FINAL AGENDA
*A M E N D E D
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 2. | ROLL CALL
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| 3. |
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
| A. | Consideration and Approval of Minutes: City Council Regular Meeting of November 3, 2014. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Amend/approve the minutes of the City Council Regular Meeting of November 3, 2014.
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| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. | PROCLAMATIONS AND RECOGNITIONS |
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| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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| A. | Consideration of Appointments: Tourism Commission. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make one At Large appointment to a term expiring January 2018.
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| B. | Consideration of Appointments: Parks and Recreation Commission | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make one appointment to term expiring August 2015
Make three appointments to terms expiring August 2017 |
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| C. | Consideration of Appointments: Airport Commission. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make three appointments to terms expiring October 2017.
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| D. | Consideration of Appointments: Water Commission | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring December 2017
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| E. | Consideration of Appointments: Sustainability Commission. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring October 2017.
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| F. | Consideration of Appointments: Heritage Preservation Commission. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make one At-Large appointment to a term expiring December 2017.
Make one Professional appointment to a term expiring December 2017. |
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| G. | Consideration of Appointments: Planning and Zoning Commission. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Make two appointments to terms expiring December 2017.
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| 8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
| A. |
Consideration and Action on Liquor License Application: John Kennelly, “Historic Brewing Company Barrel and Bottle House", 110 S. San Francisco St., Series 07 (beer and wine bar), Person and Location Transfer.
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| RECOMMENDED ACTION: | ||||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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| B. | Consideration and Action on Liquor License Application: Jared Repinski, "Agave", 1580 E. Route 66, Series 12 (restaurant), New License. | |||||
| RECOMMENDED ACTION: | ||||||
Hold the Public Hearing
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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| 9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. |
Consideration and Approval of Purchase: One (1) Wastewater Lagoon Dredge with attachments for Wildcat Hill Wastewater Treatment Plant (Approve purchase of dredge for Wildcat Hill Wastewater Treatment Plant). |
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| RECOMMENDED ACTION: | ||||||
1.) Staff recommends that City Council reject all bids as submitted for Invitation for Bids (IFB), bid # 2015-07, Utilities Wastewater Dredge Equipment.
2.) Approve the purchase of one (1) Model MD-615 diesel powered Dredge and attachments in the amount of $304,691.70 from VMI, Inc. located in Cushing, Oklahoma, for the replacement of the existing Dredge equipment at Wildcat Hill Wastewater Treatment Plant (WWTP).
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| B. |
Consideration and Approval of Purchase Under National Joint Powers Alliance (NJPA) Contract : Two (2) Elgin Broom Bear Twin Engine Street Sweepers (Approve purchase of two street sweepers). |
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| RECOMMENDED ACTION: | ||||||
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| C. | Consideration of Appointments: Acting City Manager.* | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Appoint Jeff Meilbeck as the Acting City Manager effective January 9, 2015 for the City of Flagstaff for an appointment extending up to eight (8) months.
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| 10. | ROUTINE ITEMS | |||||||||
| A. | Consideration and Adoption of Ordinance No. 2014-34: An Ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege Taxes, levying a local transaction privilege tax increase of 33 cents per $100 of taxable gross income (sales) as approved by the majority of the qualified electors of the city voting in the November 4, 2014 General Election, Proposition 406, “Road Repair and Street Safety Initiative”; providing for use of tax revenues, providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date (Transaction Privilege Tax - Road Repair and Street Safety Initiative) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Ordinance No. 2014-34 for the final time by title only
2) City Clerk reads Ordinance No. 2014-34 by title only (if approved above) 3) Adopt Ordinance No. 2014-34 |
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| B. | Consideration and Adoption of Resolution No. 2014-39 and Ordinance No. 2014-32: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting those amendments as shown in "2014 Addendum 6 of the Employee Handbook of Regulations" relating to the Employee Advisory Committee (Employee Advisory Committee election terms; updates) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Adopt Resolution No. 2014-39 (declaring public record)
2) Read Ordinance No. 2014-32 for the final time by title only 3) City Clerk reads Ordinance No. 2014-32 by title only (if approved above) 4) Adopt Ordinance No. 2014-32 |
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| C. | Consideration and Approval of Intergovernmental Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 15-1: Section 30 Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with FWPP). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| D. | Consideration and Approval of Agreement: Amendment #1 – Intergovernmental Agreement (IGA) for Vegetation Monitoring associated with the Flagstaff Watershed Protection Project (FWPP) with Northern Arizona University (approved by Council October 7, 2014) (Amend IGA with NAU for FWPP vegetation monitoring). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 11. | ROLL CALL
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| 12. | PUBLIC PARTICIPATION | |||||||||
| 13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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| 14. | PUBLIC HEARING ITEMS None |
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| 15. | REGULAR AGENDA | |||||||||
| A. | Consideration and Adoption of Resolution No. 2014-43: A resolution of the Council of the City of Flagstaff, Arizona, ordering questions be submitted to the qualified electors of the City with respect to amendments to the Flagstaff City Charter, said questions to be submitted at a City Special Election to be held on May 19, 2015 (Calling a Special Election and approving ballot language for Charter amendments) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2014-43 by title only
2) City Clerk reads Resolution No. 2014-43 by title only (if approved above) 3) Adopt Resolution No. 2014-43 |
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| B. | Consideration and Adoption of Resolution No. 2015-02: A resolution of the Mayor and Council of the City of Flagstaff, Arizona adopting the Community Reinvestment Plan (Community Reinvestment Plan) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-02 by title only
2) Clerk reads Resolution No. 2015-02 by title only (if approved above) 3) Adopt Resolution No. 2015-02 |
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| C. | Consideration and Adoption of Resolution No. 2015-01: A Resolution of the Council of the City of Flagstaff, Arizona, adopting the 2015 Student Housing Work Plan for the City of Flagstaff. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2015-01 by title only
2) City Clerk reads Resolution No. 2015-01 by title only (if approved above)
3) Adopt Resolution No. 2015-01
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| 16. | DISCUSSION ITEMS | |||||||||
| A. | Discussion: Potential provision of City owned land on McMillan Mesa (the area currently used for materials storage) to the Arizona Department of Veteran's Services for the construction and operation of a Veteran's Facility. (Use of City land for a Veteran's home) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Provide staff with guidance regarding the potential provision of City owned land for the development of a Veterans Home operated by the Arizona Department of Veterans Services.
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| 17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Possible Future Agenda Item: Citizen Petition to place the Principles of Sound Water Management on a future agenda | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Council direction
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| B. |
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| RECOMMENDED ACTION: | ||||||||||
Council direction
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| C. | Possible Future Agenda Item: Request by Mayor Nabours to place on a future agenda the discussion of a Lighting Ad hoc Committee | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Council direction
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| D. | Possible Future Agenda Item: Request by Councilmember Oravits to place discussion of a revision to the Personnel Manual to allow employees to run for non-City offices. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Council direction
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| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
| 19. | ADJOURNMENT | |||||||||
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