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Information |
TITLE: |
Consideration and Approval of Purchase Through a Cooperative Purchase Contract: To purchase one (1) 2020 International HV513 SFA Heavy Plow Truck from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $259,572.23. |
STAFF RECOMMENDED ACTION: |
- Approve the equipment purchase for one (1) 2020 International HV513 SFA Heavy Duty Plow Truck from RWC Group, LLC in the amount of $259,572.23, plus applicable taxes, through cooperative purchase contract #CTR42343/CTR041813 with the Arizona Department of Administration, State Procurement Office.
- Authorize the City Manager to execute the necessary documents.
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Executive Summary: |
Public Works - Streets Section is responsible for the timely snow removal and added ice traction response on our local transportation network. Response to snow events is critical to maintain the safest travel possible on city streets. This truck is being considered as a replacement of an existing snow plow truck which has met milestone requirements for replacement and has been recommended and approved by the Fleet Management Committee for the requested action. |
Financial Impact: |
This equipment consideration was approved in the Fiscal Year 19 Budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0612-6-4401 ($255,000) and 040-06-161-0611-6-4401 ($40,000). |
Policy Impact: |
Snow operations are a substantial element of the Streets work program. The city’s Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the removal of snow from over 700 lane miles of city owned roadways. This operation can last a couple days to over a week depending on the snow event or weather conditions. In addition to plowing we use this equipment to apply traction assistance product. In summer months this truck is used in a dump truck capacity for hauling operations.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: |
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. |
Has There Been Previous Council Decision on This: |
The purchase of this capital equipment as approved in the Fiscal Year 19 Budget with capital equipment discussion being help during the budget approval process. |
Options and Alternatives: |
1. Approve this Cooperative Purchase Contract with RWC Group, LLC through the Arizona Department of Administration, State Procurement Office under Contract No. CTR42343/CTR041813; or
2. Forego the purchase of a new 2020 International HV513 SFA, Front Plow Truck with Spreader which would require the City to continue to utilize Unit S3149, 1996 International Plow Truck. |
Background and History: |
This request is to replace Unit S3149, a 1996 International plow truck. The current condition of the unit has exceeded critical benchmarks of maintenance and replacement over the 23 years to warrant replacement. Mechanical issues prevent this truck from being reliable and has been utilized in a backup capacity compared to first priority equipment. Its “twin” unit S3148 has been reassigned to the landfill for their needs. This truck would likely be sold at auction or repurposed at the direction of Fleet.
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Key Considerations: |
The purchase of this unit is critical for PW-Streets to perform its annual snow operations response. The equipment request was reviewed by the Fleet Management Committee and approved at the February 12, 2019 meeting.
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Community Benefits and Considerations: |
There are no expanded financial considerations with this purchase being fully funded in the Fiscal Year 19 budget utlizing Highway User Revenue Funds (HURF). |
Community Involvement: |
A typical Flagstaff winter season will see multiple snow events produce over 100” of annual snowfall and many nights of freezing temperatures. Our service delivery is of high quality and as timely as possible. Clearing roadways enables our public to move freely around the community and travel safely to their destinations. Our local school routes and transit network are of the highest priority and are maintained throughout the duration of a storm event. This main route truck is a first response vehicle that works predominately on these routes with both plowing and cindering capabilities.
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Expanded Options and Alternatives: |
Winter storms are a significant source of citizen interest with the importance of having the tools to perform the duties of the position. Our community stakeholders such as NAIPTA and the local school systems have been able to deliver safe transportation of community members due to the operation efforts of our City response efforts.
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