FINAL AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Recognition: Lunar Legacy Awards | |||||
B. | Recognition: ADOT Scenic Sign Reveal | |||||
C. | Recognition: CrisCom Company's Leader for America Award Presentation | |||||
6. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Chad Cook "Black Hat Distilling," 1311 E Butler Avenue, Building B, Series 18 (In-state Craft Distillery), New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration of Appointments: On-Call Magistrates for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the appointments of On-Call Magistrates.
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B. | Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and Arizona Department of Transportation for Airport Snow Removal Equipment. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Grant Agreement with the Arizona Department of Transportation (ADOT) in the amount of $71,947 for the Airport Snow Removal Equipment. The grant will match the City's costs associated with the equipment purchase.
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C. | Consideration and Approval of a Cooperative Purchase Contract: Approve the purchase of a 900-ECO 12 Yard Truck Mounted Combination Sewer Cleaner through the Sourcewell cooperative purchase contract, from Sewer Equipment of America and its Arizona distributor Arizona Wastewater Industries in the amount of $408,979.07 plus any additional fees or taxes. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Grant Agreement: between the City of Flagstaff and Arizona Department of Transportation for the Airport Drainage Plan Improvements. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Grant Agreement with the Arizona Department of Transportation (ADOT) in the amount of $350,000 for the Airport Drainage Plan Improvements.
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E. | Consideration and Approval of Application: Between the City of Flagstaff and the Federal Aviation Administration for the 2020 Passenger Facility Charge (PFC) Application. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the 2020 Federal Aviation Administration (FAA) Passenger Facility Charge (PFC) application and authorize the City Manager to make non-substantive adjustments as necessary to address FAA requests.
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F. | Consideration and Approval of Grant Agreement: Arizona Text-to- 911 Grant Agreement between Arizona Department of Administration Office (ADOA) of Grants and Federal Resources and the City of Flagstaff acting as System Administrator for Coconino County. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the acceptance of the grant from the Arizona Department of Administration Office of Grants and Federal Resources in the amount of $56,700 for Text- to-911 for Coconino County for a period of five (5) years.
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8. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Ordinance No. 2020-01: An ordinance repealing part of Ordinance 2018-30 and amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to reestablish the Information Technology Division, reflect the prior abolishment of the Community Enrichment Division, and rename the Utilities Division to the Water Services Division in City Code. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2020-01 by title only for the final time
2) City Clerk reads Ordinance No. 2020-01 by title only (if approved above) 3) Adopt Ordinance No. 2020-01 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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9. | ROLL CALL
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10. | PLEDGE OF ALLEGIANCE | ||||||||
11. | PUBLIC PARTICIPATION | ||||||||
12. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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13. | PUBLIC HEARING ITEMS | ||||||||
14. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2020-02: A resolution to approve Intergovernmental Agreements (IGAs) between the City of Flagstaff, acting as the 911 System Administrator and Williams Police Department, Page Police Department, and Grand Canyon National Park for the Arizona Text-to-911 Program. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2020-02 by title only
2) City Clerk reads Resolution No. 2020-02 by title only (if approved above) 3) Adopt Resolution No. 2020-02 |
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B. | Consideration and Adoption of Ordinance No. 2020-03: An ordinance of the Flagstaff City Council ratifying the grant and reservation of easements; and formally accepting dedications and donations of easements and real property interests; delegating authority; and establishing an effective date. (approving receipt/transfer of easements and real property interests) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the January 21, 2020 Council Meeting:
1) Read Ordinance No. 2020-03 by title only for the first time 2) City Clerk reads Ordinance No. 2020-03 by title only (if approved above) At the February 4, 2020 Council Meeting: 3) Read Ordinance No. 2020-03 by title only for the final time 4) City Clerk reads Ordinance No. 2020-03 by title only (if approved above) 5) Adopt Ordinance No. 2020-03 |
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C. |
Consideration and Approval: Federal & State Legislative Priorities - Amendments Staff recommends approving all amendments to the intergovernmental priorities (Federal and State).
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D. | Consideration and Adoption of Ordinance No. 2020-02: An ordinance of the City Council of the City of Flagstaff, Repealing Chapter 8-01 of the Flagstaff City Code, Sidewalks, and adopting a new Chapter 8-01 of the Flagstaff City Code, Sidewalks, to provide for revised standards and procedures; providing for severability, authority for clerical corrections, and establishing an effective date | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the January 21, 2020 Council Meeting:
1) Read Ordinance No. 2020-02 by title only for the first time 2) City Clerk reads Ordinance No. 2020-02 by title only (if approved above) At the February 4, 2020 Council Meeting: 3) Read Ordinance No. 2020-02 by title only for the final time 4) City Clerk reads Ordinance No. 2020-02 by title only (if approved above) 5) Adopt Ordinance No. 2020-02 |
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15. | DISCUSSION ITEMS | ||||||||
A. | Discussion and Direction: Potential Ballot Measures for November 2020 General Election and Consultant Services | ||||||||
16. | COUNCIL LIAISON REPORTS | ||||||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A request by Councilmember Aslan to have a discussion about the formation of a commission that focuses on college students. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.) A request by Councilmember McCarthy to have a discussion to review parking alternatives for the Southside, especially if it would be appropriate to issue residential parking permits for on-site parking. | ||||||||
18. | CITY MANAGER REPORT | ||||||||
A. | City Manager Report | ||||||||
19. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
20. | ADJOURNMENT | ||||||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Chad Cook "Black Hat Distilling," 1311 E Butler Avenue, Building B, Series 18 (In-state Craft Distillery), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 18 license allows the production of not more than 20,000 gallons of distilled spirits annually. An In-state Craft Distillery that produces not more than 1,189 gallons of distilled spirits in a calendar year may self-distribute which means they may sell and deliver spirits produced on the premises to businesses licensed to sell distilled spirits in and out-of-state. Black Hat Distilling held a previous series 18 license issued in 2017 for 113 E. Phoenix Avenue. The location never opened due to issues with the building and they are looking to run the same craft distillery at this new location. If approved, it will be the second active series 18 license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is January 24, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 23, 2019. No written protests have been received to date. | |||||
Attachments: | Black Hat - Letter to Applicant | ||
Hearing Procedures | |||
Series 18 Description | |||
Black Hat - PD Memo | |||
Black Hat - Code Memo | |||
Black Hat - Map |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: On-Call Magistrates for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the appointments of On-Call Magistrates.
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Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of On-Call Magistrates for the Municipal Court allows for ongoing operations of the court without interruption. On-Call Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. On-Call Magistrates are required for the ongoing operational needs of the Municipal Court. On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. |
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Financial Impact: | |||||
Funding for all judicial positions is included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. These appointments help maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Personnel - Attract and retain quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
No, all On-Call Magistrate Candidates would be newly appointed. | |||||
Options and Alternatives: | |||||
Approve the appointments. Don't approve the appointments and request alternative candidates for Council consideration. |
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Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: |
7.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and Arizona Department of Transportation for Airport Snow Removal Equipment. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Grant Agreement with the Arizona Department of Transportation (ADOT) in the amount of $71,947 for the Airport Snow Removal Equipment. The grant will match the City's costs associated with the equipment purchase.
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Executive Summary: | |||||
The acceptance of this grant award will provide matching funds to the City for the airport snow removal equipment. | |||||
Financial Impact: | |||||
This ADOT grant award will provide a project match in the amount of $71,947 (4.47%), the City will provide a match of $71,948 (4.47%), and the Federal Aviation Administration (FAA) provided an Airport Improvement Program (AIP 43) grant in the amount of $1,465,665 (91.06%) for a total project cost of $1,609,559. The project is budgeted in account number 221-07-222-3147-0-4402 in the amount of $2,989,840 for FY 2020. |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline. |
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Has There Been Previous Council Decision on This: | |||||
Yes, the FAA grant offer was accepted and the contracts for the equipment were approved on 11/19/2019. |
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Options and Alternatives: | |||||
- Accept the Grant Agreement which will provide the matching funding to the City for the purchase of snow removal equipment. - Not accept the Grant Agreement and the funds will be returned, and the City will be required to provide the full match amount. |
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Background and History: | |||||
The Flagstaff Airport is required to provide multiple services as required by the FAA, including snow and ice control operations. In 2016, the FAA revised Advisory Circular 150/5200-30D Airport Field Condition Assessments and Winter Operations Safety to explain the requirements better and provide guidance for performing snow and ice control services at airports. It establishes required target clearance times and priority areas, including runways, taxiways, ramps, and aircraft rescue firefighting ramps/access. This document, along with the FAA’s Snow Removal Equipment Calculation Matrix, was used to evaluate the Flagstaff Airport’s snow removal fleet. It was found that the snow removal fleet was equipped with five pieces of equipment. Purchasing three new pieces of equipment will help increase the airport snow removal fleet and allow for better snow and ice control operations at the Flagstaff Airport. On June 24, 2019, the City of Flagstaff Purchasing Section posted an Invitation for Bids (IFB #2019-121) solicitation on the PlanetBids.com website. The City also advertised this Snow Removal Equipment for Flagstaff Airport opportunity in the June 30 and July 7, 2019, editions of the Arizona Daily Sun. Bids were received from four companies and opened on August 22, 2019. The FAA and City staff deemed this a competitive solicitation, and the three pieces of equipment were then selected from the two lowest responsive and responsible bidders. |
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Key Considerations: | |||||
Key considerations are the safety of the flying public and meeting the requirements set forth by the FAA. The purchase of three pieces of snow removal equipment (1 multi-task, 2 material spreaders) is needed to better equip the airport snow removal fleet and allow the airport to meet the snow and ice control requirements set by the FAA. The Flagstaff Airport is used by commercial, general aviation, medical, and military traffic users. |
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Community Involvement: | |||||
The purchase of three new pieces of snow equipment will enhance the safety and use of the airport for all commercial, general aviation, medical, and military aircraft during inclement weather conditions. |
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Attachments: | ADOT Grant Agreement #E0M1Y01X | ||
Airport Equipment Pictures |
7.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of a Cooperative Purchase Contract: Approve the purchase of a 900-ECO 12 Yard Truck Mounted Combination Sewer Cleaner through the Sourcewell cooperative purchase contract, from Sewer Equipment of America and its Arizona distributor Arizona Wastewater Industries in the amount of $408,979.07 plus any additional fees or taxes. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff operates and maintains over 93-miles of stormwater drain lines with over 3840 catch basins. Currently, the Streets Section of Public Works provides the necessary labor and equipment to do this work. In early 2019, the 1997 Safe Jet Vactor Combo Truck broke down and substantial repairs are necessary to put the truck back in operation. Fleet Services along with Public Works and Water Services made the decision to seek replacement of the equipment due to the age and condition of the 1997 truck. This acquisition is before you for consideration and hopeful approval. | |||||
Financial Impact: | |||||
The replacement of the 1997 Safe Jet Vactor Combo Truck was not budgeted for FY2019-20 but the need is critical for the operation and maintenance of the stormwater collection system. Funding capacity does exist within the Water Services Stormwater Section capital budget under account 206-08-385-3454-0 Stormwater Future Improvements - Reserve. | |||||
Policy Impact: | |||||
N/A
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Provide a sustainable and equitable public facilities, services, and infrastructure system in an efficient and effective manner to serve all population, area and demographics. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Part of getting a long and useful life in the stormwater collection system is proper maintenance and operation. Crews use specialized equipment to inspect, maintain, and clean the miles of storm drains. The City currently has over 93-miles of storm drain and 3840 catchbasins. The requested equipment will help reduce the impact of heavy rains and storm run-off by removing the solids and debris(rocks, cinder, sand sticks, trash, etc.) from the piping network which includes catchbasins, scuppers, and drain lines. |
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Key Considerations: | |||||
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Community Benefits and Considerations: | |||||
N/A | |||||
Community Involvement: | |||||
The 900-ECO Truck Mounted Combination Sewer Cleaner will be used on a regular basis to maintain the stormwater collection system throughout the City of Flagstaff as part of a preventative maintenance program. | |||||
Expanded Options and Alternatives: | |||||
N/A | |||||
Attachments: | Model 900-ECO Brochure | ||
City of Flagstaff Cooperative | |||
Exhibit A Quote | |||
Exhibit B Rep for Sewer Equipment | |||
Exhibit B RFP and Addendum-Sewer Vac | |||
Exhibit B Sewer Equip. Contract |
7.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: between the City of Flagstaff and Arizona Department of Transportation for the Airport Drainage Plan Improvements. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Grant Agreement with the Arizona Department of Transportation (ADOT) in the amount of $350,000 for the Airport Drainage Plan Improvements.
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Executive Summary: | |||||
The Federal Aviation Administration under Federal Air Regulation Advisory Circular 150/5320-5D gives the following guideline: "Storm drainage design is an integral component in the design of transportation facilities. Drainage design for transportation facilities must strive to maintain compatibility and minimize interference with existing drainage patterns, control flooding of the pavement surface for design flood events, and minimize potential environmental impacts from the facility-related storm water runoff." A drainage system study was done prior to the lengthening of the runway in 2008. There are currently projects planned on airport, such as new hangar tenant projects, and off airport, such as the extension of JW Powell to Lake Mary Road, that could influence the existing storm water runoff from the airport. This drainage improvement plan will assist in preparing for these as well as any changes that may have occurred since the 2008 runway project. |
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Financial Impact: | |||||
The ADOT grant award will provide a grant in the amount of $350,000 (90% State share), the City will provide a match of $38,889 (10% City share) for a total project cost of $388,889. This grant is budgeted in FY 2019-20 in account 221-07-222-3352-0 in the amount of $400,000. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline. | |||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
- Accept the Grant Agreement which will provide the needed funding to the city for the drainage plan improvements. - Not accept the Grant Agreement and the funds will be returned to ADOT and city will be required to provide funding for the project or the project will not be completed. |
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Background and History: | |||||
The Drainage Plan Improvements project will address drainage issues throughout the airport. The last drainage report was completed in 1992. In the event of high intensity rainfall events standing water attracts wildlife which presents hazards to flight operations and is a high concern to the airport. |
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Key Considerations: | |||||
The routing of JW Powell from Pulliam Drive to Lake Mary Road will run adjacent to the existing Airport storm water runoff area. This project can help identify possible needs for the extension of JW Powell. The extension of JW Powell is important to the future of ground transportation for Flagstaff. |
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Community Involvement: | |||||
This project will identify any needed changes or improvements to control storm water runoff down stream from the Airport. |
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Expanded Options and Alternatives: | |||||
This project will provide information for the Airport and community concerning the safe control of stormwater runoff from the Airport. | |||||
Attachments: | Grant Agreement for Drainage Plan Improvements | ||
Presentation |
7.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Application: Between the City of Flagstaff and the Federal Aviation Administration for the 2020 Passenger Facility Charge (PFC) Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the 2020 Federal Aviation Administration (FAA) Passenger Facility Charge (PFC) application and authorize the City Manager to make non-substantive adjustments as necessary to address FAA requests.
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Executive Summary: | |||||
Authorize the notification to the FAA of the Flagstaff Airport’s intent to impose the current PFC in the amount of $4.50 per enplanement for the City match for multiple projects, as attached herein, for a total of $3,012,249. | |||||
Financial Impact: | |||||
The City has numerous Airport capital projects planned with the FAA and will initiate, and in many cases complete, these projects within 6 years (FY 2019-2020 to FY 2024-2025). The City's share of these projects is projected to be $3,012,249. Utilizing PFCs for the City's match on these projects would help reduce the annual General Fund transfer to the Airport Fund. Based on the airport’s enplanement projections, the estimated time to recover the total City match of $3,012,249 is by October 31, 2030. The project costs, once recognized, will have the PFCs applied against the required City match. If any of the projects change or projects are deleted, the City would initiate an amendment process as outline by FAA PFC regulations. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
City Council Goal of Economic Development: Grow and strengthen a more equitable and resilient local economy. | |||||
Has There Been Previous Council Decision on This: | |||||
1. June 16, 2009 - Approval for PFC collections in the amount of $1,157,023. 2. February 9 & 10, 2012 - Budget Retreat. Direction to pursue an increased PFC level. 3. June 5, 2012 - Approval for increased PFC level of $4.50 per enplanement from $3.00 per enplanement. 4. May 19, 2015 - Approval for PFC collections in the amount of $588,713. 5. February 6, 2018 - Approval for 2018 FAA Passenger Facility Charge (PFC) Grant Application to impose the amount of $4.50 per enplanement for a total of $713,623. |
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Options and Alternatives: | |||||
Option 1: Approve as presented. This option continues the $4.50 charge per enplanement for passengers boarding at the Pulliam Airport and authorizes the City Manager to make non-substantive adjustments as necessary to address FAA requests. Option 2: Disapprove. This option would reduce the PFC revenues used to offset the City's match on capital projects and require the General Fund to increase revenue transfers for funding the Airport Capital Plan. PFCs are collected by most airports that use FAA grant funding. |
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Background and History: | |||||
The Passenger Facility Charge (PFC) Program allows the collection of PFC fees, up to $4.50, for every enplaned passenger at commercial airports controlled by public agencies. Airports use these fees to fund FAA-approved projects that enhance safety, security, or capacity; reduce noise, or increase air carrier competition. The Airport must submit a PFC application to the FAA to obtain authorization for the imposition and use of PFC revenue for a specific eligible project. To qualify for the $4.50 PFC fee, the FAA requires we meet the following criteria:
The City is applying under the Streamlined PFC Application Procedures for Non-Hub Airports. The Streamlined Procedures may not be available at the exact time this application is presented to the FAA, in which case, the full PFC Application will be submitted. In January 1991, the City Council approved the use and collection of PFC revenue to pay for a portion of the Terminal Building and associated infrastructure. The City had been collecting $3.00 per enplanement PFC since 1992. In 2012, the PFC level was increased to $4.50 per enplanement. The current FAA-approved application for $522,703 which is expected to be fully collected by Jan. 1, 2021. This application requests a new authorization to collect PFCs totaling $3,012,249. As the FAA has not yet approved the application, there is a possibility that minor changes might be requested regarding the application. Changes might include: presentation changes, removal of a specific future project in the event additional environmental studies are required, or some other FAA request as a part of this submission. Due to this possibility, it is requested that the City Manager be granted authority to sign any such changes without returning to the Council for approval. All changes are strictly restricted to reimbursement of PFC expenditures by the City of Flagstaff. |
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Key Considerations: | |||||
Any funds collected, at this time, are placed in a restricted, interest bearing account until we expend the funds for the qualifying projects. Any funds obtained via PFCs reduce the Airport's burden on the General Fund. | |||||
Community Benefits and Considerations: | |||||
In the event this agenda item is declined, the City's General Fund will need to provide the City match for the Airport capital projects. | |||||
Community Involvement: | |||||
This action allows the Airport to continue to collect PFC revenue which is used to help pay for Airport capital projects and reduce the General Fund contribution. | |||||
Expanded Options and Alternatives: | |||||
Inform. The City is required as part of the application process, to provide written notice to the air carriers and hold a consultation meeting with the air carriers. This meeting will occur on February 10, 2020, at 10:30 AM in the City Hall East Wing Conference Room. |
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Attachments: | FAA Draft Submission | ||
Power Point - PFC Presentation |
7.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: Arizona Text-to- 911 Grant Agreement between Arizona Department of Administration Office (ADOA) of Grants and Federal Resources and the City of Flagstaff acting as System Administrator for Coconino County. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the acceptance of the grant from the Arizona Department of Administration Office of Grants and Federal Resources in the amount of $56,700 for Text- to-911 for Coconino County for a period of five (5) years.
|
|||||
Executive Summary: | |||||
Flagstaff Police Department acting as 911 System Administrator for Coconino County Public Safety Answering Points (PSAPs) was awarded $56,700 in grant funds from the Arizona Department of Administration Office of Grants and Federal Resources. This grant funds the implementation and operational costs of Text-to-911 for Flagstaff Police Department, Williams Police Department, Grand Canyon Police Department, and Page Police Department for a period of five (5) years. | |||||
Financial Impact: | |||||
The grant award is $56,700 which will fund all of Coconino County's Text-to 911 operational costs 100%. The FY 2019-20 Budget for this grant program is $25,200. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Effective Governance - Regional Plan (2030) - Planning, Public Safety, Goal PF.3 Provide high-quality emergency response and public safety services. | |||||
Has There Been Previous Council Decision on This: | |||||
No. In 2018, the State of Arizona 911 office was combined with the Arizona Department of Administration Office of Grants and Federal Resources Office. In 2017, a federal court in Arizona mandated the State 911 Office to pay for the cost of Text -to-911 state wide so those that are deaf, hearing impaired or unable to speak can have equal access to emergency services. | |||||
Options and Alternatives: | |||||
Approve the acceptance of the grant or decline the acceptance of the grant. | |||||
Background and History: | |||||
In 2016, the Arizona Department of Administration Office (ADOA) of Grants and Federal Resources State 911 Office was sued by the National Association of the Deaf (NAD) for not providing Text-to-911 services for those that are hard of hearing or deaf. In 2017, an Arizona federal court ruled that the state 911 fund must include Text-to 911 services for the entire state. In response to the lawsuit, the ADOA Grants and Federal Resources State 911 Office set aside the funds to provide this service statewide. In 2018, The Flagstaff Police Department upgraded the telephone system so that it was ready to implement Text-to-911. The Flagstaff Police Department acting as System Administrator for Coconino County applied for the Text-to-911 grant in 2018 and was approved in October 2019. This grant will pay for the implementation and operational costs of Text-to-911 for Flagstaff Police Department, Williams Police Department, Page Police Department, and Grand Canyon National Park. The goal of the Arizona Department of Administration Office of Grants and Federal Resources State 911 Office is to have the entire State using Text-to-911 by the end of 2021. It will be a requirement for the upcoming FY21 Budget process. |
|||||
Key Considerations: | |||||
There are approximately 250,000 people in Arizona that are deaf, hard of hearing or unable to speak. Implementing Text-to-911 will allow them faster access to emergency services. It will also provide access to emergency services for those in domestic violence or kidnapping situations that might not be able to speak because the suspect is there with them. | |||||
Community Involvement: | |||||
Providing Text-to-911 will provide quick and reliable emergency services for those that are unable to communicate by speaking. | |||||
Attachments: | Text to 911 Grant Agreement |
8.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-01: An ordinance repealing part of Ordinance 2018-30 and amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to reestablish the Information Technology Division, reflect the prior abolishment of the Community Enrichment Division, and rename the Utilities Division to the Water Services Division in City Code. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2020-01 by title only for the final time
2) City Clerk reads Ordinance No. 2020-01 by title only (if approved above) 3) Adopt Ordinance No. 2020-01 |
|||||
Executive Summary: | |||||
In accordance with Charter Article IV Section 1(a), the Council, by ordinance not inconsistent with the City Charter, shall provide for the organization, conduct, and operation of the several offices and departments of the City as established by the Charter, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition. When the reorganization was presented to City Council in August of 2018 consolidating Management Services and Information Technology, the intent was to have the new City Manager determine where Information Technology best meets the organization's needs. The City Manager's office has evaluated the organizational structure and has determined there is great benefit to having Information Technology be a separate division and part of the City's Leadership Team. The City Code, Chapter 1-18, Administrative Departments, was not updated to reflect the passage of Ordinance 2018-30 so repealing Section 1B of Ordinance 2018-30 will reestablish the Information Technology Division. City Code, Chapter 1-18, Administrative Departments, should also be amended to reflect the abolishment of the Community Enrichment Division as approved by Council in the adoption of Ordinance 2018-30, as well as the renaming of the Utilities Division to the Water Services Division. |
|||||
Financial Impact: | |||||
There is a budgetary impact when reclassifying the current Information Technology Director from a Section Head to a Division Director. This will be presented and discussed with the budget team during the January 27, 2020 meeting. | |||||
Policy Impact: | |||||
This reorganization will impact the structure section of the Employee Advisory Committee policy 1-10-070 in the Employee Handbook of Regulations. If this ordinance is approved, the Employee Advisory Committee policy changes will be brought to City Council for consideration. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Team Flagstaff Strategic Plan: Foster a resilient and economically prosperous City | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2020-01 | ||
Organization Chart |
14.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-02: A resolution to approve Intergovernmental Agreements (IGAs) between the City of Flagstaff, acting as the 911 System Administrator and Williams Police Department, Page Police Department, and Grand Canyon National Park for the Arizona Text-to-911 Program. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-02 by title only
2) City Clerk reads Resolution No. 2020-02 by title only (if approved above) 3) Adopt Resolution No. 2020-02 |
|||||
Executive Summary: | |||||
Flagstaff Police Department acting as 911 System Administrator for Coconino County Public Safety Answering Points (PSAPs) was awarded $56,700.00 in grant funds from the Arizona Department of Administration Office of Grants and Federal Resources. This grant funds the implementation and operational costs of Text-to-911 for Flagstaff Police Department, Williams Police Department, Grand Canyon Police Department, and Page Police Department for a period of five (5) years. One of the grant requirements is for the System Administrator to enter into IGAs with the PSAP's they will be paying the Text to 911 system bills for. For Coconino County, this includes Williams Police Department, Page Police Department, and Grand Canyon National Park Service. The IGAs state that if the Arizona Department of Administration Grants and Federal Resources State 911 Office is unable to pay for Text to 911 costs each PSAP will be responsible for paying their portion of the 911 system operating costs. Staff recommends approval of the IGA's between the City of Flagstaff and Williams Police Department, Page Police Department, and Grand Canyon National Park Service. The IGA's allow the City of Flagstaff to submit and pay the Text to 911 operating bills for the Coconino County Public Safety Answering Points (PSAP's) and be reimbursed by the Arizona Department of Administration Office of Grants and Federal Resources State 911 Office through the Text to 911 Grant in the amount of $56,700.00. |
|||||
Financial Impact: | |||||
The grant award is $56,700 which will fund all of Coconino County's Text-to 911 operational costs 100%. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan: | |||||
Effective Governance - Regional Plan (2030) - Planning, Public Safety, Goal PF.3 Provide high-quality emergency response and public safety services. | |||||
Has There Been Previous Council Decision on This: | |||||
No. In 2018, the State of Arizona 911 office was combined with the Arizona Department of Administration Office of Grants and Federal Resources Office. In 2017, a federal court in Arizona mandated the State 911 Office to pay for the cost of Text -to-911 state wide so those that are deaf, hearing impaired or unable to speak can have equal access to emergency services. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Flagstaff Police Department has been designated by the Arizona Department of Administration Office of Grants and Federal Resources Office State 911 Office as the System Administrator for all PSAP's in Coconino County. In 2018, the State 911 Office was moved to the Arizona Department of Administration Office of Grants and Federal Resources Office. With this change, the Arizona Department of Administration Office of Grants and Federal Resources created a grant program to pay for the costs of Text to 911. System Administrators had to apply for the funds on behalf of the PSAP's in their county to pay the 911 bills. This allows the PSAP's and the System Administrators to be responsible for their bills and to be reimbursed through the grant award by the state. A requirement of the grant is to have agreements in place with the city that is designated System Administrator and the PSAP's they are responsible for. | |||||
Key Considerations: | |||||
Flagstaff Police Department was designated System Administrator for the PSAP's within Coconino County to include: Williams Police Department, Page Police Department, Grand Canyon National Park. The IGA's assure that if the State is unable to pay the Text to 911 program bills, each PSAP will be responsible for their portion of the cost. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
There are approximately 250,000 people in Arizona that are deaf, hard of hearing or unable to speak. Implementing Text-to-911 will allow them faster access to emergency services. It will also provide access to emergency services for those in domestic violence, kidnapping situations or any other emergency where they would not be able to talk to 911 by voice. | |||||
Expanded Options and Alternatives: | |||||
One of the grant requirements is community outreach to educate the public about Text to 911. The PSAP's in Coconino County will be working with the media, social media and the AZ Commission of the Deaf and Hard of Hearing to educate the public on proper use of Text to 911. | |||||
Attachments: | Res. 2020-02 | ||
Grand Canyon IGA | |||
Page IGA | |||
Williams IGA |
14.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-03: An ordinance of the Flagstaff City Council ratifying the grant and reservation of easements; and formally accepting dedications and donations of easements and real property interests; delegating authority; and establishing an effective date. (approving receipt/transfer of easements and real property interests) | |||||
STAFF RECOMMENDED ACTION: | |||||
At the January 21, 2020 Council Meeting:
1) Read Ordinance No. 2020-03 by title only for the first time 2) City Clerk reads Ordinance No. 2020-03 by title only (if approved above) At the February 4, 2020 Council Meeting: 3) Read Ordinance No. 2020-03 by title only for the final time 4) City Clerk reads Ordinance No. 2020-03 by title only (if approved above) 5) Adopt Ordinance No. 2020-03 |
|||||
Executive Summary: | |||||
The City regularly receives real property interests from private property owners during the development review process. Typically these real property interests are acquired by dedication or donation. These acquisitions may be for drainage, utilities, the urban trails system, slopes, rights-of-way or other public purposes. The City also regularly grants or reserves utility easements across City property necessary for City projects or buildings. This ordinance will ratify the easements and real property either received or granted by City. |
|||||
Financial Impact: | |||||
Real property is considered a fixed asset in the City. Until City Council approves an ordinance accepting the acquisitions, the real property value is not recognized in an audit so while there is not an actual financial expenditure associated with these acquisitions, there is a fixed asset value the City receives through this action. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
Council has ratified other real property transactions and easements approved through the development review process. This ratification usually occurs on an annual basis. The Council adopted a similar Ordinance No. 2019-03 on April 16, 2019. | |||||
Options and Alternatives: | |||||
1. Adopt the Ordinance Pros: Formally approving the real property interest transactions conforms with City practices. Cons: None. 2. Do not adopt the Ordinance. In this case, transactions may be voided or there would be a further discussion as to appropriate action. Pros: None identified. Cons: This may result in loss of legal rights to use properties for utilities, trails, drainage, and other public purposes. |
|||||
Background and History: | |||||
The City Charter requires the acquisition and disposition of real property by ordinance. The City generally applies this principle to lesser interests as well. | |||||
Key Considerations: | |||||
The real property interests received or transferred are necessary for the provision of services as the community grows and the liability assumed is consistent with these same real property rights throughout the community. | |||||
Community Involvement: | |||||
The Flagstaff community will benefit from acquisition of real property interests that are used by and serve community needs | |||||
Attachments: | Ord. 2020-03 | ||
Exhibit A |
14.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Consideration and Approval: Federal & State Legislative Priorities - Amendments Staff recommends approving all amendments to the intergovernmental priorities (Federal and State).
|
|||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends approving all amendments to the intergovernmental priorities (Federal and State).
|
|||||
EXECUTIVE SUMMARY: | |||||
Adoption of the 2020 Intergovernmental Priorities will provide Staff, State Lobbyist Todd Madeksza, and Federal Lobbyist Bob Holmes with substantive direction to guide their work through the 2020 legislative session. The 2020 Intergovernmental Priorities are divided into State and Federal priorities. A draft version of the 2020 Intergovernmental Priorities was presented to Council on November 19, 2019, and a revised version was presented to Council on December 17, 2019. At the December 17, 2019, Council meeting, Council requested minor revisions and then approved the remaining state and federal legislative priorities. Accordingly, the proposed text of the remaining priorities/agenda points are attached for Council review and direction. |
|||||
INFORMATION: | |||||
Connection to Council Goals
Has There Been a Previous Council Decision on This Topic?On November 19, 2019, and December 17, 2019, the City Council gave feedback on the draft 2020 State and Federal Intergovernmental Priorities. |
|||||
Attachments: | Amendments | ||
Final Federal Priorities | |||
Final State Priorities |
14.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-02: An ordinance of the City Council of the City of Flagstaff, Repealing Chapter 8-01 of the Flagstaff City Code, Sidewalks, and adopting a new Chapter 8-01 of the Flagstaff City Code, Sidewalks, to provide for revised standards and procedures; providing for severability, authority for clerical corrections, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
At the January 21, 2020 Council Meeting:
1) Read Ordinance No. 2020-02 by title only for the first time 2) City Clerk reads Ordinance No. 2020-02 by title only (if approved above) At the February 4, 2020 Council Meeting: 3) Read Ordinance No. 2020-02 by title only for the final time 4) City Clerk reads Ordinance No. 2020-02 by title only (if approved above) 5) Adopt Ordinance No. 2020-02 |
|||||
Executive Summary: | |||||
In the City of Flagstaff, there are over 270 miles of existing sidewalk. City of Flagstaff planning and regulatory documents emphasize the value of a walkable community and the desire to encourage multi-model transportation and alternatives to the motor vehicle. City sidewalks are in various states and conditions citywide; many locations are passable and in good condition. Neighborhoods that have more significant issues are a result of age, poor soil conditions, vegetation and tree encroachments, severe degradation of surfaces and/or the vertical displacement of panels as a result of freeze-thaw cycles. Repair techniques, treatment types and methods will often vary with the various issues; grinding, cutting or panel replacement are common in all communities. The Streets Section has the desire to repeal and replace Chapter 8-01 of the Flagstaff City Code, Sidewalks, with a new chapter that reflects a more comprehensive sidewalk inspection program, provides clear expectations of the city and property owner and establishes clarity of financial responsibility, city participation and capital programming. Staff also recognized that Chapter 8-01 contained some outdated language and conflicting provisions. Considering the original ordinance was adopted in 1903, and amended in 1916 and 1989, a thorough review of Chapter 8-01 and underlying policy was warranted and is presented for your consideration and adoption. The changes from the original ordinance are as follows:
|
|||||
Financial Impact: | |||||
The adjacent property owner has the duty to maintain the sidewalk and repair as needed. The cost is property owners responsibility; however, must ensure the repair is made. This may result in a financial impact to the City if property owners do not fulfill their obligations and responsibilities. In the event that the City makes any repairs to a sidewalk after failure of the responsible party to do so, the Director shall file in the office of the Clerk a verified, itemized statement of the cost of such repairs, which statement when so filed shall be deemed and taken as prima facie evidence of the cost of such repairs or renewals. The Director shall deliver via certified mail to the property owner a copy of the itemized statement of the cost repairs. If the property owner fails to pay the assessment within forty-five (45) days after receiving notice, a lien may be filed against the adjacent property and filed with the Coconino County assessor. The City may also pursue additional collection methods and any civil remedies available to obtain restitution for the costs of said repair. The City Council may provide an annual fund to assist residential property owners with the cost to repair sidewalks adjacent to their property; however, any such funding shall be subject to the City’s available funding resources for a given fiscal year. Residential property owners who identify an adjacent sidewalk in need of repair, or receive notice from the City that an adjacent sidewalk is in need of repair, may request assistance from the City’s cost share fund not to exceed fifty percent (50%) of the total cost of the repair. The city currently has $15,000 of Highway User Revenue Funds (HURF) dedicated to the 50/50 program and sidewalk repairs. It is anticipated that funding increases will be requested and the program will need more resources to meet the demand of the program. |
|||||
Policy Impact: | |||||
Improved governance. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
The Regional Plan encourages a variety of community mobilities and the upkeep of sidewalk infrastructure to promote walkability. The Zoning Code promotes the development and planning of sidewalk infrastructure. The Climate Action and Adaptation Plan encourages multi-model behaviors of residents and has established goals to promote less reliance on automobiles. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes, we have discussed this topic with an initial work session that was held on May 28, 2019 and again on November 12, 2019. At both of the work sessions, a history of the existing Chapter 8-01 was provided and we discussed the current state of the sidewalk concerns. Council has provided general direction that is reflective in the new Chapter 8-01. In addition, we continue to look at the best practices of the concrete industry, products and new technologies to improve replacements, repairs and longevity. | |||||
Options and Alternatives: | |||||
Option 1 - Adopt Ordinance as presented. Option 2 - Revise Ordinance as desired, modify language and or terms. Option 3 - Do not adopt Ordinance and provide additional direction to staff. |
|||||
Community Involvement: | |||||
The community has a strong desire to have a well-maintained multi-model transportation network. The inclusion of good quality sidewalks is an important value. The property values and neighborhood pride often are improved with safe and well-maintained sidewalks. Maintained sidewalks also encourage the behavior of walking within the community and provide connection between areas, and access to transit and activity centers. | |||||
Attachments: | Ord. 2020-02 |
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||||||||||||
Discussion and Direction: Potential Ballot Measures for November 2020 General Election and Consultant Services | |||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||
Direction concerning potential ballot measures and consultant services for public outreach and election strategy
|
|||||||||||||||
EXECUTIVE SUMMARY: | |||||||||||||||
Staff is seeking input and direction from Council with regard to potential ballot questions for the November 3, 2020, General Election. Staff is working with City commissions and committees to develop recommendations for two possible questions; one pertaining to affordable housing and another pertaining to parks, recreation, and open space. It is anticipated that these questions may be presented to the Council on March 3, 2020. Direction from Council is currently needed on whether the efforts thus far are moving in the right direction or if there is a need to redirect or readjust. During the February 2019 Budget Retreat Council identified funding of the Flagstaff Watershed Protection Project and Wildland Fire Management program as a priority. Staff brought back funding considerations in September 2019 for further discussion. Staff is seeking direction on the Council's interest to have staff provide recommendations on a possible FWPP funding ballot question at the above referenced March meeting. Additional direction is also needed from Council on whether staff should begin the process of seeking out a consultant(s) for political strategy and public outreach/education efforts. Historically, the City has used the services of consultants for election strategy and the formulation of recommendations to the Council. Should the Council wish to move forward with any recommendations from the appointed commissions and City staff, now is the time to consider beginning the process of bringing on a consultant(s) to assist in the outreach efforts and to help guide our steps forward. This could include the development of an RFP or other procurement efforts. Because of the high public interest in this matter, staff would bring the RFP to Council for vetting, and would likewise provide material to the Council about any potential consultant prior to final selection. |
|||||||||||||||
INFORMATION: | |||||||||||||||
Staff is working with their respective commission/committee to develop recommendations to the Council concerning possible ballot measures for the November 2020 election. The following is an update on their efforts thus far. Parks Recreation and Open Space Priorities Committee Following Council direction, the Parks & Recreation / Open Space Priorities Committee was established in early fall 2019 to begin discussing priorities to present to Council for a potential ballot measure. The Committee has met regularly since October to develop these priorities. To date, priorities have been identified and project costs estimates are being developed by staff. Staff plans to bring forward the committee’s recommendations on March 3, 2020. Housing Commission City Council created the Housing Commission on July 2, 2019, through the adoption of Ordinance No. 2019-25. The first task of the commission as stated in the Ordinance is to: “Examine funding sources available for housing in Flagstaff, make recommendations to City Council on potential funding sources, including bond measures, and provide oversight of any funds approved by the electorate for housing purposes." Council direction to staff during the creation of the Housing Commission was clear that consideration of placing a bond measure for housing on the 2020 General Election should be the first item addressed. Council appointed 13 commissioners on August 3, 2019, although there is currently one vacancy. The first meeting of the new Housing Commission took place on November 13 and was an all-day, retreat-type meeting covering community housing information, group dynamics, the creation of the commission’s operational ground rules and open meeting law/conflict of interest information. In place of a December meeting, to prepare the commission for a robust discussion at the first meeting in January, staff provided a white paper outlining:
The Housing Commission and staff are targeting the March 3rd, 2020, Council meeting to coincide with the bond recommendations coming from the Parks & Recreation / Open Space Priorities Committee. Additional Information For the 2018 General Election, staff separately procured the services of three different firms to assist with the development and outreach of the Affordable Housing Tax and Transportation Tax ballot initiatives for the November 2018 election. The Maguire Company was procured in the amount of $85,000 to assist with the development and implementation of the Transportation Tax initiative and outreach for both initiatives. Central Creative, LLC was procured in the amount of $26,000 to assist with the development and implementation of specific material for the Affordable Housing Tax initiative. GlobaLocal Visions LLC was procured in the amount of $44,212 to assist with citizen surveys on the two bond measures. In addition to vendor procurement, the City partnered with NAIPTA to provide education and outreach services. NAIPTA contracted with Higher Grounds for these services and the City’s share of the expense was $61,189. For the upcoming election, a single Request for Proposals (RFP) can be developed seeking consultation from one or more firms for both strategy, development and outreach services. This would allow the City to possibly hire one firm for these services or separate firms for assistance with either. Under regular procurement schedules, an estimated RFP timeline from development to approval is shown below.
A regular procurement schedule runs between 13-18 weeks. Should Council provide direction to proceed with procurement and provide direction on the scope of work at the January 21, 2020, Council Meeting, staff will try to expedite the procurement with the goal to have a contract(s) ready to award at the March 17, 2020, Council Meeting. Staff could streamline the process by seeking cooperative contracts should Council agree to this process. Other expenses for the 2018 election $45,000 for publicity pamphlet production/distribution, and $80,000 for the County to conduct the election on behalf of the City. The current election timeline is as follows:
Staff Questions for Council:
|
|||||||||||||||
Attachments: | Presentation |
17.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A request by Councilmember Aslan to have a discussion about the formation of a commission that focuses on college students. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Aslan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A request by Councilmember McCarthy to have a discussion to review parking alternatives for the Southside, especially if it would be appropriate to issue residential parking permits for on-site parking. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember McCarthy has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
|
|||||
EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report |