FINAL AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
| A. | Consideration and Approval of Minutes: City Council Work Session of January 13, 2015; Special Meeting (Executive Session) of January 27, 2015; Work Session of January 27, 2015; Regular Meeting of February 17, 2015; Special Meeting (Executive Session) of February 17, 2015; and the Special Meeting (Executive Session) of February 24, 2015. | |||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. |
PROCLAMATIONS AND RECOGNITIONS |
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| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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| A. | Consideration of Appointments: Heritage Preservation Commission. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make one At Large appointment to a term expiring December 2016.
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| 8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
| A. |
Consideration and Action on Liquor License Application: Pamela Hentschel, “Flagstaff General Store", 5270 N. Hwy. 89, Series 10 (beer and wine store), New License.
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| RECOMMENDED ACTION: | ||||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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| 9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Contract: Lake Mary Well #2 Waterline Replacement. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
2) Approve Change Order Authority to the City Manager in the amount of $17,000 (10% of the contract amount, less allowance); 3) Authorize the City Manager to execute the necessary documents. |
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| 10. | ROUTINE ITEMS | |||||||||
| A. | Consideration and Approval of Contract: Construction Manager at Risk Construction Contract for Street Maintenance Program 2015 (Approve agreement with C and E Paving and Grading, LLC). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Approve the Construction Manager at Risk Construction Contract with C and E Paving and Grading, LLC in an amount not to exceed $3,424,179.29 for Guaranteed Maximum Price (GMP) #1 (Overlay projects and annual airport crack seal), and an amount not to exceed $2,779,486.39 GMP #2 (Chip Seal projects). |
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| B. |
Consideration and Approval of Contract: Consideration of authorizing the acceptance of revisions to the IGA with Coconino Community College (CCC) for resource sharing (Approve IGA with CCC for sharing resources) . |
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| RECOMMENDED ACTION: | ||||||||||
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| C. | Consideration and Adoption of Ordinance No. 2015-01: An ordinance of the Mayor and Council of the City of Flagstaff, Arizona amending Title 10 Section 20 of the City Code regarding Subdivision Assurances. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2015-01 by title only for the final time
2) City Clerk reads Ordinance No. 2015-01 by title only (if approved above) 3) Adopt Ordinance No. 2015-01 |
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| D. | Consideration and Approval of Agreement: Intergovernmental Agreement between City of Flagstaff and Coconino County for election services for the May 19, 2015, Special Election. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| E. | Consideration and Adoption of Resolution No. 2015-05: A resolution abandoning the Emergency Access Easement on Lot A of the Final Plat of the Marketplace/Flagstaff Auto Park and authorizing the Mayor to execute any necessary documents. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-05 by title only.
2) City Clerk reads Resolution No. 2015-05 by title only (if approved above) 3) Adopt Resolution No. 2015-05. |
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| F. | Consideration and Adoption of Resolution No. 2015-06: A resolution abandoning the 1' No Access Easement on Lot 13 of the Falcon Ridge Subdivisionas shown on Sheet 2 of the Final Plat and authorizing the Mayor to execute any necessary documents. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-06 by title only.
2) City Clerk reads Resolution No. 2015-06 by title only (if approved above) 3) Adopt Resolution No. 2015-06. |
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| RECESS
6:00 P.M.
RECONVENE
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 11. | ROLL CALL
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| 12. | PUBLIC PARTICIPATION | |||||||||
| 13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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| 14. | PUBLIC HEARING ITEMS None |
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| 15. | REGULAR AGENDA | |||||||||
| A. | Consideration and Adoption of Resolution No. 2015-02: A resolution of the Mayor and Council of the City of Flagstaff, Arizona adopting the Community Reinvestment Plan (Community Reinvestment Plan) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-02 by title only
2) Clerk reads Resolution No. 2015-02 by title only (if approved above) 3) Adopt Resolution No. 2015-02 |
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| B. | Consideration and Approval of Preliminary Plat PPPL2014-0006: Request for Preliminary Plat approval from Evergreen-Trax, LLC, for the subdivision of approximately 27.2 acres into 18 lots. The proposed commercial development, known as The Trax, is located at the southwest and southeast corners of Route 66 and Fourth Street within the Highway Commercial (HC) zone (conditional). (Subdivision of 27.2 acres into 18 lots located at the southwest and southeast corners of Route 66 and Fourth Street) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the Preliminary Plat as recommended by the Planning and Zoning Commission.
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| 16. | DISCUSSION ITEMS None |
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| 17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Possible Future Agenda Item: Request by Councilmember Putzova to place the consideration of a Council Resolution pertaining to DACA (Deferred Action for Childhood Arrivals) on a future agenda. | |||||||||
| B. | Possible Future Agenda Item: Request by Councilmember Evans to place the consideration of a Council Resolution opposing the approval by USFS of an easement to Tusayan on a future agenda. | |||||||||
| C. | Possible Future Agenda Item: Request by Councilmember Oravits to place the consideration of a Police Department Roundtable on staffing needs and possible solutions on a future agenda. | |||||||||
| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
| 19. | ADJOURNMENT | |||||||||
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