WORK SESSION AGENDA
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the March 3, 2020 City Council Meeting Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk. |
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6. | Economic Development Toolkit: The following are offered as economic development tools: City of Flagstaff business attraction, retention and expansion information, and presentations by Buxton Company on analytics and healthcare and the Arizona Commerce Authority on Opportunity Zones. | ||||||||
7. | Linda Vista Culvert Upsizing | ||||||||
8. | Discussion: Policy to allow all employees to live outside city limits except by those who are specified by City Charter | ||||||||
9. | Public Participation | ||||||||
10. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests | ||||||||
11. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Economic Development Toolkit: The following are offered as economic development tools: City of Flagstaff business attraction, retention and expansion information, and presentations by Buxton Company on analytics and healthcare and the Arizona Commerce Authority on Opportunity Zones. | |||||
STAFF RECOMMENDED ACTION: | |||||
None. The presentations are for information purposes only. Council will be provided information on the City of Flagstaff business attraction, retention, and expansion program material, healthcare analytics, and opportunity zones as they both relate to the Flagstaff economy. | |||||
EXECUTIVE SUMMARY: | |||||
The City of Flagstaff Economic Development office helps identify economic tools available to support Flagstaff businesses. Today we have presentations that offer economic tools that may be useful to Flagstaff businesses. Buxton Company delivers insights into consumer behaviors and insights into opportunities for specific sectors such as healthcare. The Arizona Commerce Authority is the economic development agency that delivers programs to help existing and prospective businesses at the state level. | |||||
INFORMATION: | |||||
Economic Development staff has been working with Northern Arizona Healthcare to better understand their needs and the needs of the healthcare sector in Flagstaff. At the same time, staff had been discussing the capabilities and products offered by Buxton consumer-based demographics and analytics. The Buxton representatives developed a healthcare service gap analysis and shared it first with staff and then with Northern Arizona Healthcare. Buxton will present their findings and other capabilities in their presentation to Council on February 25, 2020. City Council also requested information on the new economic development and investment program known as Opportunity Zones. Representatives from the Arizona Commerce Authority (ACA) will present the program, how it works, and how the City of Flagstaff may best use the program. |
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Attachments: | Economic Development Toolkit | ||
Buxton Healthcare Presentation | |||
ACA Opp Zones Presentation |
7.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Linda Vista Culvert Upsizing | |||||
STAFF RECOMMENDED ACTION: | |||||
City Council approval of staff's proposed funding option and to move the timing of the project forward. | |||||
EXECUTIVE SUMMARY: | |||||
The Water Services Division has two upcoming projects that are located adjacent to one another along Linda Vista Drive: the Stormwater Culvert Upsizing by Community Development, and the replacement of the Water Pressure Reducing Valve (PRV) by Water Services. These two projects can be constructed simultaneously this Spring/Summer prior to the Monsoons. Constructing these two projects simultaneously not only will save project costs but will reduce impacts to the community by combining necessary road closures. The need to upsize the culvert is a result of last year's Museum Fire and is not funded in this fiscal year's Stormwater Enterprise Fund Capital Improvement Program (CIP). Staff initially anticipated partially funding the Linda Vista Culvert Upsizing project using a grant through FEMA's Hazard Mitigation Grant Program of approximately $187,000. Waiting for this grant would require the City to delay construction on this project until after the 2020 Monsoons. With the U.S. Army Corps of Engineers (USACE) recently announcing the Rio de Flag Flood Control Project will be funded in the next Federal Fiscal Year, staff believes we can reallocate current funding to complete this project. The USACE's announcement has a profound impact on Stormwater's CIP freeing up funding for other drainage projects that are needed in the event the Rio de Flag Flood Control Project was further delayed for lack of funding. Specifically, the solution to the repair/replacement of the Phoenix Avenue Bridge near Beaver Street becomes less expensive since this structure will no longer have to accommodate the entire flows within the Rio de Flag in the future. The Phoenix Avenue Bridge project is funded in FY2019-2020 at $999,995 and staff is proposing the anticipated savings from this project be re-directed to fund the Linda Vista Stormwater Culvert Upsizing at a cost of $322,000. | |||||
INFORMATION: | |||||
The Museum Fire started in July 2019 and burned approximately 1900 acres of steep slopes in the Dry Lake Hills. Preliminary flood models, completed while the fire was still active, indicated that post-fire flooding is possible in Spruce Wash, the predominant drainage of the fire footprint. Potential flood impacts the Flagstaff neighborhoods of Grandview and Sunnyside and would be exacerbated by an undersized culvert at Linda Vista Avenue. The City hired a consulting firm who completed the engineering design for a culvert upsizing at Linda Vista, the design calls for an additional arched corrugated metal pipe that will increase the capacity of the road crossing to match that of the next downstream culvert at Cedar Avenue. The total capacity would increase from 184 cubic feet per second to 325 cubic feet per second. As a reference, the new 25-year flood is predicted by the 2019 flood model to be 1,329 cubic feet per second. This project will not mediate large floods but will provide neighborhood protection for medium-sized flow events. Additionally, the flood model has not been updated since summer 2019. There are several factors that may have changed the predicted flows. These include:
The cost of the Linda Vista culvert upsizing is approximately $322,000 according to Community Development who is delivering this project on behalf of Water Services - Stormwater. Water Services had initially planned to partially fund this project using a Hazard Mitigation Grant Program (HMGP) grant through FEMA that is in review at the State level. This funding source is secured for state and federally declared disasters and as such is assured funding for the City. HMGP will provide approximately $187,000 of federal funds for the Linda Vista culvert. The FEMA funding, however, is not available until the grant is awarded, likely in late summer 2020. Waiting for this funding does have potential drawbacks including missing the 2020 monsoon season. Community Development has worked with Eagle Mountain Construction under a Job Order Contract (JOC) on costing and planning for both the PRV and Linda Vista Culvert projects. There is a time and cost savings by moving forward with both projects in the spring at the same time, The City will save approximately $24,000 by combining projects. Doing the projects separately will cost more now and cause more interruptions to the community with multiple road closures. Eagle Mountain estimates that the PRV project will take 5 days of road closure and the culvert replacement will take 10 days of closure. Combining these projects will reduce the closure time to 10 days total, which is 5 days less than doing the projects separately. By combining the PRV replacement and the culvert upsizing projects this Spring/Summer will disqualify the City from receiving the federally funded grant. The Federal funds identified for this project will be released, and the next highest HMGP priority is a Coconino County Flood Control District proposal for fuels reduction on Bill Williams Mountain, a project outside of the Flagstaff community. |
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Attachments: | Presentation |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion: Policy to allow all employees to live outside city limits except by those who are specified by City Charter | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction.
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EXECUTIVE SUMMARY: | |||||
Councilmember Whelan made a Future Agenda Item Request on October 1, 2019, which was supported by the required number of Councilmembers. The item is now before the Council for discussion and direction to staff. | |||||
INFORMATION: | |||||
The City Charter makes reference to five City positions that must maintain their residence within the City of Flagstaff during their tenure of office; City Manager, City Clerk, City Treasurer, City Attorney, Department Heads which are defined in the City Code as Deputy City Manager(s). There are four policies contained within the City of Flagstaff Personnel Handbook that relate to residency requirements for City employees:
The Residency Requirement policy was updated on November 6, 2018 to change the residency requirement from a specified boundary to a one-hour response time, except for Fire Department personnel and unless the City employee was taking home a City vehicle. The one-hour response time was important to City staff, so they could respond in a timely fashion to emergency situations such as water line breaks, sewer back-ups and snow operations. This did not apply to Fire Department personnel because of the automatic aid and other agreements in place that would provide an emergency response team rather than calling in personnel who were not scheduled to work. In April 2019 the Governor approved Senate Bill 1231 which amended Arizona Revised Statute 9-500.46 to prohibit residency requirements for any Firefighter or Peace Officer as a condition of employment. This amendment did not include any executive level Firefighter or Peace Officer positions. Human Resources personnel are working on a revision to the Residency Requirement policy for City Council's consideration to comply with the Arizona Revised Statutes changes. |
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Attachments: | City Charter | ||
Residency Policies |