FINAL AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. | PROCLAMATIONS AND RECOGNITIONS |
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| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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| 8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
| A. |
Consideration and Action on Liquor License Application: Roger Burton, “Giant Store #067", 1050 S. Milton Ave., Series 09 (liquor store - all spirituous liquor), Person Transfer.
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| RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| B. |
Consideration and Action on Liquor License Application: Roger Burton, “Giant Store #066", 101 E. Butler, Series 09 (liquor store - all spirituous liquor), Person Transfer.
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| RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| C. |
Consideration and Action on Liquor License Application: Roger Burton, “Giant Store #045", 2300 E. Butler Ave., Series 10 (beer and wine store), New License.
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| RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| D. |
Consideration and Action on Liquor License Application: Roger Burton, “Giant Store #006", 1205 S. Milton, Series 10 (beer and wine store), New License.
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| RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| 9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Cooperative Contract: Cinder Lake Landfill Excavation and Grading for Paper Millings Storage Cell (Approve contract with SDB, Inc. in the amount of $405,874.16). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| B. | Consideration and Approval of Purchase: Cinder Lake Landfill-GPS Unit for Heavy Equipment (Approve proposal submitted by RDO Integrated Controls in the amount of $66,657.11). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| C. |
Consideration and Approval of Cooperative Contract: Purchase of one (1) D8 Dozer with a trash application on a National IPA cooperative purchase agreement with the City of Tucson--- Bid #12077 (Approve purchase of D8 Dozer from Empire Machinery in the amount of $724,025.86). |
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| RECOMMENDED ACTION: | ||||||||||
Approve the purchase of one (1) D8 Dozer with a trash application from Empire Machinery through a National IPA cooperative purchase agreement with the City of Tucson, AZ. for the amount of $724,025.86 (tax and freight included).
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| D. |
Consideration and Approval of Contract: Purchase 17 gasoline powered trucks to replace diesel trucks through a City of Flagstaff Invitation for Bids, bid number 2015-66 (Approve contract with Tate's Auto Center in the amount of $625,820 for the purchase of 17 trucks). |
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| RECOMMENDED ACTION: | ||||||||||
Approve the purchase of 17 gasoline powered light duty trucks from Tate’s Auto Center Holbrook, Arizona in the amount of $625,820 plus all applicable tax.
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| E. | Consideration and Approval of Contracts: Purchase water and wastewater treatment chemicals through a City of Flagstaff Invitation for Bids, Bid number 2015-27 (Approve contracts with five (5) vendors for water and wastewater treatment chemicals). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Chemtrade Chemicals US, LLC. of Parsippany, New Jersey agrees to provide liquid aluminum sulfate for a not to exceed annual cost of $177,100. 2) DPC Enterprises, L.P. of Glendale, Arizona agrees to provide gaseous chlorine for a not to exceed annual cost of $79,410. 3) Hills Brothers Chemical Company of Phoenix, Arizona agrees to provide liquid chlorine for a not to exceed annual cost of $45,220. 4) Thatcher Company of Arizona, Inc. of Salt Lake City, Utah agrees to provide sulfur dioxide and liquid polymer for a not to exceed annual cost of $81,117. 5) Univar USA Inc. of Phoenix, Arizona agrees to provide liquid caustic soda for a not to exceed annual cost of $139,750. |
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| F. | Consideration and Approval of Contract: Siler Homes Roof Replacement due to Hail Damage (Approve contract with Sky Construction & Engineering, Inc. in the amount of $506,749.00) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Approve the construction contract with Sky Construction & Engineering, Inc. in the amount of $506,749.00 and a contract time of 90 calendar days; |
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| G. | Consideration and Approval of Contract: Bonito Street Water and Sewer Improvement Project. (Approve contract with Standard Construction Company, Inc. in the amount of $1,444,149.75). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
2) Approve Change Order Authority to the City Manager in the amount of $138,415.00 (10% of the contract amount, less allowance); 3) Authorize the City Manager to execute the documents. |
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| H. |
Consideration and Approval of Joint Funding Request: Monitoring the C Aquifer of the Middle and Lower Little Colorado River Basins. |
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| RECOMMENDED ACTION: | ||||||||||
Approve the Agreement with the U.S. Geological Survey to contribute $10,000 per year for up to three (3) years.
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| 10. | ROUTINE ITEMS | |||||||||
| A. | Consideration and Approval of Street Closure(s): Great Race | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the street closure at Aspen Avenue (between San Francisco Street and Beaver Street) on Thursday, June 25, 2015 from 2:00 p.m. - 8:00 p.m.
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| B. | Consideration and Adoption of Ordinance No. 2015-06: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-10, User Fees, Section 3-10-001-0006, City Clerk, by increasing the Liquor License fee from $560.00 to $815.00; Providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Increasing the Liquor License application fee.) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) City Clerk to read Ordinance No. 2015-06 for the final time by title only
2) City Clerk reads Ordinance No. 2015-06 by title only (if approved above) 3) Adopt Ordinance No. 2015-06 |
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| C. | Consideration / Adoption of Resolution No. 2015-15 and Ordinance No. 2015-05: A resolution of the City Council of the City of Flagstaff, Arizona declaring that certain document known as the "2015 City Tax Code Amendments" as a Public Record, and providing for an effective date; and an ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege and Excise Taxes, by adopting “2015 City Tax Code Amendments” as set forth in that public record on file with the City Clerk; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing effective dates. (2015 City Tax Code Amendments) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Adopt Resolution No. 2015-15 |
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| D. | Consideration and Approval of Grant Agreement: A grant agreement between City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration and Arizona Department of Transportation Aeronautics Division for Design of mill and overlay of asphalt on Flagstaff Airport Runway 3/21 project. (Approve asphalt overlay on airport runway). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the Grant Agreement with the U.S. Department of Transportation, Federal Aviation Administration (FAA) in the amount of $293,500 for the design of Runway 3/21 Mill and Overlay Reconstruction Project. This will assist in the ability to obtain an FAA Grant for the final construction work on the Runway 3/21 Mill and Overlay Reconstruction Project.
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| E. | Consideration and Approval of Contract: Supplemental Agreement No. 3, Pulliam Airport Runway 3-21 Mill and Overlay Project, design services for the overlay project. (Supplemental agreement to facilitate grant for asphalt overlay at airport). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
2) Authorize the City Manager to execute the necessary documents. |
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| F. |
Consideration and Approval: 2015 FAA Passenger Facility Charge (PFC) Application. (Approval per-passenger charge) |
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| RECOMMENDED ACTION: | ||||||||||
Approve the 2015 FAA Passenger Facility Charge (PFC) Application and authorize the City Manager to make non-substantive adjustments as necessary to address FAA requests.
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| G. | Consideration and Approval of Contract: Approve the renewal of our Workers' Compensation contract with Copperpoint Mutual Insurance at an estimated annual cost of $725,000. (Workers Compensation Insurance Contract). | |||||||||
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| H. | Consideration and Approval of Contract: Approve the renewal of our Casualty insurance with Travelers Insurance and our Property coverage with AIG insurance at a total estimated annual cost of $875,000. (Renewal of Property and Casualty Insurance Contracts). This renewal is $30,000 less than last fiscal period and $350,000 less than budgeted for the 2013-2014 fiscal period. There is no change in deductible and no changes in carriers or coverage from last fiscal period. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 11. | ROLL CALL
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| 12. | PUBLIC PARTICIPATION | |||||||||
| 13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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| 14. | PUBLIC HEARING ITEMS | |||||||||
| 15. | REGULAR AGENDA | |||||||||
| A. | Consideration and Adoption of Ordinance No. 2015-08: An ordinance of the Flagstaff City Council amending Title VI, Police Regulations, of the Flagstaff City Code by amending Section 6-08-001-0005, Large Parties, Gatherings or Events, thereof; providing for severability and authority for clerical corrections, and establishing an effective date. (Amending, revising and supplementing Section 6-08-001-0005, Large Nuisance Parties, Gatherings or Events, of the Flagstaff City Code) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) City Clerk to read Ordinance No. 2015-08 by title only for the final time
2) City Clerk reads Ordinance No. 2015-08 by title only (if approved above) 3) Adopt Ordinance No. 2015-08 |
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| B. |
Consideration and Adoption of Resolution No. 2015-16 : A resolution of the Council of the City of Flagstaff, Arizona, memorializing direction for staff to bring an ordinance for consideration providing eight acres of land on McMillan Mesa to the Arizona Department of Veterans' Services (AZDVS)for use as a skilled nursing facility to serve veterans. |
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| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-16 by title only
2) City Clerk reads Resolution No. 2015-16 (if approved above) 3) Adopt Resolution No. 2015-16 |
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| C. |
Consideration and Adoption of Ordinance No. 2015-10 : An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept specific deeds of real property and easements and providing for the repeal of conflicting ordinances, severability, and authority for clerical corrections, and establishing an effective date (Adopt ordinance authorizing acceptance of real property deeds and easements). |
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| RECOMMENDED ACTION: | ||||||||||
At the City Council meeting of May 19, 2015
1) Read Ordinance No. 2015-10 by title only for the first time 2) City Clerk reads Ordinance No. 2015-10 by title only (if approved above) At the City Council meeting of June 2, 2015 3) Read Ordinance No. 2015-10 by title only for the final time 4) City Clerk reads Ordinance No. 2015-10 by title only (if approved above) 5) Adopt Ordinance No. 2015-10 |
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| D. | Consideration and Adoption of Resolution No. 2015-19 and Ordinance No. 2015-09: A resolution and ordinance of the Flagstaff City Council adopting by reference revised sewer discharge limitations. (Updates and revisions to local limits for industrial sewer discharge) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
At the Council Meeting of May 19, 2015
1) Read Resolution No. 2015-19 by title only 2) City Clerk reads Resolution No. 2015-19 by title only (if approved above) 3) Read Ordinance No. 2015-19 by title only for the first time 4) City Clerk reads Ordinance No. 2015-09 by title only (if approved above) At the Council Meeting of June 2, 2015 5) Adopt Resolution No. 2015-19 6) Read Ordinance No. 2015-09 by title only for the final time 7) City Clerk reads Ordinance No. 2015-09 by title only (if approved above) 8) Adopt Ordinance No. 2015-09 |
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| E. | Consideration and Adoption of Resolution 2015-17 and Ordinance No. 2015-07: A resolution of the Flagstaff City Council declaring the Revised Stormwater Utility Credit Manual a public record and an ordinance adopting the Revised Stormwater Utility Credit Manual by reference. (Updates and revisions to Stormwater Utility Credit Manual) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
At the Council Meeting of May 19, 2015
1) Read Resolution No. 2015-17 by title only 2) City Clerk reads Resolution No. 2015-17 by title only (if approved above) 3) Read Ordinance No. 2015-07 by title only for the first time 4) City Clerk reads Ordinance No. 2015-07 by title only (if approved above) At the Council Meeting of June 2, 2015 5) Adopt Resolution No. 2015-17 6) Read Ordinance No. 2015-07 by title only for the final time 7) City Clerk reads Ordinance No. 2015-07 by title only (if approved above) 8) Adopt Ordinance No. 2015-07 |
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| 16. | DISCUSSION ITEMS | |||||||||
| 17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
| 19. | ADJOURNMENT | |||||||||
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