DRAFT AGENDA
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. |
PROCLAMATIONS AND RECOGNITIONS |
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| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None |
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| 8. | LIQUOR LICENSE PUBLIC HEARINGS | |||||||||
| A. |
Consideration and Action on Liquor License Application: Danny Thomas, “Porky's Pub", 2285 E. Butler Ave., Series 06 (bar- all spirituous liquor), Person and Location Transfer.
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| RECOMMENDED ACTION: | ||||||||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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| 9. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Projects: Lake Mary - Walnut Creek Technical Advisory Committee (LM-WC TAC) project recommendations. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
The LM-WC TAC asks for Council approval to fund two projects: 1) Not-to-exceed (NTE) $15,000.00 for purchase of up to 12 flowtography stations to be installed within the Upper Lake Mary watershed, 2) NTE $25,000.00 for the purchase and installation of flow & sediment monitoring equipment to be installed in Newman Canyon, followed by $2,200 annually for 5 years to cover a share of the operating costs.
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| B. | Consideration and Approval of Contract: Professional Services for Materials Testing. (Approve contract to test materials during construction). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
2) Authorize the City Manager to execute the necessary documents. |
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| C. | Consideration and Approval of Contract: Western Bark Beetle Initiative (WBBI) grant from AZ State Forestry. (State grant to treat for Bark Beetles). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve the WBBI Grant Agreement with AZ State Forestry
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| D. | Consideration and Approval of Contract: Amendment Three to the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) 11-097I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY2013 Highway Safety Improvement Program (HSIP), Beulah Bike Lanes. | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Approve Amendment Three to the IGA/JPA 11-097I between the City and ADOT in the amount of $175,000 of which the Grant Amount is $165,025 (94.3%) with a City match of $9,975 (5.7%) for a total construction cost in the amount of $175,000.
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| 10. | ROUTINE ITEMS | |||||||||
| A. | Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and Coconino County concerning the administration of funds of the Free Library District | |||||||||
| RECOMMENDED ACTION: | ||||||||||
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| B. | Consideration and Adoption of Resolution No. 2014-12 : A resolution of the Mayor and Council of the City of Flagstaff, Arizona approving the City of Flagstaff Housing Authority's Annual Plan and authorizing its submission to the United States Department of Housing and Urban Development (HUD) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Read Resolution No. 2014-12 by title only
2) City Clerk reads Resolution No. 2014-12 by title only (if approved above) 3) Adopt Resolution No. 2014-12 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 11. | ROLL CALL
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| 12. | PUBLIC PARTICIPATION | |||||||||
| 13. | CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA |
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| 14. | PUBLIC HEARING ITEMS | |||||||||
| A. | Public Hearing on proposed Public Safety development fees (impact fees). | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Hold the public hearing.
2) Direct staff to prepare ordinance to adopt proposed fees for May hearings. |
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| 15. | REGULAR AGENDA | |||||||||
| A. | Consideration of Ordinance No. 2014-08: An Ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 4, Building Regulations, by adding a new Chapter 4-10, Uniform Housing Code, 1997 Edition and Amendments (Request to postpone action to a date uncertain) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
Staff requests City Council postpone Ordinance No. 2014-08 to a date uncertain to allow time to prepare the requested information.
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| B. | Consideration and Adoption of Ordinance No. 2014-07 and Resolution No. 2014-10: Resolution No. 2014-10 Declaring the proposed amendments as a public record; and adoption of Ordinance No. 2014-07, Adopting Amendments to that certain document entitled “Division 8-03-002, Sidewalk Cafes, Sidewalk Vending Carts and Other Permitted Encroachments” (An ordinance deleting North Downtown Business District Encroachment Policy, and replacing it in its entirety with Sidewalk Cafes, Sidewalk Vending Carts, and Other Permitted Encroachments) | |||||||||
| RECOMMENDED ACTION: | ||||||||||
1) Adopt Resolution No. 2014-10
2) Read Ordinance No. 2014-07 for the final time by title only 3) City Clerk reads Ordinance No. 2014-07 by title only (if approved above) 4) Adopt Ordinance No. 2014-07. |
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| C. | Consideration and Approval of an Intergovernmental Agreement: Between the City of Flagstaff and Northern Arizona University (NAU) for finanical contribution to the Innovation Mesa Business Accelerator Project. | |||||
| RECOMMENDED ACTION: | ||||||
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| D. | Consideration and Approval of Lease of City-Owned Property: Ground Lease Agreement for the Development of Affordable Housing: Providing site control of City owned land located at 300 South Verde for Habitat for Humanity of Northern Arizona to support construction of a home for inclusion in the Community Land Trust Program. (Permission for Habitat for Humanity of Northern Arizona to build a permanently affordable home on City land) | |||||
| RECOMMENDED ACTION: | ||||||
Approve the Ground Lease Agreement with Habitat for Humanity of Northern Arizona for the construction of one single-family home to be sold to a qualified low-income household and included in the Community Land Trust Program.
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| E. | Consideration and Approval of Contract: Consultant Agreement; Utility Rate and Capacity Fee Study (Approval of the Agreement will allow Willdan Financial Services, Inc. to prepare a Utility Rate and Capacity Fee Study for the City of Flagstaff) | |||||
| RECOMMENDED ACTION: | ||||||
1) Approve the Agreement with Willdan Financial Services, Inc. for the amount of $114,380
2) Authorize the City Manager to execute the necessary documents 3) Authorize change order authority for the City Manager for the amount of $11,438 (10%) to cover the expense of additional items or other unanticipated work |
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| F. | Consideration and Approval of Grant Application: Arizona Governor's Office of Highway Safety (GOHS) Federal Fiscal Year 2015 for Police Department Applications for DUI Task Force, and Youth Alcohol Prevention and Interdiction. | |||||
| RECOMMENDED ACTION: | ||||||
Approve the application(s) to the Arizona Governor's Office of Highway Safety (GOHS) for grant funds for the Police Department in the amount of $45,240 for DUI Task Force activities with an additional $11,459 for speed detection devices, $44,160 for Youth Alcohol Prevention and Interdiction task force.
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| G. |
Consideration and Adoption of Resolution No. 2014-13: A resolution on the Principles of Sound Water Management - Water Policies Chapter of the Utilities Integrated Master Plan. (Approval of Water Policy by Resolution) |
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| RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2014-13 by title only
2) City Clerk reads Resolution No. 2014-13 by title only (if approved above) 3) Adopt Resolution No. 2014-13 |
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| H. | Consideration of Ordinance No. 2014-09: An ordinance prohibiting aggressive solicitation. | |||||
| RECOMMENDED ACTION: | ||||||
At the meeting of April 1, 2014
1) Read Ordinance No. 2014-09 by title only for the first time 2) City Clerk reads Ordinance No. 2014-09 by title only (if approved above) At the meeting of April 15, 2014 3) Read Ordinance No. 2014-09 by title only for the final time 4) City Clerk reads Ordinance No. 2014-09 by title only (if approved above) 5) Adopt Ordinance No. 2014-09 |
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| 16. | DISCUSSION ITEMS |
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| A. | Road Repair and Street Safety Initiative Update | |||||
| RECOMMENDED ACTION: | ||||||
No Recommended Action - Discussion Only
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| 17. | POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. None |
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| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS | |||||
| 19. | ADJOURNMENT |
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