DRAFT AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. |
PROCLAMATIONS AND RECOGNITIONS |
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| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
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| 8. | LIQUOR LICENSE PUBLIC HEARINGS None |
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| 9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Contract: Fiscal Year 2014-2015 Service Partner Contract for Community Health and Human Services to be provided by United Way of Northern Arizona ("UWNA") (Approve Service Agreement with United Way of Northern Arizona in the amount of $293,750 for Fiscal Year 2014-2015). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Award the service contract and allocate funds to UWNA in the amount of $293,750 for fiscal year 2014-2015 to provide Community Health and Human Services.
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| B. | Consideration and Approval of Contract: Services Agreement; Desktop Office Supplies | |||||||||
| RECOMMENDED ACTION: | ||||||||||
2) Authorize the City Manager to execute the necessary documents |
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| C. |
Consideration and Approval of Contract: Switzer Canyon Transmission Main Project Phase II (Award of construction contract to Redpoint Contracting, L.L.C. for construction of the Switzer Canyon Transmission Main Project Phase II). |
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| RECOMMENDED ACTION: | ||||||||||
1) Award the construction contract to Redpoint Contracting, L.L.C. of Phoenix, Arizona in the total award amount of $1,217,213.00, which includes $25,000.00 in contract allowance. The contract period is 120 calendar days; and |
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| D. |
Consideration and Approval of Contract: Walapai Alley / San Francisco Alley Water & Sewer Improvement Project (Approve contract with McDonald Bros. Construction, Inc. for Walapai Alley/San Francisco Alley Water and Sewer Improvement Project). |
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| RECOMMENDED ACTION: | ||||||||||
1) Award the construction contract to McDonald Bros. Construction, Inc. of Camp Verde, Arizona in the total award amount of $374,866.56, which includes the base and alternate bids. The base and alternate bid includes a total of $19,878.16 in contract allowance. The contract period is 120 calendar days; and |
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| 10. | ROUTINE ITEMS | |||||||||
| A. | Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 Pavement Preservation Overlay Project, aka East Route 66 South of the Flagstaff Mall near Wildcat Waste Water Treatment Plant. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Consideration of approval of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) between the City and the Arizona Department of Transportation for State Surface Transportation Program (STP) grant funds in the amount of $150,000 and City funds in the amount of $8,550 for the design of the Frontage Road (FR) 40 Overlay Project.
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| B. | Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Participating Agreement Supplemental Project Agreement (SPA)14-PA-11030408-013: Boundary Line Survey with U.S. Forest Service Coconino National Forest (Approve agreement with USFS for reimbursement for survey work to be implemented by USFS in connection with the FWPP). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| C. | Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 14-1: Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with the FWPP). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| D. | Consideration and Approval of Agreement: Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP): City of Flagstaff and Greater Flagstaff Forests Partnership (Approve Agreement for Professional Services with GFFP for services associated with the FWPP). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| E. | Consideration and Adoption of Resolution No. 2014-22: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 20, 2014 | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2014-22 by title only
2) City Clerk reads Resolution No. 2014-22 by title only (if approved above) 2) Adopt Resolution No. 2014-22 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 11. | ROLL CALL
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| 12. | PUBLIC PARTICIPATION | |||||||||
| 13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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| 14. | PUBLIC HEARING ITEMS None |
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| 15. | REGULAR AGENDA | |||||||||
| A. |
Consideration and Adoption of Resolution No. 2014-19: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2014-2015; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. |
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| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2014-19 by title only
2) City Clerk reads Resolution No. 2014-19 by title only (if approved above) 3) Adopt Resolution No. 2014-19 |
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| B. | Consideration and Approval of Agreement: With True Life Companies (TLC) D.B.A. Pine Canyon regarding a modification of an existing zoning condition and disposition of fees. (Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff which requires final Council approval for General Condition 8 Amendment on or before September 1, 2014.) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| 16. | DISCUSSION ITEMS |
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| A. |
Review and discussion of roof replacement options for the Flagstaff Main Library. |
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| RECOMMENDED ACTION: | ||||||||||
Discuss and provide direction to staff. |
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| B. | Rio de Flag Flood Control Project - FEMA Flood Design Concept Report (DCR) Presentation and Discussion | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Present the recommended alignment and discuss project specifics for the FEMA Flood alternatives to the US Army Corps of Engineers Project.
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| C. | Road Repair and Street Safety Initiative | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Discussion Only
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| 17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||||||
| 19. | ADJOURNMENT | |||||||||
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