AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
|
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
|||||||||
2. | ROLL CALL
|
|||||||||
3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
|||||||||
4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
A. | Consideration and Approval of Minutes: City Council Work Session of June 10, 2014, and the Regular Meeting of August 25, 2014. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Amend/approve the minutes of the City Council Work Session of June 10, 2014, and the Regular Meeting of August 25, 2014.
|
||||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
|||||||||
6. |
PROCLAMATIONS AND RECOGNITIONS |
|||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
|||||||||
8. | LIQUOR LICENSE PUBLIC HEARINGS None |
|||||||||
9. |
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. None |
|||||||||
10. | ROUTINE ITEMS | |||||||||
A. | Consideration and Approval of Contract: Approval of Lease Agreement for Red Gap Ranch Grazing. (A lease for grazing sheep on Red Gap Ranch). | |||||||||
RECOMMENDED ACTION: | ||||||||||
Accept the bid and approve the Lease Agreement with Manterola Sheep Co., Inc., for lease payments of $5,150 annually. Authorize the City Manager or his designees to execute all necessary documents.
|
||||||||||
B. | Consideration and Adoption of Ordinance No. 2014-22: An ordinance setting aside and preserving twenty (20) acres of specific city property for open space and authorizing staff to apply to Coconino County for a rezoning to reflect the preservation.(Designating property near Schultz Pass Rd. and Mt. Elden Lookout Rd. as open space) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No.2014-22 by title only for the final time
2) City Clerk reads Ordinance No. 2014-22 by title only (if approved above) 3) Adopt Ordinance No.2014-22 |
||||||||||
C. | Consideration and Adoption of Ordinance No. 2014-23: An ordinance of the City of Flagstaff setting aside specific City owned property for inclusion in Buffalo Park and restricting the land to uses and improvements consistent with a passive park (Neighborwoods) and authorizing staff to rezone the parcel to reflect its new designation. (Designating property at the north end of San Francisco as open space) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2014-23 by title only for the final time
2) City Clerk reads Ordinance No. 2014-23 by title only (if approved above) 3) Adopt Ordinance No. 2014-23 |
||||||||||
D. |
Consideration and Adoption of Ordinance No. 2014-25: An ordinance authorizing the provision of a ten (10) foot utility easement encumbering parcel number 301-89-001 (Cinder Lake Landfill) and authorizing the City Manager or his designee to execute the necessary documents (Grant utility easement to APS at the Cinder Lake Landfill). |
|||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2014-25 by title only for the final time
2) City Clerk reads Ordinance No. 2014-25 by title only (if approved above) 3) Adopt Ordinance No. 2014-25 |
||||||||||
RECESS
6:00 P.M. MEETING RECONVENE |
||||||||||
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
||||||||||
11. | ROLL CALL
|
|||||||||
12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
|||||||||
14. | PUBLIC HEARING ITEMS None |
|||||||||
15. | REGULAR AGENDA | |||||
A. | Consideration and Approval of Street Closure(s): 2015 Dew Downtown Flagstaff Urban Ski and Snowboard Festival and Consideration and Approval of Amplification Exception: 2015 Dew Downtown Flagstaff Urban Ski and Snowboard Festival | |||||
RECOMMENDED ACTION: | ||||||
|
||||||
B. |
Consideration of Council Meeting Date Change: November 2014 Dates due to Election of November 4, 2014, and Veterans Day Holiday of November 11, 2014. |
|||||
RECOMMENDED ACTION: | ||||||
Council's pleasure.
|
||||||
16. | DISCUSSION ITEMS | |||||
17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
|||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||
19. | ADJOURNMENT | |||||
|
4.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Consideration and Approval of Minutes: City Council Work Session of June 10, 2014, and the Regular Meeting of August 25, 2014. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Work Session of June 10, 2014, and the Regular Meeting of August 25, 2014.
|
|||||
INFORMATION | |||||
Attached are copies of the minutes of the City Council Work Session of June 10, 2014, and the Regular Meeting of August 25, 2014. | |||||
Attachments: | 06.10.2014.CCWS.Minutes | ||||
08.25.2014.CCRM.Minutes | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.A.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Approval of Lease Agreement for Red Gap Ranch Grazing. (A lease for grazing sheep on Red Gap Ranch). | |||||
RECOMMENDED ACTION: | |||||
Accept the bid and approve the Lease Agreement with Manterola Sheep Co., Inc., for lease payments of $5,150 annually. Authorize the City Manager or his designees to execute all necessary documents.
|
|||||
Policy Decision or Reason for Action: | |||||
Accept the bid and approve the Lease Agreement with Manterola Sheep Co., Inc. Leasing this space will provide a multi-use opportunity for the City's Red Gap Ranch, discourage vandalism by having the ranch occupied, and maintain property infrastructure relating to wildlife and the chosen livestock. Subsidiary Decisions Points: None. |
|||||
Financial Impact: | |||||
The City will receive compensation at the rate of $5,150 annually to help offset the City's costs for its lease with the Arizona State Land Department (ASLD). | |||||
Connection to Council Goal and/or Regional Plan: | |||||
1) Repair, Replace, Maintain infrastructure maintain fencing & animal watering infrastructure. | |||||
Has There Been Previous Council Decision on This: | |||||
The City Council approved Manterola Sheep Co., Inc., for a 5-year greasing lease in 2007 and for a renewal in 2012 that ended when the City's 10-year lease with the ASLD ended on December 30, 2013. The City now has a new 10-year lease with the ASLD that started on December 31, 2013, and ends on December 30, 2023. This allows the City to once again sublease the Red Gap Ranch property with the inclusion of the ASLD property, allowing legal access to the City's property. |
|||||
Options and Alternatives: | |||||
1. Accept the bid and approve the Lease Agreement as presented. 2. Reject the bid and provide staff guidance. 3. Reject all bids. |
|||||
Background/History: | |||||
The City maintains two leases on the Red Gap Ranch. One is a grazing lease with the ASLD allowing the City access to adjoining ASLD properties. ASLD staff have indicated that if full use, in this case grazing use, is not utilized on their land and charged to the City, they may select another lessee who is willing to pay for full use of their lands. The City could then have difficulty accessing the Ranch property. The second lease the City has is with its customer. The City's previous grazing lease with Manterola Sheep Co., Inc., from February 20, 2007, to February 20, 2014, had an annual rental fee of $4,887 when the maximum number of animals were placed on the land. Fewer animals grazing resulted in a lower fee as it was based on a fixed rate per animal. This fee was due November 1 each year. The years the Ranch was not used, payment from Manterola Sheep Co., Inc., was not collected per the lease agreement. The new agreement has a fixed fee of $5,150 and no refund is given when the site is not used or when the number of animals placed on the property is less than the maximum amount in the agreement. This fee can assist in covering the City's cost of about $3,900 annually to lease the land from the ASLD and to maintain the infrastructure including, but not limited to, signage, staff time, pumps, water tanks and livestock water usage. The grazing agreement the city has with the ASLD allows the City to lease to its own customer the ASLD property adjoining the City's Red Gap Ranch. This site can be leased for other activities during the term of the lease with Manterola Sheep Co., Inc. This lease would permit Manterola Sheep Co., Inc., to place livestock on the property from May 1 to November 1 each year to reduce any overgrazing and subsequent damage to the lands. The quantity of sheep is limited per the agreement the City has with the ASLD for the parcels they own adjacent to City property. This ASLD agreement allows travel across their property to the City property at Red Gap Ranch. |
|||||
Key Considerations: | |||||
An Invitation for Bids (IFB) Number 2014-71 was issued on June 15, 2014. One (1) responsive and responsible bid was received by the due date and time. The IFB instructions indicated that an annual bid minimum was to be met of $4,200. The one (1) bidder has exceeded this bid minimum. The Lease Agreement provides for "Year Terms" meaning the period of time from May 1 to November 1 of any given calendar year. The term of this Lease Agreement shall be for an abbreviated pro-rated period from September 9, 2014 to November 1, 2014, and then a one (1) Year Term from May 1, 2015 to November 1, 2015 with an option for a five (5) year extension (five one Year Terms through November 1, 2020) upon mutual agreement of both parties. The Lease Agreement does include an escalation section. | |||||
Community Benefits and Considerations: | |||||
This site will have multi-use opportunities by accepting this grazing lease. |
|||||
Community Involvement: | |||||
Inform |
|||||
Expanded Options and Alternatives: | |||||
1. Accept the bid and approve the Lease Agreement as presented. 2. Reject the bid and provide staff guidance. 3. Reject all bids. |
|||||
Attachments: | RGR Bid Tabulation | ||||
Manterola 2014 RGR lease agreement | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2014-22: An ordinance setting aside and preserving twenty (20) acres of specific city property for open space and authorizing staff to apply to Coconino County for a rezoning to reflect the preservation.(Designating property near Schultz Pass Rd. and Mt. Elden Lookout Rd. as open space) | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No.2014-22 by title only for the final time
2) City Clerk reads Ordinance No. 2014-22 by title only (if approved above) 3) Adopt Ordinance No.2014-22 |
|||||
Policy Decision or Reason for Action: | |||||
After significant public process and City Council discussion, on January 21, 2014 the Council approved Resolution 2014-04 which provided city staff with the direction to bring a parcel of land identified as Assessor's Parcel Number 300-47-004 forward for consideration and possible action to preserve it as open space. The parcel is owned by the City of Flagstaff, but is located in Coconino County so upon approval of the action preserving it for open space city staff will apply to Coconino County to rezone the parcel to the zoning most reflective of it's new restrictions. The strategy was discussed with the Open Space Commission and the Parks and Recreation Commission and both bodies are supportive of the designation. The parcel isaddressed 3620 West Schultz Pass Road and is located near to the intersection of Schultz Pass Road and Mt. Elden Lookout Road and has been referred to informally as the Shultz Y. | |||||
Financial Impact: | |||||
There are not significant costs associated with this action. The parcel is already city owned and not restricted to a specific use. There is not a requirement for reimbursement to a specific fund either. The preservation of the parcel as open space will generate some need for maintenance and prevent the City from generating revenue from the parcel, but is not anticipated to generate significant costs. A partnership with the Forest Service regarding trail development and maintenance has been discussed. According to the fee schedule outlined on Coconino County's application for rezoning 20 acres of land to open space the fees will be $800. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 11. Effective governance REGIONAL PLAN: OS 1 - The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. REC 1 - Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails. |
|||||
Has There Been Previous Council Decision on This: | |||||
On January 21st, 2014, City Council approved Resolution 2014-04 which provided staff direction regarding the disposition of 17 parcels of City owned land. The direction included this specific parcel being brought forward for consideration of a designation as open space. First read of the Ordinance was held on August 25, 2014. | |||||
Options and Alternatives: | |||||
1) Approve Ordinance 2014-22 which will designate parcel 300-47-004 as open space and authorize city staff to take the steps necessary to rezone the parcel. 2) Not approve Ordinance 2014-22 and provide staff additional direction regarding intended disposition of the parcel. 3) Not approve Ordinance 2014-22. |
|||||
Background/History: | |||||
The twenty (20) acre parcel of City owned land has historic and natural resources and is considered of high value by the Open Space Commission and many members of the community. It is not restricted to other uses by funding source, dedication or previous Council action. City staff performed an inventory of city owned land and this parcel was brought forward from that process for City Council discussion and to receive guidance regarding its potential uses and disposition. After significant public discussion City Council provided direction, memorialized in Resolution 2014-04, that city staff bring the parcel forward for consideration of preservation as open space. | |||||
Key Considerations: | |||||
The public comment related to the parcel demonstrated significant community interest in its disposition and the Open Space Commission recommended it be preserved as open space. It is currently used recreationally and there have been conversations with the Forest Service regarding a potential partnership on the parcel. The parcel is in the County and any rezoning will go through the County process. |
|||||
Community Benefits and Considerations: | |||||
According to the City of Flagstaff Regional Plan and the 1998 Flagstaff Area Open Space and Greenways Plan, parks and open spaces provide significant community benefit and are a value for Flagstaff. The designation of this parcel as open space will increase the amount of land in the region preserved towards that benefit and protect a parcel considered high value. It will also potentially provide for Flagstaff Urban Trail System to Forest Service Trail connectivity in the future. | |||||
Community Involvement: | |||||
Involve | |||||
Expanded Options and Alternatives: | |||||
1) Approve Ordinance 2014-22 which will designate the parcel as open space and authorize staff to take the necessary steps to rezone the parcel. This will preserve the parcel as open space and protect it from other uses. 2) No approve Ordinance 2014-22 and provide staff additional direction regarding the intended disposition of the parcel. This action will provide staff additional guidance regarding City Council's desires disposition and will additional time for revision. 3) Not approve Ordinance 2014-22. This action will maintain the parcel as vacant and unprotected land. |
|||||
Attachments: | Ord. 2014-22 | ||||
Ord. 2014-22 Legal desc | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2014-23: An ordinance of the City of Flagstaff setting aside specific City owned property for inclusion in Buffalo Park and restricting the land to uses and improvements consistent with a passive park (Neighborwoods) and authorizing staff to rezone the parcel to reflect its new designation. (Designating property at the north end of San Francisco as open space) | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2014-23 by title only for the final time
2) City Clerk reads Ordinance No. 2014-23 by title only (if approved above) 3) Adopt Ordinance No. 2014-23 |
|||||
Policy Decision or Reason for Action: | |||||
After a significant public process and City Council discussion, on January 21st, 2014 the Council approved Resolution 2014-04 which provided city staff with the direction to bring a parcel of land identified as Assessor's Parcel Number 110-03-001B forward for consideration and possible action to preserve it as open space. The City of Flagstaff Regional Plan and the 1998 Flagstaff Area Open Spaces and Greenways Plan provide for different types of land designation and use that are open space appropriate and consistent with open space values. After internal staff discussion it was determined that because the parcel was adjacent to Buffalo Park there were financial and logistical benefits for the Parks Section to oversee the ongoing maintenance of the parcel as long as the parcel was designated as a passive park, which is considered a form of open space, and not utilized as an active park, which is not. This idea was brought to the Open Space Commission and the Parks and Recreation Commission and both bodies supported the designation. The parcel is located on the Northeast corner of the intersection of Fir Avenue and San Francisco Street. |
|||||
Financial Impact: | |||||
The incorporation of the parcel into Buffalo Park will have two financial impacts. The first financial consideration is that the City will be responsible for reimbursing the Highway User Revenue Fund (HURF) for the value of the parcel. The City of Flagstaff budgets a general fund transfer to HURF each year and will use that general fund transfer as the payment towards the value of the parcel. Currently the parcel has an assessed value of $835,589, however once the parcel is restricted to passive park use and rezoned the market value will potentially decrease. The second financial impact is ongoing maintenance costs incurred by Parks. The restriction of the land to use as a passive park significantly limits activities and improvements beyond invasive weed removal, potential but currently unplanned trail construction and maintenance, signage, and parking so maintenance costs will remain relatively low. The fees required to rezone the parcel to open space are anticipated to be $2,718. |
|||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 11. Effective governance REGIONAL PLAN: REC 1 - Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails. OS 1 - The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. |
|||||
Has There Been Previous Council Decision on This: | |||||
City Council approved Resolution 2014-04 which provided staff with direction regarding the disposition of 17 City owned parcels. That direction included this parcel being brought forward for consideration of a designation as open space. First read of the Ordinance was held of August 25, 2014. | |||||
Options and Alternatives: | |||||
1) Approve Ordinance 2014-23 and designate parcel 110-01-003B as open space by making it a part of Buffalo Park. 2) Not approve Ordinance 2014-23 and provide staff additional direction regarding the intended disposition of the parcel. 3) Not approve Ordinance 2014-23. |
|||||
Background/History: | |||||
The parcel was originally purchased with transportation funding for the potential use in the construction a road. The road is no longer intended for the area and the parcel has been vacant. City staff performed an inventory of City land and this parcel was brought forward from that process for City Council discussion and to receive guidance regarding its potential uses and disposition. After significant public input and discussion City Council provided direction, memorialized in Resolution 2014-04, that city staff bring the parcel forward for consideration of preservation as open space. Per the City of Flagstaff Regional Plan and the Flagstaff Area Greenways and Open Space Plan there are a number of potential uses and designations for land that qualify as open space. As the parcel is adjacent to Buffalo Park there were financial and logistical benefits to designating the parcel as a passive park and incorporating it into Buffalo Park. Staff brought this intention to the Parks and Recreation Commission and the Open Space Commission and both bodies were supportive of the strategy. Should City Council approve Ordinance 2014-23 staff will further protect the parcel by rezoning it to reflect its passive park use and designation. |
|||||
Key Considerations: | |||||
On January 21, 2014 Council approved Resolution 2014-04 which provided direction to staff to bring this parcel forward for preservation as open space. A passive park is considered a form of open space and this parcel, as a passive park, would best fit the category of Neighborwoods from the Flagstaff Area Open Space and Greenways Plan. The parcel was originally intended for a road and there will be a need for repayment of the property value to the HURF funds, however it appears that over the next years that value will be able to be achieved through budgeted general fund transfers the City is currently anticipating. The assessed value of the parcel is $835,589, however that value may decrease after the restrictions and rezoning are approved. The public comment related to this parcel demonstrated significant community interest in its disposition and it was recommended for preservation by the Open Space Commission.. |
|||||
Community Benefits and Considerations: | |||||
According to the City of Flagstaff Regional Plan and the Flagstaff Open Space and Greenways Plan, parks and open spaces provide significant community benefit and are a value for Flagstaff. The designation of this parcel as a passive park and its inclusion into Buffalo Park will increase the land within the City preserved towards that benefit and protect a parcel considered of high value by the Open Space Commission and many members of the public. | |||||
Community Involvement: | |||||
Involve |
|||||
Expanded Options and Alternatives: | |||||
Approve Ordinance 2014-23 and designate parcel 110-01-003B as open space by making it a part of Buffalo Park. This will preserve the parcel as open space and as a park and protect it from other uses. Not approve Ordinance 2014-23 and provide staff additional direction regarding the intended disposition of the parcel. This action will provide staff additional guidance regarding City Council's desired disposition and will require additional time for revision. Not approve Ordinance 2014-23. This action will maintain the parcel as vacant and unprotected land. |
|||||
Attachments: | Ord. 2014-23 | ||||
Ord. 2014-23 Legal Desc | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2014-25: An ordinance authorizing the provision of a ten (10) foot utility easement encumbering parcel number 301-89-001 (Cinder Lake Landfill) and authorizing the City Manager or his designee to execute the necessary documents (Grant utility easement to APS at the Cinder Lake Landfill). |
|||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2014-25 by title only for the final time
2) City Clerk reads Ordinance No. 2014-25 by title only (if approved above) 3) Adopt Ordinance No. 2014-25 |
|||||
Policy Decision or Reason for Action: | |||||
Arizona Public Service (APS) realigned a power line to better serve Cinder Lake Landfill during the construction of the administration building and scale house, and the easement for the power line was not relocated to reflect the new alignment. The original easement for a previous location remains in place, but no longer provides necessary rights. APS will abandon the existing easement upon receiving the new easement. Providing the ten (10) foot easement will provide the necessary rights to provide and maintain power to Cinder Lake Landfill and abandon an easement that's no longer utilized. The former easement was sixteen (16) feet and the new one will be ten (10) feet so the City will gain a small benefit in terms of property rights from the transaction. The main benefit is the clarification of an existing incorrect condition and the continued supply of energy to the landfill. |
|||||
Financial Impact: | |||||
There is no financial impact to the City as we are trading an obsolete easement for a current easement and APS will be recording the document.. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1. Repair Replace maintain infrastructure (streets & utilities) REGIONAL PLAN: Goal PF 2 - Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
In 1999 City Council authorized the initial easement for APS which was recorded as document number 3007712. First read of the Ordinance was held on August 25, 2014. | |||||
Options and Alternatives: | |||||
1) Adopt Ordinance number 2014-25 which authorizes the provision of the easement and corrects the property rights issue currently existing with the Cinder Lakes Landfill. 2) Not adopt Ordinance 2014-25 and provide staff with direction regarding potential changes. 3) Not adopt Ordinance 2014-25 which would leave the existing easement which no longer provides useful rights. |
|||||
Key Considerations: | |||||
The power line is already located where the new easement will be and has been there for a number of years. The City Cinder Lakes Landfill benefits from the power provided via the power line. The new easement is smaller than the existing easement. |
|||||
Community Involvement: | |||||
Inform | |||||
Attachments: | Ord. 2014-25 | ||||
Easement document | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Street Closure(s): 2015 Dew Downtown Flagstaff Urban Ski and Snowboard Festival and Consideration and Approval of Amplification Exception: 2015 Dew Downtown Flagstaff Urban Ski and Snowboard Festival | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
By approving the Dew Downtown Flagstaff Urban Ski and Snowboard Festival street closure and amplification exception, the City is providing a safe location and promoting economic activity during the traditionally low sales performing month of January. Subsidiary Decisions Points: No subsidiary decision points. |
|||||
Financial Impact: | |||||
Street closures change traffic patterns for local businesses and may have the potential to affect sales. Based off of feedback from the 2012-2014 events, many businesses reported a significant increase in sales over the previous years and years prior to the creation of the Dew Downtown event. Review of the sales tax data for the downtown area showed a comparable increase in February sales over previous years, which staff believes could be attributable to the Dew Downtown Flagstaff Urban Ski and Snowboard Festival. | |||||
Connection to Council Goal: | |||||
Livability through good neighborhoods, affordable housing and varied recreational activities. |
|||||
Has There Been Previous Council Decision on This: | |||||
City Council approved the street closure for the 2012, 2013, and 2014 Dew Downtown Flagstaff Urban Ski and Snowboard Festivals. Additionally City Council approved the amplification exception for the 2013-2014 festivals. | |||||
Options and Alternatives: | |||||
1) Deny the request to close the proposed downtown streets and not hold the event. 2) Deny the request to approve the amplification exception with play-by-play announcements as part of the special event permit packet. |
|||||
Background/History: | |||||
The event features snowboarding and skiing on an urban course in the heart of historic downtown. Snow is packed onto San Francisco Street between Birch and Dale Avenues, allowing skiers and snowboarders the opportunity to complete "tricks" while maneuvering various urban obstacles. The event will run from 9:00am-8:00 pm on Saturday and 9:00am-3:00 pm on Sunday. In addition to the activities on the course, vendors will set up on the street and on the County Courthouse lawn. Types of items sold at the event include food, beer, ski and snowboard related items, and sponsors' wares. The festival component of the event is managed by R Entertainment had will be moved to Birch Ave (Agassiz St to San Francisco St), contingent upon City Council approval. The festival will focus on family friendly activities. In August of 2012, the Dew Downtown Flagstaff Urban Ski and Snowboard Festival received the Arizona Parks and Recreation Association's award for "Most Outstanding Community and Neighborhood Event for a population of 25,000-100,000". |
|||||
Key Considerations: | |||||
Street closures are permitted by Council action under the Special Events rules and regulations. Of note, Cherry Avenue is a two-way street and its closure is allowable under the special event permit guidelines, without requiring permission of the City Council. | |||||
Expanded Financial Considerations: | |||||
In 2012, this event drew roughly 10,000 spectators to the downtown area, increasing sales tax revenue. In 2013, despite a blizzard, the event drew comparable numbers to 2012. In 2014, this event drew roughly 15-20,000 spectators to the downtown area, increasing sales tax revenue. The Dew Downtown Urban Ski and Snowboard Festival has become one of the centerpieces of the WinterFest activities. This event will be advertised throughout Arizona and the Southwestern states. The date for the 2015 festival was strategically chosen to occur slightly before the Phoenix Open and prior to the Superbowl in order to draw the crowd that will be in Phoenix for those events. |
|||||
Community Benefits and Considerations: | |||||
The special event is managed by the City of Flagstaff for the threefold purpose of (1) providing an economic stimulus for the community during the traditionally low performing month of January; (2) continue to brand Flagstaff as a four season tourism destination; and (3) provide a family-friendly winter event for all ages. |
|||||
Community Involvement: | |||||
INFORM, CONSULT, and INVOLVE: City staff held a public meeting on July 28, 2014 and August 26, 2014. The date and times of the July public meeting were posted in the July issue of the Downtown Newsletter. The dates and times for the August public meeting were posted in the August edition of the Downtown Newsletter. Additionally, door hangers were hand delivered on August 18th with the public meeting date and City Council date. The Downtown Newsletter posted the time of the City Council meeting in the August and September edition. The Downtown Newsletter is posted on the City of Flagstaff website (www.flagstaff.az.gov/downtown) as well as in the Heritage Square kiosk, library facility downtown, City Hall, and the Aquaplex. No one attended the July 28th public meeting. Approximately 6 people attended the August 26th meeting. Comments from the August 26th meeting are as follows:
|
|||||
Expanded Options and Alternatives: | |||||
1. Deny the request to close the proposed downtown streets
|
|||||
Attachments: | Proposed Closure | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
15.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Council Meeting Date Change: November 2014 Dates due to Election of November 4, 2014, and Veterans Day Holiday of November 11, 2014. |
|||||
RECOMMENDED ACTION: | |||||
Council's pleasure.
|
|||||
Policy Decision or Reason for Action: | |||||
A Regular Meeting of the Flagstaff City Council is scheduled for November 4, 2014, which is also the same date as the statewide General Election. Additionally, the Work Session of November 11, 2014, is a nationally-recognized, and City-recognized, holiday. In accordance with the adopted City Council Rules of Procedure, a majority of the City Council must agree to a change in date or cancellation of a meeting. This item has been placed on the agenda to allow for such discussion and/or changes to either, or both, of these meetings dates/times. | |||||
Financial Impact: | |||||
None | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOAL: 11. Effective governance |
|||||
Previous Council Decision on This: | |||||
No previous discussion has occurred as to these specific meeting dates. Changes and/or cancellation of meetings has occurred in similar situations in the past. | |||||
Options and Alternatives: | |||||
1) Leave the meetings as scheduled 2) Amend one or both of the meetings to another date/time 3) Cancel one or both of the meetings |
|||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||