FINAL AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Work Session of January 29, 2019 and Regular Meeting of February 5, 2019. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Human Trafficking Awareness Month | ||||||||
B. | Proclamation: Mayor's Monarch Butterfly Pledge | ||||||||
C. | Recognition: City Building Official Amy Palmer's Certified Public Manager Designation | ||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Beautification and Public Art Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring June 2022.
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B. | Consideration of Appointments: Water Commission | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring December 2022.
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8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Evan Anderson, "Drinking Horn," 108 E. Route 66, Series 19, Remote Tasting Room. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Riant Robert Northway, "Vino Loco," 22 E. Birch Street #1, Series 7 (beer and wine bar) Owner Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Cooperative Purchase Contract (2020-56) with Parkeon, Inc. DBA Flowbird for kiosk management and mobile payment software, utilizing a National Cooperative Purchasing Alliance Contract (05-19). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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B. | Consideration and Approval of a Grant Agreement: between the City of Flagstaff and the Governor's Office of Highway Safety for the Arizona Traffic and Criminal Software (Az TraCS) Implementation. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the acceptance of the Grant from the Governor’s Office of Highway Safety in the amount of $61,002.00, for the Flagstaff Police Department to purchase equipment to operate the AZ TraCS software. The grant funds will also be used to purchase equipment (scanners and printers) to be installed in the patrol vehicles and a server to manage the software.
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C. | Consideration and Approval of Mitigation Assistance Agreement: between the City of Flagstaff and Arizona Department of Emergency Management and Military Affairs for Raingauge Network Expansion. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Mitigation Assistance Agreement with the Arizona Department of Emergency and Military Affairs, Division of Emergency Management for State Emergency Council FY 19 grant funds in the amount of $110,295 with a State share of $82,721 and a City match of $27,574.
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10. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Ordinance No. 2019-39: An ordinance amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code and establishing an effective date. (An ordinance potentially changing City Council salaries.) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2019-39 by title only for the final time
2) City Clerk reads Ordinance No. 2019-39 by title only (if approved above) 3) Adopt Ordinance No. 2019-39 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PLEDGE OF ALLEGIANCE | ||||||||
13. | PUBLIC PARTICIPATION | ||||||||
14. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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15. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Ordinance No. 2020-01: An ordinance repealing part of Ordinance 2018-30 and amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to reestablish the Information Technology Division, reflect the prior abolishment of the Community Enrichment Division, and rename the Utilities Division to the Water Services Division in City Code. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the January 7, 2020 Council Meeting:
1) Read Ordinance No. 2020-01 by title only for the first time 2) City Clerk reads Ordinance No. 2020-01 by title only (if approved above) At the January 21, 2020 Council Meeting: 3) Read Ordinance No. 2020-01 by title only for the final time 4) City Clerk reads Ordinance No. 2020-01 by title only (if approved above) 5) Adopt Ordinance No. 2020-01 |
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B. | Consideration and Adoption of Resolution No. 2020-01: A resolution of the Flagstaff City Council authorizing Amendment No. Two to an Intergovernmental Agreement with the Arizona Department of Transportation for Construction of the Fourth Street /I-40 Bridge Replacement Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2020-01 by title only
2) City Clerk reads Resolution No. 2020-01 by title only (if approved above) 3) Adopt Resolution No. 2020-01 |
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C. |
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STAFF RECOMMENDED ACTION: | |||||||||
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16. | DISCUSSION ITEMS | ||||||||
A. | Public Safety Development Fee Re-Adoption Update & Process | ||||||||
B. | Development Fees | ||||||||
17. | COUNCIL LIAISON REPORTS | ||||||||
18. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting Council to seriously consider the effect of noise pollution on the quality of life in Flagstaff. They ask that Council address the unnecessary noise created when drivers intentionally modify a vehicle for the sole purpose of increasing their noise footprint. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that Navajo Road between Hopi Drive and Fort Valley Road have a sidewalk on the south side of the street with a standard 90 degree curb, while the north side of the street see replacement of roll curb in the exact location it is, with no sidewalk at all on the north side of the street. Further, the sidewalk on the south side will shift north to the greatest extent possible to preserve existing landscape and driveway parking to maintain the city-proposed road narrowing and on-street parking on both sides of the street. | ||||||||
19. | CITY MANAGER REPORT | ||||||||
A. | City Manager Report | ||||||||
B. | Discussion and Direction: Council Visit to BNSF Headquarters in Fort Worth, Texas | ||||||||
20. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
21. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Work Session of January 29, 2019 and Regular Meeting of February 5, 2019. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Work Session of January 29, 2019 and Regular Meeting of February 5, 2019.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
Attachments: | 01.29.2019.CCWS | ||
02.05.2019.CCRM |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Beautification and Public Art Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring June 2022.
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Executive Summary: | |||||
The Beautification and Public Art Commission consists of seven citizens, and recommends expenditures from the BBB beautification fund and public art portion of arts and science fund. It studies and recommends community beautification projects ranging from landscaping and irrigation, signs and billboards, buildings, street-scapes, gateways, the purchase and installation of public art projects within beautification projects, and property acquisition for beautification and/or public art and neighborhood-initiated projects, to mention a few. There is currently one seat available due to a commissioner moving out of state. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are four applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember McCarthy |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing members at this time, the Beautification and Public Art Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | BPAC Authority |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Water Commission | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring December 2022.
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Executive Summary: | |||||
The Water Commission consists of seven citizens and a representative from the Planning and Zoning Commission. It reviews extensions of the water and sewer collection systems, treatment and use of water furnished by the City, treatment and disposal of the City's sewage system effluent, and water/sewer rates. There are currently three seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are four applications on file and they are as follows: Donald Bills (new applicant)
Brett Gleitsmann (new applicant) Jack Rathjen (new applicant) Ben Ruddell (current commissioner) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. Council Appointment Assignment: Vice Mayor Shimoni |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner; by appointing a Commissioner at this time, the Water Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the vacancies posting on the City's website. | |||||
Attachments: | Water Commission Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Evan Anderson, "Drinking Horn," 108 E. Route 66, Series 19, Remote Tasting Room. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
Remote Tasting Rooms are permitted in Arizona and are owned and operated by a licensee that concurrently owns a winery or craft distillery license. A tasting room is a considered a retail location for the licensed premises. A tasting room is permitted to when the existing license is active and in good standing. Drinking Horn, LLC currently holds a Series 13 Farm Winery liquor license and they are seeking the addition of a tasting room. The Remote Tasting Room (series 19) license application is first submitted to the city, town, or municipality where the tasting room will be located. Upon approval from the city, town, or municipality, the application will then go to the state. Drinking Horn, LLC is an existing business in Flagstaff; if the tasting room is approved, it will be the only active series 19 license in Flagstaff. Series 19 liquor licenses are a non-quota license. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and have recommended approval. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. | |||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Council approved a Series 13 (Winery) license for Evan Anderson, owner of Drinking Horn, on May 17, 2016. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to the applicant's personal qualifications and location. The deadline for issuing a recommendation on this application is January 10, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 16, 2019. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 19 Description | |||
Drinking Horn - PD Memo | |||
Drinking Horn - Zoning Memo | |||
Map |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Riant Robert Northway, "Vino Loco," 22 E. Birch Street #1, Series 7 (beer and wine bar) Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Series 07 licenses must be obtained through the person and/or location transfer of an existing license from another business. Vino Loco is an existing business in Flagstaff; if approved, it will be one of the 23 active series 07 licenses in Flagstaff. Series 07 licenses are quota licenses. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for an owner transfer, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is January 9, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 16, 2019. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 07 Description | |||
Vino Loco - PD Memo | |||
Vino Loco - Zoning Memo | |||
Map |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Cooperative Purchase Contract (2020-56) with Parkeon, Inc. DBA Flowbird for kiosk management and mobile payment software, utilizing a National Cooperative Purchasing Alliance Contract (05-19). | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
In January 2016, the City Council adopted a Comprehensive Parking Management Plan. The City purchased the necessary parking meters and software to implement the plan. The City's existing contract with Parkeon, Inc. is expiring January 31, 2020. The proposed Cooperative Purchase Contract with Parkeon, Inc. DBA Flowbird will commence February 1, 2020, and will enable continued uninterrupted service. The new contract also allows for future purchases of additional parking equipment from Flowbird if needed. Under the new contract, the customer cost of a transaction on the Flowbird App will be reduced from $.35 to $.23. | |||||
Financial Impact: | |||||
The FY 2019-20 budget for the Parking District includes the purchase of software and related costs. These costs are consistent with the previous year's expenses. The current cost of a pay-to-park kiosk is $5,700.00. The cost of the software is not a fixed price but is dependent upon variables including the number of kiosks in service and the number of features in use. The estimate annual subscription for the software component of the contract is $76,000. The FY 2019-20 budget for the software is $81,000 in account 061-07-231-0891-6-4343. The contract, which is the same pricing as last year, is not to exceed $125,000. | |||||
Policy Impact: | |||||
These actions do not suggest or imply a change in policy. |
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 6) Provide a well-managed transportation system. 7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans. |
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Has There Been Previous Council Decision on This: | |||||
In January of 2016, the City Council adopted a Comprehensive Parking Management Plan and established several policies with regard to parking and parking management. This contract was approved with Parkeon, Inc in preparation for the parking program. All actions herein remain consistent with Council-established policies. | |||||
Options and Alternatives: | |||||
1) Approve the Cooperative Purchase Contract with Parkeon, Inc DBA Flowbird as proposed allowing for service continuity. 2) Reject the Cooperative Purchase Contract and direct staff to perform a procurement process. This will likely disrupt the continuity of services while a new partner is identified. Note: Normally amendment of a contract would also be an option, but due to the nature of the Cooperative Purchase Contract, an amendment is not possible without a new procurement. |
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Background and History: | |||||
Parkeon has shifted its name to Flowbird and is allowing a reduction in the fee for the use of the app. They have provided satisfactory services and are critical to the infrastructure of the parking management program. The current inventory of pay-to-park kiosks is sufficient for the parking program and ParkFlag does not anticipate any near future purchases of pay-to-park kiosks. However, there has been the need to replace kiosks for any damaged units so the active contract is important to maintain operational stability and the ability to adjust to unanticipated events. |
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Attachments: | RFP-Meters | ||
Parkeon Response | |||
Award Letter | |||
Pricing | |||
Contract | |||
Draft scope of work |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of a Grant Agreement: between the City of Flagstaff and the Governor's Office of Highway Safety for the Arizona Traffic and Criminal Software (Az TraCS) Implementation. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the acceptance of the Grant from the Governor’s Office of Highway Safety in the amount of $61,002.00, for the Flagstaff Police Department to purchase equipment to operate the AZ TraCS software. The grant funds will also be used to purchase equipment (scanners and printers) to be installed in the patrol vehicles and a server to manage the software.
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Executive Summary: | |||||
The Flagstaff Police Department strives to stay up to date with the most efficient and reliable technology available. This technology comes with a cost, but will provide officers and key stakeholders with updated technology and data. The Flagstaff Police Department serves as a hub for multiple agencies, who utilize and share the same Records Management Software system called Hexagon OnCall. The Flagstaff Police Department shares this product with Coconino County Sheriff’s Office, Coconino County Detention Facility and Northern Arizona University Police Department. The Flagstaff Police Department along with the other agencies are working to upgrade to Hexagon OnCall. The use of the TraCS software would allow law enforcement and first responders to clear crash scenes more quickly and provide more accurate data. Currently, our Records staff sends over all accident reports via US Mail to the State as required by law. With the TraCS software the officer will be able to scan and populate the driver and vehicle fields on the accident report electronically. This allows the officer to process the paperwork quickly and efficiently. This faster process will allow the officer to clear the scene sooner, reducing the risk of a secondary collision. |
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Financial Impact: | |||||
There is no match requirement for this grant. This grant is budgeted for $100,000 in account number 001-04-062-6256-2-4305 for FY 2019-2020. | |||||
Policy Impact: | |||||
This Grant would allow us to provide additional funding to assist Flagstaff Police Department in meeting the community's expectations in regards reducing staff time as well as increasing our efficiencies. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Flagstaff Regional Plan Policy PF.3.1 Maintain high-quality effectiveness and efficiency in law enforcement, fire and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. | |||||
Has There Been Previous Council Decision on This: | |||||
No. There has not been a previous council decision on this grant. | |||||
Options and Alternatives: | |||||
1.) Approve acceptance of the Grant from the Governor's Office of Highway Safety. 2.) Disapprove acceptance of the Grant from the Governor's Office of Highway Safety. |
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Background and History: | |||||
The Flagstaff Police Department has partnered with the Governor's Office of Highway Safety (GOHS) for the past twenty-five (25) years in efforts to reduce the amount of injury motor vehicle collisions in our community. GOHS has continuously provided grant monies that have been used to staff details that are focused on finding impaired drivers, thus removing them from our highways and making our community safer. The Flagstaff Police Department will be working in collaboration with Coconino County Sheriff's Department and Northern Arizona University Police Department to use the TraCS software in conjunction with the upgraded OnCall Records Management software. All agencies have been granted funds to outfit our patrol fleet with printers and scanners in order to utilize this software. The TraCS software will allow the agencies the ability to have and use electronic forms such as traffic citations, crash reports and other traffic safety data forms required by the State of Arizona. This program will also allow the agencies to streamline documents to the Courts for processing, print a copy for the defendant from their patrol vehicle and the required crash forms will be electronically sent to the Department of Transportation for statistical data. This program will allow for:
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Key Considerations: | |||||
Grant monies from the Governor's Office of Highway Safety allow us to combine this software with our current Records Management Software upgrade in order to produce electronic citations and crash forms. | |||||
Community Benefits and Considerations: | |||||
Approval of the grant will give the Flagstaff Police Department $61,002.00 to be spent on purchasing 50 barcode scanners, printers and one (1) server to improve the collection and analysis of statistical data related to traffic safety. | |||||
Community Involvement: | |||||
The use of the TraCS software will allow law enforcement and first responders to clear crash scenes quickly and provide more accurate data. Currently, our Records staff sends over all accident reports via US Mail to the State as required by law. With the TraCS software the officer will be able to scan and populate most driver and vehicle fields electronically while on scene. This allows the officer to process the paperwork faster, reducing the risk of a secondary collision. |
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Expanded Options and Alternatives: | |||||
Inform the Council and public on the application of this grant and intended use of these funds. | |||||
Attachments: | GOHS Award Letter |
9.C.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Mitigation Assistance Agreement: between the City of Flagstaff and Arizona Department of Emergency Management and Military Affairs for Raingauge Network Expansion. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Mitigation Assistance Agreement with the Arizona Department of Emergency and Military Affairs, Division of Emergency Management for State Emergency Council FY 19 grant funds in the amount of $110,295 with a State share of $82,721 and a City match of $27,574.
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Executive Summary: | |||||
The proposed Agreement will help the City continue to expand its Flood ALERT precipitation and stream gauge system. This system is integral for natural disaster alerting and rapid response for Arizona communities. The City installed three ALERT gauges in 2004 and have slowly expanded the system to include nine rain and stream ALERT gauges. Flagstaff has critical data gaps in the network due to the extremely local nature of the monsoon storms in the Arizona high country. | |||||
Financial Impact: | |||||
Water Services will match 25% of the grant, in the order of $27,574. This amount has been budgeted in this fiscal year 2019-2020 for expanding the rain gauge network. This grant will leverage our existing plans to expand the gauge network. There is $40,000 in the FY2019-2020 budget in account number 206-08-331-1250-0-4461. The remaining budget appropriation will come from 206-08-375-3454-0-4433. | |||||
Policy Impact: | |||||
The grant will accelerate, and enhance, the ability of Water Services - Stormwater to provide early warnings for floods, measure climate change, and model City infrastructure for flood conveyance. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
The flood ALERT network (also called the raingauge network) works towards the Council Goals of "Transportation and Other Public Infrastructure", "Climate Change", "Environmental and Natural Resources", and "Community Outreach". | |||||
Has There Been Previous Council Decision on This: | |||||
We have no knowledge of previous Council involvement/consent on the City's flood ALERT gauge system. | |||||
Options and Alternatives: | |||||
This grant will accelerate an already developed plan within Water Services - Stormwater Section to gauge every FEMA stream course in the City limits. There are no other viable options or alternatives. | |||||
Background and History: | |||||
The Flood ALERT precipitation and stream gauge system is integral for natural disaster alerting and rapid response for Arizona communities. The City of Flagstaff installed three ALERT gauges in 2004 and have slowly expanded the system to include nine rain and stream ALERT gauges. Flagstaff still has critical data gaps in the network due to the extremely local nature of the monsoon storms in the Arizona high country. For example, in the summer of 2018, there was a single-day monsoon storm event; it was recorded as a 5-year event at some gauges, a 50-year event at one gauge, a greater than a 100-year event at some County gauges, and estimated to be a 500-year event in one Flagstaff neighborhood that is ungauged. Localized flooding was severe in some areas while there was nothing to note just a couple of miles away. The extremely local storm patterns require the City to expand our ALERT network to better allow for early warning for residents and emergency services and to provide critical historical data for budgeting, designing and implementing appropriate stormwater conveyances. The City is currently designing the complex Rio de Flag drainage system, in conjunction with the Army Corps of Engineers. This project is estimated to cost nearly $100 million dollars to alleviate flooding in downtown Flagstaff. The tributaries, and associated catch basins, are not included in this project. This upgraded flood ALERT system will help the City determine which catch basins will need to be up-sized to connect to the new Rio de Flag stormwater system. Long term trends in rainfall-runoff, flooding intensity, and precipitation patterns can be useful not only for Flagstaff but for similar high elevation communities in Arizona and western New Mexico. A fully developed ALERT system, therefore, would provide many benefits to the City of Flagstaff and for the region. |
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Key Considerations: | |||||
This grant will help fully implement an internal plan in the Stormwater Section to gauge every FEMA stream course in the City. Once this grant is fulfilled the City will have a comprehensive rain and stream gauge system that will benefit the community, planners, and flood designers. | |||||
Community Involvement: | |||||
The community will receive a more comprehensive flood alert system and also more appropriate future designs for storm water conveyance and flood proofing. | |||||
Attachments: | Mitigation Assistance Agreement | ||
Map of gauges | |||
Example gauge |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-39: An ordinance amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code and establishing an effective date. (An ordinance potentially changing City Council salaries.) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2019-39 by title only for the final time
2) City Clerk reads Ordinance No. 2019-39 by title only (if approved above) 3) Adopt Ordinance No. 2019-39 |
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Executive Summary: | |||||
During the October 22, 2019 Council meeting, the City Council gave staff direction to bring an ordinance to potentially amend City Code Section 1-07-001-0005, Salaries, to increase the number of members of Citizen Commission that makes recommendations related to potential City Council salary adjustment(s) by including two community members who are Human Resource professionals and two community members at large, in addition to the five commissioners already on the Citizen Commission under existing City Code. The Council expressed a desire for the City Manager to convene the Citizen's Commission at the request of the majority of Council rather than waiting every four years. These potential amendments are proposed in the attached ordinance. The intervals in which the Mayor and Council members are paid has also been updated to reflect twenty-six paychecks rather than the monthly salary to match current practice. |
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Financial Impact: | |||||
The salaries and benefits for Mayor and Council are budgeted. If the potential amendments are adopted in the proposed ordinance and if the Citizen's Commission recommends a change in the compensation package for Mayor and/or Council, a revised budget request would be submitted as part of the fiscal year budgeting process. | |||||
Policy Impact: | |||||
Adopting this ordinance will amend the Flagstaff City Code Section 1-07-001-005, Salaries, and allow the Citizen's Commission to convene when requested by City Council. There are no other policy impacts. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
- | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Background and History: | |||||
The Citizen Commission met on December 7, 2017 to discuss Council salaries. A recommendation was made by the Citizens Commission and presented to City Council in the form of Ordinance 2018-25 on June 19, 2018. Ordinance 2018-25 was approved during the second read on July 3, 2018 amending the compensation of the Mayor and Council members, the membership of the Citizens Commission, the addition of a public meeting to obtain community comments on recommendations, an increase to travel allowances and clarification relating to insurance and salary adjustments. City Council considered some additional changes to the Flagstaff City Code on Council Salaries in July 2018 in relation to how often the Citizens Commission shall review the annual salary of the Mayor and Council members and the ability for Council to request the Citizen Commission reconsider its recommendation. Ordinance 2018-28 failed for lack of a motion during the September 4, 2018 Council meeting. Mayor Evans requested a FAIR on August 21, 2019 to discuss a text amendment to City Code allowing Council Salaries to be considered by Council earlier than what is currently stated. This was supported by four Council members on October 8, 2019. |
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Attachments: | Ord. 2019-39 |
15.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-01: An ordinance repealing part of Ordinance 2018-30 and amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to reestablish the Information Technology Division, reflect the prior abolishment of the Community Enrichment Division, and rename the Utilities Division to the Water Services Division in City Code. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the January 7, 2020 Council Meeting:
1) Read Ordinance No. 2020-01 by title only for the first time 2) City Clerk reads Ordinance No. 2020-01 by title only (if approved above) At the January 21, 2020 Council Meeting: 3) Read Ordinance No. 2020-01 by title only for the final time 4) City Clerk reads Ordinance No. 2020-01 by title only (if approved above) 5) Adopt Ordinance No. 2020-01 |
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Executive Summary: | |||||
In accordance with Charter Article IV Section 1(a), the Council, by ordinance not inconsistent with the City Charter, shall provide for the organization, conduct, and operation of the several offices and departments of the City as established by the Charter, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition. When the reorganization was presented to City Council in August of 2018 consolidating Management Services and Information Technology, the intent was to have the new City Manager determine where Information Technology best meets the organization's needs. The City Manager's office has evaluated the organizational structure and has determined there is great benefit to having Information Technology be a separate division and part of the City's Leadership Team. The City Code, Chapter 1-18, Administrative Departments, was not updated to reflect the passage of Ordinance 2018-30 so repealing Section 1B of Ordinance 2018-30 will reestablish the Information Technology Division. City Code, Chapter 1-18, Administrative Departments, should also be amended to reflect the abolishment of the Community Enrichment Division as approved by Council in the adoption of Ordinance 2018-30, as well as the renaming of the Utilities Division to the Water Services Division. |
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Financial Impact: | |||||
There is a budgetary impact when reclassifying the current Information Technology Director from a Section Head to a Division Director. This will be presented and discussed with the budget team during the January 27, 2020 meeting. | |||||
Policy Impact: | |||||
This reorganization will impact the structure section of the Employee Advisory Committee policy 1-10-070 in the Employee Handbook of Regulations. If this ordinance is approved, the Employee Advisory Committee policy changes will be brought to City Council for consideration. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Team Flagstaff Strategic Plan: Foster a resilient and economically prosperous City | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2020-01 | ||
Organization Chart |
15.B.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-01: A resolution of the Flagstaff City Council authorizing Amendment No. Two to an Intergovernmental Agreement with the Arizona Department of Transportation for Construction of the Fourth Street /I-40 Bridge Replacement Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-01 by title only
2) City Clerk reads Resolution No. 2020-01 by title only (if approved above) 3) Adopt Resolution No. 2020-01 |
|||||
Executive Summary: | |||||
ADOT has planned rehabilitation/maintenance of the existing Fourth Street bridges over I-40 and City staff recognized this as an opportunity to evaluate the possibility of replacing and widening these bridges to meet the City's Regional Plan Goals. Previous IGAs have been approved by Council to conduct a Project Assessment and obtain 100% design plans for the bridge replacement. In November of 2018, an IGA was entered into with ADOT to administer construction/replacement of the existing bridges at Fourth Street and I-40. The IGA was based on a 50% cost share between ADOT and the City of Flagstaff of the estimated $10,200,000 construction costs. IGA amendment No. One, approved in September 2019, updated estimated project costs to $12,308,052, identified project enhancements that will be paid 100% by the City (an additional $360,017), and clarified maintenance responsibilities. Following project advertisement in November 2019, project bids were opened on December 13, 2019. All bids received were above the estimated project cost. The current IGA amendment (No. Two) updates project costs, based on bids received, to $16,394,835 and updates project enhancements costs that will be paid 100% by the City to $657,227. The total City financial commitment is $8,854.644. |
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Financial Impact: | |||||
The City of Flagstaff is obligated for half of the cost of construction for this project, with the City's share at $8,197,417 based on bids received. Additional items, added at the request of the City, including retaining walls, two tube railings, and aesthetic enhancements will be paid 100% by the City and total $657,227. Together, the City's total obligation is $8,854,644. A payment of $6,514,043 was applied in October 2019 leaving a current funding shortfall of $2,340,601. Staff will be meeting internally prior to the Council meeting and will be prepared to explain budget/program impacts associated with appropriation of the additional $2,340,601 and will include reprioritization of the transportation tax (including Safety funds) and BBB funds. We do not have sufficient budget capacity within the FY2019-2020 budget designated for Fourth Street to cover this funding shortfall. Funds from other projects will need to be reallocated to fund this shortfall and may/will cause other projects to be delayed. |
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Policy Impact: | |||||
Not Applicable | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: TRANSPORTATION & OTHER PUBLIC INFRASTRUCTURE - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. REGIONAL PLAN: Goal T.1 - Improve mobility and access throughout the region. Goal T.2 - Improve transportation safety and efficiency for all modes. Goal T.4 - Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. Goal T.5 - Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community. Goal T.6 - Provide for bicycling as a safe and efficient means of transportation and recreation. Goal CD.1 Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including enhancement of existing infrastructure. STRATEGIC PLAN PRIORITY #3: FOSTER A RESILIENT AND ECONOMICALLY PROSPEROUS CITY
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Has There Been Previous Council Decision on This: | |||||
Council approved an IGA between the City of Flagstaff and ADOT for a project assessment addendum on the Fourth Street / I-40 Bridge Widening and Replacement Project in March of 2017. The City bore the entire cost of the project assessment addendum at $60,000, which was administered by ADOT. Council also approved an IGA between the City of Flagstaff and ADOT for a 100% design of the Fourth Street / I-40 Bridge Project at a cost of $1,000,000 in April of 2018. The total cost for the design was shared with ADOT, and the City's share was 50% for a total City cost of $500,000. AECOM was selected as the design consultant and has currently produced 100% plans for the bridge reconstruction project. In November of 2018, an IGA entered into with ADOT to administer construction/replacement of the existing bridges at Fourth Street and I-40. The IGA was based on a 50% cost share between ADOT and the City of Flagstaff of the estimated $10,200,000 construction costs. IGA Amendment No. One was approved by City Council on September 17, 2019. Amendment No. One updated estimated project costs to $12,308,052, identified project enhancements that will be paid 100% by the City (an additional $360,017), and clarified maintenance responsibilities. Following project advertisement in November 2019, project bids were opened on December 13, 2019. All bids received were above the estimated project cost. The current IGA amendment (No. Two) updates project costs, based on bids received, to $16,394,835, and updates project enhancements costs that will be paid 100% by the City to $657,227. The total City financial commitment is $8,854,644. |
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Options and Alternatives: | |||||
1. Approve amending the IGA with ADOT to construct the replacement and widening of the bridges in question. This option shares construction costs for the bridges with ADOT. 2. Deny approval of the proposed amendments to IGA with ADOT. ADOT will likely revert the project scope back to the originally proposed maintenance of the bridges and rehabilitate the bridge decks to satisfy life/safety concerns. The Fourth Street corridor will continue to experience vehicular congestion and pedestrian safety issues related to the bridge bottleneck. It is unknown when in the future ADOT may re-consider widening and replacement of the current bridges. |
|||||
Background and History: | |||||
The Fourth Street bridges over I-40 are ADOT structures. Fourth Street is one of only three north-south arterials and one of only three locations with a grade-separated crossing of the BNSF railroad. Fourth Street is identified as a minor arterial and truck route in the regional plan. The typical cross-section for a minor arterial is four lanes with a shared center lane or raised median. The FMPO prepared a Fourth Street Traffic Interchange feasibility study in 2007 that found an interchange was not preferred, but that widening and lengthening the bridge is needed. The City’s Fourth Street Corridor Study (South) from March 2010 recommends widening and lengthening the bridges. ADOT drafted an initial design concept report for I-40 in 2011 that concluded the Fourth Street bridges need to be lengthened in order to widen I-40 to the recommended 6-lane section. An IGA was entered into in 2017 to conduct a project assessment addendum for the widening of the existing bridges at Fourth Street and I-40. The project assessment was completed by ADOT and included analysis for (1) a bridge deck widening and (2) a total structure replacement. The final recommendation of the project assessment was for total structure replacement with an estimated construction cost of around $10,200,000. An IGA was entered into in April of 2018 with ADOT to administer a design contract for 100% design plans for the widening and replacement of the existing bridges at Fourth Street and I-40. AECOM was selected as the design consultant and has currently produced 95% plans for the bridge reconstruction project. An IGA was entered into in November of 2018 with ADOT to administer construction/replacement of the existing bridges at Fourth Street and I-40. The IGA was based on a 50% cost share between ADOT and the City of Flagstaff of the estimated $10,200,000 construction costs. IGA Amendment No. One was approved by City Council on Sept 17, 2019. Amendment No. One updated estimated project costs to $12,308,052, identified project enhancements that will be paid 100% by the City (an additional $360,017), and clarified maintenance responsibilities. Following project advertisement in November 2019, project bids were opened on December 13, 2019. All bids received were above the estimated project cost. The current IGA amendment (No. Two) updates project costs, based on bids received, to $16,394,835, and updates project enhancements costs that will be paid 100% by the City to $657,227. The total City financial commitment is $8,854.644. |
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Key Considerations: | |||||
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Community Involvement: | |||||
The benefits of this IGA and the construction of the new bridges include bringing this segment of Fourth Street up to current City Engineering Standards for a minor arterial and truck route, congestion relief, safe pedestrian and bicycle passage across I-40, and financial partnering with ADOT/FHWA. | |||||
Attachments: | Res. 2020-01 | ||
Original IGA | |||
Amendment 1 | |||
Proposed Amendment 2 | |||
Presentation | |||
Vicinity Map |
15.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff (hereby “the City”) has launched an impact evaluation of the Flagstaff minimum wage in order to gather more data and knowledge on the subject. The study has three primary objectives; 1) to provide information on the existing and future impacts of Flagstaff’s incrementally increasing minimum wage on businesses, workers and general economic health; 2) to provide best practice recommendations for local businesses, non-profit organizations and state-subsidized programs as they navigate the current and future minimum wage increases; and 3) to provide best practice recommendations for the City to support local businesses, including potential policy measures that could be implemented to foster a more robust and diverse economy. After following the established rules and regulations of public procurement, the City contracted with Rounds Consulting Group, Inc. (hereby “Rounds”) to conduct a minimum wage impact study. Throughout the contract, Rounds has used subconsultant, Mode Public Affairs, LLC (hereby “Mode”) to aid in public outreach and development of policy recommendations. Following the Council discussion on the study at the December 17, 2019, Council meeting, staff sought an additional organization to participate in the analysis of the minimum wage impact study. The Seidman Research Institute of Arizona State University (hereby "Seidman") was asked to perform this analysis, and after consultation with all parties, agreed to join the study. Staff now seek a Change Order to the professional services contract to allow Seidman to subcontract with Rounds. Seidman will be able to join Rounds and Mode as one of the authors of the study’s final report and provide recommendations. It is noted that Rounds has a working relationship with both Seidman and the Morrison Institute for Public Policy – another potential consultant that was referenced during the December 17th meeting. Due to the addition of this subcontractor, there is a need to revise the timeline for completion. A PowerPoint presentation on the progress of the study and its preliminary findings will be presented to Council on February 11th, 2020. A final report is scheduled to be received no later than February 21st, 2020. Under the Change Order, after the final report is received, the City will have 90 days to accept the document, reducing the term of the professional services contract to a total of 220 days or until May 21, 2020. In terms of budget, the current contractor is making an adjustment to reduce its fees and allocate the difference to the sub-contracting cost. This will result in a net increase to the contract cost of $15,000. The signed Change Order Form and the quote from Rounds Consulting for the addition of a subcontractor are attached. |
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Financial Impact: | |||||
The minimum wage impact study was initially budgeted for $50,000 within BBB-Economic Development funds in FY20 (account number 052-07-213-0830-4-4290) and the final contract amount with Rounds was $48,000. Rounds received a quote from Seidman for $20,000 to perform work on the study as a subcontractor and co-author. Rounds has indicated that the firm will reallocate $5,000 of its original budget to Seidman, resulting in a $15,000 increase to the cost of the professional services contract. To meet the additional funding demands represented by this Change Order, $5,000 will be taken from the FY20 budgets of the Office of Labor Standards (account numbers 001-01-011-0017-1-4191 and 001-01-011-0017-1-4271), $5,500 from Non-Departmental (Miscellaneous Studies) (account number 001-09-402-1314-1-4206) and the remaining $4500 will be taken from BBB-Economic Development funds (account number 052-07-213-0830-4-4290). | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Conducting a study on Flagstaff’s minimum wage is directly related to the Council’s goals to Grow and Strengthen a More Equitable and Resilient Economy and to Advance Social Justice in Our Community as it will create a deeper understanding of how the increasing minimum wage has impacted businesses, workers and other stakeholders within our local economy. | |||||
Previous Council Decision on This: | |||||
Previous discussions on the proposed minimum wage study occurred during the February and March FY20 budget retreats. The Flagstaff City Council approved this as an FY20 council objective to be completed. In December 2019, Council discussed the contract granted to Rounds to conduct the minimum wage impact study and determined that the study should proceed. Council also directed staff to contact other research firms active in the field to conduct an independent audit of the final report once it was received. |
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Background and History: | |||||
In accordance with the passage of Proposition 414, a citizen’s initiative, a new hourly minimum wage schedule was established on July 1, 2017, for individuals who worked or are expected to work 25 hours or more in a given calendar year within the city limits of Flagstaff, AZ. Incremental increases in the minimum wage are scheduled through 2022 and on January 1st, 2023, the Flagstaff minimum wage will be indexed to changes in the Consumer Price Index or will be $2.00 above the State of Arizona minimum wage (whichever is higher). Using the experience of Flagstaff and the experiences of other similar cities around the country, the City decided to seek the services of a consultant to analyze the current and future economic impacts of the City’s incrementally increasing minimum wage and to equip businesses and local government alike with mitigation strategies. The scope of work was broken into five (5) parts.
On August 28, 2019, the City's Purchasing Section published the RFP in PlanetBids and advertised it in the Arizona Daily Sun on September 1, 2019. Direct email notifications were sent to 3 potential firms as well. These firms were the Alliance Bank Economic Policy Institute (NAU); Rounds Consulting Group, Inc; and Elliot D Pollack & Company. Two firms participated in the pre-proposal meeting, and the City received a total of one (1) proposal response. The evaluation committee was comprised of five (5) evaluators, all of whom are City employees. Once the evaluation and scoring were completed and the scores were aggregated into a matrix, the evaluation committee determined Rounds to be both responsive and responsible with high scores given by all five (5) evaluators. The professional services contract with Rounds was signed in early October 2019. The procurement for these services, resulting in contracting with Rounds, was conducted appropriately and well within rules and regulations of public procurement. |
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Community Involvement: | |||||
Community benefits from a study of Flagstaff’s minimum wage may include enhanced understanding of the past, present and future impacts of Flagstaff’s incrementally increasing minimum wage and Proposition 414, in addition to the provision of techniques and methods that could be utilized by for-profit organizations, non-profit organizations, state-subsidized services and municipal government in adapting to an increased minimum wage and managing compaction effects. | |||||
Expanded Options and Alternatives: | |||||
The community will be provided with the results of the finalized study, however, was not involved in developing the scope of work or RFP. | |||||
Attachments: | Change Order Form | ||
Rounds Consulting Subcontractor Quote | |||
Original Contract for Professional Services |
16.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Public Safety Development Fee Re-Adoption Update & Process | |||||
STAFF RECOMMENDED ACTION: | |||||
Receive Council direction on the proposed path forward for the re-adoption of the Public Safety Development (Impact) Fees.
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EXECUTIVE SUMMARY: | |||||
Arizona Revised Statute 9-463.05, allows a municipality to assess development fees to offset costs to the municipality associated with providing necessary public services to a development, including the costs of infrastructure, improvements, real property, engineering and architectural services, as well as, financing and professional services required for the preparation or revision of a development fee, including the required land use assumptions and infrastructure improvements plan. Municipalities are required to update their land use assumptions and infrastructure improvements plan at least every five years. Development fees assessed by the City are required to result in a beneficial use to the development and may not exceed a proportionate share of the cost of necessary public services to the development. Development fees can only be used for public services identified in the adopted infrastructure improvements plan including construction, acquisition or expansion of public facilities. Development fees may not be used for repair, operation, or maintenance of existing or new public services or facility expansions. |
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INFORMATION: | |||||
The City contracted with TischlerBise to document Land Use Assumptions (LUA), prepare the Infrastructure Improvements Plan (IIP), and update development fees within the Flagstaff Development Fee Service Areas. This update of the City's Infrastructure Improvements Plan and associated update to its development fee includes both Fire and Police Facilities. Flagstaff currently charges development fees to residential development based on the type of unit: single-family or multi-family. The updated plan proposes assessing fees per dwelling unit, based on the type of unit and number of bedrooms. For nonresidential development, the City currently charges development fees based on three development types: industrial/flex, commercial/retail, and office/institutional. The updated plan proposes three additional development types: hotel, nursing home, and assisted living. Fees provided in the report represent the maximum allowable fees; however, the City may adopt fees that are less than the amounts provided in the report. Should the City Council choose to continue the process to move towards the adoption of new fees, the proposed schedule for adoption is as follows: December 4, 2019, and December 17, 2019
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Attachments: | Draft LU and IIP | ||
Presentation on Public Safety Fees |
16.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Development Fees | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Receive Council direction on the use of Development Fees for programs other than Public Safety.
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EXECUTIVE SUMMARY: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Arizona Revised Statute 9-463.05, allows a municipality to assess development fees to offset costs to the municipality associated with providing necessary public services to a development, including the costs of infrastructure, improvements, real property, engineering and architectural services, as well as financing and professional services required for the preparation or revision of a development fee, including the required land use assumptions and infrastructure improvements plan. Development fees assessed by the City are required to result in a beneficial use to the development and may not exceed a proportionate share of the cost of necessary public services to the development. Development fees can only be used for public services identified in the adopted infrastructure improvements plan, including construction, acquisition or expansion of necessary public services or facilities. Development fees may not be used for repair, operation, or maintenance of public services or facility expansions. Necessary public services that can be supported by a Development Fee include the following:
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INFORMATION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The City hired TischlerBise in 2005 to complete a study for a development fee program. This study examined the City's needs for infrastructure improvements to support the development policies contained in the Flagstaff Area Regional Land Use and Transportation Plan (The Region Plan prior to the currently adopted Plan.) The consultant's Infrastructure Improvement Plan and Development Fee Study examined the City's future needs related to Library, Parks & Recreation, Opens Space and Trails, Police, Fire, Public Works, General Government, and Transportation. The study identified the needs for facilities and services for various residential and commercial uses. This study identified costs allowable under state law during that time frame. The study concluded that for a single-family home, the cost of providing all needed facilities would be approximately $15,199. That total included the following breakdown:
Development fees are an organized, predictable method of paying for facilities and services needed to support new developments. Developers would know their costs upfront. The City would know that it would receive funds to support the expansion of facilities and services to support new growth. The City is required to construct the necessary improvements and may not be in place at the time a project opens. In 2008, the City adopted the first development fees for Police and Fire only. Since that time the fees have been readopted/revised in 2011 and 2014. Both times were due to changes in state statute. A breakdown of the adopted fees is as follows:
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Attachments: | Presentation |
18.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting Council to seriously consider the effect of noise pollution on the quality of life in Flagstaff. They ask that Council address the unnecessary noise created when drivers intentionally modify a vehicle for the sole purpose of increasing their noise footprint. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on December 9, 2019, requesting Council to seriously consider the effect of noise pollution on the quality of life in Flagstaff. They ask that Council address the unnecessary noise created when drivers intentionally modify a vehicle for the sole purpose of increasing their noise footprint. | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2019-04 |
18.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that Navajo Road between Hopi Drive and Fort Valley Road have a sidewalk on the south side of the street with a standard 90 degree curb, while the north side of the street see replacement of roll curb in the exact location it is, with no sidewalk at all on the north side of the street. Further, the sidewalk on the south side will shift north to the greatest extent possible to preserve existing landscape and driveway parking to maintain the city-proposed road narrowing and on-street parking on both sides of the street. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on December 17, 2019, requesting that that Navajo Road between Hopi Drive and Fort Valley Road have a sidewalk on the south side of the street with a standard 90 degree curb, while the north side of the street see replacement of roll curb in the exact location it is, with no sidewalk at all on the north side of the street. Further, the sidewalk on the south side will shift north to the greatest extent possible to preserve existing landscape and driveway parking to maintain the city-proposed road narrowing and on-street parking on both sides of the street. | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2019-05 | ||
Coconino Estates Project Flier |
19.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report |