City Council Meeting - AMENDED


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  10.B.       
Meeting Date: 05/16/2023  
From: Amy Hagin, Assistant Parks and Recreation Director

Information
TITLE:
Consideration and Approval of Contract:  Approve a Cooperative Purchase Contract with General Acrylics, Inc., in the total amount of $920,642.42 to design and build eight pickleball courts and overlay existing tennis and basketball courts at Bushmaster Park.
STAFF RECOMMENDED ACTION:
  1. Consider and approve a Cooperative Purchase Contract with General Acrylics, Inc., in the total amount of $920,642.42 to design and build eight pickleball courts and overlay existing tennis and basketball courts at Bushmaster Park; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
The PROSE Division was funded via the BBB-Recreation Fund in fiscal year 2022-2023 for sport courts beginning the journey to develop eight new pickleball courts to Bushmaster Park. The community park is the ideal location as the park has undeveloped acreage, two parking lots, two permanent restrooms, existing dual-striped pickleball courts and sport court lighting. The sport court expert, General Acrylics, Inc., who is an approved Mohave Cooperative vendor for both design and build (construction) of sport courts, and the Flagstaff Pickleball Association were immediately gathered to work with staff on the layout and specifics of the future courts. The design and build of this project includes eight pickleball courts at Bushmaster Park in the amount of ($499,941.51), with additional overlay on the two tennis ($202,207.58) and two basketball courts ($218,493.33) for an overall contract total of $920,642.42.
Financial Impact:
The funding for the pickleball courts and overlay/resurfacing is budgeted in FY2023 the BBB-Recreation Fund in account 055-11-158-3312-5-4433 with this design build Cooperative Purchase Contract.
Policy Impact:
None.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community:  Promote physical health through providing recreation opportunities, parks, open space and multiple transportation options

Livable Community:  Provide amenities and activities that support a healthy lifestyle

 
Carbon Neutrality Plan
IR-2:  Ensure equity, accessibility, and inclusion across all City of Flagstaff Parks and Recreation facilities, helping all members of the Flagstaff community to meet their health and wellness needs
 
Regional Plan
REC-1.4 Design new or updated public facilities to include parks, open space and/or recreational opportunities where feasible
Has There Been Previous Council Decision on This:
No.
Options and Alternatives:
  1. Consider and approve a Cooperative Purchase Contract with General Acrylics, Inc. in the total amount of $920,642.42 to design and build eight pickleball courts and overlay on two existing tennis and basketball courts at Bushmaster Park; or
  2. Direct staff to conduct a formal procurement for the design and build services.
Background and History:
Over the past few years, PROSE has brought to the community permanent and multi-purposed (dual-striped) pickleball courts including at Bushmaster Park. The development of a funding source for additional permanent pickleball courts was approved in the budget process twelve months ago for the Division. Through BBB-Recreation funds for fiscal year 2022-2023, City staff and the Flagstaff Pickleball Association began the exploratory process for both location and feasibility given other amenities needed when developing sport courts (e.g., parking, access, lighting, restrooms). A portion of the park identity is inclusive of the results from the public engagement on Thorpe Park Annex, bringing to the forefront Bushmaster Park as the ideal location. The proposed additional eight courts would bring the total number of playable courts to sixteen at Bushmaster Park which can accommodate a greater number of players with existing parking lots and restrooms plus existing lighting. 
 
The proposed design and estimate includes best practices for new pickleball courts, including an accessible and open layout with minimal fencing to create an inviting space as well as LED lighting that meets dark skies compliance. In addition to the new eight-court construction is an overlay (six-inch post-tensioned concrete) on top of the existing dual-striped sport courts plus new coatings and striping delivering a much needed improvement and positive impact for the tennis and basketball community at Bushmaster Park. An alternate proposal in the amount of $147,790.66 has been provided for noise abatement of the new eight courts; however, the alternate design changes the layout of the courts to include higher fences which are less inviting and accessible, and is not within budget. Based on existing play onsite, staff does not recommend noise abatement walls to be fiscally responsible when coupled with a lack of complaints received regarding pickleball noise. Staff have received one complaint from someone wanting to play tennis and felt that they could not due to the pickleball play on the dual-striped courts; this was not a noise complaint. This project will alleviate the tension between the different sports by adding dedicated pickleball courts to the park where most pickleball play currently exists.  

General Acrylics, Inc. was identified as an expert pickleball court design and build contractor. Purchasing staff researched and found that General Acrylics, Inc. held a cooperative purchase contract through the Mohave Cooperative. Purchasing staff deemed that Mohave Cooperative was current and appropriate for the procurement and also reviewed and approved the Mohave Cooperative's procurement process. General Acrylics, Inc. was brought into the process early with both City staff and the Flagstaff Pickleball Association so that initial scoping of the project could commence.
Key Considerations:
The outcome for the community is larger than known with delivering pickleball courts and resurfacing aged assets. This project will not only provide a much needed new amenity, but will repair and update the dilapidated tennis and basketball courts. The location also takes into consideration existing amenities of parking supply and permanent restrooms, making it ideal for new courts.
Community Involvement:
The health and wellness benefits to an active sport that is inclusive and accessible meet the vision and mission of the PROSE Division and is a key community priority for the City holistically.
Expanded Options and Alternatives:
A postcard mailer with QR code regarding the upcoming pickleball courts was sent to approximately 80-nearby residences to be informative regarding the future courts. Information can be found at Pickleball at Bushmaster Park | City of Flagstaff Official Website (az.gov).
Attachments
Presentation
CO-2023-123 General Acrylics Contract
Exhibit A.1
Exhibit A.2
Exhibit A.3
Exhibit B.1
Exhibit B.2
Exhibit B.3


Debugging Information
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			SELECT au.code_type, au.field_type, au.query_name, au.fld_name, au.seq_num,
					au.fld_label, au.fld_print, au.lbl_placement, au.new_row, au.colspan,
					text_block, au.agm_print_plcmnt,au.agm_csen, au.verti_hori, au.verti_hori_cols,
					CASE WHEN au.fld_rqd = 'N' then '2' else '1' end as sortBy
			FROM agi_userdef AS au
			WHERE au.agi_rowid = '78'
			order by  au.seq_num
		
get_userdef (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
			SELECT u._rowid AS ud_id, u.ud_rowid, u.code_type, u.text_value,
				   ud.form_label, codes.descr, codes.large_misc_alpha
			FROM form_userdef AS u
			INNER JOIN user_define AS ud ON (ud._rowid = u.ud_rowid)
			LEFT OUTER JOIN codes ON (codes.code_type = u.code_type AND codes.valid_code = u.text_value)
			WHERE UPPER(u.form_id) = 'AG_MEMO' AND
					  u.form_num = 7104 AND
				      u.rev_num = 2 
getfi3 (Datasource=, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
				SELECT * from get_userdef
				WHERE code_type = 'ud_fi3'
			
fi3q (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
					SELECT valid_code, descr, sort_order, misc_alpha2 FROM all_codes
					WHERE code_type = 'ud_fi3' AND
					(obsolete = 'N' AND create_date <= ? 
					)
					ORDER BY sort_order
				
Query Parameter Value(s) -
Parameter #1(cf_sql_date) = 2023-05-16

getPXvalue (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
		SELECT long_descr FROM codes WHERE code_type = 'AG_FONT' AND valid_code = 'mediumText'
	
submittor (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
		SELECT ee.fname + ' ' + ee.lname name,
			websecur.login_id, ee.title utitle, websecur.email, p.phone_no, p.phone_ext,
			dept.dept_desc, dept.dept_code, dd.div_code, dd.div_desc
		FROM websecur
		LEFT OUTER JOIN dist_empl AS ee ON (ee.empl_id = websecur.empl_id)
		LEFT OUTER JOIN dist_dept AS dept ON (dept.dept_code = ee.department)
		LEFT OUTER JOIN dept_div AS dd ON (dd.dept_code = ee.department AND
											dd.div_code = ee.division)
		LEFT OUTER JOIN phone AS p ON (p.empl_id = ee.empl_id AND p.is_primary = 'Y')
		WHERE websecur.login_id = 'ahagin'
	
items (Datasource=frsRO, Time=16ms, Records=7) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
SELECT _rowid, seq_num, text_value
FROM ag_memo_item
WHERE form_num = 7104 AND
      rev_num = 2
ORDER BY seq_num
committees (Datasource=frsRO, Time=0ms, Records=17) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
	SELECT dept_code, dept_desc, review_comm FROM dist_dept
	
ReviewCommittee (Datasource=, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
	SELECT dept_code FROM committees WHERE review_comm = 'Y'
expenditures (Datasource=frsRO, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
	SELECT text1, input1, input2, input3, input4, input5, input6, fis_yrx, revenue, expenditure
	FROM ag_memo_dol WHERE ag_memo_dol.form_num = 7104 AND ag_memo_dol.rev_num = 2
	ORDER BY  ag_memo_dol._rowid	
attachments (Datasource=frsRO, Time=0ms, Records=8) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
	SELECT _rowid ag_doc_id, ag_doc_name, ag_doc_dir, ag_doc_link, sort_seq, confidentiality
		,'Y' as can_look, 'Y' as can_link
		
	FROM agenda_docs ad
	WHERE ad.form_num = 7104 AND
		  ad.rev_num = 2 
	ORDER BY sort_seq, ag_doc_id
min_attachments (Datasource=frsRO, Time=0ms, Records=0) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
		SELECT * from codes where code_type ='asdfasdfasfa'
	
get_supp_temp (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
		SELECT * FROM ag_item
		WHERE ag_item._rowid = 76 
supp_items (Datasource=frsRO, Time=0ms, Records=7) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
		SELECT _rowid, seq_num, text_value
		FROM ag_memo_supp
		WHERE form_num = 7104 AND
		      rev_num = 2
		ORDER BY seq_num
	
form_rte_stops (Datasource=frsRO, Time=16ms, Records=0) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
	SELECT _rowid stop_id, descr, form_rte.stop_id chkd_stop_id, form_rte.stop_seq
	FROM rte_stop
	LEFT OUTER JOIN form_rte ON (UPPER(form_rte.form_id) = 'AG_MEMO' AND form_rte.form_num = 7104 AND form_rte.rev_num = 2 AND form_rte.stop_id = rte_stop._rowid)
	WHERE UPPER(rte_grp) = 'AG_MEMO'
getorig (Datasource=frsRO, Time=31ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
	SELECT action_by, stat_date, de.fname, de.lname, de.title as utitle, w.dflt_rte_stop			
	FROM form_hist
	LEFT OUTER JOIN websecur AS w ON (w.login_id = form_hist.action_by)
	LEFT OUTER JOIN dist_empl AS de ON (de.empl_id = w.empl_id)
	WHERE UPPER(form_id) = 'AG_MEMO' AND
	      form_num = 7104 AND
		  rev_num = 2 AND
		  stat_action = 'ADD'
getstatus (Datasource=frsRO, Time=31ms, Records=9) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
		SELECT (hist.seq_num - 1) stop_seq, hist.stop_id, hist.action_by apprvl_id, hist.stat_date apprvl_date, 	
				hist.stat_action, hist.stat_action apprvl_stat, rte_stop.descr, rte_stop.prt_on_routing,
				de.fname, de.lname, de.title, fa.incl_originator		
		FROM form_hist hist
		INNER JOIN rte_stop ON (rte_stop._rowid = hist.stop_id AND rte_stop.prt_on_routing = 'Y')
		LEFT OUTER JOIN form_actions AS fa ON (UPPER(fa.form_id) = 'AG_MEMO' AND			
			                               fa.action_cd = 'AI78')
		LEFT OUTER JOIN websecur AS w ON (w.login_id = hist.action_by)
		LEFT OUTER JOIN dist_empl AS de ON (de.empl_id = w.empl_id)
		WHERE UPPER(hist.form_id) = 'AG_MEMO' AND
			  hist.form_num = 7104 AND
			  hist.rev_num = 2 AND
			  hist.stat_type = 'H'
		ORDER BY seq_num
	
agmemo_status (Datasource=, Time=0ms, Records=9) in D:\inetpub\PublicPages\public\publish\include_ag_memo.cfm @ 17:47:21.021
	SELECT * from getStatus
get_temp_vars (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\agenda\agenda_utilities.cfm @ 17:47:21.021
		SELECT 'Alpha','Alpha','Alpha','Alpha', a.ag_punct
		FROM meetings, agenda a
		WHERE meetings.meeting_id = ? AND
		      a.meeting_id = meetings.meeting_id
		
Query Parameter Value(s) -
Parameter #1(cf_sql_integer) = 3766

GetThisLine (Datasource=frsRO, Time=47ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_levels.cfm @ 17:47:21.021
				SELECT am.form_num fas_form_num, al._rowid ln_rowid, al.form_num, al.seq_num,
					   al.ag_level1 chk_level1, al.ag_level2 chk_level2, al.ag_level3 chk_level3,
					   al.ag_level1, al.ag_level2, al.ag_level3, al.ag_level4, al.disp_level, am.ainumber,
					   as1.sort_seq sort_level1, al.ag_memo_id, al.ag_memo_rev, c1.descr ag_time_descr,
					   fas.routing_apprvl fas_routing_apprvl, fas.final_apprvl fas_final_apprvl,
					   c2.misc_alpha7 lvl_text_size, c2.misc_alpha6 dp_level_ai, c3.long_descr px_size, c3.descr pdf_format,
							mt.agmemo_prefix, mt.agmemo_desc, a.disp_ainumber,
					   ai.*,
					   CASE WHEN al.ag_level2 != '' AND al.ag_level2 != '0' THEN as2.sort_seq ELSE -1 END AS sort_level2,
					   CASE WHEN al.ag_level3 != '' AND al.ag_level3 != '0' THEN as3.sort_seq ELSE -1 END AS sort_level3,
					   CASE WHEN al.ag_level4 != '' AND al.ag_level4 != '0' THEN as4.sort_seq ELSE -1 END AS sort_level4,
					   CASE WHEN al.ag_memo_id IS NOT NULL THEN al.ag_memo_id ELSE -1 END AS sort_memo,
					   CASE WHEN al.ag_memo_id IS NOT NULL THEN am.ag_time ELSE al.ag_time END as ag_time
				FROM agenda_ln al
				INNER JOIN agenda a ON (a.form_num = al.form_num AND a.rev_num = al.rev_num)
				LEFT OUTER JOIN ag_template AS agt ON (agt.ag_template_id = a.ag_template_id)
				LEFT OUTER JOIN meeting_type AS mt ON (mt.meeting_type = agt.meeting_type)
				LEFT OUTER JOIN ag_memo AS am ON (am.form_num = al.ag_memo_id AND am.rev_num = al.ag_memo_rev)
				LEFT OUTER JOIN fas ON (fas.form_id = 'AG_MEMO' AND fas.form_num = am.form_num AND fas.rev_num = am.rev_num)
				
				INNER JOIN ss_ag_item AS ai ON (ai.form_num = 3765 AND ai._rowid = 78)
				
				LEFT OUTER JOIN codes AS c1 ON (c1.code_type = 'AG TIME' and c1.valid_code = am.ag_time)
				LEFT OUTER JOIN alpha_sort AS as1 ON (as1.alpha_value = al.ag_level1 AND CAST(as1.alpha_value AS binary(8)) = CAST(al.ag_level1 AS binary(8)))
				LEFT OUTER JOIN alpha_sort AS as2 ON (as2.alpha_value = al.ag_level2 AND CAST(as2.alpha_value AS binary(8)) = CAST(al.ag_level2 AS binary(8)))
				LEFT OUTER JOIN alpha_sort AS as3 ON (as3.alpha_value = al.ag_level3 AND CAST(as3.alpha_value AS binary(8)) = CAST(al.ag_level3 AS binary(8)))
				LEFT OUTER JOIN alpha_sort AS as4 ON (as4.alpha_value = al.ag_level4 AND CAST(as4.alpha_value AS binary(8)) = CAST(al.ag_level4 AS binary(8)))
				LEFT OUTER JOIN codes AS c2 ON (c2.code_type = 'AddlMtg' and CAST(c2.valid_code AS INT) = a.meeting_id)
				LEFT OUTER JOIN codes AS c3 ON (c3.code_type = 'AG_FONT' and c3.valid_code = a.text_size)
				WHERE al._rowid = 46009 
chkLevel1 (Datasource=frsRO, Time=16ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_levels.cfm @ 17:47:21.021
					SELECT a.disp_level
					FROM agenda_ln a
					WHERE a.form_num = 3765
					AND a.ag_level1 = '10'
					AND (a.ag_level2 = '' OR a.ag_level2 IS NULL)
					AND (a.ag_level3 = '' OR a.ag_level3 IS NULL)
					AND (a.ag_level4 = '' OR a.ag_level4 IS NULL)
					AND a.header_ln = 'N' AND a.footer_ln = 'N'
				
chkLevel2 (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_levels.cfm @ 17:47:21.021
					SELECT a.disp_level
					FROM agenda_ln a
					WHERE a.form_num = 3765
					AND a.ag_level1 = '10'
					AND a.ag_level2 = 'B'
					AND (a.ag_level3 = '' OR a.ag_level3 IS NULL)
					AND (a.ag_level4 = '' OR a.ag_level4 IS NULL)
					AND a.header_ln = 'N' AND a.footer_ln = 'N'
				
chkLevel3 (Datasource=frsRO, Time=0ms, Records=1) in D:\inetpub\PublicPages\public\publish\include_levels.cfm @ 17:47:21.021
					SELECT a.disp_level
					FROM agenda_ln a
					WHERE a.form_num = 3765
					AND a.ag_level1 = '10'
					AND a.ag_level2 = 'B'
					AND a.ag_level3 = ''
					AND (a.ag_level4 = '' OR a.ag_level4 IS NULL)
					AND a.header_ln = 'N' AND a.footer_ln = 'N'
				
get_supp_temp (Datasource=frsRO, Time=15ms, Records=1) in D:\inetpub\PublicPages\public\publish\agpub_agm_dsp.cfm @ 17:47:21.021
					SELECT * FROM ag_item
					WHERE ag_item._rowid = 76 
supp_items (Datasource=frsRO, Time=0ms, Records=7) in D:\inetpub\PublicPages\public\publish\agpub_agm_dsp.cfm @ 17:47:21.021
					SELECT _rowid, seq_num, text_value
					FROM ag_memo_supp
					WHERE form_num = 7104 AND
					      rev_num = 2
					ORDER BY seq_num
				


Scope Variables

CGI Variables:
AUTH_PASSWORD=
AUTH_TYPE=
AUTH_USER=
CERT_COOKIE=
CERT_FLAGS=
CERT_ISSUER=
CERT_KEYSIZE=
CERT_SECRETKEYSIZE=
CERT_SERIALNUMBER=
CERT_SERVER_ISSUER=
CERT_SERVER_SUBJECT=
CERT_SUBJECT=
CF_TEMPLATE_PATH=D:\inetpub\PublicPages\public\publish\histLink_agmemo.cfm
CONTENT_LENGTH=0
CONTENT_TYPE=
CONTEXT_PATH=
GATEWAY_INTERFACE=CGI/1.1
HTTPS=off
HTTPS_KEYSIZE=
HTTPS_SECRETKEYSIZE=
HTTPS_SERVER_ISSUER=
HTTPS_SERVER_SUBJECT=
HTTP_ACCEPT=*/*
HTTP_ACCEPT_ENCODING=gzip, br, zstd, deflate
HTTP_ACCEPT_LANGUAGE=
HTTP_CONNECTION=Keep-Alive
HTTP_COOKIE=
HTTP_HOST=10.20.10.48:8555
HTTP_REFERER=
HTTP_URL=//public/publish/histLink_agmemo.cfm?dsp=agm&fp=OFF&seq=7104&rev=2
HTTP_USER_AGENT=Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
LOCAL_ADDR=10.20.10.48
PATH_INFO=
PATH_TRANSLATED=D:\inetpub\PublicPages\public\publish\histLink_agmemo.cfm
QUERY_STRING=dsp=agm&fp=OFF&seq=7104&rev=2
REMOTE_ADDR=10.20.230.5
REMOTE_HOST=10.20.230.5
REMOTE_USER=
REQUEST_METHOD=GET
SCRIPT_NAME=/public/publish/histLink_agmemo.cfm
SERVER_NAME=10.20.10.48
SERVER_PORT=8555
SERVER_PORT_SECURE=0
SERVER_PROTOCOL=HTTP/1.1
SERVER_SOFTWARE=Microsoft-IIS/10.0
WEB_SERVER_API=
Client Variables:
cfid=9831768
cftoken=5bd8a013e45b1519-27EB0746-F64C-8774-2151E4ECCDDDC91C
hitcount=2
lastvisit={ts '2024-05-16 17:47:21'}
timecreated={ts '2024-05-16 17:47:21'}
urltoken=CFID=9831768&CFTOKEN=5bd8a013e45b1519-27EB0746-F64C-8774-2151E4ECCDDDC91C
Cookie Variables:
CFID=9831768
CFTOKEN=5bd8a013e45b1519-27EB0746-F64C-8774-2151E4ECCDDDC91C
Form Fields:
DISPLAY_AG=0
DISPLAY_ID=7104
DISPLAY_REV=2
DSP=
Session Variables:
cfid=9831768
cftoken=5bd8a013e45b1519-27EB0746-F64C-8774-2151E4ECCDDDC91C
dbtype=SQLSERVER
dsn=frsRO
extpathprefix=/public/
isexternal=true
logfilepath=d:\logs\
loggedin=false
sessionid=FASPUBLIC_9831768_5bd8a013e45b1519-27EB0746-F64C-8774-2151E4ECCDDDC91C
subdir=/public/
tzoffset=0
urltoken=CFID=9831768&CFTOKEN=5bd8a013e45b1519-27EB0746-F64C-8774-2151E4ECCDDDC91C
URL Parameters:
dsp=agm
fp=OFF
rev=2
seq=7104
Debug Rendering Time: 31 ms