DRAFT AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the
6:00 p.m. meeting. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Emergency purchase Master Lease/Rental Agreement for two solid waste trucks | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the emergency purchase Master Lease/Rental Agreement between Rush Truck Leasing, Inc. and the City for two solid waste trucks |
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B. | Consideration and Approval of Amendment to Intergovernmental Agreement: Intergovernmental Agreement /Joint Project Agreement (IGA/JPA) 11-085 between the State of Arizona and the City of Flagstaff acting for and on behalf of the Flagstaff Metropolitan Planning Organization, Amendment 5 for Fiscal Year 2017 (Annual Update of FMPO IGA/JPA) | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the IGA/JA 11-085 Amendment 5
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C. | Consideration and Approval of Contract: Hazardous Waste Removal and Disposition | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the Service Agreement with Veolia ES Technical Solutions on a time and materials basis per the Staff Summary attachment, and authorize City Manager to execute the necessary documents.
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D. | Consideration and Approval of Contract: Construction Manager at Risk Construction Contract for Street Maintenance Program 2016 (Phase 2). Approve agreement with C and E Paving and Grading, LLC. | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Approve the Construction Manager at Risk Construction Contract with C and E Paving and Grading, LLC in an amount not to exceed $1,867,387.18 for Guaranteed Maximum Price GMP #2 (Chip Seal projects).
2) Authorize Change Order Authority of 10% for GMP # in the amount of $ 186,738.71, to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents. |
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10. | ROUTINE ITEMS | |||||||||
0. | Consideration and Approval of Contract: Legends Entertainment District Agreement | |||||||||
RECOMMENDED ACTION: | ||||||||||
Review and approve the agreement, and authorize the City Manager to execute the agreement.
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0. | Consideration and Adoption of Ordinance No. 2016-28: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving and authorizing the sale and issuance of City of Flagstaff, Arizona general obligation bonds, series 2016, in the total aggregate principal amount of not to exceed $18,200,000 and all matters related thereto; prescribing certain terms and conditions of such bonds including the delegation to the Management Services Director of the City to designate the final principal amount, maturities, interest rates and yields and other matters with respect to such bonds; awarding a contract for the purchase of such bonds; ratifying preparation of a preliminary official statement and approving the use and distribution thereof and approving the preparation of a final official statement and the execution, use and distribution thereof (General Obligation Debt Authorization - Open Space, Core Facility, and Watershed Protection) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-28 by title only for the final time |
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A. | Consideration and Adoption of Ordinance No. 2016-29: An ordinance of the Council of City of Flagstaff, Coconino County, Arizona, approving the sale and execution and delivery of not to exceed $10,000,000 aggregate principal amount of pledged revenue obligations, evidencing proportionate interests of the owners thereof in a purchase agreement to acquire and construct street improvements and ongoing preservation of street conditions in and for the City; approving the form and authorizing the execution and delivery of such purchase agreement, a second trust agreement, a continuing disclosure undertaking, an obligation purchase contract and other necessary agreements, instruments and documents; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; authorizing a contract for the purchase of the obligations and ratifying preparation of a preliminary official statement and approving the use and distribution thereof and approving preparation of a final official statement and the execution, use and distribution thereof (Revenue Bond Debt Authorization - Road Repair and Street Safety) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-29 by title only for the final time |
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B. | Consideration and Approval: Council Travel Policy | |||||||||
RECOMMENDED ACTION: | ||||||||||
Council consideration of approval of the City of Flagstaff City Council Travel and Miscellaneous Expense Policy.
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS | |||||||||
A. | Public Hearing, Consideration and Possible Adoption of Resolution Nos. 2016-21 and 2016-13, and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-13 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference, and consideration of Resolution No. 2016-21 to adopt the Flagstaff Sign Free Zone (Zoning Code Amendments - Sign Standards; adopting the Flagstaff Sign Free Zone) | |||||||||
RECOMMENDED ACTION: | ||||||||||
At the June 7, 2016, Council Meeting:
1) Continue holding Public Hearing 2) Read Resolution No. 2016-21 by title only 3) City Clerk reads Resolution No. 2016-21 by title only (if approved above) 4) Adopt Resolution No. 2016-21 5) Read Resolution No. 2016-13 by title only 6) City Clerk reads Resolution No. 2016-13 by title only (if approved above) 7) Read Ordinance No. 2016-22 by title only for the first time 8) City Clerk reads Ordinance No. 2016-22 by title only (if approved above) At the June 21, 2016, Council Meeting: 9) Adopt Resolution No. 2016-13 10) Read Ordinance No. 2016-22 by title only for the final time 11) City Clerk reads Ordinance No. 2016-22 by title only (if approved above) 12) Adopt Ordinance No. 2016-22 |
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15. | REGULAR AGENDA | |||||||||
A. | Consideration and Adoption of Resolution No. 2016-23 A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2016-2017; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 16-17) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2016-23 by title only
2) City Clerk reads Resolution No. 2016-23 by title only (if approved above) 3) Adopt Resolution No. 2016-23 |
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16. | DISCUSSION ITEMS |
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A. | Recap of the 2016 Legislative Session | |||||||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda a discussion on possibly reducing or deleting the requirement that developers pay for transportation impact for the Lonetree Traffic Interchange with information from ADOT and the Regional Transportation Committee on plans for Lonetree - how it might affect the private property owners - including estimate from staff on what those impacts might be. | |||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Evans to place on a future agenda a review of Lot Split Section of Title 11 of the City Code. | |||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||||||
19. | ADJOURNMENT | |||||||||
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