A | Consideration and Approval of Contract: Ratify the Cooperative Purchase Contract for Nine (9) 2023 Chevrolet Tahoes for the Flagstaff Police Department from Courtesy Chevrolet in the amount of $435,708.77, plus applicable fees and taxes. | ||||||
Vice Mayor Aslan asked Police Chief Musselman about the efforts to purchase electric vehicles. Chief Musselman stated that the Police Department had historically had good luck in purchasing hybrid vehicles. However, in 2021 and 2022 they started to see supply chain issues. In June 2023, they were approved for the purchase of ten hybrid or electric vehicles, but those vehicles were not available at the time. The vehicles were needed immediately so they began to reach out to other vendors in hope of securing hybrid or electric vehicles. They were unsuccessful and, in a situation, where they did not have enough vehicles in the police fleet. They requested an emergency procurement to obtain traditional gas-powered vehicles. The long-term goal continued to be the procurement of hybrid and electric options. Councilmember Harris inquired about the Sustainability Division having approval authority for the purchase of vehicles. Mr. Clifton stated that the Sustainability Division did not exercise approval authority but that they were at the table to assist with fleet vehicle policies. The City Manager’s Office worked with procurement to ensure that all options had been exhausted in finding replacement vehicles. The final decision was rendered by the City Manager Office to purchase the vehicles. Councilmember Matthews asked if staff was seeing an increase in vehicle maintenance needs from the hybrid and electric vehicles. Chief Musselman stated that 14 patrol vehicles are hybrid and one fully electric and they are seeing increased mileage. The normal lifespan of a patrol vehicle was six years and 125,000 miles. 53% of the fleet was six year or older, 36% have over 100,000 miles, and 12% are over 125,000. They are trying to stretch their life and Fleet was doing a great job at keeping them up and running. Vice Mayor Aslan stated that it was important to understand that flexibility was key and sometimes there has to be a pivot to ensure that operations are maintained. Mr. Clifton added that the decisions were made as a team with all the divisions at the table for input. |
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Moved by Councilmember Lori Matthews, seconded by Councilmember Khara House to ratify the contract to purchase of Nine (9) 2023 Chevrolet Tahoes 5W4 SSV for the Flagstaff Police Department vehicles from Courtesy Chevrolet in the amount of $435,708.77, plus applicable fees and taxes and authorize the City Manager to execute the necessary documents. | |||||||
Vote: 7 - 0 - Unanimously | |||||||