DRAFT AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the
6:00 p.m. meeting. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
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8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
A. |
Consideration and Action on Liquor License Application: Danny Thomas, “Express Liquors", 5620 N. Highway 89., Series 09 (liquor store - all spirituous liquor), Person Transfer.
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RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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B. |
Consideration and Action on Liquor License Application: Cecily Clift Maniaci, “Hoot Mart", 101 E. Birch Ave., Series 10 (beer and wine store), New License.
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RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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C. |
Consideration and Action on Liquor License Application: Vipul Patel, “Fort Valley Chevron", 1312 N. Fort Valley Rd, Series 10 (beer and wine store), New License.
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RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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D. | Consideration and Action on Liquor License Application: Robert Delgado, "Hensley Beverage Company", 1850 E. Butler Rd., Series 04 (wholesaler), New License. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Airport Master Plan Update and Aeronautical Geographical Information System (AGIS) Survey Contract. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the contract with Coffman and Associates to update the Airport Master Plan and provide a Aeronautical GIS Survey. The contract is in the amount of $520,684. This will allow the City to go through a public process to plan for the future of the Flagstaff Airport. |
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B. | Consideration and Approval of Contract: Audit Services Contract with Clifton Larson Allen. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve contract with Clifton Larson Allen for Professional Audit Services to perform annual audits of the City's financial records for the years ended June 30, 2016 through June 30, 2019 at the annual fees as follows:
- June 30, 2016: $77,910
- June 30, 2017: $80,410
- June 30, 2018: $81,560
- June 30, 2019: $82,300
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C. | Consideration and Approval of Contract: Citywide Professional On-call Consulting Services: Architecture, Landscape Architecture, Engineering, Geotechnical and Survey. | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Approve the fifteen (15) On-Call Professional Services contracts for the following firms and disciplines:
Architecture: Johnson Walzer Associates and Loven Contracting
Landscape Architecture: The WLB Group and Kimley-Horn
Engineering: Civil Design Engineers, Peak Engineering, Plateau Engineering, Shephard Wesnitzer Inc., Turner Engineering, The WLB Group and Woodson Engineering
Geotechnical: Speedie and Associates, and Western Technologies
Survey: Shephard Wesnitzer Inc. and Woodson Engineering
2) Authorize the City Manager to execute the necessary documents.
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10. | ROUTINE ITEMS | |||||||||
A. | Consideration of Audited Financial Reports: Year ending June 30, 2015. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the FY 2015 Comprehensive Annual Financial Report and approve the FY 2015 Single Audit Report (as reissued).
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B. | Consideration and Approval of Contract: Approve the renewal of our Workers' Compensation contract with Copperpoint Mutual Insurance (Workers Compensation Insurance Contract). | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the renewal of our Workers' Compensation contract with Copperpoint Mutual Insurance at an estimated annual cost of $730,000.
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C. | Consideration and Approval of Contract: Approve the renewal of our Casualty insurance with Travelers Insurance and our Property coverage with AIG insurance. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Approve the renewal of our Casualty insurance with Travelers Insurance and our Property coverage with AIG insurance at a total estimated annual cost of $850,000.
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D. | Consideration and Approval of Contract: Sunnyside Phase V-C Improvement Project. (Approval of a road-construction contract in Sunnyside). | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Approve the construction contract with RTR Paving and Resurfacing, Inc. in the amount of $615,077.70 with a contract period of 135 calendar days; 2) Approve a contract allowance of $60,000 to cover the potential costs associated with unanticipated or additional items of work; 3) Authorize Change Order Authority for the City Manager in the amount of $61,508 (10% of the contract amount); 4) Authorize the City Manager to execute the necessary documents. |
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E. | Update on Joint Land Use Study (JLUS) regarding the Naval Observatory Flagstaff Station and Camp Navajo and a request to appoint two Council members to serve on the Policy Committee. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Receive and discuss information regarding the Joint Land Use Study (JLUS) and appoint two Councilmembers to serve on the JLUS Policy Committee.
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F. |
Community Development Block Grant Program: |
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RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2016-15 by title only
2) City Clerk reads Resolution No. 2016-15 (if approved above) 3) Adopt Resolution No. 2016-15 4) Read Resolution No. 2016-16 by title only
5) City Clerk reads Resolution No. 2016-16 (if approved above) 6) Adopt Resolution No. 2016-16 7) Read Resolution No. 2016-17 by title only
8) City Clerk reads Resolution No. 2016-17 (if approved above) 9) Adopt Resolution No. 2016-17 |
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RECESS
6:00 P.M. MEETING RECONVENE
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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14. | PUBLIC HEARING ITEMS | |||||||||
A. | Observatory Mesa | |||||||||
1. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-20: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 640.51 acres located in Section 12, Township 21 North, Range 6 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Public Open Space (POS) for 640.51 acres. (Observatory Mesa Annexation) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-20 by title only for the final time |
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2. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1610.69 acres of real property located on Observatory Mesa, from Rural Residential ("RR") to Public Open Space ("POS"), and approximately 2.0 acres from Rural Residential ("RR") to Public Facility ("PF") and to apply the Resource Protection Overlay ("RPO") to approximately 640.51 acres. (Observatory Mesa Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-21 by title only for the final time |
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B. | Picture Canyon | |||||||||
1. |
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-18: An ordinance of the City Council of the City of Flagstaff Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing certain land totaling approximately 77.8 acres located in Section 4, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing no city zoning for said land. (Picture Canyon Annexation) |
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RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-18 by title only for the final time
2) City Clerk reads Ordinance No. 2016-18 by title for the final time (if approved above) 3) Adopt Ordinance No. 2016-18 |
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2. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 477.8 acres of real property known as Picture Canyon, from No Zoning (County) and Rural Residential (RR) to Public Open Space (POS), and to apply the Landmarks Overlay (LO), the Resource Protection Overlay (RPO) and the Rural Floodplain Designation to approximately 77.8 acres. (Picture Canyon Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-19 by title only for the final time
2) City Clerk reads Ordinance No. 2016-19 by title for the final time (if approved above) 3) Adopt Ordinance No. 2016-19 |
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C. | Buffalo Park West | |||||||||
1. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-16: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 26.03 acres of real property located at the northeast corner of Fir Avenue and North San Francisco Street, from Single Family Residential (R1) and Public Facility (PF) to Public Open Space (POS), and to apply the Rural Floodplain Designation. (Buffalo Park West Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-16 by title only for the final time
2) City Clerk reads Ordinance No. 2016-16 by title only (if approved above) 3) Adopt Ordinance No. 2016-16 |
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D. | Guadalupe Park | |||||||||
1. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-15: An ordinance of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.07 acres of real property located at 805 West Clay Avenue, from Highway Commercial (HC) to Public Facility (PF). (Guadalupe Park Zoning Map Amendment) | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2016-15 by title only for the final time
2) City Clerk reads Ordinance No. 2016-15 by title only (if approved above) 3) Adopt Ordinance No. 2016-15 |
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E. | Highland Avenue | |||||
1. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-17: An ordinance of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 5.31 acres of real property located off Highland Avenue from Highway Commercial (HC) to Public Facility (PF). (Highland Avenue Zoning Map Amendment) | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2016-17 by title only for the final time
2) City Clerk reads Ordinance No. 2016-17 by title only (if approved above) 3) Adopt Ordinance No. 2016-17 |
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F. | Public Hearing, Consideration, and Possible Adoption of Ordinance No. 2016-24: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statues, by annexing certain land totaling approximately 0.81 acres located in Section 7, Township 21 North, Range 8 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing City zoning for said land as Rural Residential (RR) for 0.81 acres, providing for severability, authority for clerical corrections, and establishing an effective date. (Marquardt Annexation - Mountain Meadow Drive) | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2016-24 by title only for the final time
2) City Clerk reads Ordinance No. 2016-24 by title only (if approved above) 3) Adopt Ordinance No. 2016-24 |
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G. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2016-23: An ordinance of the Flagstaff City Council amending Title 7, Health and Sanitation, and Title 12, Floodplain, of the Flagstaff City Code, by amending Chapters 7-02-001-0039, Sewer Use Charges, Capacity Charges; 7-03-001-0010, Water Rates; and 7-03-001-0011, Water Main Capacity Charges; 7-03-001-0014 Water Conservation and Chapter 12-02-002-0003, Schedule of Stormwater Management Utility Service Charges and Fees, thereof. (Ordinance increasing certain utility rates, charges and fees) | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2016-23 by title only for the final time
2) City Clerk reads Ordinance No. 2016-23 by title only (if approved above) 3) Adopt Ordinance No. 2016-23 |
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H. | Public Hearing, Consideration and Possible Adoption of Resolution Nos. 2016-21 and 2016-13 and Ordinance No. 2016-22: Public hearing to consider proposed amendments to Flagstaff Zoning Code, Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps); consideration of Resolution No. 2016-13 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2016-22, adopting amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), Division 10-50.100 (Sign Standards), and other related amendments in Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions) and Chapter 10-90 (Maps), by reference. (Zoning Code Amendments - Sign Standards) | |||||
RECOMMENDED ACTION: | ||||||
At the Council Meeting of April 19, 2016
1) Hold public hearing 2) Read Resolution No. 2016-21 by title only 3) City Clerk reads Resolution No. 2016-21 (if approved above) 4) Adopt Resolution No. 2016-21 (Flagstaff Sign Free Zone) 5) Read Resolution No. 2016-13 by title only 6) City Clerk reads Resolution No. 2016-13 (if approved above) 7) Read Ordinance No. 2016-22 for the first time by title only 8) City Clerk reads Ordinance No. 2016-22 for the first time by title only (if approved above) At the Council Meeting of May 3, 2016 9) Adopt Resolution No. 2016-13 (declaring a public record) 10) Read Ordinance No. 2016-22 for the final time by title only 11) City Clerk reads Ordinance No. 2016-22 by title for the final time (if approved above) 12) Adopt Ordinance No. 2016-22 |
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15. | REGULAR AGENDA | |||||
A. | Discussion and Possible Action re: Current Issues Before the Arizona Legislature. | |||||
16. | DISCUSSION ITEMS None |
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17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion on strategies and implementation of the Regional Plan's climate change goals and policies. | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda a discussion on deleting the requirement that developers pay to the I-40/Lonetree traffic interchange. | |||||
C. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Nabours to place on a future agenda a discussion on using Pine Canyon fees for Lonetree improvements | |||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
19. | ADJOURNMENT |
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