DRAFT AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. |
PROCLAMATIONS AND RECOGNITIONS |
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| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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| A. | Consideration of Appointments: Open Space Commission. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make two Natural and Cultural Science appointments to a term expiring April 2018.
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| 8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
| A. | Consideration and Action on Liquor License Application: Tina Martinez, "Martanne's Breakfast Palace", 112 E. Route 66, Suite 101, Series 12 (restaurant), New License. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| 9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Contract: West St. and Arrowhead Ave. Improvements Phase III Project CMAR Construction Contract. (Approve contract with Hunter Contracting Company in the amount of $1,704,962.95). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
2) Authorize the City Manager to execute the necessary documents. |
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| B. | Consideration and Approval of Contract: Bonito Street Water and Sewer Improvement Project. (Approve contract with Falcone Brothers and Associates in the amount of $1,254,444.44). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
2) Approve Change Order Authority to the City Manager in the amount of $95,556.00 (8% of the contract amount, less allowance); 3) Authorize the City Manager to execute the documents. |
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| C. | Consideration and Approval of Contract: Hospital Rim and Switzer Mesa Flagstaff Urban Trail System (FUTS) Improvements (Approve contract with RTR Paving and Resurfacing, Inc. in the amount of $297,434.00). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Approve the construction contract with RTR Paving and Resurfacing, Inc. in the amount of $297,434.00 (includes a $30,500 contract allowance) and a contract time of 150 calendar days. |
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| D. | Consideration and Approval of Miscellaneous Account Receivable Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2015. (2015 Miscellaneous Account Receivable Account Write-offs) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the write-off of delinquent and uncollectable miscellaneous receivable accounts in the amount of $31,095.45.
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| E. | Consideration and Approval of Transaction Privilege (Sales) Tax Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2015. (2015 Transaction Privilege (Sales) Tax Account Write-offs) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the write-off of delinquent and uncollectable transaction privilege (sales) tax accounts in the amount of $94,271.80.
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| F. | Consideration and Approval of Utility Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2015. (2015 Utility Account Write-offs) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the write-off of delinquent and uncollectable utility accounts in the amount of $190,000 (approximate amount).
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| 10. | ROUTINE ITEMS | |||||||||
| A. | Consideration and Adoption of Resolution No. 2015-14: A resolution approving the City of Flagstaff 2015/2016 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-14 by title only
2) City Clerk reads Resolution No. 2015-14 (if approved above) 3) Adopt Resolution No. 2015-14 |
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| B. |
Consideration and Acceptance of Proposal and Contracts and Adoption of Resolution No. 2015-13: Local Bank Deposit Program Services (Approve contracts with Alliance Bank and adopt Resolution authorizing agents for financial transactions) |
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| RECOMMENDED ACTION: | ||||||||||
1) Accept the proposal and approve contracts with Alliance Bank of Arizona for Local Bank Deposit Program Services (CDARS Placement Agreement; CDARS Placement Agreement Supplement; Custodial Agreement; Custodial Agreement Amendment); |
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| C. | Consideration and Adoption of Ordinance No. 2015-03: An ordinance of the Flagstaff City Council amending the Flagstaff City Code to add freight and trucking facility as a permitted use in the Research and Development (RD) zone. Specifically, Title 10, Zoning Code, Division 10-40.30 (Non-Transect Zones), Section 10-40.30.050 (Industrial Uses) and related amendments to Division 10-80.20 (Definition of Specialized Terms, Phrases, and Building Functions), specifically Sections 10-80.20.060 (Definitions, "F.") and 10-80.20.200 (Definitions, "T."). (Adding Freight and Trucking Facility as permitted use in Research and Development zone) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2015-03 for the final time by title only
2) City Clerk reads Ordinance No. 2015-03 by title only (if approved above) 3) Adopt Ordinance No. 2015-03. |
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| D. |
Consideration and Adoption of Annexation Ordinance No. 2015-02: An annexation ordinance extending and increasing the corporate limits of the City of Flagstaff by annexing land totaling approximately 135.91 acres located at 4100 & 4250 Kiltie Lane, establishing city zoning as RD (Research and Development) for 125.91 acres and HC (Highway Commercial) for 10 acres including right-of-way for Flagstaff Ranch Road and Kiltie Lane. (Annexation of property for W.L. Gore located on Kiltie Lane) |
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| RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2015-02 by title for the final time
2) City Clerk reads Ordinance No. 2015-02 by title for the final time (if approved above) 3) Adopt Ordinance No. 2015-02 |
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| E. | Consideration of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) 15-0005176-I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2016 Highway Safety Improvement Program (HSIP), Design and Installation of Signs. (Continue replacement of signs to increase safety under federal mandates). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the Intergovernmental Agreement between the City of Flagstaff and Arizona Department of Transportation for grant funds in the amount of $36,891.00 with no City match required. |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 11. | ROLL CALL
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| 12. | PUBLIC PARTICIPATION | |||||||||
| 13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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| 14. | PUBLIC HEARING ITEMS | |||||||||
| A. |
Public Hearing, Consideration / Adoption of Resolution No. 2015-15 and Ordinance No. 2015-05: A resolution of the City Council of the City of Flagstaff, Arizona declaring that certain document known as the "2015 City Tax Code Amendments" as a Public Record, and providing for an effective date; and an ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege and Excise Taxes, by adopting “2015 City Tax Code Amendments” as set forth in that public record on file with the City Clerk; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing effective dates. (2015 City Tax Code Amendments) |
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| RECOMMENDED ACTION: | ||||||||||
1) Hold Public Hearing |
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| 15. | REGULAR AGENDA | |||||||||
| A. | Consideration and Adoption of Ordinance No. 2015-06: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-10, User Fees, Section 3-10-001-0006, City Clerk, by increasing the Liquor License fee from $560.00 to $815.00; Providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Increasing the Liquor License application fee.) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
At the Council Meeting of May 5, 2015
1) City Clerk to read Ordinance No. 2015-06 for the first time by title only 2) City Clerk reads Ordinance No. 2015-06 by title only (if approved above) At the Council Meeting of May 19, 2015 3) City Clerk to read Ordinance No. 2015-06 for the final time by title only 4) City Clerk reads Ordinance No. 2015-06 by title only (if approved above) 5) Adopt Ordinance No. 2015-06 |
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| B. | Consideration and Adoption of Ordinance No. 2015-08: An ordinance of the Flagstaff City Council amending Title VI, Police Regulations, of the Flagstaff City Code by amending Section 6-08-001-0005, Large Parties, Gatherings or Events, thereof; providing for severability and authority for clerical corrections, and establishing an effective date. (Amending, revising and supplementing Section 6-08-001-0005, Large Nuisance Parties, Gatherings or Events, of the Flagstaff City Code) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
At the Council meeting of May 5, 2015
1) City Clerk to read Ordinance No. 2015-08 by title only for the first time 2) City Clerk reads Ordinance No. 2015-08 by title only (if approved above) At the Council meeting of May 19, 2015 3) City Clerk to read Ordinance No. 2015-08 by title only for the final time 4) City Clerk reads Ordinance No. 2015-08 by title only (if approved above) 5) Adopt Ordinance No. 2015-08 |
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| C. | Discussion and Possible Action: Proposed 2016 State Legislative Resolutions to be submitted to the League of Arizona Cities and Towns. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
City Council to discuss and adopt any City of Flagstaff proposed resolutions that came out of the April 28 Work Session. These have to be submitted by the May 15 deadline to the League of Arizona Cities and Towns for Policy Committee review.
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| 16. | DISCUSSION ITEMS None |
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| 17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Possible Future Agenda Item Request: Minimum Wage Increase Litigation | |||||||||
| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
| 19. | ADJOURNMENT |
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