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TITLE: |
Consideration and Approval of a Cooperative Purchase Contract: To purchase one (1) 2018 Caterpillar CC34B Asphalt Compactor from Caterpillar, Inc through a cooperative purchase contract with the City of Tucson (through the National Intergovernmental Purchasing Alliance) in the amount of $61,017.00. |
STAFF RECOMMENDED ACTION: |
- Approve the equipment purchase for one (1) 2018 Caterpillar CC34B Asphalt Compactor from Caterpillar, Inc in the amount of $61,017.00, plus applicable taxes, through cooperative purchase contract #161534-01 with the City of Tucson (through the National Intergovernmental Purchasing Alliance).
- Authorize the City Manager to execute the necessary documents.
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Executive Summary: |
Public Works - Streets Section is responsible for the ongoing maintenance of our local transportation network. One of our responsibilities is to maintain asphalt road surfaces for a satisfactory travel condition. At times, road sections will need repair as a result of deteriorating conditions and weather impacts. The Asphalt Compactor is a piece of equipment used in the re-paving process and is essential in repairing the road surface. |
Financial Impact: |
This equipment consideration was approved in FY19 Budget and is funded with Highway User Revenue Funds (HURF), street maintenance.
Acct# 040-06-161-0614-6-4402 and 040-06-161-0618-4402 |
Policy Impact: |
Our community desires a strong relationship to our transportation infrastructure and its maintenance expectations. This piece of equipment will enable the Streets operations to provide necessary repairs in a timely fashion with cost savings to the taxpayer by maintaining our roads prior to catastrophic failures.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: |
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. |
Has There Been Previous Council Decision on This: |
This capital equipment purchase was approved during the Fiscal Year 19 budget process and was considered in conjunction with the overall budget discussions. |
Options and Alternatives: |
- Approve this Cooperative Purchasing Contract with Caterpillar, Inc through the City of Tucson Cooperative Purchase Contract No. 161534-01 (through the National Intergovernmental Purchasing Alliance).
- Forego the purchase of a new Asphalt Compactor which would require the City to continue to utilize existing equipment and best practices. Rental equipment is an additional option if the piece of equipment is available.
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Background and History: |
The City of Flagstaff Streets team self performs many road way repairs when found to be reasonable in scope or in emergency response. Proper roadway compaction is essential in delivering a quality repair.
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Key Considerations: |
This equipment purchase will be essential in the support of continued operations for the maitnenance and upkeep of the City of Flagstaff Street Inventory. |
Community Benefits and Considerations: |
There are no additional expanded financial considerations to be considered with this purchase. |
Community Involvement: |
Procurement of this piece of equipment is with a local vendor using a cooperative purchasing agreement. In addition to the best pricing, we also have a good service relationship with local maintenance professionals that will respond quickly if issues should occur with this equipment.
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Expanded Options and Alternatives: |
Throughout the winter season, the City of Flagstaff Streets team responds to and is proactive in the many pothole reports we receive from throughout the City. Daily freeze-thaw cycles, heavy rains, and heavy traffic patterns all contribute to the degradation of our transportation infrastructure, with the effects of winter being a significant source of citizen concern. Steets crews respond with a winter patch product, with follow up being required to prolong road life as best as possible. Citizen involvement and demand is consistent in the desire to repair these areas as quickly as possible.
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