Minutes

             
A Consideration and Approval of Contract:  City Court Facility Project - Award of Amendment #1 to the Design-Build Services Agreement #2018-63. This amendment contains the Guaranteed Maximum Price (GMP) #1 agreement for preliminary construction work.         
 
  Capital Project Manager Christine Cameron provided a PowerPoint presentation that covered the following:
 
  CITY COURT FACILITY PROJECT DESIGN-BUILD AMENDMENT GMP #1
OVERVIEW – TONIGHT’S DISCUSSION POINTS
PROJECT LOCATION
PROJECT ELEVATION DRAWING
PROJECT INFORMATION
CURRENT PLAN REVIEW STATUS
PUBLIC MEETING SUMMARY
 
Community Development Director Dan Folke indicated that there are concerns about parking and connections with the ballot language. When the court opens there will be 90 surface parking spaces at the old court location and there are 19 new spaces next to the new courthouse restricted for staff. An additional $2 million has been allocated for identifying alternative parking.
 
Councilmember McCarthy expressed concerns about no accessible parking spaces at the court facility. He indicated that having accessible parking two blocks away is problematic.
 
Councilmember Whelan indicated that there was discussion at one point about parking beneath the building. Ms. Cameron explained that there were significant budget constraints and it was not able to be included in the design.
 
Mr. Folke stated that staff will look at other options regarding accessible parking onsite.
 
Councilmember Whelan stated that the citizens passed a ballot measure in 2016 that approved a new courthouse and 200 additional parking spaces. She stated that it is necessary to figure it out and tell the citizens how long the 200 spaces are going to take to deliver.
 
Vice Mayor Shimoni indicated that he would like to get the appropriate parking onsite. He expressed concerns that parking was supposed to be part of the plan and now it is not.
 
Ms. Cameron offered that there is opportunity for parking with the nearby mixed use development.
 
Ms. Cameron continued the presentation.
 
AMENDMENT #1, GMP #1
 
Councilmember Whelan asked how much parking could be acquired for $2 million. Ms. Cameron explained that staff’s rough calculations for a parking garage is about $20,000 to $30,000 per parking space.
 
Councilmember Aslan asked how the demolition aligns with the Climate Action and Adaptation Plan (CAAP).
 
Ms. Cameron explained that Public Works is taking out all the useable materials as they can, and Community Development is working with the Landfill and Sustainability to identify options and reuse opportunities.
 
Mayor Evans indicated that parking continues to be a concern and she is excited to see the project move forward and to have a safe and functional facility for the community.
 
Councilmember McCarthy stated that it is a good and immediate project and appreciates staff looking into a way to accommodate ADA parking on site.
 
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to award the Design-Build Services Amendment GMP #1 to Kinney Construction Services, Inc. of Flagstaff Arizona in an amount not to exceed $1,518,175.00 with a 148 calendar-day contract period and authorize the City Manager to execute the necessary documents.

Councilmember Salas thanked staff for all the hard work and that she looks forward to further discussions with downtown on the parking issue. Mr. Folke indicated that staff has been working with the Downtown Business Alliance on a visioning process for a downtown master plan.
  Vote: 7 - 0 - Unanimously


Debugging Information
ColdFusion Server Standard 2016,0,16,320445
Template /public/publish/print_minutes_popup.cfm
Time Stamp 24-Apr-24 07:28 PM
Locale English (US)
User Agent Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
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Execution Time

Total Time Avg Time Count Template
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31 ms 31 ms 1 D:/inetpub/PublicPages/agpub_client_defines.cfm
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110 ms  TOTAL EXECUTION TIME
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SQL Queries

chkForExtraFlds (Datasource=frsRO, Time=31ms, Records=1) in D:\inetpub\PublicPages\agpub_client_defines.cfm @ 19:28:36.036
			select * from codes c where c.code_type = 'AddlSetup' and c.valid_code = 'SysSetup'
		
getTZOffset (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\agpub_client_defines.cfm @ 19:28:36.036
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codesFields (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\agenda\agenda_utilities.cfm @ 19:28:36.036
			select top 1 * from codes
		
getform (Datasource=frsRO, Time=16ms, Records=1) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:36.036
SELECT fas.form_num fas_form_num, fas.action_cd fas_action_cd, fas.current_stop fas_current_stop, fas.routing_apprvl fas_routing_apprvl,
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	   agt.ag_template_name, agt.ag_template_id, codes.long_descr px_size, codes.descr pdf_format,
 	   mt.agmemo_prefix, mt.agmemo_desc, mt.logo_plcmnt, mt.printed_logo, mt.meeting_type,
	   cv.misc_alpha vote_indent, cr.misc_alpha roll_indent,
	   am.long_descr vote_label, am.misc_alpha motion_verbiage
FROM fas
INNER JOIN MINUTES AS ft ON (ft.form_num = fas.form_num)
INNER JOIN form_hist ON (	UPPER(form_hist.form_id) = fas.form_id AND
			UPPER(form_hist.stat_action) = 'ADD' AND
			form_hist.form_num = fas.form_num)
INNER JOIN meetings AS m ON (m.meeting_id = ft.meeting_id)
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LEFT OUTER JOIN codes cv ON (cv.code_type = 'AG_FONT' and cv.valid_code = ft.vote_disp_position)
LEFT OUTER JOIN codes cr ON (cr.code_type = 'AG_FONT' and cr.valid_code = ft.roll_disp_position)
LEFT OUTER JOIN codes am ON (am.code_type = 'MinAddl' and
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WHERE UPPER(fas.form_id) = 'MINUTES' AND
			fas.form_num = ? 
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Parameter #1(cf_sql_integer) = 423

get_temp_vars (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\agenda\agenda_utilities.cfm @ 19:28:36.036
		SELECT 'Alpha','Alpha','Alpha','Alpha', min.ag_punct
		FROM meetings, minutes min
		WHERE meetings.meeting_id = ? AND
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Parameter #1(cf_sql_integer) = 839

qCodes (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\min_print_utilities.cfm @ 19:28:36.036
			select c.misc_alpha mHead_pad, c.misc_alpha2 mBody_pad, c.misc_alpha3 mPresent_pad, c.misc_alpha4 mAbsent_pad,
				   c.misc_alpha5 mStaff_pad, c.misc_alpha6 mOthers_pad, c.misc_alpha7 mAGtext_pad,
				   c.misc_alpha8 mMintext_pad, c.misc_alpha9 mMotion_pad, c.misc_alpha10 mVote_pad,
				   c.misc_alpha11 mRollSection_pad
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Query Parameter Value(s) -
Parameter #1(cf_sql_varchar) = MinPad

getFonts (Datasource=frsRO, Time=0ms, Records=7) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:36.036
	SELECT descr, long_descr, valid_code from codes WHERE code_type = 'AG_FONT'
final_check (Datasource=frsRO, Time=0ms, Records=3) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:36.036
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Parameter #1(cf_sql_integer) = 423

getLines (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:36.036
SELECT ml._rowid _rowid, ml.form_num, ml.rev_num, ml.seq_num,
	   ml.ag_level1, ml.ag_level2, ml.ag_level3, ml.ag_level4, ml.header_ln, ml.page_br,
	   ml.ag_size, ml.ag_underline, ml.ag_bold, ml.ag_center, ml.ag_italic, ml.disp_level,
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	   CASE WHEN ml.ag_memo_id IS NOT NULL THEN am.ag_action ELSE ml.ag_action END as ag_action,
	   CASE WHEN ml.ainumber IS NOT NULL THEN ml.ainumber ELSE am.ainumber END as ainumber,
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	   ai.print_time, ai.time_label, ai.ainumber_label, ai.lbl_bold, ai.lbl_underline, ai.lbl_size,
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FROM minutes_ln ml
LEFT OUTER JOIN ag_memo AS am ON (am.form_num = ml.ag_memo_id AND am.rev_num = ml.ag_memo_rev)

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LEFT OUTER JOIN codes AS c ON (c.code_type = 'MIN STATUS' AND c.valid_code = ml.ag_line_status)
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LEFT OUTER JOIN alpha_sort AS as3 ON (as3.alpha_value = ml.ag_level3 AND CAST(as3.alpha_value AS binary(8)) = CAST(ml.ag_level3 AS binary(8)))
LEFT OUTER JOIN alpha_sort AS as4 ON (as4.alpha_value = ml.ag_level4 AND CAST(as4.alpha_value AS binary(8)) = CAST(ml.ag_level4 AS binary(8)))
WHERE ml.form_num = ? AND
	  ml._rowid = ? 
Query Parameter Value(s) -
Parameter #1(cf_sql_integer) = 423
Parameter #2(cf_sql_integer) = 9298

getMinutes (Datasource=frsRO, Time=15ms, Records=2) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
	SELECT meet_minutes, ln_rowid, seq_num, time_of_vote, _rowid,
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getMotions (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
	SELECT motion.ln_rowid, motion.motion_seq, motion.motion_text, motion.time_of_vote,
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	LEFT OUTER JOIN minutes_roll AS r ON (r.form_num = motion.form_num AND
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										  r.valid_code = motion.motion_id)
	LEFT OUTER JOIN minutes_roll AS r2 ON (r2.form_num = motion.form_num AND
										  r2.rev_num = motion.rev_num AND
										  r2.valid_code = motion.second_id)
	LEFT OUTER JOIN codes as c ON (c.code_type = 'MinAddl' AND c.valid_code = CAST(ft.meeting_id as varchar))
	WHERE motion.form_num = 423 AND
		  motion.rev_num = 0 AND
		  motion.ln_rowid = 9298 AND
		  motion.motion_status <> 'VERBIAGE'
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getVotes (Datasource=frsRO, Time=16ms, Records=7) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
	SELECT v.ln_rowid, v.motion_seq, v.valid_code, v.vote,
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				WHEN c2.long_descr = 'N' THEN 2
				ELSE 3 END AS sort2
	FROM minutes_ln_vote AS v
	INNER JOIN minutes AS m ON (m.form_num = v.form_num AND
								m.rev_num = v.rev_num)
	INNER JOIN codes AS c2 ON (c2.code_type = 'AG_VOTEOTHER' AND c2.valid_code = v.vote AND c2.misc_alpha3 = 'Y')
	LEFT OUTER JOIN codes AS c3 ON (c3.code_type = 'MinAddl' AND c3.valid_code = CAST(m.meeting_id AS varchar))
	LEFT OUTER JOIN minutes_roll AS r ON (r.form_num = v.form_num AND
										  r.rev_num = v.rev_num AND
										  r.valid_code = v.valid_code)
	LEFT OUTER JOIN minutes_ln_motion motion ON
			(motion.form_num = v.form_num AND
		 	 motion.rev_num = v.rev_num AND
		 	 motion.ln_rowid = v.ln_rowid AND
		 	 motion.motion_seq = v.motion_seq)
	WHERE v.form_num = 423 AND
		  v.rev_num = 0 ANd
		  v.ln_rowid = 9298 
	ORDER BY sort2, sort1						
	
SortedList (Datasource=, Time=0ms, Records=3) in D:\inetpub\PublicPages\public\publish\include_min_print.cfm @ 19:28:37.037
	SELECT * from sortList
	ORDER BY seqNum
getMinutes (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
						SELECT * from meeting_minutes
						WHERE meeting_minutes._rowid = 6442 
getMinutes (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
						SELECT * from meeting_minutes
						WHERE meeting_minutes._rowid = 7039 
getMotion (Datasource=frsRO, Time=16ms, Records=1) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
				    	SELECT motion.motion_text, motion.time_of_vote, motion.motion_id, motion.second_id,
							   motion.motion_seq, motion.ln_rowid, motion.seq_num, motion._rowid,
							   r.name motionName, r.title motionTitle, r2.name secondName, r2.title secondTitle,	
				        	   motion.motion_status status_desc, c.misc_alpha disp_after_motion
				        FROM minutes_ln_motion motion
				        INNER JOIN minutes ft ON (ft.form_num = motion.form_num)
						LEFT OUTER JOIN minutes_roll AS r ON (r.form_num = motion.form_num AND
															  r.rev_num = motion.rev_num AND
															  r.valid_code = motion.motion_id)
						LEFT OUTER JOIN minutes_roll AS r2 ON (r2.form_num = motion.form_num AND
															  r2.rev_num = motion.rev_num AND
															  r2.valid_code = motion.second_id)
						LEFT OUTER JOIN codes as c ON (c.code_type = 'MinAddl' AND c.valid_code = CAST(ft.meeting_id as varchar))
						WHERE motion._rowid = 2258 
motionRow (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
						SELECT motionName, motionTitle, secondName, secondTitle, motion_text,
								time_of_vote, disp_after_motion
						FROM getMotion
						WHERE ln_rowid = 9298 AND
						      motion_seq = 3 
getMotionVote (Datasource=, Time=0ms, Records=7) in D:\inetpub\PublicPages\public\publish\print_minutes_popup.cfm @ 19:28:37.037
						SELECT valid_code, vote, name, title, vote_type, vote_descr, vote_label
						FROM getVotes
						WHERE getVotes.ln_rowid = 9298 AND
							  getVotes.motion_seq = 3 
fPrintVoteGetLabels (Datasource=frsRO, Time=0ms, Records=4) in D:\inetpub\PublicPages\public\publish\min_print_utilities.cfm @ 19:28:37.037
	
		SELECT descr, long_descr vote_type, misc_alpha, misc_alpha2
		FROM codes
		WHERE code_type = 'AG_VOTEOTHER' AND misc_alpha3 = 'Y' AND obsolete = 'N'
		ORDER BY dataSortOrder
	
fPrintVoteApprovalQry (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\min_print_utilities.cfm @ 19:28:37.037
				SELECT descr, misc_alpha, misc_alpha2, misc_alpha4
				FROM codes
				WHERE code_type = 'AG_VOTEOTHER' AND long_descr = 'Y' 


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