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Information |
TITLE: |
Consideration and Adoption of Ordinance No. 2018-44: An ordinance of the Flagstaff City Council approving an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff and authorizing the acquisition of a utility easement for the design and construction of a sewer line relocation located along Milton Rd. just north of McConnell Dr. |
STAFF RECOMMENDED ACTION: |
1) Read Ordinance No. 2018-44 by title only for the final time
2) City Clerk reads Ordinance No. 2018-44 by title only (if approved above)
3) Adopt Ordinance 2018-44
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Executive Summary: |
The Arizona Department of Transportation (ADOT) is widening the I-17/Milton Road bridge over McConnell Drive, while also rehabilitating the existing bridge deck. As a result, ADOT will need to extend the double box culvert just north of McConnell Drive in the Sinclair Wash. The City of Flagstaff has an existing 24-inch sewer line inside the box culvert that will need to be reconfigured in order to avoid conflicts with the extended box culvert. The sewer line was originally installed under an ADOT Encroachment permit, and under that permit, the City is responsible for fifty percent (50%) of the costs associated with the Sewer Line Relocation.
A portion of the reconfigured sewer line will fall outside of the new right-of-way being acquired by ADOT, and outside of the existing easements across NAU property. As a result, the City of Flagstaff will need to acquire a new utility easement for this relocated sewer line from NAU, which is estimated not to exceed $10,000.00 and will be reimbursed by ADOT for the cost of the easement pursuant to the IGA. |
Financial Impact: |
The City of Flagstaff is responsible for fifty percent (50%) of the costs associated with the Sewer Line Relocation, the total cost of which is estimated at $221,000.00 for design and construction. Therefore, the City’s share is estimated to be $110,500.00.
The project has a total FY19 budget appropriation of $100,000.00 in the Water Services CIP program, account number 202-08-375-3409-0-4463. The remaining $10,500.00 will be taken from the Sewer Replacement Program account number 202-08-375-3220-0-4463, which will not have an impact on any other currently programed project. |
Policy Impact: |
There is not a Policy Impact associated with this project. |
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: |
The City of Flagstaff’s scope on this project does not have any direct connection to Council Goals or the Regional Plan. |
Has There Been Previous Council Decision on This: |
There has not been any previous Council decision regarding this project. |
Options and Alternatives: |
- Approve the proposed IGA with the State so the sewer line may be relocated and the I-17/Milton Road Bridge may be widened in the spring of 2019.
- Deny the proposed IGA with the State and attempt to relocate the sewer line through a Capital Improvements Project. This would significantly delay the ADOT project, add cost, and add workload to our Capital Improvements Program, which is already operating at capacity.
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Background and History: |
The City of Flagstaff is required to obtain an Encroachment Permit from ADOT when installing City of Flagstaff utilities within ADOT right-of-way. A condition of the ADOT Encroachment Permit is that the Utility owner is responsible for relocation when ADOT requires such. The existing sewer line that is proposed for relocation was installed under an ADOT Encroachment permit with this condition. |
Community Involvement: |
The Sewer Line Relocation has no direct Community Benefits, but the widening of the I-17/Milton Road Bridge will provide congestion relief on Milton Road, while the McConnell Road improvements will provide a safer route for bicyclists and pedestrians.
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