DRAFT AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. |
PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
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8. | LIQUOR LICENSE PUBLIC HEARINGS None |
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9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Fiscal Year 2014-2015 Service Partner Contract for Community Health and Human Services to be provided by United Way of Northern Arizona ("UWNA") (Approve Service Agreement with United Way of Northern Arizona in the amount of $293,750 for Fiscal Year 2014-2015). | |||||||||
RECOMMENDED ACTION: | ||||||||||
Award the service contract and allocate funds to UWNA in the amount of $293,750 for fiscal year 2014-2015 to provide Community Health and Human Services.
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B. | Consideration and Approval of Contract: Services Agreement; Desktop Office Supplies | |||||||||
RECOMMENDED ACTION: | ||||||||||
2) Authorize the City Manager to execute the necessary documents |
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C. |
Consideration and Approval of Contract: Switzer Canyon Transmission Main Project Phase II (Award of construction contract to Redpoint Contracting, L.L.C. for construction of the Switzer Canyon Transmission Main Project Phase II). |
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RECOMMENDED ACTION: | ||||||||||
1) Award the construction contract to Redpoint Contracting, L.L.C. of Phoenix, Arizona in the total award amount of $1,217,213.00, which includes $25,000.00 in contract allowance. The contract period is 120 calendar days; and |
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D. |
Consideration and Approval of Contract: Walapai Alley / San Francisco Alley Water & Sewer Improvement Project (Approve contract with McDonald Bros. Construction, Inc. for Walapai Alley/San Francisco Alley Water and Sewer Improvement Project). |
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RECOMMENDED ACTION: | ||||||||||
1) Award the construction contract to McDonald Bros. Construction, Inc. of Camp Verde, Arizona in the total award amount of $374,866.56, which includes the base and alternate bids. The base and alternate bid includes a total of $19,878.16 in contract allowance. The contract period is 120 calendar days; and |
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10. | ROUTINE ITEMS | |||||||||
A. | Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 Pavement Preservation Overlay Project, aka East Route 66 South of the Flagstaff Mall near Wildcat Waste Water Treatment Plant. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Consideration of approval of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) between the City and the Arizona Department of Transportation for State Surface Transportation Program (STP) grant funds in the amount of $150,000 and City funds in the amount of $8,550 for the design of the Frontage Road (FR) 40 Overlay Project.
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B. | Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Participating Agreement Supplemental Project Agreement (SPA)14-PA-11030408-013: Boundary Line Survey with U.S. Forest Service Coconino National Forest (Approve agreement with USFS for reimbursement for survey work to be implemented by USFS in connection with the FWPP). | |||||||||
RECOMMENDED ACTION: | ||||||||||
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C. | Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 14-1: Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with the FWPP). | |||||||||
RECOMMENDED ACTION: | ||||||||||
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D. | Consideration and Approval of Agreement: Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP): City of Flagstaff and Greater Flagstaff Forests Partnership (Approve Agreement for Professional Services with GFFP for services associated with the FWPP). | |||||||||
RECOMMENDED ACTION: | ||||||||||
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E. | Consideration and Adoption of Resolution No. 2014-22: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 20, 2014 | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2014-22 by title only
2) City Clerk reads Resolution No. 2014-22 by title only (if approved above) 2) Adopt Resolution No. 2014-22 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS None |
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15. | REGULAR AGENDA | |||||||||
A. |
Consideration and Adoption of Resolution No. 2014-19: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2014-2015; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. |
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RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2014-19 by title only
2) City Clerk reads Resolution No. 2014-19 by title only (if approved above) 3) Adopt Resolution No. 2014-19 |
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B. | Consideration and Approval of Agreement: With True Life Companies (TLC) D.B.A. Pine Canyon regarding a modification of an existing zoning condition and disposition of fees. (Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff which requires final Council approval for General Condition 8 Amendment on or before September 1, 2014.) | |||||||||
RECOMMENDED ACTION: | ||||||||||
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16. | DISCUSSION ITEMS |
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A. |
Review and discussion of roof replacement options for the Flagstaff Main Library. |
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RECOMMENDED ACTION: | ||||||||||
Discuss and provide direction to staff. |
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B. | Rio de Flag Flood Control Project - FEMA Flood Design Concept Report (DCR) Presentation and Discussion | |||||||||
RECOMMENDED ACTION: | ||||||||||
Present the recommended alignment and discuss project specifics for the FEMA Flood alternatives to the US Army Corps of Engineers Project.
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C. | Road Repair and Street Safety Initiative | |||||||||
RECOMMENDED ACTION: | ||||||||||
Discussion Only
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17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
19. | ADJOURNMENT | |||||||||
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9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Fiscal Year 2014-2015 Service Partner Contract for Community Health and Human Services to be provided by United Way of Northern Arizona ("UWNA") (Approve Service Agreement with United Way of Northern Arizona in the amount of $293,750 for Fiscal Year 2014-2015). | |||||
RECOMMENDED ACTION: | |||||
Award the service contract and allocate funds to UWNA in the amount of $293,750 for fiscal year 2014-2015 to provide Community Health and Human Services.
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Policy Decision or Reason for Action: | |||||
The service contract, in summary, provides the allocation of funds to be used exclusively for assisting nonprofit entities located in Flagstaff in providing health and/or human services. The recommended action approves the specific allocation of monies for FY 2014-2015 as reviewed and approved by the Board of Directors for UWNA. Given the total fund allocation of $293,750 to UWNA, $249,688 will be allocated by UWNA utilizing a formal application process to various social service agencies and $44,062 for administrative fees for UWNA to administer the program. A formal Request For Proposal ("RFP") process was conducted, in which one (1) response was received from UWNA. Their proposal response was evaluated, utilizing the established evaluation criteria outlined in the RFP document, and was determined to be both responsible and responsive. The initial contract term is for three (3) years, with the option to renew the contract for two (2) additional one (1) year periods. |
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Financial Impact: | |||||
If approved, the allocation and administrative costs will be paid from account code 001-09-402-1311-1-4273 (Service Partner Contracts), in FY 2014-2015. |
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Connection to Council Goal: | |||||
11. Effective governance |
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Previous Council Decision on This: | |||||
Yes, in June of 2009, Council approved a multi-year service contract, which expired June 30, 2012, with two (2) one (1) year options to extend. The City is currently in the last extension year, which expires June 30, 2014. |
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Options and Alternatives: | |||||
1.) Not provide any funding to UWNA. 2.) Consider reducing the funding allocation and have UWNA submit information as to where the cuts would occur (in priority) and the impact of these proposed reductions. |
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Background/History: | |||||
Back in 1992, the City worked with UWNA to establish a program that allocates City funds to agencies that provide health and/or human services. Because of this program, the City of Flagstaff, UWNA, and the citizens of Flagstaff have benefited from that partnership for the allocation and disbursement of City of Flagstaff general funds for social services to be administered throughout the community. As mentioned earlier, a formal RFP process was conducted to give other organizations an opportunity to submit a proposal as to how they would serve the City and its citizens, ensuring that City funds are used effectively to benefit targeted populations, and distributed through a volunteer driven and fair process and leveraged with multiple types of resources. |
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Key Considerations: | |||||
An organization acting on behalf of the City to allocate funds for community health and human services is an arrangement that is very beneficial to the City and provides a “one stop shop” for the various social service agencies. | |||||
Expanded Financial Considerations: | |||||
None. | |||||
Community Benefits and Considerations: | |||||
Approval of this contract will permit UWNA to distribute funds to those agencies that are able to provide the necessary health and human services identified as community goals. The contract requires that a report/presentation be given by UWNA to Council shortly after the Board takes action to approve all funding allocations. |
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Community Involvement: | |||||
Involve and collaborate. The UWNA Board is a broad representative of the community and includes a participating provider. The Board sets the goals of the UWNA organization necessary to achieve their mission. The Board continues to involve representatives from the public in review of the agencies activities. |
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Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | Ranking Tabulation | ||||
Service Agreement | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
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9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | ||||||||||||||||||||||||||||
Consideration and Approval of Contract: Services Agreement; Desktop Office Supplies | ||||||||||||||||||||||||||||
RECOMMENDED ACTION: | ||||||||||||||||||||||||||||
2) Authorize the City Manager to execute the necessary documents |
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Policy Decision or Reason for Action: | ||||||||||||||||||||||||||||
To provide City staff a source to obtain office supplies at a fixed discount price. The Proposer will develop office supply lists which will enable the City to find cost savings and cost control through volume buying all the while meeting our sustainability goals. | ||||||||||||||||||||||||||||
Financial Impact: | ||||||||||||||||||||||||||||
The City had over $200,000 in expenditures during Fiscal Year 2013 on desktop office supplies. The Proposer's offer includes a 2% rebate, to be paid annually on purchases, providing that purchases exceed $50,000 per year. The Proposer is also offering a 5% retention allowance during the initial 60 days on sales volume upon execution of agreement. In addition, the suggested agreement contains cooperative purchasing language enabling other organizations to utilize the agreement subject to Proposer approval. The Proposer is offering the City a 1% rebate on purchases made by other organizations utilizing the City's agreement when said purchases are greater than $50,000 per year. With a similar rebate structure in previous years, the City has received on average $7,500 in rebate dollars annually. |
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Connection to Council Goal: | ||||||||||||||||||||||||||||
11. Effective governance. | ||||||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | ||||||||||||||||||||||||||||
No | ||||||||||||||||||||||||||||
Options and Alternatives: | ||||||||||||||||||||||||||||
1) Award the agreement to OfficeMax North America, Inc. 2) Reject all proposals and direct staff to make office supply purchases on an "open retail market" incurring higher costs and losing potential rebate funds |
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Background/History: | ||||||||||||||||||||||||||||
The City has utilized an agreement with preferred pricing from a desktop office supply vendor previously with great success in lieu of creating the need for our staff to make purchases on the "open retail market". With the most recent agreement expiring, the Purchasing Section conducted a Request for Proposal (RFP). Four (4) proposal responses were received which were evaluated by an evaluation committee comprised of five (5) City staff members. The proposals were evaluated with the following criterion: experience and qualifications, presented approach, structure and sustainability, and pricing. The presented approach, structure and sustainability contained topics such as electronic-commerce capabilities, cost containment tools, reporting and tracking, and environmentally preferred products to name a few. The proposal submitted by OfficeMax North America, Inc. (OfficeMax) was ranked the highest and determined to be the most advantageous for the City. OfficeMax has a Flagstaff location/storefront as well as the online ordering service. The suggested agreement is structured with item/sku pricing on frequently purchased office supplies. Any item/sku not on this list is offered with the preferred pricing structure as indicated by the Proposer. The rankings were as follows, by category:
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Key Considerations: | ||||||||||||||||||||||||||||
The goal of the RFP for desktop office supplies is to ensure that the City is receiving a competitive price structure on items from a experienced, qualified, sustainable-minded firm whose presented approach and structure to offering desktop office supplies met the City's needs. Key considerations for the desktop office supplies were competitive pricing, delivery to the City's multiple locations, a stockless office supply program, utilization of the City's procurement card (P-card) system, and online ordering capabilities. The Proposer offers a fixed pricing structure (with the exception on paper and ink toner) for a period of 12 months. Paper and ink toner are extremely volatile so will be on a 90-day price fix and reviewed quarterly thereafter. The Proposer offers competitive pricing with a rebate structure, desktop delivery, a stockless program, online ordering with orders delivered next day, training on ordering system, reporting tools on usage and ordering, and the ability to use the City's P-card for purchases online or at the local store. |
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Community Involvement: | ||||||||||||||||||||||||||||
Empower This agreement will empower City staff to make desktop office supplies purchases with preferred pricing and rebate opportunities. |
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Attachments: | Agreement | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
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9.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||
Consideration and Approval of Contract: Switzer Canyon Transmission Main Project Phase II (Award of construction contract to Redpoint Contracting, L.L.C. for construction of the Switzer Canyon Transmission Main Project Phase II). |
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RECOMMENDED ACTION: | |||||||||||||||||
1) Award the construction contract to Redpoint Contracting, L.L.C. of Phoenix, Arizona in the total award amount of $1,217,213.00, which includes $25,000.00 in contract allowance. The contract period is 120 calendar days; and |
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Policy Decision or Reason for Action: | |||||||||||||||||
Awarding the contract will authorize the construction of the Switzer Canyon Transmission Main Project Phase II in accordance with the approved public improvements construction plans prepared by Turner Engineering, Inc. | |||||||||||||||||
Financial Impact: | |||||||||||||||||
The Switzer Canyon Transmission Main Project Phase II is funded by the total budget appropriation of $1,546,259 which includes FY 14, prior year expenditures and FY 15 (acct. 201-08-370-3311-0) | |||||||||||||||||
Connection to Council Goal: | |||||||||||||||||
1. Repair Replace maintain infrastructure (streets & utilities) |
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Has There Been Previous Council Decision on This: | |||||||||||||||||
Yes, award of the construction contract for Phase I on June 4, 2013 | |||||||||||||||||
Options and Alternatives: | |||||||||||||||||
1) Approve the award as recommended. 2) Reject the approval of the award and direct staff to re-advertise the project. This option would delay the construction start date and cause the work to be deferred until 2015. |
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Background/History: | |||||||||||||||||
The bid solicitations were published two times, April 13 and 20, 2014. Five bids were received on May 6, 2014 at the office of the City Purchasing Agent. A summary of the bids received are:
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Key Considerations: | |||||||||||||||||
The scope of the project includes a new 20” transmission water main with associated fittings, new fire hydrants and pavement replacement sections along the Turquoise Drive Corridor. Water meters/services will be relocated to the ROW with the proper adjustments. The Utilities Department has been planning an improvement of the existing transmission main along Turquoise Drive. Recently completed Phase I was from Rt. 66 to Turquoise Drive in the total amount of $1,070,000. Phase II is from Switzer Canyon Drive to approximately Oak Avenue at approximately $1.2 Million. Phase III of the Switzer Canyon transmission line replacement will extend from Oak Avenue to past the Elks Club in Switzer Canyon. Construction impacts may include traffic detours, temporary lane closures with traffic flagging and temporary access to parcels with signage. Coordination with property and business owners will be made for water service disconnects and reconnects. |
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Expanded Financial Considerations: | |||||||||||||||||
Project expenditures will be funded by the current total budget appropriation of $1,546,259 from the Utilities program (201-08-370-3311-0). | |||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||
The project will replace an existing 16” water main that is deteriorated and outside of the existing roadway. The existing 16” main will be abandoned in place. The project will improve the water system within this area and provide easier access for City operation and maintenance. |
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Community Involvement: | |||||||||||||||||
The City has contacted the property owners and residents to facilitate the water service relocations and new fire hydrants. Construction progress up-dates will be provided to the property owners as well as the community on the progress of the project. |
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Expanded Options and Alternatives: | |||||||||||||||||
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Attachments: | Construction Contract | ||||
Vicinity Map | |||||
Bid Results Switzer Canyon Phase 2 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
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9.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||
Consideration and Approval of Contract: Walapai Alley / San Francisco Alley Water & Sewer Improvement Project (Approve contract with McDonald Bros. Construction, Inc. for Walapai Alley/San Francisco Alley Water and Sewer Improvement Project). |
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RECOMMENDED ACTION: | |||||||||||
1) Award the construction contract to McDonald Bros. Construction, Inc. of Camp Verde, Arizona in the total award amount of $374,866.56, which includes the base and alternate bids. The base and alternate bid includes a total of $19,878.16 in contract allowance. The contract period is 120 calendar days; and |
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Policy Decision or Reason for Action: | |||||||||||
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Financial Impact: | |||||||||||
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Connection to Council Goal: | |||||||||||
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Has There Been Previous Council Decision on This: | |||||||||||
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Options and Alternatives: | |||||||||||
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Background/History: | |||||||||||
The bid solicitations were published two times, April 13 and 20, 2014. Two bids were received on May 6, 2014 at the office of the City Purchasing Agent. A summary of the bids received are:
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Key Considerations: | |||||||||||
The scope of the project includes a Base project with an Additive Alternate. Walapai Alley is the Base Bid, it includes the installation of 110 LF of an 8” water main, 201 LF of 1.5” service line, new water services and meters. San Francisco Alley is the Alternate Bid, it includes the installation of 242 LF of an 8” water main, 226 LF of a 10” sewer main, new water and sewer services, new water meters and cleanouts. Construction impacts include on-site improvements for affected residents as well as traffic detours and temporary displacement of their parking. The public alley will be closed while construction is underway for the protection of the surrounding public. Coordination with property and business owners will be made for any and all improvements. |
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Expanded Financial Considerations: | |||||||||||
The Walapai Water Alleyline project budget is $281,886 (201-08-370-3162-0-4463) which includes the current FY 2014 estimates and the proposed FY 2015 budget. The San Francisco Water/Sewer Alleyline project budget is $179,258 (201-08-379-3163-0-4463) which includes FY 2014 estimate and the proposed FY 2015 budget. Additional funding will be drawn against the FY 15 Annual Waterline Replacement Program in the amount of $54,600 (201-08-370-3157-0-4463) if necessary. | |||||||||||
Community Benefits and Considerations: | |||||||||||
The project will replace the existing aging and undersize water and sewer mains. Water and sewer services will be improved and upgraded to meet current City standards. The project will improve the water and sewer system within this area and provide easier access for City operation and maintenance. |
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Community Involvement: | |||||||||||
Coordination with the affected property owners has taken place with written notification and on-site meetings. Construction progress and reports/notifications will be provided to the property owners on a regular basis. |
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Expanded Options and Alternatives: | |||||||||||
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Attachments: | Construction Contract | ||||
Walapai Vicinity Map | |||||
San Francisco Vicinity Map | |||||
Bid Results Walapai-San Francisco | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
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10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||
Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 Pavement Preservation Overlay Project, aka East Route 66 South of the Flagstaff Mall near Wildcat Waste Water Treatment Plant. | |||||||||
RECOMMENDED ACTION: | |||||||||
Consideration of approval of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) between the City and the Arizona Department of Transportation for State Surface Transportation Program (STP) grant funds in the amount of $150,000 and City funds in the amount of $8,550 for the design of the Frontage Road (FR) 40 Overlay Project.
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Policy Decision or Reason for Action: | |||||||||
Approval of the IGA/JPA between ADOT and the City will allow the project to move forward with design of approximately 9,200 linear feet of asphalt mill and overlay roadway improvements on FR 40, in the vicinity of the Wildcat Waste Water Treatment Plant (see attached map). |
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Financial Impact: | |||||||||
The current total estimated cost of the project is $1,442,805 and is detailed as follows:
This Council action will approve the funding for the design phase of the project in the amount of $158,550, which includes $8,550 of required City of Flagstaff contribution. The City is responsible for costs above the $158,550 limit. |
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Connection to Council Goal: | |||||||||
Repair, replace, maintain infrastructure (Streets and Utilities). |
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Has There Been Previous Council Decision on This: | |||||||||
No specific Council action has been issued with this agreement. | |||||||||
Options and Alternatives: | |||||||||
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Background/History: | |||||||||
The FR 40 Overlay Project area is located south of the Flagstaff Mall and extends from El Paso Flagstaff Road to a point 9,200 linear feet to the east. This frontage road is also a section of Historic Route 66. The roadway ownership was transferred from ADOT to the City of Flagstaff in 2008 as part of the construction agreement for the East Flagstaff Traffic Interchange. At that time, it became the maintenance responsibility of the City. | |||||||||
Key Considerations: | |||||||||
STP funding is provided through the State of Arizona and will be applied to the project's design and construction. The City of Flagstaff was granted self-administration for design and ADOT will administer construction of the project. This IGA/JPA outlines the terms and conditions of the agreement as well as the responsibilities of the City and ADOT during the design stage. The historic status of this section of Route 66 will be evaluated for impacts during the design phase. | |||||||||
Expanded Financial Considerations: | |||||||||
The total project (including design and construction) has approved STP funding in the amount of $1,365,000. Funding for City staff administrative time in the amount of $80,000 is included in the STP funding. The City will be responsible for paying a 5.7% funding match in the amount of $8,550 for design and $69,255 for construction, and will be obligated to pay for any project overruns. Funding is anticipated to be budgeted in FY 15 in the amount of $190,800 in the Transportation fund account number 040-05-112-3303-6 to cover project expenses. Funding will be rolled forward to cover the City’s share of construction costs in FY16 and any remaining balance at the end of the project will be returned to the Transportation fund. |
|||||||||
Community Benefits and Considerations: | |||||||||
This section of FR 40 is currently a deteriorated roadway surface that has large cracks and potholes. It currently has an Overall Condition Index (OCI) rating of 28.4 out of 100. This project will provide an improved roadway surface for the traveling public. This STP funding reduces the City's overall estimate for future improvements as referenced in the Road Repair & Street Safety Initiative. | |||||||||
Community Involvement: | |||||||||
Community involvement related to this grant has been coordinated between the City of Flagstaff and ADOT. |
|||||||||
Attachments: | FR 40 IGA/JPA | ||||
FR 40 Vicinity Map | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||||||||||||||||||
|
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Participating Agreement Supplemental Project Agreement (SPA)14-PA-11030408-013: Boundary Line Survey with U.S. Forest Service Coconino National Forest (Approve agreement with USFS for reimbursement for survey work to be implemented by USFS in connection with the FWPP). | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
In Nov 2012, 74% of Flagstaff voters approved Forest Bond #405, now known as the Flagstaff Watershed Protection Project (FWPP). The Boundary Survey for the identified locations are currently out-of-date, and must be redone before any forest treatments can occur on adjacent national forest lands. In accordance with the FWPP goals, the forest treatments, once completed, will improve overall forest health and reduce the probability of a destructive wildfire, helping to protect the City’s north side and adjacent neighborhoods. | |||||
Financial Impact: | |||||
Coconino County will do the actual survey field work and recording for the U.S. Forest Service under a separate Agreement. The County's involvement in the effort, as an FWPP partner, will save the City approximately $75,000. (The survey was initially going to be conducted by Bureau of Land Management surveyors at a not-to-exceed cost of $141,000.) | |||||
Connection to Council Goal: | |||||
4. Complete Rio de Flag - FWPP City/Dry Lake Hills related activities 10. Develop an ongoing budget process - FWPP expenditures and transparency 11. Effective governance. - overall completion of FWPP |
|||||
Has There Been Previous Council Decision on This: | |||||
Not on this specific activity. Council was involved in the Bond effort, and has been kept updated on the resulting FWPP process. |
|||||
Options and Alternatives: | |||||
Two options exist: 1) Approve Agreement, permitting the survey to proceed; 2) Revise the Agreement to include new provisions/conditions to be decided upon later; or 3) Reject the Agreement, to include the work being paid for by bond funds. | |||||
Background/History: | |||||
The FWPP is an innovative and unique method of treating forested lands at high risk to damage from serious wildfire events. As far as is known, this is the first bond-funded program to address this issue in the country. As such, it has garnered a high level of interest at both the State and National level. Since the bond's passage in Nov 2012, some field operations have occurred, but much of the effort has been behind-the-scenes in the realms of planning, public outreach, development of agreements, and other support activities designed to permit efficient and effective forest treatments throughout the project area. | |||||
Key Considerations: | |||||
In 2013, City staff and key partners completed 26 major actions: In 2014, another 21 milestones have been identified: some have been completed, many are underway, and still others are planned for later this year. One of those planned is the completion of the Boundary Line Survey. | |||||
Expanded Financial Considerations: | |||||
The U.S. Forest Service is providing all posts, signs, and monuments as required at no expense to the City. The City (Flagstaff Fire Department - Wildland Fire Management division) will notify all adjacent property owners of the survey effort, in advance of any survey work being undertaken. | |||||
Community Benefits and Considerations: | |||||
Multiple community partners have been engaged in the FWPP effort, including the Greater Flagstaff Forests Partnership (GFFP), Friends of the Rio, and NAU's Ecological Restoration Institute (ERI). The campaign to pass the bond also included the citizen-led "Yes on 405" group, the Grand Canyon Trust, and The Nature Conservancy. Successfully completing the planned forest treatments will enhance protection of adjacent neighborhoods from destructive wildfire, and promote the vigor, resiliency, and sustainability of the forest itself. | |||||
Community Involvement: | |||||
Inform - In the months leading up to the vote (July-Nov 12), 50 public outreach events were held throughout the community. In 2013, post-election, over 1,500 people visited the Project's website. In addition, FWPP has received coverage in local/regional media on numerous occasions. Before the survey begins, the City (Fire Department - Wildland Fire management division) will notify adjacent property owners of the pending work - it's purpose, methodology, and timeframe. Consult - City staff, and our many partners, worked extensively with community members in shaping the scope of the bond question. GFFP hosted and lead a local focus group. Over 50 public comments were received during the Draft Environmental Impact Statement's public comment period. All planned work is in accordance with the Greater Flagstaff Community Wildfire Protection Plan (CWPP) and the Flagstaff Wildland Urban Interface Code (WUI Code), both adopted by City Council in 2005 and 2008, respectfully. Involve - In 2013, 15 separate public meetings, presentations, and/or field trips were conducted in the area. Between Jan-May 2014, another 15 such events were held. In addition, 13 Native American tribes were approached with project information and encouraged to participate. Collaborate - Since Mar 2013, fourteen separate workshops have been held with various community members and groups to develop the soon-to-be completed FWPP Monitoring Plan, designed to provide accountability and documentation to the voters that what we said would occur as a result of the forest treatments actually is delivered. Empower - 74% of those who participated in the Nov 2012 election voted in favor of the project. |
|||||
Attachments: | Agreement | ||||
A: County Proposal & Map | |||||
Collection Agreement | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||||||
|
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 14-1: Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with the FWPP). | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
In Nov 2012, 74% of Flagstaff voters approved Forest Bond #405, now known as the Flagstaff Watershed Protection Project (FWPP): The Equestrian State Land parcel was identified as one of the target treatment areas. This will be the first FWPP Agreement to conduct forest treatments on State Lands. In accordance with the FWPP goals, the work, once completed, will improve overall forest health and reduce the probability of a destructive wildfire in the area, helping ensure the protection of the University Heights/Highlands and Equestrian Estates neighborhoods, along with W.L. Gore Facility on Woody Mountain Road. |
|||||
Financial Impact: | |||||
The two and one-half (2.5) year Agreement establishes a process whereby the State will be reimbursed by the City for forest treatments completed in accordance with FWPP goals and by prior mutual agreement between the State and the City. Reimbursement will be for a maximum of 400 acres, paid on an actual-cost per-acre basis: FY15 State appropriated funds provided to AZ State Forestry Division will partially offset the cost of treatments during the first year: City costs throughout the life of the Agreement are not-to-exceed $204,750.00. Further, the Agreement identifies a reimbursement cycle (no more than once per month), a minimum completed acreage per invoice (15 acres), and a formal quarterly and final completion reporting process (a description of work completed and a map depicting where it occurred). | |||||
Connection to Council Goal: | |||||
4. Complete Rio de Flag - FWPP City/Dry Lake Hills related activities 10. Develop an ongoing budget process - FWPP expenditures and transparency 11. Effective governance.- overall completion of FWPP |
|||||
Has There Been Previous Council Decision on This: | |||||
Not on this specific activity. Council was involved in the Bond effort, and has been kept updated on the resulting FWPP process. | |||||
Options and Alternatives: | |||||
Three options exist: 1) Approve Agreement, permitting the forest treatment work planned for this parcel to proceed; 2) Revise the Agreement as a pre-condition to planned forest treatments occurring; or 3) Reject the Agreement, along with the need to conduct forest treatments on this parcel. | |||||
Background/History: | |||||
The FWPP is an innovative and unique method of treating forested lands at high risk to damage from serious wildfire events. As far as is known, this is the first bond-funded program to address this issue in the country. As such, it has garnered a high level of interest at both the State and National level. Since the bond's passage in Nov 2012, some field operations have occurred, but much of the effort has been behind-the-scenes in the realms of planning, public outreach, development of agreements, and other support activities designed to permit efficient and effective forest treatments throughout the project area. | |||||
Key Considerations: | |||||
In 2013, City staff and key partners completed 26 major actions: In 2014, another 21 milestones have been identified: some have been completed, many are underway, and still others are planned for later this year. One of these planned is the initiation of forest treatment work on the Equestrian State Land parcel. | |||||
Expanded Financial Considerations: | |||||
AZ State Forestry, working with the AZ State Land Department, will coordinate and oversee/manage all selective thinning, product removal, and piling of debris for later chipping and/or burning. The City and AZ State Forestry Division will work together to conduct any needed pile burn operations within 18 months following completion of cutting on any given acre. | |||||
Community Benefits and Considerations: | |||||
Multiple community partners have been engaged in the FWPP effort, including the Greater Flagstaff Forests Partnership (GFFP), Friends of the Rio, and NAU's Ecological Restoration Institute (ERI). The campaign to pass the bond also included the citizen-led "Yes on 405" group, the Grand Canyon Trust, and The Nature Conservancy. Successfully completing the planned forest treatments will enhance protection of adjacent neighborhoods from destructive wildfire, and promote the vigor, resiliency, and sustainability of the forest itself. | |||||
Community Involvement: | |||||
Inform - In the months leading up to the vote (July-Nov 12), 50 public outreach events were held throughout the community. In 2013, post-election, over 1,500 people visited the Project's website. In addition, FWPP has received coverage in local/regional media on numerous occasions. Consult - City staff, and our many partners, worked extensively with community members in shaping the scope of the bond question. GFFP hosted and lead a local focus group. Over 50 public comments were received during the Draft Environmental Impact Statement's public comment period. All planned work is in accordance with the Greater Flagstaff Community Wildfire Protection Plan (CWPP) and the Flagstaff Wildland Urban Interface Code (WUI Code), both adopted by City Council in 2005 and 2008, respectfully. Involve - In 2013, 15 separate public meetings, presentations, and/or field trips were conducted in the area. Between Jan-May 2014, another 15 such events were held. In addition, 13 Native American tribes were approached with project information and encouraged to participate. Collaborate - Since Mar 2013, fourteen separate workshops have been held with various community members and groups to develop the soon-to-be completed FWPP Monitoring Plan, designed to provide accountability and documentation to the voters that what we said would occur as a result of the forest treatments actually is delivered. Empower - 74% of those who participated in the Nov 2012 election voted in favor of the project. |
|||||
Attachments: | Equestrian Agreement | ||||
A: Scope of Work | |||||
B: Qtr Report Template | |||||
Map | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Agreement: Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP): City of Flagstaff and Greater Flagstaff Forests Partnership (Approve Agreement for Professional Services with GFFP for services associated with the FWPP). | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
In Nov 2012, 74% of Flagstaff voters approved Forest Bond #405, now known as the Flagstaff Watershed Protection Project (FWPP). In FY12 (last two qtrs.) and FY13, GFFP provided support to FWPP on a number of activities based upon a City Council approved Annual Work Plan. This Agreement creates a three-year operating framework for GFFP to support City-approved FWPP activities, based upon Annual Work Plans for each of the three years. Each Work Plan will focus on the following areas: Public Engagement, Implementation, Tribal Partnership, Financial Leverage, Monitoring, Volunteer management, and General. In accordance with FWPP goals, these activities will facilitate forest treatments, which, once completed, will improve overall forest health and reduce the probability of a destructive wildfire and post-fire effects in our community. | |||||
Financial Impact: | |||||
The Agreement is for a not-to-exceed amount of $90,000, with no more than $30,000 to be spent in any given FY. Payment to FWPP will be on a reimbursable basis. | |||||
Connection to Council Goal: | |||||
4. Complete Rio de Flag - FWPP City/Dry lake Hills related activities 10. Develop an ongoing budget process - FWPP expenditures and transparency 11. Effective governance - overall completion of FWPP |
|||||
Has There Been Previous Council Decision on This: | |||||
Not on this specific activity. Council was involved in the Bond effort, and has been kept updated on the resulting FWPP process. |
|||||
Options and Alternatives: | |||||
Three options exist: 1) Approve Agreement, permitting the support activities to continue, 2) Revise the Agreement regarding the cost and/or activities themselves, or 3) Reject the Agreement, along with the need to utilize GFFP services to conduct these activities. | |||||
Background/History: | |||||
The FWPP is an innovative and unique method of treating forested lands at high risk to damage from serious wildfire events. As far as is known, this is the first bond-funded program to address this issue in the country. As such, it has garnered a high level of interest at both the State and National level. Since the bond's passage in Nov 2012, some field operations have occurred, but much of the effort has been behind-the-scenes in the realms of planning, public outreach, development of agreements, and other support activities designed to permit efficient and effective forest treatments throughout the project area. | |||||
Key Considerations: | |||||
In 2013, City staff and key partners completed 26 major actions: In 2014, another 21 milestones have been identified: some have been completed, many are underway, and still others are planned for later this year. Many of these are a direct result of GFFP's engagement in the effort. | |||||
Expanded Financial Considerations: | |||||
GFFP will plan, coordinate, implement, and report on activities specified in the approved Annual Work Plan. GFFP will bill the city on a periodic bases, providing an Accomplishment Report and all pertinent back-up documentation required to support the reimbursement request. Funds identified in the various Tasks of the Annual Work Plan can be moved to support other activities within the Work Plan, but in no case can the total reimbursement for any given FY exceed the TOTAL for that given year as identified in the Work Plan. | |||||
Community Benefits and Considerations: | |||||
Multiple community partners have been engaged in the FWPP effort, including the Greater Flagstaff Forests Partnership (GFFP), Friends of the Rio, and NAU's Ecological Restoration Institute (ERI). The campaign to pass the bond also included the citizen-led "Yes on 405" group, the Grand Canyon Trust, and The Nature Conservancy. Successfully completing the planned forest treatments will enhance protection of adjacent neighborhoods from destructive wildfire, and promote the vigor, resiliency, and sustainability of the forest itself. | |||||
Community Involvement: | |||||
Inform - In the months leading up to the vote (July-Nov 12), 50 public outreach events were held throughout the community. In 2013, post-election, over 1,500 people visited the Project's website. In addition, FWPP has received coverage in local/regional media on numerous occasions. Before the survey begins, the City (Fire Department - Wildland Fire management division) will notify adjacent property owners of the pending work - it's purpose, methodology, and timeframe. Consult - City staff, and our many partners, worked extensively with community members in shaping the scope of the bond question. GFFP hosted and lead a local focus group. Over 50 public comments were received during the Draft Environmental Impact Statement's public comment period. All planned work is in accordance with the Greater Flagstaff Community Wildfire Protection Plan (CWPP) and the Flagstaff Wildland Urban Interface Code (WUI Code), both adopted by City Council in 2005 and 2008, respectfully. Involve - In 2013, 15 separate public meetings, presentations, and/or field trips were conducted in the area. Between Jan-May 2014, another 15 such events were held. In addition, 13 Native American tribes were approached with project information and encouraged to participate. Collaborate - Since Mar 2013, fourteen separate workshops have been held with various community members and groups to develop the soon-to-be completed FWPP Monitoring Plan, designed to provide accountability and documentation to the voters that what we said would occur as a result of the forest treatments actually is delivered. Empower - 74% of those who participated in the Nov 2012 election voted in favor of the project. |
|||||
Attachments: | Agreement | ||||
FY15 Work Plan | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|
10.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||
Consideration and Adoption of Resolution No. 2014-22: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 20, 2014 | |||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||
1) Read Resolution No. 2014-22 by title only
2) City Clerk reads Resolution No. 2014-22 by title only (if approved above) 2) Adopt Resolution No. 2014-22 |
|||||||||||||||
Policy Decision or Reason for Action: | |||||||||||||||
Arizona Revised Statutes §16-542A requires "the governing body holding an election...meet and canvass the election not less than six days nor more than twenty days following the election." | |||||||||||||||
Financial Impact: | |||||||||||||||
There is no financial cost associated with this specific action which has been folded into the overall cost of the election. |
|||||||||||||||
Connection to Council Goal: | |||||||||||||||
Effective governance. |
|||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||
The City Council did consider and adopt Resolution No. 2014-02 on January 14, 2014, calling for the Special Election to be held on May 20, 2014, and approving the ballot language. |
|||||||||||||||
Options and Alternatives: | |||||||||||||||
Because this action is legally prescribed, there are no other options. |
|||||||||||||||
Background/History: | |||||||||||||||
On January 14, 2014, the City Council adopted Resolution No. 2014-22 which authorized the Special Election to be held on May 20, 2014, and approved the ballot language. The City contracted with Coconino County Elections to conduct this election as a Mail Ballot election. The final precinct numbers will be included in the Final Packet as we anticipate receiving the breakdown information next week.
The resolution will be completed with the final numbers and attached to the final staff summary prior to adoption at the June 3, 2014, Council meeting. |
|||||||||||||||
Key Considerations: | |||||||||||||||
Required by state law to ratify by the voters' adoption of the Regional Plan. | |||||||||||||||
Expanded Financial Considerations: | |||||||||||||||
Advances the democratic process | |||||||||||||||
Community Benefits and Considerations: | |||||||||||||||
Empower |
|||||||||||||||
Attachments: | Res. No. 2014-22 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | ||||||||||
|
15.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2014-19: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2014-2015; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. |
|||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2014-19 by title only
2) City Clerk reads Resolution No. 2014-19 by title only (if approved above) 3) Adopt Resolution No. 2014-19 |
|||||
Policy Decision or Reason for Action: | |||||
Arizona State Statutes (ARS. 42-17101, 42-17102, and 42-17105) require that each municipality adopt and publish, in a specified format, a tentative budget. The adoption of the tentative budget has the effect of establishing an amount that cannot be exceeded in the final adoption of the budget. Furthermore, the adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. | |||||
Financial Impact: | |||||
The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption. | |||||
Connection to Council Goal: | |||||
Effective governance Repair, replace, maintain infrastructure (streets & utilities) |
|||||
Has There Been Previous Council Decision on This: | |||||
|
|||||
Options and Alternatives: | |||||
The City could delay the tentative budget adoption until no later than the 3rd Monday in July. While the City would be able to continue operations through a Continuing Disclosure resolution, the City would not be able to commit to any expenditure directly related to the FY 2014-2015 budget. | |||||
Background/History: | |||||
The budget is generally presented for tentative adoption in late May or early June to assure funding is appropriated within Council goals and objectives at the beginning of the fiscal year. At the December 2013 budget retreat, Council concluded that the priorities for the FY2015 budget include: employee compensation, staffing and infrastructure. During the February 2014 budget retreat, Council provided direction to prepare a budget that addresses employee compensation and some staffing using available ongoing funding and infrastructure needs and staffing using available one time funding. Specifically related to infrastructure, Council directed to prioritize one-time funding to the areas of facilities and information technology. The City Manager presented a budget in April that provided $1.0 million ongoing and $450,000 one time funding to address employee compensation, $500,000 ongoing and $580,000 one time funding for staffing needs, and $580,000 ongoing and $4.6 million one time funding for infrastructure needs. During the April budget retreat, Council provided additional adjustments and they are included in the budget. After the April budget retreat divisions provided revised year end estimates and carryover of funding primarily for capital projects. Divisions are provided this opportunity as the previous estimates they provided were in January. |
|||||
Key Considerations: | |||||
The adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative adoption, final adoption of the budget and property tax levy actions, and related publications must be started over. The process is prescribed through Arizona State Statute. The tentative budget must be adopted no later than the 3rd Monday in July. The schedules for Council budget and property tax levy actions are as follows: June 3, 2014 Tentative adoption of budget by Council June 17, 2014 Proposed budget and property tax levy hearing June 17, 2014 Final budget adoption (done in a Special Meeting) June 17, 2014 First reading property tax ordinance July 1, 2014 Final reading and adoption of property tax ordinance |
|||||
Expanded Financial Considerations: | |||||
Funds must be appropriated to allow for expenditures to occur. The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption. | |||||
Community Benefits and Considerations: | |||||
The Community has the opportunity to present any questions or concerns regarding the budget before the final budget adoption occurs in June. |
|||||
Community Involvement: | |||||
Inform and Involve: The Community has the opportunity to be involved at the public hearing held in conjunction with final adoption. Citizens are welcome to attend Council Budget Retreats. The City Manager’s recommended budget was discussed during the Council Budget Retreat on April 23, 24, and 25, 2014. Public participation was available. | |||||
Attachments: | RES 2014-19 | ||||
Legal Budget Schedules | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||
|
15.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Agreement: With True Life Companies (TLC) D.B.A. Pine Canyon regarding a modification of an existing zoning condition and disposition of fees. (Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff which requires final Council approval for General Condition 8 Amendment on or before September 1, 2014.) | |||||
RECOMMENDED ACTION: | |||||
|
|||||
Policy Decision or Reason for Action: | |||||
Section 6 of this Agreement requires final Council approval for General Condition 8 Amendment on or before September 1, 2014. This is the only modification from the 2013 Pine Canyon Agreement approved by Council on October 15, 2013. In late 2012, the new owners of Pine Canyon (TLC Partners) requested a change to a general condition related to Ordinance 2000-11 that states “all private roads within the Development remain open to the public and never gated." The agreement commits staff support to amend the rezoning ordinance to modify the gated provision during night time. The zoning amendment process must be proposed to the Planning and Zoning Commission and City Council through a public hearing process. The agreement commits the parties to the following: The Agreement commits the City to erect and maintain a directional sign at the intersection of Lake Mary Road and John Wesley Powell. The Agreement extends the developers transportation improvement contribution of $1,855.55 per lot for 10 years within Pine Canyon. The funds will be utilized by the City for current or future transportation improvement associated with Pine Canyon. To date the City has collected approximately $800,000.00 The Agreement returns the Regional Park Funds the City collected (approximately $130,000) to TLC Partners from the previous expired Development Agreement with Pine Canyon per the terms in the original development agreement. These funds were to be used on a new regional park to be located on Forest Service property at Lake Mary and John Wesley Powell Blvd that was connected to the Ruskin land trade which was not approved by Congress. If the Council approves this Agreement, TLC will file an application to amend the zoning condition, in an effort to modify general condition 8 of Ordinance 2000-11. |
|||||
Financial Impact: | |||||
This agreement will collect $1,855.55, per lot, for 10 years for transportation improvement associated with Pine Canyon. The City will return approximately $130,000 in funds collected for the Regional Park from the previous expired Development Agreement. | |||||
Connection to Council Goal: | |||||
11. Effective Governance |
|||||
Has There Been Previous Council Decision on This: | |||||
This Council approved the 2013 Pine Canyon Agreement on October 15, 2013. |
|||||
Options and Alternatives: | |||||
1. Adopt the agreement as presented. 2. Modify the agreement. |
|||||
Community Involvement: | |||||
No community involvement is needed for this contract. Public hearings will be conducted with the zoning amendment application . |
|||||
Attachments: | Pine Canyon Agreement | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|
16.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Review and discussion of roof replacement options for the Flagstaff Main Library. |
|||||
RECOMMENDED ACTION: | |||||
Discuss and provide direction to staff. |
|||||
INFORMATION | |||||
Staff will present three options for repair and replacement of the Main Library roof, which include: 1. Replace roof with metal 2. Replace roof with shingles 3. Replace roof with a combination of metal and shingles Staff will provide renderings of what each option may look like, as well as provide pros and cons of each. |
|||||
Attachments: | |||||
No file(s) attached. | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||
|
16.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Rio de Flag Flood Control Project - FEMA Flood Design Concept Report (DCR) Presentation and Discussion | |||||
RECOMMENDED ACTION: | |||||
Present the recommended alignment and discuss project specifics for the FEMA Flood alternatives to the US Army Corps of Engineers Project.
|
|||||
INFORMATION | |||||
The City has been involved in a contractual relationship with the US Army Corps of Engineers for the Rio de Flag Flood Control project since 2004. To date, there has been a significant lack of progress on the project. The lack of progress can be traced to:
Staff seeks to make a presentation to Council to outline the problem, provide sufficient background and history and to present the results of the DCR and foster discussion on the path forward. |
|||||
Attachments: | Power Point | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|
16.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||||||||||||||||||||||||||||
Road Repair and Street Safety Initiative | |||||||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||
Discussion Only
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INFORMATION | |||||||||||||||||||||||||||||||
In April, City Council reviewed the recommendation from the Road Repair and Street Safety Citizen Review Committee. The final recommendation is attached to this staff summary. Also attached is the background information on the Road Repair and Street Safety Initiative which was provided at the April 8, 2014 Council Meeting. At the June 2nd City and County joint work session, staff will present the timeline for calling a possible sales tax ballot question and discuss outreach and project coordination with the County. The purpose for the June 3rd Council meeting is to review the following discussion questions: 1. Will Council recommend a sales tax increase to fund repairs to existing infrastructure (streets, utilities, some sidewalks, some bike lanes)? a) Repair all roads to a condition of OCI 70 or greater b) Citizen Review Committee Recommendation – Repair roads with OCI<70 to a condition of OCI 70 or greater 2. Will Council recommend an investment to fund a portion of ongoing pavement preservation? 3. Will Council recommend an investment to fund new infrastructure: a) for pedestrian projects such as missing sidewalks along roads with OCI<70, pedestrian crossings and/or FUTS improvements? b) for bike safety improvement projects? c) for bus improvement projects such as bus pullouts? 4. Will Council recommend an investment to fund new infrastructure for congestion improvement projects? 5. What is the preferred revenue source(s) for the Road Repair and Street Safety Initiative? Cost and tax pricing estimates for the following summarized options will be provided on in the final agenda packet for the June 3rd meeting:
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Attachments: | Citizen Review Committee Recommendation | ||||
April 8th Council Meeting | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||
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