FINAL AGENDA
4:00 P.M. MEETING
.
|
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
|||||||||
2. | ROLL CALL
|
|||||||||
3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
|||||||||
4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
A. | Consideration and Approval of Minutes: City Council Special Work Session of May 12, 2014; the Combined Special Meeting/Work Session of September 9, 2014; the Regular Meeting of September 16, 2014; the Special Meeting (Executive Session) of September 30, 2014; and the Work Session of September 30, 2014. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Amend/approve the minutes of the City Council Special Work Session of May 12, 2014; the Combined Special Meeting/Work Session of September 9, 2014; the Regular Meeting of September 16, 2014; the Special Meeting (Executive Session) of September 30, 2014; and the Work Session of September 30, 2014.
|
||||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
|||||||||
6. | PROCLAMATIONS AND RECOGNITIONS |
|||||||||
A. | Viewing of Flagstaff Destination Video | |||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
|||||||||
8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
A. |
Consideration and Action on Liquor License Application: Kevin Heinonen, “Tourist Home Urban Market", 52 S. San Francisco St., Series 07 (beer and wine bar), Person and Location Transfer.
|
|||||||||
RECOMMENDED ACTION: | ||||||||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
||||||||||
B. | Consideration and Action on Liquor License Application: Richard Teel, "Red Lobster #0845", 2500 S. Beulah Blvd., Series 12 (restaurant), New License. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
||||||||||
C. |
Consideration and Action on Liquor License Application: James Mansene, “Mad I", 101 S. San Francisco., Series 06 (bar- all spirituous liquor), Person Transfer.
|
|||||
RECOMMENDED ACTION: | ||||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
||||||
9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
|||||
A. | Consideration and Approval of Contract: Intergovernmental Agreement for Vegetation Monitoring Associated with the Flagstaff Watershed Protection Project - Vegetation Monitoring between Northern Arizona University and City of Flagstaff to inform hazardous fuels reduction treatments in Mexican Spotted Owl Protected Activity Centers (Approve Intergovernmental Agreement with NAU for FWPP monitoring). | |||||
RECOMMENDED ACTION: | ||||||
|
||||||
B. | Consideration of Bid and Approval and Lease Agreement: Flagstaff Airport Terminal First Floor Office. (Lease of a small office space on the first floor of the Airport terminal) | |||||
RECOMMENDED ACTION: | ||||||
Approve the Lease Agreement with Route 66 Enterprises Inc. for an initial three (3) year term, with an annual rent of $7,212 ($601 per month) and the option for two (2) five (5) year extensions.
|
||||||
10. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Ordinance No. 2014-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept specific deeds of real property and easements and providing for the repeal of conflicting ordinances, severability, and authority for clerical corrections, and establishing an effective date. (Approval of an ordinance accepting deeds and easements of real property obtained by the City through grants and donations). | |||||
RECOMMENDED ACTION: | ||||||
At the Council meeting of October 7, 2014
1) Read Ordinance No.2014-24 by title only for the first time 2) City Clerk reads Ordinance No. 2014-24 by title only (if approved above) At the Council meeting of October 21, 2014 3) Read Ordinance No. 2014-24 by title only for the final time 4) City Clerk reads Ordinance No. 2014-24 by title only (if approved above) 5) Adopt Ordinance No. 2014-24 |
||||||
B. |
Consideration and Approval of Street Closure(s): 2015 New Year's Eve Event Consideration and Approval of Amplification Exception: 2015 New Year's Eve Event |
|||||
RECOMMENDED ACTION: | ||||||
|
||||||
C. | Request by Councilmember Brewster to place Affordable Housing on a future agenda | |||||
D. | Request by Councilmember Barotz to place Review of Regional Plan pertaining to Student Housing on a future agenda | |||||
E. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||
11. |
THERE IS NO 6:00 P.M. PORTION OF THIS MEETING SCHEDULED.
|
|||||
|
4.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Consideration and Approval of Minutes: City Council Special Work Session of May 12, 2014; the Combined Special Meeting/Work Session of September 9, 2014; the Regular Meeting of September 16, 2014; the Special Meeting (Executive Session) of September 30, 2014; and the Work Session of September 30, 2014. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Special Work Session of May 12, 2014; the Combined Special Meeting/Work Session of September 9, 2014; the Regular Meeting of September 16, 2014; the Special Meeting (Executive Session) of September 30, 2014; and the Work Session of September 30, 2014.
|
|||||
INFORMATION | |||||
Attached are copies of the minutes of the City Council Special Work Session of May 12, 2014; the Combined Special Meeting/Work Session of September 9, 2014; the Regular Meeting of September 16, 2014; the Special Meeting (Executive Session) of September 30, 2014; and the Work Session of September 30, 2014. | |||||
Attachments: | 05.12.2014.CCSWS.Minutes | ||||
09.09.2014.CCSMWS.Minutes | |||||
09.16.2014.CCRM.Minutes | |||||
09.30.2014.CCSMES.Minutes | |||||
09.30.2014.CCWS.Minutes | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: Kevin Heinonen, “Tourist Home Urban Market", 52 S. San Francisco St., Series 07 (beer and wine bar), Person and Location Transfer.
|
|||||
RECOMMENDED ACTION: | |||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|||||
Policy Decision or Reason for Action: | |||||
Series 07 licenses must be obtained through the person and/or location transfer of an existing license from another business. The license is being transferred from Navayogasingam Thuraisingam with Modern Grove, located in Flagstaff. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal: | |||||
Effective governance - regulatory action. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Background/History: | |||||
An application for a person and location transfer Series 07 liquor license was received from Kevin Heinonen for Tourist Home Urban Market, 52 S. San Francisco St. The person transfer is from Navayogasingam Thuraisingam for Modern Grove located at 1020 S. Milton Rd., Suite 102, Flagstaff, Arizona. A background investigation performed by Sgt. Matt Wright of the Flagstaff Police Department resulted in a recommendation for approval. A background investigation performed by Tom Boughner, Code Compliance Manager, resulted in no active code violations being reported. Sales tax and licensing information was reviewed by Ranbir Cheema, Tax, Licensing & Revenue Manager, who stated that the business is in compliance with the tax and licensing requirements of the City. |
|||||
Key Considerations: | |||||
Because the application is for a person and location transfer, consideration may be given to the applicant's personal qualifications as well as location. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. The deadline for issuing a recommendation on this application is October 24, 2014. |
|||||
Community Benefits and Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on September 16, 2014. No written protests have been received to date. | |||||
Expanded Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Attachments: | Tourist Home - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 07 Description | |||||
Tourist Home - PD Memo | |||||
Tourist Home - Code Memo | |||||
Tourist Home - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: Richard Teel, "Red Lobster #0845", 2500 S. Beulah Blvd., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|||||
Policy Decision or Reason for Action: | |||||
Richard Teel is the agent for a new Series 12 (restaurant) liquor license for Red Lobster #0845. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal: | |||||
Effective governance (Regulatory action) | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Background/History: | |||||
An application for a new Series 12 liquor license was received from Richard Teel for Red Lobster #0845. Although they currently hold a Series 12 liquor license, the corporation that owns Red Lobster has changed its name and restructured, thereby requiring a new license. A background investigation performed by Sgt. Matt Wright of the Flagstaff Police Department resulted in a recommendation for approval. A background investigation performed by Tom Boughner, Code Compliance Manager resulted in no active code violations being reported. Sales tax and licensing information was reviewed by Ranbir Cheema, Tax, Licensing & Revenue Manager, who stated that the business is in compliance with the tax and licensing requirements of the City. |
|||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The deadline for issuing a recommendation on this application is October 10, 2014. The applicant is not required to provide the distance between the applicant’s business and the nearest church or school for government; and the State does not require a geological map or list of licenses in the vicinity for any license series. |
|||||
Expanded Financial Considerations: | |||||
This business will contribute to the tax base of the community. | |||||
Community Involvement: | |||||
The application was properly posted on September 15, 2014. No written protests have been received to date. |
|||||
Expanded Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Attachments: | Red Lobster - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 12 Description | |||||
Red Lobster - PD Memo | |||||
Red Lobster - Code Memo | |||||
Red Lobster - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
8.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: James Mansene, “Mad I", 101 S. San Francisco., Series 06 (bar- all spirituous liquor), Person Transfer.
|
|||||
RECOMMENDED ACTION: | |||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|||||
Policy Decision or Reason for Action: | |||||
Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another business. The transfer is from Gulf Stream Corporation for JAX located at 101 S. San Francisco., Flagstaff, Arizona to James Mansene. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Connection to Council Goal: | |||||
Effective governance - regulatory action. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Background/History: | |||||
An application for a person transfer Series 06 liquor license was received from James Mansene for Mad I at 101 S. San Francisco St. The transfer is from Gulf Stream Corporation for JAX located at 101 S. San Francisco., Flagstaff, Arizona to James Mansene. A background investigation performed by Sgt. Matt Wright of the Flagstaff Police Department resulted in a recommendation for approval. Sgt. Wright reported that there have been five liquor violations and three noise complaints in the last five years. A background investigation performed by Tom Boughner, Code Compliance Manager, resulted in a number of active code violations being reported. Mr. Boughner reported two outdoor lighting code violations, building code violations regarding work done on the front elevation without permits and subsequent inspections, and work done in the Historic District without review. While these issues may be addressed independently of the license transfer, a report of no recommendation from Mr. Boughner was given. Sales tax and licensing information was reviewed by Ranbir Cheema, Tax, Licensing & Revenue Manager, who stated that the business is in compliance with the tax and licensing requirements of the City. |
|||||
Key Considerations: | |||||
Because the application is for a person transfer, consideration may only be given to the applicant's personal qualifications. A Series 06 (bar - all spirituous liquor) allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. The deadline for issuing a recommendation on this application is October 10, 2014. |
|||||
Expanded Financial Considerations: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Community Involvement: | |||||
The application was properly posted on September 15, 2014. No written protests have been received to date. | |||||
Expanded Options and Alternatives: | |||||
1) Table the item if additional information or time is needed. 2) Make no recommendation. 3) Forward the application to the State with a recommendation for approval. 4) Forward the application to the State with a recommendation for denial, stating the reasons for such recommendation. |
|||||
Attachments: | Mad I - Letter to Applicant | ||||
Hearing Procedures | |||||
Series 06 Description | |||||
Mad I - PD Memo | |||||
Mad I - Code Memo | |||||
Mad I - Tax Memo | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Intergovernmental Agreement for Vegetation Monitoring Associated with the Flagstaff Watershed Protection Project - Vegetation Monitoring between Northern Arizona University and City of Flagstaff to inform hazardous fuels reduction treatments in Mexican Spotted Owl Protected Activity Centers (Approve Intergovernmental Agreement with NAU for FWPP monitoring). | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
In November 2012, 74% of participating Flagstaff voters approved Forest Bond #405 - now known as the FWPP. In spring 2013, we initiated community meetings to develop a comprehensive Monitoring Plan (MP) to ensure that funds would achieve the goals of the bond and that results would be documented, (The FWPP MP was completed in June 2014: A City Council Report was developed and distributed to Council on June 27th, 2014.) A component of the MP, raised early in the community meetings by several participants, was the need to identify any potential FWPP-generated impacts to Mexican Spotted Owl (MSO) populations within the project area. MSO is the primary wildlife species of interest, and their habitat is critical to their survival and health within the mixed conifer ecosystem. As detailed in the Scope of Work (Exhibit A to the IGA), establishment of 169 vegetation plots within the known Protected Activity Centers (PACs) - covering 24% of the Dry Lake Hills project area - and monitoring changes from pre-treatment condition over time will permit us to evaluate treatment effects on habitat and populations, and validate decisions and/or adjust treatments moving forward. The results of this effort will have great significance beyond the FWPP itself, and will extend into similar work within the Four Forest Restoration Initiative (4FRI) and other treatment work across AZ. Subsidiary Decisions Points: None |
|||||
Financial Impact: | |||||
The IGA commits the City to provide $25,000 in funding, on a reimbursable basis, to the University for vegetation monitoring in the Dry Lake Hills area. This amount is matched by an additional $25,000 provided by the University: the U.S Fish & Wildlife Service (USF&WS) has also contributed staff time to this activity. |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
The FWPP, and this monitoring activity, intersect with the following COUNCIL GOALS:
11. Effective governance REGIONAL PLAN: Environmental Planning & Conservation - Vision for the Future: In 2013, the long-term health and viability of our natural environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 - Invest in forest health and watershed protection measures. Policy E&C.6.1 - Encourage public awareness that the region's ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 - Promote protection, conservation, and ecological restoration of the region's diverse ecosystem type and associated animals. Policy E&C.6.6 - Support cooperative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 - Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
|||||
Has There Been Previous Council Decision on This: | |||||
Not specific to this proposed IGA. However, in July 2012, Council approved the bond measure for inclusion on the Nov 2012 general election ballot. Since that time, Council has been presented with numerous agreements related to the FWPP for consideration, and has been periodically updated on FWPP through reports and informational briefings. | |||||
Options and Alternatives: | |||||
Three options exist: 1. Approve the IGA as written; 2. Modify the IGA with specific edits, new requirements, etc; or 3. Reject the IGA entirely, thereby electing to not fund MSO vegetation monitoring activities as identified in the Scope of Work (Exhibit A). |
|||||
Background/History: | |||||
A request/desire to conduct MSO monitoring activities surfaced in the first community MP forum following passage of the bond. Many citizens want to ensure that treatments do not adversely affect wildlife, and MSO is widely recognized as a key indicator species. This issue remained in the discussion throughout the 18-month MP development period and is reflected in the final Plan issued June 2014. MSO populations are a critical indicator, important to many, that will affect treatment options and activities in southwest forests. This will be the first effort to monitor their populations in mixed-conifer forests, and as such, has wide implications for similar work elsewhere within the FWPP area (ex: Mormon Mtn), as well as in other non-FWPP areas within the southwest. |
|||||
Key Considerations: | |||||
The involvement of NAU's Ecological Restoration Initiative (ERI) provides a neutral, science-based, credible source to our monitoring effort. MSO is a recognized species that is watched and monitored by many: taking direct action in this process demonstrates a solid commitment to partnering with others and our attention to wildlife in general. | |||||
Expanded Financial Considerations: | |||||
The City's $25,000 is matched by an additional $25,000 from NAU. The inclusion of this funding provides a solid 1:1 match for the bond funds, allowing us to meet an expressed desire/need of the public at only 50% of the effort's total cost. | |||||
Community Benefits and Considerations: | |||||
Approval of this IGA honors the voters' desire and demonstrates the City's commitment to: 1) Inclusion of science in our project actions; 2) An active monitoring program, focused on key issues; 3) Transparency on how and why bond funds were spent; 4) Partnering with others; 5) Development of Lessons Learned that will have use in other similar ventures (ex: 4FRI); and 6) Accomplishment of the goals of FWPP. |
|||||
Community Involvement: | |||||
Inform - ability to document project impact and answer voter questions; Consult - demonstrate inclusion of an issue raised by the public in previous community meetings during the development of the FWPP MP; and Collaborate - engage ERI and USF&WS staff. |
|||||
Expanded Options and Alternatives: | |||||
Approval of this IGA puts us in good standing with many stakeholders and partners. While not easy to quantify, this does facilitate future operational activities related to FWPP implementation. | |||||
Attachments: | FWPP MSO IGA | ||||
FWPP MSO Exhibit A | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
9.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration of Bid and Approval and Lease Agreement: Flagstaff Airport Terminal First Floor Office. (Lease of a small office space on the first floor of the Airport terminal) | |||||
RECOMMENDED ACTION: | |||||
Approve the Lease Agreement with Route 66 Enterprises Inc. for an initial three (3) year term, with an annual rent of $7,212 ($601 per month) and the option for two (2) five (5) year extensions.
|
|||||
Policy Decision or Reason for Action: | |||||
Route 66 Enterprises Inc. was the highest responsive and responsible bidder to an Invitation for Bids (IFB) for the Flagstaff Airport First Floor Terminal Office. Executing the Lease Agreement will provide revenue for the Airport, which is an enterprise fund. The proposed use, is a gift shop which will also provide an additional commercial service to Airport users and potentially generate sales tax. The Airport Director has confirmed this is a use compatible with the location of the space. Currently the space is being used for storage. Subsidiary Decisions Points: No subsidiary decision points. |
|||||
Financial Impact: | |||||
The Lease Agreement is for $7,212 per year for the initial three (3) years with the option for two (2) five (5) year extensions. Total revenues to the Airport for the initial term will be $21,636. The airport is an enterprise fund. Additionally, there is a potential for the generation of sales tax through the use of the space which would benefit the general fund. |
|||||
Connection to Council Goal: | |||||
COUNCIL GOALS: 5. Retain, expand, and diversify economic base 11. Effective governance REGIONAL PLAN: Goal T.10 - Strengthen and expand the role of Flagstaff Airport as the dominant hub for passenger, air freight, public safety flights and other services in Northern Arizona. Goal ED.5 The Flagstaff Airport will continue to serve the Northern Arizona region for air transportation, multi-modal connectivity and business growth potential. |
|||||
Has There Been Previous Council Decision on This: | |||||
There has been no previous Council decision on this item. | |||||
Options and Alternatives: | |||||
1. Approve the Lease Agreement which will provide revenue and services for the Airport for a minimum of three (3) years. 2. Not approve the Lease Agreement with the vendor and provide staff direction on Council preference for potential use or terms. 3. Not approve the Lease Agreement and choose to leave the space vacant. |
|||||
Background/History: | |||||
The Flagstaff Airport terminal first floor office space is approximately 9' X 16' space (144 square feet) currently being used for storage and located in the general proximity of the baggage claim area. The Airport Director requested Real Estate and Purchasing work to lease the space to provide revenue and services to the Airport. An Invitation for Bids (IFB) was released in mid-July. The City received two (2) bid responses to the IFB. One (1) of the bid responses was withdrawn making Route 66 Enterprises Inc. the highest responsive and responsible bidder. | |||||
Key Considerations: | |||||
The space is currently used as a storage room. It is 144 Square Feet. The proposed new use will be a gift shop. The lease term is for an initial three (3) years with the option for two (2) five (5) year extensions. The annual rental fee is $7,212 which will provide resources for the Airport. This equates to $50.08 per square foot per year or $4.17 per square foot per month. The Airport is an enterprise fund. The use is considered compatible with the Airport. |
|||||
Expanded Financial Considerations: | |||||
The annual rental fee is $7,212 which will provide resources for the Airport. This equates to $50.08 per square foot per year or $4.17 per square foot per month. The Airport is an enterprise fund. It is also anticipated that the retail use will generate sales tax revenue and provide local business income. |
|||||
Community Benefits and Considerations: | |||||
The Regional Plan speaks of strengthening the airport and this Lease Agreement will provide beneficial revenue and create additional options for customers and users. | |||||
Community Involvement: | |||||
Inform | |||||
Attachments: | Lease Agreement | ||||
Bid Tabulation | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2014-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept specific deeds of real property and easements and providing for the repeal of conflicting ordinances, severability, and authority for clerical corrections, and establishing an effective date. (Approval of an ordinance accepting deeds and easements of real property obtained by the City through grants and donations). | |||||
RECOMMENDED ACTION: | |||||
At the Council meeting of October 7, 2014
1) Read Ordinance No.2014-24 by title only for the first time 2) City Clerk reads Ordinance No. 2014-24 by title only (if approved above) At the Council meeting of October 21, 2014 3) Read Ordinance No. 2014-24 by title only for the final time 4) City Clerk reads Ordinance No. 2014-24 by title only (if approved above) 5) Adopt Ordinance No. 2014-24 |
|||||
Policy Decision or Reason for Action: | |||||
Real property, whether in fee or in easement form, is often acquired during the development review process through dedication or donation. These acquisitions may be for drainage, utilities, the urban trails system, slopes, rights of way or other public purposes. The City Charter, in Article VII Section 5, requires the City to acquire real property by ordinance. The approval of this ordinance will formally accept the real property donated or dedicated to the city through the development review process or as necessary for an approved capital improvements project. | |||||
Financial Impact: | |||||
Real property is considered a fixed asset in the city. Until City Council approves an ordinance accepting the acquisition that value is not recognized in an audit so while there is no actual financial expenditure associated with these acquisitions, there is a fixed asset value the city receives through this action. |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS:
1. Repair Replace maintain infrastructure (streets & utilities) 11. Effective governance REGIONAL PLAN: Goal OS.1 The region has a system of open lands, such as undeveloped corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal WR.4 Logically enhance and extend the City's public water, wastewater, and reclaimed water services including their treatment, distribution and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services. Goal WR.5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections and rainwater harvesting. Goal LU.7 Provide for public services and infrastructure Goal T.4 Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. Goal PF.2 Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
An ordinance accepting pervious dedications and donations was approved in March of 2012. No previous decisions have been made regarding the dedications and donations listed in Exhibit A of the ordinance. | |||||
Options and Alternatives: | |||||
1) Approve Ordinance No. 2014-24 and accept the dedicated and donated real property into City of Flagstaff ownership. 2) Approve Ordinance No. 2014-24 after removing specific acquisitions and accept the remaining dedicated and donated real property into City of Flagstaff ownership. 3) Not approve Ordinance No. 2014-24 and not accept the dedicated and donated real property under consideration. This will nullify the dedication or donation and the grantor will retain ownership. It will also remove protections for utilities, urban trails, drainage and other property rights purposes. |
|||||
Background/History: | |||||
Real property is acquired by the city, as necessary, when developments come through the permitting and review process. These properties can be easements to allow for a specific purpose such as a utility line or a drainage area, or they can be actual property received through a deed for rights of way or the protection of open space. The policy for city acceptance of these dedications is governed both by the charter and by internal process. Exhibit A of the ordinance lists the 62 dedications received. For the executed documents regarding a specific dedication one can use the listed document number to view it through the Coconino County Recorders Office. The City Charter, in Article VII Section 5, requires that all real property be acquired by ordinance. The most recent ordinance accepting donated and dedicated land was Ordinance 2012-12 which accepted real property acquired by donation or dedication prior to March 31, 2012. Ordinance 2014-24 accepts all the real property donated or dedicated since that time. There is also an internal staff process for receiving donations and dedications which involves numerous internal stakeholders to ensure proper protection of the City including:
There are 62 dedications with a square foot total of close to 429,658. The smallest is a 64 square foot drainage easement and the largest is a Public Utility Easement which is 57,935 square feet. |
|||||
Key Considerations: | |||||
Real property is acquired throughout the year by donation and dedication necessary to achieve the Council and Regional Plan goals and to ensure utilities, roads, and specialized areas are properly protected. All real property must be acquired by ordinance per the City Charter. There is a due diligence process that each acquisition goes through to ensure it is donated or dedicated properly and that the City's interests are protected. Ordinance 2012-24 will accept the real property already received and recorded since March 31, 2012. These acquisitions are necessary for the provision of services as the community grows and the liability assumed is consistent with these same real property rights throughout the community. |
|||||
Community Benefits and Considerations: | |||||
Community benefits of the acceptance of the parcels includes proper protection for rights determined necessary for utilities, urban trail systems, drainages, slopes, open spaces, rights of way and others. | |||||
Community Involvement: | |||||
Inform | |||||
Attachments: | Ord. 2014-24 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Street Closure(s): 2015 New Year's Eve Event Consideration and Approval of Amplification Exception: 2015 New Year's Eve Event |
|||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
By approving the New Year's Eve event street closure and amplification exception, the City is providing a safe location for participants at this event. Subsidiary Decision Points: No subsidiary decision points. |
|||||
Financial Impact: | |||||
Street closures change traffic patterns for local businesses and may have the potential to affect sales. The cost for barricades is approximately $780.00 |
|||||
Connection to Council Goal: | |||||
COUNCIL GOALS: Fund existing and consider expanded recreational services |
|||||
Has There Been Previous Council Decision on This: | |||||
City Council has approved the street closure in the past. The amplification exception is new and has not been approved by City Council in the past. |
|||||
Options and Alternatives: | |||||
Deny the request to close the proposed downtown streets.
|
|||||
Background/History: | |||||
New Year's Eve festivities have become increasingly popular, drawing thousands of people to the downtown area. Starting in 2009, the City initiated street closures to help ensure the safety of the public during the New Year's Eve events. The Pinecone Drop and the fireworks display occur at both 10:00 PM and 12:00 AM. The Flagstaff Police Department feels it is important to close the street for safety reasons at 8:00 PM. Barricades will be provided and placed by Action Barricade Company and the Flagstaff Police Department will begin to take them down at 12:30 AM. This year, Peaks Audio approached the City with the idea of adding a stage and music to the event. The New Year's Eve committee seemed amenable to the idea and discussed placement of the stage to ensure that there would be access for emergency vehicles. If this event goes well this year, the City discussed transitioning the event to Peaks Audio in the future, who would hold the permit and take over the scheduling and payment of the barricades and street closure. |
|||||
Key Considerations: | |||||
Street closures are permitted by City Council action under the Special Events rules and regulations. Leroux Street is a two-way street and its closure is allowable under the special event permit guidelines, without requiring permission from City Council | |||||
Expanded Financial Considerations: | |||||
Street closures change traffic patterns for local businesses and may have the potential to affect sales. The cost for barricades is approximately $780.00 |
|||||
Community Benefits and Considerations: | |||||
Provide a safe space for families and participants to ring in the New Year. The addition of the stage provides the option for individuals to celebrate an event outside of the local bars. | |||||
Community Involvement: | |||||
Inform/Collaborate: The proposal to bring live music to the New Year's Eve event was brought before the Downtown Business Alliance. They recommended that the producer provide additional portable toilets and trash containers. Additionally, the October 7th City Council meeting was advertised in the September and October issue of the Downtown Newsletter. |
|||||
Expanded Options and Alternatives: | |||||
Deny the request to close the proposed downtown streets.
|
|||||
Attachments: | Traffic Control Plan | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||