7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Purchase Through a Cooperative Purchase Contract: To purchase two (2) 2020 Freightliner M2-106 Street Sweepers from Freightliner of Arizona, LLC, through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $540,940.40. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Public Works - Streets Section is responsible for the ongoing maintenance of our local transportation network. One of our responsibilities is to keep out streets clean and free of debris. These sweepers are being considered as a replacement of 2 existing sweepers, both 2004 Freightliner FL70 models. Both units have met milestone requirements for replacement and have been recommended to and approved by the Fleet Management Committee for the requested action. Both older units will be considered as trade-ins to help offset the cost of the new units. | |||||
Financial Impact: | |||||
This equipment consideration was approved in the FY19 Budget for $600,000 and is funded with Highway User Revenue Funds (HURF) Acc# 040-06-161-0611-6-4401. | |||||
Policy Impact: | |||||
Public Works - Streets Section is responsible for the ongoing maintenance of our local transportation network. One of our responsibilities is to keep our streets clean and free of debris. In addition to periodic street cleaning these units also pick up the majority of the cinders used in snow operations. These sweepers are being considered as a replacement of 2 existing sweepers, both 2004 Freightliner FL70 models. Both units have met milestone requirements for replacement and have been recommended to and approved by the Fleet Management Committee for the requested action. Both older units will considered as trade-ins to help offset the cost of the new units.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, the sweeping program has historically been a strongly valued service program delivered by the Streets division crews. As we experience winter driving conditions and utilize cinder supplies for vehiclular traction, the street sweeping program is imperative for clean streets, particularly with post winter clean-up opertions. The need for consistant and high quality sweeping equipment is imperative to this service delivery. | |||||
Options and Alternatives: | |||||
1. Approve this Cooperative Purchase Contract with Freightliner of Arizona, LLC,Contract No. CTR041810; or 2. Forego the purchase of the two (2) new Freightliner Street Sweepers and continue to utilize our 2004 Units (one is completely out of service with significant repairs needed and the second is used in a back up capacity when available and operational). |
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Background and History: | |||||
Street sweeping is a community service requested and delivered in high priority. Currently our sweeper operations occur in the overnight hours. The downtown area is swept 5 nights per week and all residential areas are on a monthly schedule. Special operations include post storm cinder clean up efforts, accident cleanup and response and general assistance in shouldering and grading improvements. |
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Key Considerations: | |||||
This request is to replace Units S3018 and S3019, both 2004 Freightliner sweepers. The current condition of the units have exceeded critical benchmarks of maintenance and replacement over the 15 years to warrant replacement. Both units will be traded in as part of this purchase. |
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Community Benefits and Considerations: | |||||
Continue to utilize our existing equipment and best practices. Rental equipment is an additional option if the piece of equipment is available. This is not recommended as the consistent need and demands of the sweeping program. |
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Community Involvement: | |||||
Street sweeping is a community service requested and delivered in high priority. Regular street sweeping improves the safety and appearance of the roadways within the City of Flagstaff. | |||||
Expanded Options and Alternatives: | |||||
While there is no specific community involvement in this specific decision, street cleaning and community appearance is a significant source of citizen interest and community pride. Our Flagtaff community has been consistent in our desire to maintain and clean and operable transportation network. | |||||
Attachments: | 2019-79 Contract for Two Freightliner Street Sweepers | ||
Offer Acceptance and Award | |||
Freightliner Quote |