FINAL AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
|
1. | ROLL CALL
|
|||||||||
2. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
|||||||||
3. |
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
|||||||||
4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
|||||||||
5. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of November 18, 2014; Special Meeting (Executive Session) of December 3, 2014; Special Meeting (Executive Session) of December 15, 2014; Special Meeting (Executive Session) of December 16, 2014; Special Meeting (Executive Session) of December 18, 2014; Special Meeting (Executive Session) of December 23, 2014; Special Meeting (Executive Session) of January 6, 2015; and Special Meeting (Executive Session) of January 13, 2015. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Amend/approve the minutes of the City Council Regular Meeting of November 18, 2014; Special Meeting (Executive Session) of December 3, 2014; Special Meeting (Executive Session) of December 15, 2014; Special Meeting (Executive Session) of December 16, 2014; Special Meeting (Executive Session) of December 18, 2014; Special Meeting (Executive Session) of December 23, 2014; Special Meeting (Executive Session) of January 6, 2015; and Special Meeting (Executive Session) of January 13, 2015.
|
||||||||||
6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
|||||||||
7. |
PROCLAMATIONS AND RECOGNITIONS |
|||||||||
A. | Consideration of Appointments: Planning and Zoning Commission. | |||||||||
RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring December 2017.
|
||||||||||
8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
A. | Consideration and Action on Liquor License Application: Larami Sandlin, Dark Sky Brewing Company, 117 N. Beaver St., Suite A, Series 03, New License. | |||||||||
RECOMMENDED ACTION: | ||||||||||
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
||||||||||
9. |
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. None |
|||||||||
10. | ROUTINE ITEMS | |||||||||
A. |
Consideration and Approval of Contract: Services Agreement; Utility Payment, Bill Presentment and Notification Services. (Approve Agreement for Payment Processing Services). |
|||||||||
RECOMMENDED ACTION: | ||||||||||
1) Accept the Proposal and approve the agreement with Paymentus Corporation, for the annual services of Utility Payment, Bill Presentment and Notification Services.
2) Authorize the City Manager to execute the necessary documents.
|
||||||||||
B. |
Consideration and Approval of Sole Source Purchase: Consideration and approval to purchase an upgrade to the Police Department’s Public Safety Computer Automated Records System, to a WEB based Records Management System and Services through Intergraph Corporation, in the amount of $500,000 plus applicable taxes. Funding of this request will come through the FY2016/17 budget process. (THIS REQUEST IS TIME SENSITIVE DUE TO A JANUARY 31, 2015 DEADLINE BY THE VENDOR, SAVING THE CITY SUBSTANTIAL MONEY) |
|||||||||
RECOMMENDED ACTION: | ||||||||||
1) Approve the agreement from Intergraph Corporation entitled "I/LEADS Upgrade to Web RMS, CAGIS, and BI Direct". This purchase shall be contingent upon budget approval through the FY2016/2017 budget process. If and when this purchase becomes a budgeted item, the Purchasing Director shall administratively award the contract.
2) Authorize the City Manager to sign the agreement documents. |
||||||||||
RECESS
6:00 P.M. MEETING RECONVENE |
||||||||||
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
||||||||||
11. | ROLL CALL
|
|||||||||
12. | PUBLIC PARTICIPATION | |||||||||
13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
|||||||||
14. | PUBLIC HEARING ITEMS None |
|||||||||
15. | REGULAR AGENDA | |||||||||
A. | Consideration and Approval of an Amendment to Settlement and Release Agreement: Canyon Del Rio. | |||||||||
RECOMMENDED ACTION: | ||||||||||
|
||||||||||
B. | Consideration and Adoption of Resolution No. 2015-03: A resolution of the Flagstaff City Council Regarding Walnut Canyon. (Adopt resolution supporting Congressional designation of a special management area for protection of lands surrounding Walnut Canyon National Monument). | |||||||||
RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-03 by title only
2) Clerk reads Resolution No. 2015-03 by title only (if approved above) 3) Adopt Resolution No. 2015-03 |
||||||||||
C. |
Consideration and Approval of Agreement(s): Amending the Service Provider Agreement and Business Incubator Master Lease, and approving the Business Accelerator Master Lease |
|||||||||
RECOMMENDED ACTION: | ||||||||||
|
||||||||||
16. | DISCUSSION ITEMS None |
|||||||||
17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. None |
|||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
19. | ADJOURNMENT | |||||||||
|