimbursement will be for a maximum of 300 acres, paid on an actual-cost per-acre basis. Based upon an average expected cost of $812.50/acre, the total expected cost (City and State funds) is $243,750. City reimbursement will vary depending upon the FY when the work is done. In no case will City costs exceed $195,000 (75% of the expected costs) for all forest treatment work, as follow:
|
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS:
4. Complete Rio de Flag - FWPP related activities 10. Develop an ongoing budget process - FWPP expenditures and transparency 11. Effective governance - overall completion of FWPP REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conversation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support cooperative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
|||||
Has There Been Previous Council Decision on This: | |||||
Not on this specific activity (Section 30 forest treatments). Council was involved in the Bond effort, has been engaged in review, discussion, and approval of other FWPP Agreements, and has been briefed/updated several times on the overall process and effort. | |||||
Options and Alternatives: | |||||
Three options exist: 1) Approve Agreement, permitting the forest treatment work planned for this parcel to proceed; 2) Revise the Agreement before planned work can proceed; or 3) Reject the Agreement, and the planned forest treatment work on this parcel. |
|||||
Background/History: | |||||
The FWPP is an innovative and unique method of treating forested lands at high risk to damage from serious wildfire events. As far as is known, this Is the first bond-funded program to address this issue in the country. As such, it has garnered a high level of interest at both the State and national level. Since the bond’s passage in Nov 2012, much behind-the-scenes activity has occurred (planning, outreach, agreements, and other support actions), roughly 1,000 acres of cutting/prescribed fire have been completed (all jurisdictions), and nearly $2 million in outside funding has been brought into the effort. |
|||||
Key Considerations: | |||||
In 2013, City staff and key partners completed 26 major actions. In 2014, another 27 were accomplished. Action benchmarks are being developed for 2015, with the Section 30 forest treatment activity being one of those. Specific to Section 30: This is a full 640-acre section. However, due to the somewhat open/scattered nature of the ponderosa pine overstory, we've calculated that the 300 acres of forest treatment identified in the Agreement is sufficient to treat the areas of concern on this parcel. |
|||||
Expanded Financial Considerations: | |||||
The AZ State Forestry Division, working with the AZ State Land Department, will coordinate and oversee/manage all selective thinning, commercial product removal, and piling of debris for later chipping and/or burning. The City and AZ State Forestry Division will work together to conduct any needed pile burn operations within 18 months following completion of cutting on any given acre. |
|||||
Community Benefits and Considerations: | |||||
Multiple community partners have been engaged in the FWPP effort, including the Greater Flagstaff Forests Partnership (GFFP), Friends of the Rio, and NAU’s Ecological Restoration Institute (ERI). The campaign to pass the bond also included the citizen-led “Yes on 405” group, the Grand Canyon Trust, and The Nature Conservancy. Successfully completing the planned forest treatments will enhance protection of adjacent neighborhoods from destructive wildfire, and promote the vigor, resiliency, and sustainability of the forest itself. |
|||||
Community Involvement: | |||||
Inform – In the months leading up to the vote (July-Nov 12), 50 public outreach events were held throughout the community. In 2013, post election, over 1,500 people visited the Project’s website. In addition, FWPP has received coverage in local, regional, and national media on numerous occasions. Consult – City staff, and our many partners, worked extensively with community members in shaping the scope of the bond question. GFFP hosted and lead a local focus group. A total of 107 individuals provided 530 separate comments during the Draft Environmental Impact Statement’s public comment period. All planned work is in accordance with the Greater Flagstaff Community Wildfire Protection Plan (CWPP) and in support of the Flagstaff Wildland Urban Interface Code (WUI Code), both adopted by Council in 2005 and 2008, respectfully. Involve – In 2013-14, over 40 separate public meetings, presentations, and/or field trips have been conducted. Thirteen Native American tribes have been approached with project information: We have also involved the Navajo Nation in the treatment of the Brookbank Meadow parcel in the Dry Lake Hills area. Collaborate – Between 2013-14, twenty separate public workshops were held with various community members and groups to develop the now-completed FWPP Monitoring Plan. This document is designed to provide accountability and documentation to the voters that what we said would occur as a result of the forest treatments actually is delivered. Empower – 74% of those who participated in the Nov 2012 election voted in favor of the project. |
|||||
Attachments: | IGA Agreement No. FWPP 15-1 | ||||
FWPP 15-1 Attachment A Scope of Work | |||||
FWPP 15-1 Attachment B Qtr Performance Report | |||||
FWPP 15-1 Maps | |||||
PowerPoint | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Agreement: Amendment #1 – Intergovernmental Agreement (IGA) for Vegetation Monitoring associated with the Flagstaff Watershed Protection Project (FWPP) with Northern Arizona University (approved by Council October 7, 2014) (Amend IGA with NAU for FWPP vegetation monitoring). | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
The IGA was approved by Council on October 7, 2014 (Agenda Item 9A). The need for this activity (monitoring vegetation conditions, pre and post forest treatment, to document responses of Mexican Spotted Owl populations and thus validate/adaptively manage the Project, was identified in early 2014 and discussed by the FWPP Executive Team. The effort was identified in the FWPP Monitoring Plan, provided to Council in a June 27th CCR. The actual plot installation and associated field work was begun by NAU in July 2014 in order to take advantage of their seasonal labor force, and to complete the work before fall weather hampered accomplishment. Before we could fully develop and bring the IGA forward for action, Council was on summer break and subsequently it was brought to Council in October 2014. The plot installation and associated field work was completed by Nov 2014. To do so, NAU leveraged other funds to cover costs. In early December 2014, when invoice preparation was underway, it was recognized that the date of the IGA (approval in Oct 2014, with signatures in Nov 2014), prevented NAU from recovering costs incurred prior to the IGA being in effect. By amending the IGA date to July 1, 2014, we permit NAU to submit and receive the payment ($25,000) during the actual field work and in accordance with the terms of the IGA. Subsidiary Decision Point: All work required by the IGA was done in good faith, has been completed per the IGA, and supports the intent and purpose of the FWPP. . |
|||||
Financial Impact: | |||||
No change from the existing IGA. Payment to NAU remains at $25,000. (This City provided amount was matched by $25,000 from NAU and U.S. Fish & Wildlife staff time.) |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
The FWPP, and this monitoring activity, intersect with the following COUNCIL GOALS:
11. Effective governance REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conversation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support cooperative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
|||||
Has There Been Previous Council Decision on This: | |||||
The existing IGA was approved by Council on October 7th, 2014. (In addition, this activity was contained in the FWPP Monitoring Plan, provided to Council via CCR on June 27th, 2014.) | |||||
Options and Alternatives: | |||||
Two options exist: 1. Approve the IGA amendment as written (permitting NAU to account for and receive payment); or 2. Reject the IGA amendment (City retains the funds and NAU must cover costs with another funding source). |
|||||
Community Involvement: | |||||
Inform - ability to document project impact and answer voter/stakeholder questions; Consult - demonstrate inclusion of an issue raised by the public in previous community meetings during the development of the FWPP Monitoring Plan; and Collaborate - engage NAU staff in delivery and adaptive management of FWPP. |
|||||
Attachments: | Amendment 1 - FWPP IGA for Vegetation Monitoring with NAU | ||||
FWPP IGA for Vegetation Monitoring with NAU | |||||
Scope of Work: IGA for Vegetation Monitoring | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2014-43: A resolution of the Council of the City of Flagstaff, Arizona, ordering questions be submitted to the qualified electors of the City with respect to amendments to the Flagstaff City Charter, said questions to be submitted at a City Special Election to be held on May 19, 2015 (Calling a Special Election and approving ballot language for Charter amendments) | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2014-43 by title only
2) City Clerk reads Resolution No. 2014-43 by title only (if approved above) 3) Adopt Resolution No. 2014-43 |
|||||
Policy Decision or Reason for Action: | |||||
The attached resolution calls for a Special May 19, 2015, Election to submit proposed charter amendments to the voters. | |||||
Financial Impact: | |||||
A Special Charter Amendment Election was budgeted in the 2014-2015 budget in the amount of $125,000. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
11. Effective governance | |||||
Has There Been Previous Council Decision on This: | |||||
This resolution was first reviewed and discussed at the December 16, 2014, Council meeting wherein several changes were made, including the deletion of two questions. | |||||
Options and Alternatives: | |||||
1) Adopt Resolution No. 2014-43 2) Amend Resolution No. 2014-43 3) Not adopt Resolution No. 2014-43 thereby not calling an election |
|||||
Background/History: | |||||
The City Council initially gave direction to conduct a comprehensive review of the City Charter through a City Manager-appointed resident committee. This committee met 10 times during 2014 and presented their recommendations to the City Manager in October. On October 28 and November 25, 2014, the City Council discussed these questions and directed staff to bring back in resolution form those questions which were determined had sufficient public input due to the housekeeping changes that were either clarifying (e.g., personnel-related items determined by City Manager such as personnel hires or rules to conform to our Council-Manager form of government, etc.) or of a technical nature (e.g., specifying certain actions are determined by ordinance, etc.) to be placed on the ballot for May 19, 2015. The remaining questions which focus more broadly on policies that Council believes should continue to be further reviewed and discussed with the public, will be taken to the residents of Flagstaff for additional input and will be considered for placement on a future ballot by the Council at a later time for ultimate citizen decision. The questions have been placed in order as they appear in the City Charter. As was clarified at the December 16, 2014, meeting, the first question was divided back into two separate questions to better reflect the intent, which was strictly to designate when terms for Council and the Mayor would begin, and did not mean to affect the length of term. |
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Community Involvement: | |||||
Inform Consult Involve Collaborate Empower |
|||||
Attachments: | Ballot Questions | ||||
Res. 2014-43 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-02: A resolution of the Mayor and Council of the City of Flagstaff, Arizona adopting the Community Reinvestment Plan (Community Reinvestment Plan) | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2015-02 by title only
2) Clerk reads Resolution No. 2015-02 by title only (if approved above) 3) Adopt Resolution No. 2015-02 |
|||||
Policy Decision or Reason for Action: | |||||
Adoption of this resolution will: 1. Establish a policy for the City of Flagstaff, the Community Reinvestment Policy, that addresses various forms of redevelopment and infill. 2. Establish three objectives, or main "work area" categories, for how the City will implement the policy. 3. Establish a preliminary list of implementation strategies that the City Council would like developed for future consideration by the City Council. Effectively, this would guide future work programs of impacted City Divisions, Sections, and Programs, causing the development of these strategies to be work priorities established by the City Council. |
|||||
Financial Impact: | |||||
Just developing the implementation strategies has cost implications including staff time, or hiring consultants or additional staff. Other projects could experience delay as staff develops these strategies. More notably, the implementation strategies themselves have more significant costs associated with them. And, the more effective strategies have higher costs. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 11. Effective governance REGIONAL PLAN: The Flagstaff Regional Plan 2030 includes a series of goals and policies that support community reinvestment as an objective and course of action to achieve the goals and policies of the Plan. These include less direct goals such as preserving resources and open spaces, efficient infrastructure, energy efficiency, urban land-uses and development patterns, and multimodal commuting. However, the Plan also directly calls for compact development, investing in existing neighborhoods and urban areas, adaptive re-use, historic preservation, and promoting infill and redevelopment. |
|||||
Has There Been Previous Council Decision on This: | |||||
At a Work Session on November 25, 2014, the City Council provided the most recent direction that serves as the basis of this draft of the Community Reinvestment Policy. Per the direction provided, there have been no changes to the plan except that the annotations have been removed. The staff memo from that meeting is attached if review of the deleted annotations is desired. | |||||
Options and Alternatives: | |||||
1) Adopt Plan. 2) Do not adopt plan and provide staff with direction for continued development of the plan. 3) Do not adopt plan. |
|||||
Background/History: | |||||
In 2010 at the direction of the City Council, the Community Design and Redevelopment Program initiated a community discussion about redevelopment and infill. The concept of "redevelopment and infill" was later expanded to "reinvestment" to be more inclusive of different types of redevelopment and to avoid cultural and legal connotations of the word "redevelopment". The City Council sought ways to motivate developers to reinvest in developed areas instead of investing in green fields. This process included City customers and internal stakeholders and identified areas where our current policies and codes were unfavorable to reinvestment. The next step involved researching how other communities have addressed this same concern. This was extensive research of municipal, county, state, and Federal efforts nationwide. This generated a "raw data" collection of ideas that did not evaluate success, legality, cost, or any other factors - simply identifying "What has been tried?" This list was then taken back out to the stakeholders for discussion. (In bullet form, the list is included in the October 2013 Staff Memo to the City Council that is attached as an attachment to the November 2014 Staff Memo to the City Council.) These discussions allowed us to separate out the ideas into "could be done" (Green boxes on the list), those with "fatal flaws" (Red boxes), and those that required City Council direction (Yellow boxes). In October of 2013, the items that required preliminary City Council direction were brought to a Work Session and discussed. The City Council provided direction that was then used to develop a Draft Community Reinvestment Plan. City staff then considered this complete (green, yellow, and red) but also "thinned" list of ideas and further refined the plan for City Council consideration. The final draft was presented to the City Council in a work Session in November of 2014. The City Council had no changes or discussion that warranted changes. |
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Key Considerations: | |||||
Just developing the implementation strategies has cost implications including staff time, or hiring consultants or additional staff. Other projects could experience delay as staff develops these strategies. More notably, the implementation strategies themselves have more significant costs associated with them. And, the more effective strategies have higher costs. | |||||
Expanded Financial Considerations: | |||||
Detailed cost expectations can be provided as implementation strategies are brought before the City Council for consideration. |
|||||
Community Benefits and Considerations: | |||||
Elimination of blight: A deteriorating area results in a negative image that affects economic vitality elsewhere in the community. This impacts not only tourism but also business attraction, retention, and expansion. Prevention of urban sprawl. Creation of new sources of tax revenue: Deteriorating areas cannot pay their own way and reinvestment puts non-producing or under-producing properties back on the tax rolls. Not only does reinvestment provide retail in underserved areas, it also provides neighborhood jobs, thus reducing personal and municipal costs of commuting. Reduction of pollution/environmental contamination: The re-use of buildings and infrastructure reduces landfill, consumption of raw materials, and the transportation costs associated with hauling out the old and hauling in the new. Import substitution: A central strategy in building a sustainable local economy is import substitution – creating locally what otherwise would have to be purchased elsewhere. Almost by definition reinvestment is locally based, using expertise, labor, and materials from the local market. Often new construction is the opposite, requiring the importation of expertise, materials, and often labor from elsewhere. Cultural preservation: Our sense of place, identity, evolution, ownership, and community. These are referred to as the Five Senses of Quality Communities and will, in the intermediate and long term, have considerable impact on the economic health of individual communities. All of these benefits provide the citizens of Flagstaff with an improved quality of life. |
|||||
Community Involvement: | |||||
Collaborate - See "Background" section above. | |||||
Expanded Options and Alternatives: | |||||
1. Adopt Plan. 2. Do not adopt plan and provide staff with direction for continued development of the plan. This option would allow the City Council to add or delete any materials or concepts that are or are not desired. 3. Do not adopt plan. This option would not provide any different policy for reinvestment than currently exists. |
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Attachments: | Community Reinvestment Plan | ||||
Nov 2014 Memo and Plan - Annotated | |||||
Res. 2015-02 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2015-01: A Resolution of the Council of the City of Flagstaff, Arizona, adopting the 2015 Student Housing Work Plan for the City of Flagstaff. | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2015-01 by title only
2) City Clerk reads Resolution No. 2015-01 by title only (if approved above)
3) Adopt Resolution No. 2015-01
|
|||||
Policy Decision or Reason for Action: | |||||
On October 27, 2014, the City of Flagstaff participated in a Student Housing Symposium co-sponsored by the City, NAU, Coconino County, Friends of Flagstaff's Future and the Greater Flagstaff Chamber of Commerce. The 1-day symposium featured speakers from the City and University as well as area neighborhoods and representatives from Davis, California and Ft. Collins, Colorado. Many good ideas were generated. Staff compiled a list of possible work plan items. These have been circulated among the Alliance PArtners ( City, County, NAU, FUSD, and CCC) and shared with NAU's Office of the President. The President agreed that this is a workable list and something that could be supported moving forward. On December 16, 2014, City Council reviewed the list and made some edits and then directed staff to bring this back in the form of a resolution. The purpose of the resolution is to articulate a policy statement to the public about the City's intentions. There is no specific time table associated with the implementation of this work plan, but it is expected to be initiated immediately and take several years to complete. Subsidiary Decisions Points: Three points have been altered based upon the December 16 meeting and additional feedback from staff. 1.(b.)(iii)(3.) was added to address student housing in predominantly single family detached neighborhoods. 4. Was reworded to specify the Zoning Code as the location where neighborhood meetings are required and adding language about how neighborhood meetings are conducted. 8.(b) was reworded to provide greater clarity of what would be re-examined in the Milton Road Corridor study. |
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Financial Impact: | |||||
None of this work is currently planned. Financial impacts could be wide and varied in size. The principle financial impacts will be staff time. Additional costs include facilitators, new positions (e.g. liaisons), traffic consultants, outreach costs and possibly a parking permit system. All costs will need to be further defined as the Work Plan item is initiated. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 6. Relieve traffic congestion throughout Flagstaff
Policy LU12.8 Provide strong connections from Flagstaff Medical Campus to the Northern Arizona University campus via pedestrian paths, bicycle connections, streets and transit service. Goal LU.13.: Increase the variety of housing options and expand opportunities for employment and neighborhood shopping within all suburban neighborhoods. Goal NH.3: Make available a variety of housing types at different price points, to provide housing opportunities for all economic sectors. Goal ED.2: Support and encourage an excellent education system that promotes critical thinking and job training programs at all levels. |
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Has There Been Previous Council Decision on This: | |||||
December 8 & 9 City Council Retreat December 16, 2014 Regular Council meeting |
|||||
Options and Alternatives: | |||||
1. Amend, remove, or add work plan items to the attachment. 2. Do not develop and adopt a Student Housing Work Plan. 3. Create a stakeholders group and have them develop a working plan. 4. Adopt the Plan as presented. |
|||||
Community Involvement: | |||||
Parts of each of these were involved in the creation of the work plan and will be involved in the implementation of the work plan. Inform Consult Involve Collaborate |
|||||
Attachments: | Work Plan | ||||
Resolution | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
16.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Discussion: Potential provision of City owned land on McMillan Mesa (the area currently used for materials storage) to the Arizona Department of Veteran's Services for the construction and operation of a Veteran's Facility. (Use of City land for a Veteran's home) | |||||
RECOMMENDED ACTION: | |||||
Provide staff with guidance regarding the potential provision of City owned land for the development of a Veterans Home operated by the Arizona Department of Veterans Services.
|
|||||
INFORMATION | |||||
Please see attached memo. It should be noted that the City Attorney's Office has not had an opportunity to fully evaluate the legality of this item. CONNECTION TO COUNCIL GOALS AND/OR REGIONAL PLAN: COUNCIL GOALS 5. Retain, expand, and diversify economic base 11. Effective governance |
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Attachments: | Background Memo | ||||
Visual | |||||
PowerPoint | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Possible Future Agenda Item: Citizen Petition to place the Principles of Sound Water Management on a future agenda | |||||
RECOMMENDED ACTION: | |||||
Council direction
|
|||||
INFORMATION | |||||
As indicated in the attached petition, an e-mail was received from Rudy Preston requesting that the Council place the Principles of Sound Water Management on a future agenda for further review. In conformance with the Flagstaff City Charter, this item has been placed on the agenda under Possible Future Agenda Items to determine if there is direction from the Council to move this request forward to a future agenda. |
|||||
Attachments: | Petition | ||||
Petition.Attachment | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
RECOMMENDED ACTION: | |||||
Council direction
|
|||||
INFORMATION | |||||
Vice Mayor Barotz has asked that discussion of an Ethics Policy be placed on a future agenda for discussion. As outlined in the Council's Rules of Procedures, if three Councilmembers agree to this item, it will be placed on a future agenda by the City Manager. | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Possible Future Agenda Item: Request by Mayor Nabours to place on a future agenda the discussion of a Lighting Ad hoc Committee | |||||
RECOMMENDED ACTION: | |||||
Council direction
|
|||||
INFORMATION | |||||
Mayor Nabours has requested that an item be placed under Possible Future Agenda Items to determine if there are two other members of the Council interested in discussing the creation of a Lighting Ad hoc Committee. | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
17.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Possible Future Agenda Item: Request by Councilmember Oravits to place discussion of a revision to the Personnel Manual to allow employees to run for non-City offices. | |||||
RECOMMENDED ACTION: | |||||
Council direction
|
|||||
INFORMATION | |||||
Councilmember Oravits previously requested that an item be placed under Possible Future Agenda Items to determine if there are two other members of the Council interested in placing on a future agenda the discussion of revisions to the City's Personnel Manual to allow City employees to run for non-City offices. | |||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||