FINAL AGENDA
A M E N D E D
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Work Session of January 8, 2019; Budget Retreat of January 9, 2019; Regular Meeting of January 15, 2019; and Work Session of September 24, 2019. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken
at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Recognition: Police Officer and Firefighter of the Year/Exchange Club Award | ||||||||
B. | Recognition: Plug In America "EV City/Municipality" Award | ||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Tourism Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring January 2021.
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B. | Consideration of Appointments: Housing Commission | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a Real Estate and Professional - Lender seat to a term expiring in September 2021.
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C. | Consideration of Appointments: Heritage Preservation Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one PROFESSIONAL appointment to a term expiring December 2021.
Make one HISTORIC PROPERTY OWNER appointment to a term expiring December 2022. Make one AT LARGE appointment to a term expiring December 2022. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2019 International CV515 SFA Barricade Traffic Control Truck. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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B. | Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2020 International HV513 SFA Heavy Plow Truck from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $270,949.24. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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C. | Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase two (2) 2020 International HV507 SFA Heavy Plow Trucks from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $463,405.36. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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D. | Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2020 International MV607 SBA Asphalt Pothole Patch Truck. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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E. |
Consideration and Approval of a Grant Agreement: Between the City of Flagstaff and the Governor’s Office of Highway Safety for Driving Under the Influence/Impaired Driving Enforcement and Equipment Grant #2020-405d-013. |
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STAFF RECOMMENDED ACTION: | |||||||||
Approve the acceptance of the Grant from the Governor’s Office of Highway Safety in the amount of $50,918.00, for the Flagstaff Police Department to increase staffing in an attempt to reduce injury motor vehicle collisions caused by impaired drivers. The funds will also be used to purchase an Intoxilyzer 9000, a laser printer 19000, and a handheld 2D barcode reader. |
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F. | Consideration and Approval of Final Plat Request by Brookfield Communities, Inc. for Final Plat approval for Woodshire on Butler Condominiums, a 50-unit residential condominium subdivision. The approximately 4.06-acre site is located at 2989 E. Butler Avenue in the HC, Highway Commercial zone and 3001 E. Butler Avenue in the HR, High-Density Residential zone; both are in a Resource Protection Overlay (RPO) zone. (Subdivision of approximately 4.06 acres into 50 lots located at 2989 and 3001 E. Butler Avenue) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends approving the final plat with no conditions and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that the documents are ready for recording.
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Ordinance No. 2019-34: An ordinance of the City Council of the City of Flagstaff, relating to the financing of certain projects, specifically approving publication of notice of proposed lease of land and buildings from, and lease-purchase back of such land and buildings to, the City and request for bids in connection therewith; authorizing the acceptance of a bid with respect thereto; approving the sale and execution and delivery of Certificates of Participation in a lease-purchase agreement to provide the necessary financing therefor; approving the form and authorization the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the certificates; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance; providing for severability, authority for clerical corrections, and establishing an effective date (Certificate of Participation Debt Authorization - Municipal Court Facilities) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2019-34 by title only for the final time
2) City Clerk reads Ordinance no. 2019-34 by title only (if approved above) 3) Adopt Ordinance No. 2019-34 |
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B. | Consideration and Adoption of Ordinance No. 2019-35: An ordinance of the City Council of the City of Flagstaff, (1) providing for the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2019 and for the annual levy of a tax for the payment of the bond; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Management Services Director of the City to determine certain matters and terms with the respect to the foregoing; (4) adopting continuing disclosure procedures in connection with issuance of obligations of the City; and (5) authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this; providing for severability, authority for clerical corrections, and establishing an effective date (General Obligation Debt Authorization - Public Safety Communication Equipment and Municipal Court Facilities) | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2019-35 by title only for the final time |
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C. | Consideration and Adoption of Ordinance No. 2019-33: An ordinance of the City Council of the City of Flagstaff, approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement; providing for severability, authority for clerical corrections, and establishing an effective date (Water Infrastructure Loan Authorization - Flagstaff Watershed Protection Project) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2019-33 by title only for the final time
2) City Clerk reads Ordinance no. 2019-33 by title only (if approved above) 3) Adopt Ordinance No. 2019-33 |
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D. | Consideration and Adoption of Ordinance No. 2019-30: An ordinance of the City Council of the City of Flagstaff, dedicating certain City property as public right-of-way within the area of John Wesley Powell Boulevard and Shamrell Boulevard; delegating authority to complete the transactions and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2019-30 by title only for the final time
2) City Clerk reads Ordinance No. 2019-30 by title only (if approved above) 3) Adopt Ordinance No. 2019-30 |
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E. | Consideration and Adoption of Resolution No. 2019-49 and Ordinance No. 2019-32: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00094 Updates to Zoning Code 2019 –Miscellaneous Part 1"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-20.30: Common Procedures, Division 10-20.40: Permits and Approvals, Division 10-30.60: Site Planning Design Standards, Division 10-40.30: Non-Transect Zones, Division 10-40.40: Transect Zones, Division 10-40.60: Specific to Uses, Division 10-50.30: Building Height, Division 10-50.40: Encroachments, Division 10-50.50: Fences and Screening, Division 10-50.60: Landscaping Standards, Division 10-50.100: Sign Standards, Division 10-50.90: Resource Protection Standards, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new, and modify existing, requirements, provisions, and definitions. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Adopt Resolution No. 2019-49
2) Read Ordinance No. 2019-32 by title only for the final time 3) City Clerk reads Ordinance No. 2019-32 by title only (if approved above) 4) Adopt Ordinance No. 2019-32 |
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F. | Consideration and Adoption of Resolution No. 2019-48 and Ordinance No. 2019-31: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00095 Updates to Zoning Code 2019 - Accessory Dwelling Units"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-40.60: Specific to Uses, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new and modify existing requirements, provisions, and definitions. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Adopt Resolution No. 2019-48
2) Read Ordinance No. 2019-31 by title only for the final time 3) City Clerk reads Ordinance No. 2019-31 by title only (if approved above) 4) Adopt Ordinance No. 2019-31 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL
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11. | PLEDGE OF ALLEGIANCE | ||||||||
12. | PUBLIC PARTICIPATION | ||||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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14. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2019-53 and Ordinance No. 2019-36: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Animal Keeping Code Amendments;" and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 6, Police Regulations, Chapter 3, Animal Keeping, by referencing that certain document entitled "Animal Keeping Code Amendments"; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the November 5, 2019 Council Meeting:
1) Read Resolution No. 2019-53 by title only 2) City Clerk reads Resolution No. 2019-53 by title only (if approved above) 3) Read Ordinance No. 2019-36 by title only for the first time 4) City Clerk reads Ordinance No. 2019-36 by title only (if approved above) At the November 19, 2019 Council Meeting: 5) Adopt Resolution No. 2019-53 6) Read Ordinance No. 2019-36 by title only for the final time 7) City Clerk reads Ordinance No. 2019-36 by title only (if approved above) 8) Adopt Ordinance No. 2019-36 |
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15. | DISCUSSION ITEMS | ||||||||
A. | 2019 Public Works-Streets Snow Operations Readiness Update | ||||||||
B. | Schultz Creek Trailhead Community Survey Results, Update, and Future Direction: Staff will share the results of a community surveys that requested input on how the 20-acre City of Flagstaff property in the Schultz Creek area (3620 W Schultz Pass Rd., Parcel # 30047004), zoned as open space, could be developed and managed. Staff will request direction from City Council on development and management of the parcel. | ||||||||
16. | COUNCIL LIAISON REPORTS | ||||||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion as to when and how the City might negotiate an agreement to disallow short term rentals such as through development agreements or rezoning agreements. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about reasonable restrictions on the uses of potable water. | ||||||||
18. | CITY MANAGER REPORT | ||||||||
A. | City Manager Report | ||||||||
19. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
20. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Work Session of January 8, 2019; Budget Retreat of January 9, 2019; Regular Meeting of January 15, 2019; and Work Session of September 24, 2019. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Work Session of January 8, 2019; Budget Retreat of January 9, 2019; Regular Meeting of January 15, 2019; and Work Session of September 24, 2019.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
Attachments: | 01.08.2019.CCWS | ||
01.09.2019.CCBR | |||
01.15.2019.CCRM | |||
09.24.2019.CCWS |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Tourism Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring January 2021.
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Executive Summary: | |||||
The mission of the Tourism Commission is to develop, promote, and maintain Flagstaff as a year-round visitor destination with professional visitor services that will benefit the community economically, environmentally, and socially. The Tourism Commission makes recommendations to the Council concerning expenditure of the tourism portion of the Bed, Board and Booze ("BBB") tax, a 2% local transaction privilege tax. The Tourism Commission consists of seven citizens serving three-year terms. There is currently one seat available. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are two applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Aslan |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing members at this time, the Tourism Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Tourism Commission Authority |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Housing Commission | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a Real Estate and Professional - Lender seat to a term expiring in September 2021.
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Executive Summary: | |||||
The Housing Commission consists of thirteen (13) voting members; twelve (12) members appointed by the City Council and one (1) representative from the Flagstaff Housing Authority Board of Commissioners. The Commission serves as an advisory board to City Council regarding housing policies, needs, and programs in Flagstaff. There are currently two Building and Real Estate Professional seats: one for a developer and one for a lender. At this time there are no applications for the developer seat. Staff will bring the developer appointment back to Council once applications are received. The authority for the commission requires that the members shall be appointed into one of three professional categories: Building and Real Estate Professionals (6 members requiring at least one builder, one developer, one realtor, one lender, and one residential multi-family/property management representative); Low Income Housing Experts (3 members); and Community Representatives (3 members). There are two (2) Building and Real Estate Professional applications for lenders on file for consideration by the Council. They are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember McCarthy for Lender seat. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing members at this time, the Housing Commission will be at near full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies were posted on the City's website and multiple social media posts were made. An article was printed in the Arizona Daily Sun along with a printed advertisement calling for members. Additionally, outreach was done through the online community forum and through word of mouth. | |||||
Attachments: | Housing Commission Authority |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Heritage Preservation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one PROFESSIONAL appointment to a term expiring December 2021.
Make one HISTORIC PROPERTY OWNER appointment to a term expiring December 2022. Make one AT LARGE appointment to a term expiring December 2022. |
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Executive Summary: | |||||
The Heritage Preservation Commission consists of seven citizens serving three-year terms. Two positions represent historic owners, two positions represent the professional industry, and three positions are at-large seats. The Heritage Preservation Commission locates sites of historic interest in the City, advises the City Council on all matters relating to historic preservation, and reviews development projects in the downtown design review district. There is one professional seat appointment available at this time. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are three applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Odegaard, Vice Mayor Shimoni, Councilmember Whelan |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner to a professional seat: By appointing members at this time, the Tourism Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background and History: | |||||
In 2016 Council eliminated all specialty appointments for Boards and Commissions. Due to the various state and grant requirements the specialty appointments had to be re-instated on the Heritage Preservation Commission. The Heritage Preservation Commission consists of two historic property owners, two industry professionals, and three at-large members. It will be up to the Council to make the determination of whether an applicant is qualified for a particular seat. | |||||
Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | HPC Authority | ||
Members by Category |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2019 International CV515 SFA Barricade Traffic Control Truck. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Public Works – Streets Section is responsible for delivering a high level of service maintaining the community’s transportation network. Traffic Control is a critical function to the safe and efficient delivery of the programming. In the event of needed lane closures or modifications from the regular traffic engineered controls, Streets employees will deploy certified traffic control. Over the years various approaches have been utilized and for the most part we have provided traffic control using pickup trucks and any temporary signage and cones stored in the regular beds. After evaluation, discussion with regional partners and input from our Streets crews this truck and body was identified as a safe and effective method of providing the swift deployment of traffic control for multiple scenarios. This piece of equipment will be outfitted with proper signage and cones needed to provide significant traffic control on roadways. The unit also includes an overhead sign board to provide directional arrow of movement to provide additional safety to our road workers. |
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Financial Impact: | |||||
This equipment purchase was approved in FY20 and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0614-6-4401 for a budgeted amount of $110,000. |
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Policy Impact: | |||||
City of Flagstaff traffic volumes on major roads and arterials can be significant, and the traveling public expects clear traffic control when operating motor vehicles in work zones. Our operators and maintenance workers have professional training in the deployment of traffic control and this equipment investment will enhance the service delivery and safety of all involved.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. | |||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1. Approve the equipment purchase for (1) 2019 International CV515 SFA Barricade Traffic Control Truck from RWC Group in the amount of $99,341.29. 2. Do not approve the purchase. |
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Key Considerations: | |||||
The safe deployment of traffic control is essential in delivering continued maintenance on our roadway infrastructure. Keeping our employees and citizens safe in active traffic is important. The traveling public using various modes needs clear direction in the work zone and this piece of equipment is not only stocked with varying types of traffic control but will be used daily by work crews establishing work zones and safety corridors. | |||||
Community Benefits and Considerations: | |||||
This equipment purchase was approved in FY20 as a roll over purchase from the approved FY19 budget. It is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0614-6-4401 for a budgeted amount of $110,000. Originally planned and funded in FY19 the purchase was approved as a carry forward into the FY20 budget. Further input and evaluation of final bed layout and design was desired. The result of this due diligence is the current design and layout presented in this proposal. |
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Community Involvement: | |||||
As our community has developed and our road network has become more complicated, we have continued to evaluate best practices in traffic control management. Our current practice of setting up traffic control from a pickup is not ideal. Our professional operators and maintenance workers are putting themselves in active traffic situations and the safety of establishing the traffic control is difficult. The Streets section embraces a culture of safety, the feedback from our work groups and employees has been positive and the general consensus is that this piece of equipment will provide a safer work environment and will result in lower negative interactions with the public as temporary traffic measures are implemented. |
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Attachments: | Equipment Images | ||
Co-Op Contract COF | |||
Exhibit A: Specifications and Cost | |||
Co-op Bid Pricing | |||
Equipment Price Breakdown | |||
Exhibit B: Offer & Acceptance | |||
Exhibit B: RFP with Co-op Language |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2020 International HV513 SFA Heavy Plow Truck from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $270,949.24. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Public Works - Streets Section is responsible for the timely snow removal and added ice traction response on our local transportation network. Response to snow events is critical to maintain the safest travel possible on city streets. This truck is being considered as a replacement of an existing snowplow truck which has met milestone requirements for replacement and has been recommended and approved by the Fleet Management Committee and for the requested action. | |||||
Financial Impact: | |||||
This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0612-6-4401 for a budgeted amount of $280,000.00. | |||||
Policy Impact: | |||||
Snow operations are a substantial element of the Streets work program. The city’s Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the removal of snow from over 700 lane miles of city owned roadways. This operation can last a couple days to over a week depending on the snow event or weather conditions. In addition to plowing we use this equipment to apply traction assistance product. In summer months this truck is used in a dump truck capacity for hauling operations. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. | |||||
Has There Been Previous Council Decision on This: | |||||
The purchase was considered and approved in the FY20 Budget Cycle. | |||||
Options and Alternatives: | |||||
1. Approve the purchase of one (1) ;2020 International HV513 SFA Heavy& Plow Truck from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $270,949.24. 2. Do not approve the purchase. 3. Direct staff to re-evaluate the procurement and return with alternatives of new direction. |
|||||
Background and History: | |||||
This request is to replace a 1996 International Plow truck. The current condition of the unit has exceeded critical benchmarks of maintenance and replacement over the 24 years to warrant replacement. Fleet services has evaluated the need and concurs with replacement of the unit. Mechanical issues prevent this truck from being reliable and has been utilized in a backup capacity compared to first priority equipment. This unit will likely be sold at auction or re-purposed at the direction of Fleet Services. | |||||
Key Considerations: | |||||
The purchase of this unit is critical for PW-Streets to perform its annual snow operations response. | |||||
Community Benefits and Considerations: | |||||
There are no expanded financial considerations with this purchase. It is proposed to be fully funded in the FY19 budget utilizing highway User Revenue Funds (HURF). | |||||
Community Involvement: | |||||
A typical Flagstaff winter season will see multiple snow events produce over 100” of annual snowfall and many nights of freezing temperatures. Our service delivery is of high quality and as timely as possible. Clearing roadways enables our public to move freely around the community and travel safely to their destinations. Our local school routes and transit network are of the highest priority and are maintained throughout the duration of a storm event. This main route truck is a first response vehicle that works predominately on these routes with both plowing and cindering capabilities. | |||||
Expanded Options and Alternatives: | |||||
Winter Storms are a significant source of citizen interest with the importance of having the tools to perform the duties of the position. Our community stakeholders such as NAIPTA and the local school systems have been able to deliver safe transportation of community member due to the operation efforts of our city response efforts. | |||||
Attachments: | Equipment images | ||
Co-Op Contract COF | |||
Exhibit A: Specifications and Costs | |||
Co-op Bid Pricing | |||
Equipment Price Breakdown | |||
Exhibit B: Offer & Acceptance | |||
Exhibit B: RFP Co-op Language |
8.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase two (2) 2020 International HV507 SFA Heavy Plow Trucks from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $463,405.36. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Public Works - Streets Section is responsible for the timely snow removal and added ice traction response on our local transportation network. Response to snow events is critical to maintain the safest travel possible on city streets. These trucks are additional units to our existing fleet. The trucks are smaller, single axle severe duty units that we have determined will be best suited for our City's more urban neighborhoods where we experience issues with our larger standard equipment during snow operations. The trucks have been recommended and approved by the Fleet Management Committee and Budget Committee for the requested action. | |||||
Financial Impact: | |||||
This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0612-6-4401 for a budgeted amount of $470,000.00. | |||||
Policy Impact: | |||||
Snow operations are a substantial element of the Streets work program. The city’s Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the removal of snow from over 700 lane miles of city owned roadways. This operation can last a couple days to over a week depending on the snow event or weather conditions. In addition to plowing, street crews use this equipment to apply a cinder traction assistance product. In summer months this truck is used in a dump truck capacity for hauling operations. We will use the trucks to service our narrow street subdivisions, downtown core and the most urban locations of the community, as our larger equipment has been challenged in the recent years by the sheer size and limited room to maneuver safely. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. | |||||
Has There Been Previous Council Decision on This: | |||||
The purchase was considered and approved in the FY20 Budget Cycle. | |||||
Options and Alternatives: | |||||
1. Approve the purchase of two (2) 2020 International HV507 SFA Heavy Plow Trucks from the RWC Group, LLC through a cooperative purchase contract with the Arizona Department of Administration, State Procurement Office in the amount of $463,405.36. 2. Do not approve the purchase. 3. Direct staff to re-evaluate the procurement and return with alternatives of new direction. |
|||||
Key Considerations: | |||||
The purchase of these units is critical for PW-Streets to perform its annual snow operations response in the more compact locations of our community. | |||||
Community Benefits and Considerations: | |||||
There are no expanded financial considerations with this purchase. It is proposed to be fully funded in the FY20 budget utilizing highway User Revenue Funds (HURF). | |||||
Community Involvement: | |||||
A typical Flagstaff winter season will see multiple snow events produce over 100” of annual snowfall and many nights of freezing temperatures. Our service delivery is of high quality and as timely as possible. Clearing roadways enables our public to move freely around the community and travel safely to their destinations. Our local school routes and transit network are of the highest priority and are maintained throughout the duration of a storm event. These main route trucks are first response vehicles that works predominately on the routes with both plowing and cindering capabilities. | |||||
Expanded Options and Alternatives: | |||||
Winter Storms are a significant source of citizen interest with the importance of having the tools to perform the duties of the position. Our community stakeholders such as NAIPTA and the local school systems have been able to deliver safe transportation of community member due to the operation efforts of our city response efforts. | |||||
Attachments: | Co-Op Contract COF | ||
Exhibit A: Specifications and Cost | |||
Co-op Bid Pricing | |||
Equipment Price Breakdown | |||
Exhibit B: Offer & Acceptance | |||
Exhibit B: RFP with Co-op language |
8.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Purchase through a Cooperative Purchase Contract: To purchase one (1) 2020 International MV607 SBA Asphalt Pothole Patch Truck. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Public Works - Streets Section is responsible for the ongoing maintenance of our local transportation network, including, but not limited to, pothole and asphalt repair. A pothole is formed as a result of water collection in asphalt defects or areas of poor drainage. As water collects it is subject to freeze-thaw cycles and mechanical pressures of vehicle traffic. A typical winter season will produce multiple freeze thaw cycles and can result in thousands of potholes ranging in size from 3” in diameter to large defects the width of a travel lane. We also have reported potholes in rain events and throughout monsoon season. The truck and associated tooling allow us to transport patch material while keeping working temperature. When the operator travels a road section or responds to pothole reports patch material is augured to a distribution shute on the truck filling the pothole. The operator will then grade and compact the material and move to the next location. | |||||
Financial Impact: | |||||
This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0614-6-4401 for a budgeted amount of $280,000.00. | |||||
Policy Impact: | |||||
Public Works - Streets Section is responsible for daily activities and the timely response to all concerns as they relate to our transportation infrastructure. Response to events is critical to maintain the safest travel possible on city streets. Our patch trucks are essential in the timely repair or road damage. This unit is being considered as a replacement of one of two existing patch trucks which has met milestone requirements for replacement. This action has been recommended to reviewed and approved by the Fleet Management Committee and was included in the FY20 budget. |
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. | |||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1. Approve the equipment purchase as presented. 2. Do not approve the purchase. 3. Continue to utilize the existing unit that has reached end of life milestones and been approved by our fleet evaluation process for replacement. |
|||||
Key Considerations: | |||||
Throughout the winter season Streets responds to thousands of pothole reports. Freeze thaw cycles, rains and traffic all contribute to the degradation of our transportation infrastructure. These typical winter effects are a significant source of citizen concerns. We respond with a winter patch product but follow up is required to prolong road life as best as possible. The citizen involvement is vocal and consistent in the desire to repair these areas as quickly as possible. Quality repairs and timely patching reduces the damage to road infrastructure and possible damage to personal property and the traveling public. |
|||||
Community Benefits and Considerations: | |||||
This equipment purchase was approved in the FY20 budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-060-161-0614-6-4401 for a budgeted amount of $280,000.00. The unit to be replaced will be returned to Fleet Services for final status, it is likely that this unit will be sold at auction. | |||||
Community Involvement: | |||||
The recent efforts of the Road Repair Street Safety program have advanced major overlay projects and it will be imperative that we maintain the investment as best as possible. The policy implication is that this purchase and equipment supports the mission to provide a high level of asphalt maintenance protecting our community’s infrastructure investment | |||||
Attachments: | Equipment Images | ||
Co-Op Contract COF | |||
Exhibit A: Specifications and Cost | |||
Co-op Bid Pricing | |||
Equipment Price Breakdown | |||
Exhibit B: Offer & Acceptance | |||
Exhibit B: RFP with Co-op Language |
8.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of a Grant Agreement: Between the City of Flagstaff and the Governor’s Office of Highway Safety for Driving Under the Influence/Impaired Driving Enforcement and Equipment Grant #2020-405d-013. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the acceptance of the Grant from the Governor’s Office of Highway Safety in the amount of $50,918.00, for the Flagstaff Police Department to increase staffing in an attempt to reduce injury motor vehicle collisions caused by impaired drivers. The funds will also be used to purchase an Intoxilyzer 9000, a laser printer 19000, and a handheld 2D barcode reader.
|
|||||
Executive Summary: | |||||
Approval of the grant award will enable the Flagstaff Police Department to increase efforts in reducing injury motor vehicle collisions by locating impaired drivers and supplementing on duty patrol officers with paid overtime officers on nights and weekends when impaired driving accidents historically occur. It will also assist in the prosecution of offenders with the new equipment to be purchased. | |||||
Financial Impact: | |||||
There is no significant financial impact to the City of Flagstaff in terms of expenditures. This grant is budgeted within the Police Department budget. | |||||
Policy Impact: | |||||
Allows us to provide additional funding to assist Flagstaff Police Department in meeting the community's expectations in regards reducing injury collisions and apprehending impaired drivers of motor vehicles. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Flagstaff Regional Plan Policy PF.3.1 Maintain high-quality effectiveness and efficiency in law enforcement, fire and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. | |||||
Has There Been Previous Council Decision on This: | |||||
No-There has not been a previous council decision on this grant. | |||||
Options and Alternatives: | |||||
1.) Approve acceptance of the grant from the Governor's Office of Highway Safety. 2.) Disapprove acceptance of the grant from the Governor's Office of Highway Safety. |
|||||
Background and History: | |||||
The Flagstaff Police Department has partnered with the Governor's Office of Highway Safety (GOHS) for the past twenty-five (25) years in efforts to reduce the amount of injury motor vehicle collisions in our community. GOHS has continuously provided grant monies that have been used to staff details that are focused on finding impaired drivers, thus removing them from our highways and making our community safer. | |||||
Key Considerations: | |||||
Grant monies from the Governor's Office of Highway Safety allows us to schedule more officers on weekends and holidays when impaired drivers are more frequent. These additional officers are focused on finding and removing impaired drivers from our roadways, which reduces motor vehicle collisions making our community much safer. | |||||
Community Benefits and Considerations: | |||||
Approval of the grant will give the Flagstaff Police Department $40,000.00 to be spent on overtime assignments to increase efforts in reducing injury motor vehicle collisions by locating impaired drivers and supplementing on duty patrol officers with paid overtime officers on nights and weekends when impaired driving accidents historically occur. It will also assist in the prosecution of offenders with the new equipment to be purchased. The grant also allows $10,918.00 for an intoxilyzer, a laser printer and a 2D barcode reader which is used in the processing of impaired drivers. | |||||
Community Involvement: | |||||
Approval of the grant award will enable the Flagstaff Police Department to increase efforts in reducing injury motor vehicle collisions by locating impaired drivers and supplementing on duty patrol officers with paid overtime officers on nights and weekends when impaired driving accidents historically occur. It will also assist in the prosecution of offenders with the new equipment to be purchased | |||||
Expanded Options and Alternatives: | |||||
Inform the Council and public on the application of this grant and intended use of these funds. | |||||
Attachments: | GOSH DUI Enforcement and Equipment Grant Agreement |
8.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat Request by Brookfield Communities, Inc. for Final Plat approval for Woodshire on Butler Condominiums, a 50-unit residential condominium subdivision. The approximately 4.06-acre site is located at 2989 E. Butler Avenue in the HC, Highway Commercial zone and 3001 E. Butler Avenue in the HR, High-Density Residential zone; both are in a Resource Protection Overlay (RPO) zone. (Subdivision of approximately 4.06 acres into 50 lots located at 2989 and 3001 E. Butler Avenue) | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends approving the final plat with no conditions and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that the documents are ready for recording.
|
|||||
Executive Summary: | |||||
This is a request for final plat approval for a 50-unit residential condominium subdivision known as Woodshire on Butler Condominiums. Please see Sheet No. 1 of the Final Plat for the Vicinity Map. | |||||
Financial Impact: | |||||
Per the Development Agreement, the Developer shall pay cash-in-lieu ($99,653.00) for constructing future curb/gutter, sidewalk, streetlights, street trees, and a right-turn lane at the Butler Avenue driveway. Also, the Developer will make a total cash-in-lieu contribution of $22,470.41 for the combined project; this is the Developer's portion of the off-site improvement costs of the required secondary water source. There will also be no ongoing maintenance costs to the City for the internal driveways. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Economic Development - Grow and strengthen a more equitable and resilient economy. Affordable Housing - Support development and increase the inventory of public and private affordable housing for renters and home buyers. Team Flagstaff Goals Strategic Priority #4 - Work in partnership to enhance a safe and livable community. Regional Plan Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors. |
|||||
Has There Been Previous Council Decision on This: | |||||
July 2, 2019: City Council approved a Purchase Agreement authorizing the sale of a portion of City property located at 2989 E. Butler Avenue to Woodshire on Butler, LLC for affordable housing (Ordinance No. 2019-11). July 2, 2019: City Council approved a Preliminary Plat (PZ-18-00105-03). July 2, 2019: City Council approved a Development Agreement (Resolution No. 2019-18). |
|||||
Options and Alternatives: | |||||
1) Approve the final plat with no conditions. 2) Approve the final plat with added conditions. 3) Deny the final plat based on non-compliance with the approved preliminary plat, the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
|||||
Background and History: | |||||
The subject site is located on the south side of Butler Avenue just east of Herold Ranch Road. On July 2, 2019, the City Council approved a Purchase Agreement, a Preliminary Plat, and an associated Development Agreement; all requirements for the proposed development of this condominium subdivision which includes an affordable housing component. Civil engineering plans for the project were approved on August 12, 2019. On October 3, 2019, the Inter-Division Staff approved a Final Plat for the proposed development of 50 new condominium lots and two tracts. | |||||
Key Considerations: | |||||
The City Council reviews final plat applications to ensure that the final plat meets the requirements of City Code Title 10, Flagstaff Zoning Code; Title 11, General Plans and Subdivision Code; and Title 13, Engineering Design Standards and Specifications. All the applicable city codes were reviewed by staff for this final plat application and found to meet the requirements. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
The proposed development provides 50 detached residential condominium units and 10 percent of those units will be affordable. The site is located within a Future Urban Activity Center. The proposal of 50 units on 4.06 acres results in an overall density of 12.3 units per acre and conforms to the Future Urban land use designation which seeks a minimum of eight (8) units per acre. The dedication of right-of-way along Butler Avenue is in conformance with the Regional Plan because it meets the needs for future transportation improvements on Butler Avenue included in the Capital Improvements Program and Regional Plan. |
|||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of a final plat subdivision review process. | |||||
Attachments: | Application | ||
Final Plat | |||
Presentation |
9.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||||||||||||||||||
Consideration and Adoption of Ordinance No. 2019-34: An ordinance of the City Council of the City of Flagstaff, relating to the financing of certain projects, specifically approving publication of notice of proposed lease of land and buildings from, and lease-purchase back of such land and buildings to, the City and request for bids in connection therewith; authorizing the acceptance of a bid with respect thereto; approving the sale and execution and delivery of Certificates of Participation in a lease-purchase agreement to provide the necessary financing therefor; approving the form and authorization the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the certificates; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance; providing for severability, authority for clerical corrections, and establishing an effective date (Certificate of Participation Debt Authorization - Municipal Court Facilities) | |||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||
1) Read Ordinance No. 2019-34 by title only for the final time
2) City Clerk reads Ordinance no. 2019-34 by title only (if approved above) 3) Adopt Ordinance No. 2019-34 |
|||||||||||||||||||||
Executive Summary: | |||||||||||||||||||||
This ordinance allows for the issuance of Certificates of Participation and to enter into a lease-purchase agreement for the purpose of financing construction for the Municipal Court Facilities. An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||
Series 2019 Certificates of Participation will be issued in an amount not to exceed $4,000,000 related to the construction of the Municipal Court Facilities. The debt service payments will be made from the restricted revenues collected at the Municipal Court from Court Improvement Fees and Disposition Fees. Debt service expenditures are budgeted in the General Fund. | |||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||
None | |||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||||||||||||
Council Goals: Transportation and Other Public Infrastructure-Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||
Yes. Council authorized the 2016 election in which voters approved the construction of the Municipal Court Facilities. On July 3, 2018, Council awarded a design/build contract. On March 2, 2019, Council approved Amendment #1 which included a guaranteed maximum price for hazardous waste abatement and demolition. On May 21, 2019, Council approved Amendment #2 that included a guaranteed maximum price for the construction of the court facility. On September 3, 2019, Council approved Resolution No. 2019-42, a reimbursement resolution related to the Municipal Court Facilities for an amount not to exceed $16,000,000 ($12,000,000 for General Obligation Bond debt). | |||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||
|
|||||||||||||||||||||
Background and History: | |||||||||||||||||||||
The physical condition of the existing City Court building located at 15 North Beaver Street has deteriorated to a point where significant financial resources will be needed to remediate, remodel and stabilize the structure. In addition, the need exists for current and future space to ensure continued operational viability. On April 12, 2016, staff came before Council to discuss the strategy for a new City Court Facility. As noted above, staff and Council had previously agreed that the most cost-effective solution would be to design, finance and construct a new City Court Facility. At this meeting Council directed staff to return in June of 2016 to present a proposed ballot question for funding and financing of a new Municipal Court Facility. On November 8, 2016, the voters approved $12,000,000 in bonds for the construction of Municipal Court Facilities. The design of the new courthouse is completed and construction began this year. The new City Court Facility will provide a safe and efficient Municipal building that will greatly improve the Court's operations now and into the future, enhance the staff and user experience and provide an attractive amenity to downtown Flagstaff. Staff began the discussion with the City’s financial advisor, Stifel, Nicolaus & Company, earlier this fiscal year to determine the best method of financing the Municipal Court Fee portion of the debt. Options included revenue obligations or certificates of participation (annual appropriations). After detailed research and discussions with the financial advisor, staff chose the certificate of participation option utilizing the negotiated sale alternative with Piper Jaffray selected as the Underwriter. By using the Municipal Court Facility in this financing, staff believes we will receive a favorable market rating and interest rates. Annual debt service payments will be approximately $200,000 to $250,000, payable from the restricted court revenues described above. Certificates of Participation (the “Certificates”) involve a lease-purchase financing mechanism that allows the City to borrow for capital projects. The Certificates represent undivided proportionate interests in lease payments (the “Lease Payments”) to be made by the City under a Lease-Purchase Agreement, expected to be dated as of December 1, 2019, by and between a trustee bank, as lessor (the “Trustee”), and the City, as lessee. The property which will be the subject of the Lease-Purchase Agreement (the “Leased Property”) will be provided for by a Ground Lease, expected to be dated as of December 1, 2019, by and between the City, as lessor, and the Trustee, as lessee. The Certificates are expected to be executed by the Trustee, in its separate capacity as trustee, pursuant to a Trust Agreement, to be dated as of December 1, 2019, between the City and the Trustee. Under the Trust Agreement, the right to receive the Lease Payments will be assigned to the Trustee. The Certificates will be payable solely from the Lease Payments. The City’s obligation to pay the Lease Payments will be subject to annual appropriation – no funds or revenues of the City will be pledged to make the Lease Payments. If the City fails to appropriate for the Lease Payments, the Trustee will take possession of the Leased Property and exercise remedies provided in the Trust Agreement, including re-leasing or selling its leasehold interest in the Leased Property and applying any proceeds from such re-leasing or selling to payments due on the Certificates. Under such circumstances, possession of the Leased Property would be returned to the City at the expiration of the term of the Ground Lease, currently set for July 1, 2044. The Trust Agreement allows for the issuance of additional certificates of participation under certain circumstances to expand or improve the Leased Property or to refund the Certificates. |
|||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||
As part of the planning process for delivering new Municipal Court Facilities, staff developed the project funding plan. The initial funding plan was as follows:
The current Municipal Court Facilities construction is for $19,500,000 which does not including the funding from the sale of the existing Municipal Court property. The City will hold the existing property as surface parking and is in the process of developing a downtown master plan. This location may be considered as a future parking facility. This Ordinance is related to the $4,000,000 in capital financing which will be in the form of a lease-purchase agreement. |
|||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||
The process to construct a Municipal Court Facility was voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of indebtedness is to Inform the public. |
|||||||||||||||||||||
Attachments: | Ord. 2019-34 | ||
Ordinance Exhibit | |||
Draft Preliminary Offering Statement (POS) | |||
Draft Ground Lease | |||
Draft Lease Purchase Agreement | |||
Draft Trust Agreement | |||
Draft Certificate Purchase Agreement |
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-35: An ordinance of the City Council of the City of Flagstaff, (1) providing for the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2019 and for the annual levy of a tax for the payment of the bond; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Management Services Director of the City to determine certain matters and terms with the respect to the foregoing; (4) adopting continuing disclosure procedures in connection with issuance of obligations of the City; and (5) authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this; providing for severability, authority for clerical corrections, and establishing an effective date (General Obligation Debt Authorization - Public Safety Communication Equipment and Municipal Court Facilities) | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2019-35 by title only for the final time
2) City Clerk reads Ordinance no. 2019-35 by title only (if approved above) 3) Adopt Ordinance No. 2019-35 |
|||||
Executive Summary: | |||||
This ordinance allows for the issuance of General Obligation debt as approved by voters in 2010 and 2016. Debt will be issued for the Public Safety Communication project and the Municipal Court Facilities. An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
Series 2019 General Obligation Bonds will be issued as New Money Bonds in an amount not to exceed $12,362,713 to include all or a portion of the following:
|
|||||
Connection to Council Goal and/or Regional Plan: | |||||
Council Goals: Transportation and Other Public Infrastructure-Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. Council authorized the 2010 and 2016 elections which voters approved the issuance of debt for the specific projects. Issuing debt was anticipated when the voters approved the questions on the ballots. On April 3, 2018, Council adopted Reimbursement Resolution 2018-18 for the Public Safety Communication equipment. On September 3, 2019, Council adopted Reimbursement Resolution 2019-42 for the Municipal Court Facilities. | |||||
Options and Alternatives: | |||||
• Approve the Ordinance as written allowing the City to move forward with the issuance of New Money Bonds as General Obligation debt. Pros-Allows for cash flow necessary to complete voter-approved projects while maintaining the current secondary property tax rate. Cons-Increases City debt. • Recommend changes to the Ordinance modifying the issuance of either the New Money Bonds. Pros and Cons are dependent on changes. • Do not approve the issuance of General Obligation Debt. Pros-Delays level of debt for the City. Cons-Projects may need to stop and the City will need to find the cash flow for work completed to date. |
|||||
Background/History: | |||||
On November 6, 2010, the City of Flagstaff voters approved $4,720,000 in General Obligation debt to be issued and used for the Public Safety/City Operations Communication Systems. The City has substantially completed the replacement of the communication system and issued $4,357,287 in debt. The remaining $362,713 is available for this debt authorization. The City's intended use for this remaining about is to replace and upgrade radios for police and fire. On November 8, 2016, the City voters approved $12,000,000 in General Obligation bonds to be issued and used for the construction of Municipal Court Facilities. The City has not issued any bonds to date. The Municipal Court Construction began this summer. The total project estimate is $19.5 million and is funded with $3.5 million court fees and general funds transfers as well as $4.0 million in financing with a Certificate of Purchase, lease-purchase finance. The City will not be selling the existing court property at this time. The property will initially be used for temporary surface parking while the City teams with the Downtown Business Association to develop a downtown master plan which may help determine best uses in the future for that property, which may include a permanent parking facility. The new City Court Facility will provide a safe and efficient Municipal building that will greatly improve the Court's operations now and into the future, enhance the staff and user experience and provide an attractive amenity to downtown Flagstaff. The proposed ordinance includes the maximums contemplated to be issued to provide the greatest flexibility in both amount and timing. This authorization allows us to go into the market with the most favorable factors in play including market saturation, rates, and ratings. While the purpose of this agenda item is to approve an ordinance to allow the City to issue debt, we have included a draft Preliminary Official Statement and Purchase Agreement as informational documents for your review. These documents have been reviewed by our Financial Advisors and Bond Counsel. These are substantially complete however may have some changes prior to completion of the debt transactions. Final documents will be available upon request to the Management Services Director. |
|||||
Expanded Financial Considerations: | |||||
The New Money Bonds will be paid through the assessment of secondary property taxes. To meet the promise made to the public to hold the secondary property rate flat, the City will use strategies including using the secondary property tax reserves and issuing debt that is layered in so that the City can maintain the existing secondary property tax rate of $0.8366 per $100 of assessed valuation. | |||||
Community Benefits and Considerations: | |||||
The community benefits by having the City complete the projects as promised to the voters in the 2010 and 2016 elections. | |||||
Community Involvement: | |||||
The process to select the projects that were voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of debt is to INFORM the public. |
|||||
Attachments: | Ord. 2019-35 | ||
Ordinance Exhibit | |||
Draft Preliminary Offering Statement (POS) | |||
Draft Bond Purchase Agreement | |||
Procedure for Continuing Disclosure |
9.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-33: An ordinance of the City Council of the City of Flagstaff, approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement; providing for severability, authority for clerical corrections, and establishing an effective date (Water Infrastructure Loan Authorization - Flagstaff Watershed Protection Project) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2019-33 by title only for the final time
2) City Clerk reads Ordinance no. 2019-33 by title only (if approved above) 3) Adopt Ordinance No. 2019-33 |
|||||
Executive Summary: | |||||
This ordinance allows for the City of Flagstaff to enter into a loan agreement with the Water Infrastructure Finance Authority (WIFA) for the purpose of financing the Flagstaff Watershed Protection Project as approved by voters on November 6, 2012. An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
The WIFA loan will be issued in the first quarter of 2020. In 2012 the voter authorized $10,000,000 for Forest Health and Watershed Protection Project. The city has already issued and spent $4,000,000 and we are anticipating issuing the remaining $6,000,000 authorized. This loan will be repaid through secondary property tax collections within the current rate of $0.8366 per $100 of assessed valuation. |
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Environmental and Natural Resources: Aggressively support efforts for forest health. REGIONAL PLAN: Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. Council authorized the 2012 election which voters approved the issuance of debt for the specific projects. Issuing debt was anticipated when the voters approved the questions on the ballots. Council authorized the issuance of $2,000,000 of the authorization in 2013 and another $2,000,000 in 2018. On April 3, 2018 Council adopted Reimbursement Resolution 2018-18 for the remaining $6,000,000 authorized. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
On November 6, 2012, the City voters approved $24,000,000 in General Obligation bonds to be issued. $14,000,000 for a Core Services Facility and $10,000,000 for the Forest Health project. The City has issued $4,000,000 to advance the forest health project and has spent these funds as of May 2019. This issue will be for the remaining $6,000,000 authorization. This funding is anticipated to be spent or encumbered by December 2020. Staff worked with our Financial Advisor, Stifel, Nicolas and Company (Stifel) to determine the best financing approach. The City and Stifel, contacted WIFA to discuss the project and financing needs of the City. WIFA is authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. The term of the loan is estimated to be 20 years with an estimated $1 million of forgivable principal (grant funds). WIFA will also provide low-interest rate loans (subsidized by the federal government) and which is currently estimated at 1.5% (subject to change based on the natural AAA General Obligation Bond Index at closing and the appropriate subsidy to be negotiated. Normally, Davis Bacon would be a consideration in issuing debt through WIFA, but working with City and WIFA staff, it was determined that Davis Bacon does not apply. Stifel is assisting the City with providing WIFA the required Project Finance Application and related documentation for this project and is anticipated to be discussed and approved at the Arizona Finance Authority Board of Directors meeting in December of 2019. The combination of the staff recommended $1,000,000 Grant (estimated and subject to approval by the WIFA Board of Directors) along with the subsidized interest rate summarized above (approximately 1.5% currently) results in the most efficient financing for the City compared to other options, especially since Davis-Bacon Wages will not be required on this project. The proposed ordinance includes the maximums contemplated to be issued to provide the greatest flexibility in both amount and timing. While the purpose of this agenda item is to approve an ordinance to allow the City to issue debt, we have included a draft WIFA loan agreement as an informational document you may review. This document has been reviewed by our Financial Advisors and Bond Counsel. Once we have WIFA support to move forward with the loan, these documents will be updated to the final form. Final documents will be available upon request to the Management Services Director. |
|||||
Community Benefits and Considerations: | |||||
The new loan will be paid through the assessment of secondary property taxes. To meet the promise made to the public to hold the secondary property rate flat, the City will use strategies including using the secondary property tax reserves and issuing debt that is layered in so that the City can maintain the existing secondary property tax rate of $0.8366 per $100 of assessed valuation. | |||||
Expanded Options and Alternatives: | |||||
The process to select the projects that were voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of debt is to INFORM the public. |
|||||
Attachments: | Ord. 2019-33 | ||
Example Loan Document |
9.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-30: An ordinance of the City Council of the City of Flagstaff, dedicating certain City property as public right-of-way within the area of John Wesley Powell Boulevard and Shamrell Boulevard; delegating authority to complete the transactions and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2019-30 by title only for the final time
2) City Clerk reads Ordinance No. 2019-30 by title only (if approved above) 3) Adopt Ordinance No. 2019-30 |
|||||
Executive Summary: | |||||
City parcels 116-61-006, 116-61-008A and 116-61-005A are being evaluated by City Staff for potential sale or lease. Prior to marketing these properties for sale or lease, City Staff would like to reserve the necessary right-of-way for the future widening of west John Wesley Powell Boulevard. This will be accomplished by splitting off portions of the City property and designating the land as right-of-way. This will protect our future transportation needs in that area. | |||||
Financial Impact: | |||||
The City paid $5,000 to have the legal descriptions prepared for the dedication of the right-of-way. The reservation of right-of-way will reduce the parcel size which may have an impact on its sale or lease value. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1. Authorize the ordinance and dedicate a portion of City property for the future widening of John Wesley Powell Boulevard. 2. Do not authorize the ordinance and redirect staff. |
|||||
Background and History: | |||||
Proposition 419 was approved by the Flagstaff voters in 2018 to support road, bicycle and pedestrian projects, and general projects such as traffic signals, street lighting, and sign. The proposition identified John Wesley Powell Boulevard as a future project that would be funded through the transportation tax. This section of John Wesley Powell Boulevard is planned to be a five-lane road with sidewalks, FUTS, and parkway as well as a roundabout at Shamrell Boulevard and John Wesley Powell Boulevard. City Staff is taking a proactive approach to set aside the anticipated right-of-way for the future widening of John Wesley Powell Boulevard prior to advertising the City property for sale or lease to ensure our future transportation needs are protected. The City entered into a purchase contract for parcel 116-61-006 in 2017. In the terms of that contract the Greentree Hospitality Group, Inc purchased the parcel and was then required to dedicate back to the City (8) eight feet of right-of-way along the length of the parcel boundary with John Wesley Powell Boulevard. This arrangement took into account future plans for the road expansion and the incorporation of the FUTS trail. After the Purchase Contract was canceled by the purchaser, City staff determined that additional right-of-way would allow for further improved expansion. The parcel itself is currently being master-planned in preparation for a possible procurement process and this proposed dedication of right-of-way will ensure the expansion of John Wesley Powell Boulevard will have sufficient right-of-way and the parcel being offered for sale or lease will be accurate. |
|||||
Key Considerations: | |||||
Reserving the right-of-way prior to the sale or lease of City property protects our future transportation needs. | |||||
Community Benefits and Considerations: | |||||
The road expansion project is not planned at this time but will be paid through the transportation tax that was approved by voters in 2018 through Proposition 419. Costs for construction are not determined at this time. | |||||
Community Involvement: | |||||
Setting aside right-of-way for the future widening of John Wesley Powell Boulevard which is anticipated to be a major arterial road. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Ord. 2019-30 | ||
Legal Description and Map for Dedication | |||
Map of Prop 419 | |||
JW Powell Roadway Plan | |||
Shamrell Roundabout and JW Powell Expansion | |||
Presentation |
9.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-49 and Ordinance No. 2019-32: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00094 Updates to Zoning Code 2019 –Miscellaneous Part 1"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-20.30: Common Procedures, Division 10-20.40: Permits and Approvals, Division 10-30.60: Site Planning Design Standards, Division 10-40.30: Non-Transect Zones, Division 10-40.40: Transect Zones, Division 10-40.60: Specific to Uses, Division 10-50.30: Building Height, Division 10-50.40: Encroachments, Division 10-50.50: Fences and Screening, Division 10-50.60: Landscaping Standards, Division 10-50.100: Sign Standards, Division 10-50.90: Resource Protection Standards, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new, and modify existing, requirements, provisions, and definitions. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2019-49
2) Read Ordinance No. 2019-32 by title only for the final time 3) City Clerk reads Ordinance No. 2019-32 by title only (if approved above) 4) Adopt Ordinance No. 2019-32 |
|||||
Executive Summary: | |||||
The proposed amendment (Case No. PZ-19-00094) includes changes to the Zoning Code to resolve conflicts, incorporate technical corrections and clarity, and add new, and modify existing, requirements, provisions, and definitions. On June 25, 2019, the Planning and Zoning Commission recommended approval of the proposed amendment to the City Council with a vote of 4-0. |
|||||
Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Revise the zoning code to remove ambiguities, and ensure it is consistent with the community values and the Regional Plan. Team Flagstaff Strategic Plan: Work in partnership with to enhance a safe and livable community. Regional Plan: Please refer to the attached Planning and Zoning Commission staff report. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the Code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District and Seasonal Amusement, Entertainment and Sales, Indoor), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). | |||||
Options and Alternatives: | |||||
The City Council may adopt, modify, or deny the amendment. | |||||
Background and History: | |||||
Background The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the Code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). In addition, on June 12, 2019, the Planning and Zoning Commission recommended approval to the City Council of an amendment to the Zoning Code to address a series of technical, conflict resolution, and clarity modifications, including the addition of the Seasonal Amusement/Entertainment and Sales, Indoor and related provision to the Light Industrial (LI) zone. Proposed Amendment The proposed amendment includes multiple changes to the Zoning Code to resolve conflicts, incorporate technical corrections, add clarity, and simplify the existing requirements. New provisions are being added, and several sections of the reference divisions are being modified, relocated, or deleted. The most significant of the modifications include:
The proposed amendment includes:
|
|||||
Key Considerations: | |||||
A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1:
Incorporated in the proposed amendment are clarifications to the requirements for forest resource protection. Currently, the Code does not address transect zones, and existing standards are based on uses instead of the zones. The modified requirements treat all property in a particular zone consistently, regardless of use, and incorporate requirements for a property that utilize the transect zones ((E&C 3.3, E&C 4.1, E&C 6.3, E&C 10.1, E&C 10.2, and CC 1.1) of the Regional Plan). B. Finding #2
C. Finding #3
|
|||||
Community Involvement: | |||||
Please refer to the key considerations included in this report. | |||||
Expanded Options and Alternatives: | |||||
In accordance with State Statute and the Zoning Code, the Planning and Zoning Commission work session and public hearing for these amendments were advertised in the Arizona Daily Sun on May 25, 2019. Also, persons of interest that were on file with the Planning and Development Services Division were notified of the work sessions and hearings via first class mail. The Planning and Zoning Commission's work session was held on June 12, 2019, and the Commission's public hearing was held on June 26, 2019. In addition, the City Council held a work session on these amendments on September 17, 2019. The City Council's public hearings were advertised in the Arizona Daily Sun on September 28, 2019. | |||||
Attachments: | Res. 2019-49 | ||
Exhibit A to Resolution 2019-49 | |||
Ord. 2019-32 | |||
PowerPoint Presentation | |||
Planning and Zoning Commission Report |
9.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-48 and Ordinance No. 2019-31: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00095 Updates to Zoning Code 2019 - Accessory Dwelling Units"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-40.60: Specific to Uses, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new and modify existing requirements, provisions, and definitions. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2019-48
2) Read Ordinance No. 2019-31 by title only for the final time 3) City Clerk reads Ordinance No. 2019-31 by title only (if approved above) 4) Adopt Ordinance No. 2019-31 |
|||||
Executive Summary: | |||||
The proposed amendment (Case No. PZ-19-00095) includes changes to the Zoning Code to resolve conflicts, incorporate technical corrections, add clarity, and to simplify the existing requirements pertaining to accessory dwelling units. On August 14, 2019, the Planning and Zoning Commission recommended approval of the proposed amendment to the City Council with a vote of 4-0. |
|||||
Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Revise the zoning code to remove ambiguities, and ensure it is consistent with the community values and the Regional Plan. Team Flagstaff Strategic Plan: Work in partnership with to enhance a safe and livable community. Regional Plan: Please refer to the attached Planning and Zoning Commission staff report. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District and Seasonal Amusement, Entertainment and Sales, Indoor), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). | |||||
Options and Alternatives: | |||||
The City Council may adopt, modify, or deny the amendment. | |||||
Background and History: | |||||
Background The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the Code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). In addition, on June 12, 2019, the Planning and Zoning Commission recommended approval to the City Council of an amendment to the Zoning Code to address a series of technical, conflict resolution, and clarity modifications, including adding the Seasonal Amusement/Entertainment and Sales, Indoor and related provisions to the Light Industrial (LI) zone. Also, on June 26, 2019, the Planning and Zoning Commission recommended approval to the City Council of an amendment to the Zoning Code to address a series of miscellaneous technical, conflict resolution, and clarity modifications. Proposed Amendment The proposed amendment includes multiple changes to the Zoning Code to resolve conflicts, incorporate technical corrections, add clarity, and to simplify the existing requirements. New provisions are being added, and several sections of the reference divisions are being modified, relocated, or deleted. The proposed amendment includes:
|
|||||
Key Considerations: | |||||
A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1:
The proposed amendments are primarily to resolve conflicts, incorporate technical corrections, and add clarity to the Zoning Code. Clerical in nature, the amendments do not substantively modify the existing provisions of the Zoning Code and maintain consistency and conformance with the objectives and policies of the Regional Plan (General Plan) and applicable specific plans. B. Finding #2
C. Finding #3
|
|||||
Community Involvement: | |||||
Please refer to the key considerations included in this report. | |||||
Expanded Options and Alternatives: | |||||
On May 29, 2019, a public open house meeting and the Planning and Zoning Commission's work session and public hearing were advertised in the Arizona Daily Sun in accordance with State Statute and the Zoning Code. Also, persons of interest that were on file with the Planning and Development Services Division were notified of the work session and hearing via first class mail. Additional notification of the Planning and Zoning Commission's public hearing was published in the Arizona Daily Sun on July 27, 2019, in accordance with State Statute and the Zoning Code. The public open house meeting was held on June 10, 2019, which was attended by one person. The Planning and Zoning Commission's work session was held on June 26, 2019, and the Commission's public hearing was held on August 14, 2019. In addition, the City Council held a work session on these amendments on September 17, 2019. The City Council's public hearings were advertised in the Arizona Daily Sun on September 28, 2019. | |||||
Attachments: | Res. 2019-48 | ||
Exhibit A to Resolution 2019-48 | |||
Ord. 2019-31 | |||
Presentation | |||
Planning and Zoning Commission Report |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-53 and Ordinance No. 2019-36: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Animal Keeping Code Amendments;" and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 6, Police Regulations, Chapter 3, Animal Keeping, by referencing that certain document entitled "Animal Keeping Code Amendments"; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the November 5, 2019 Council Meeting:
1) Read Resolution No. 2019-53 by title only 2) City Clerk reads Resolution No. 2019-53 by title only (if approved above) 3) Read Ordinance No. 2019-36 by title only for the first time 4) City Clerk reads Ordinance No. 2019-36 by title only (if approved above) At the November 19, 2019 Council Meeting: 5) Adopt Resolution No. 2019-53 6) Read Ordinance No. 2019-36 by title only for the final time 7) City Clerk reads Ordinance No. 2019-36 by title only (if approved above) 8) Adopt Ordinance No. 2019-36 |
|||||
Executive Summary: | |||||
In 2016, the Animal Keeping Code was revised to clarify rules, reduce barriers for animal keeping on small lot sizes within City limits and incorporate animal welfare considerations. As part of that process, staff committed to re-evaluate the effectiveness of the revisions and return to Council with any necessary updates. Revisions to the Code are designed reduce nuisances for neighbors and make enforcement easier, while still allowing for backyard livestock to be raised in City limits. The proposed revisions to the Animal Keeping Code are in response to feedback from residents, City staff, and direction from City Council. The revisions also address inconsistencies within the Zoning Code. Key revisions include:
|
|||||
Financial Impact: | |||||
Staff is seeking guidance from City Council on what the cost of the animal keeping permit and level of cost recovery for City staff labor. At 100% cost recovery, Community Development staff can process an animal keeping permit application at a cost of $80. If City Council would prefer to offer a more affordable permit fee, such as $20, the permit could be processed by Sustainability staff. In either scenario, staff will evaluate the impacts over the first year and propose adjustments to costs and components as necessary. |
|||||
Policy Impact: | |||||
Backyard animal keeping supports the Climate Action and Adaptation Plan by increasing access to healthy, affordable food that also has a lower carbon footprint. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals:
|
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. In 2016, City Council approved amendments to Animal Keeping Code that made it feasible to practice animal keeping on small lot sizes within City limits. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
In 2016, the Animal Keeping Code was revised to clarify rules, reduce barriers for animal keeping on small lot sizes within City limits and incorporate animal welfare considerations. As part of that process, staff committed to re-evaluate the effectiveness of the revisions and return to Council with any necessary updates. Allowing animal keeping in urban areas has multiple benefits, including increasing access to locally grown food and an inexpensive source of eggs, meat, and dairy. Yet, without proper regulations, backyard animal keeping can create nuisances for the surrounding neighborhood that are difficult to address. Community Feedback A community-wide satisfaction survey was conducted in December 2018 through January 2019 and received 233 responses. The results indicate that the majority (58% of respondents) are satisfied with the existing code. The survey also indicated that 46% of residents aware of animal keeping by their neighbors experienced some nuisance. Noise and odor were the most common complaints. While many respondents recommended shortening the existing set back requirements for animal shelters (10 feet from the property line), the restrictiveness and setback requirements of the code were mentioned only five times out of 153 comments. City Personnel Feedback When discussing the animal keeping code with Code Compliance and Animal Control personnel, they are receiving calls for service for noise and odor nuisances which can be difficult to enforce, animals escaping owner's property, kept animals becoming prey to predators, attraction of rodents and/or other pests, and increasing number of kept animals due to yearlings. |
|||||
Key Considerations: | |||||
Currently, livestock are allowed to roam up to the property line, as well as in the side and front yards, which can lead to containment issues and the creation of odor and noise near neighboring houses. Currently, the setback requirements for animal shelters are inconsistent with similar requirements stipulated in the Zoning Code. Staff recommend modeling these requirements after accessory structure setbacks in the Zoning Code, with the additional requirement that shelters be at least 20 feet from the neighboring dwelling residence. The current code also allows for pygmy and miniature goats, which can create significant nuisances and do not provide as large of a food security benefit. |
|||||
Community Benefits and Considerations: | |||||
If the City Council is interested in 100% cost recovery for the permit application process, Community Development staff would process permits. If City Council desires a lower permit fee, Sustainability staff will handle the permitting process, which will have a financial impact. The processing of permits and inspection efforts will be absorbed by existing Sustainability staff. The impacts to existing workload are unknown at this time. | |||||
Community Involvement: | |||||
The proposed revisions are designed to reduce nuisances experienced by neighbors. The permitting process requires additional effort on the part of residents interested in keeping livestock and will allow staff to educate residents on key best-practices. | |||||
Expanded Options and Alternatives: | |||||
Consult: A community-wide satisfaction survey was conducted in December 2018 through January 2019 and received 233 responses. | |||||
Attachments: | Presentation | ||
Res. 2019-53 | |||
Ord. 2019-36 |
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
2019 Public Works-Streets Snow Operations Readiness Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Presentation and report of 2019 Streets Snow Operations | |||||
EXECUTIVE SUMMARY: | |||||
The Streets Section of Public Works is responsible for winter storm response and will complete all snow operations on the 700 lane miles of city transportation network. This presentation is an opportunity for the Council and public to learn more about the Streets operations and snow operations. We strive to complete snow operations to provide a high level of service and allow the traveling public access to a transportation network that is open and passable during winter storms. | |||||
INFORMATION: | |||||
Discussion and Presentation Attached | |||||
Attachments: | Presentation |
15.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | ||||||
Schultz Creek Trailhead Community Survey Results, Update, and Future Direction: Staff will share the results of a community surveys that requested input on how the 20-acre City of Flagstaff property in the Schultz Creek area (3620 W Schultz Pass Rd., Parcel # 30047004), zoned as open space, could be developed and managed. Staff will request direction from City Council on development and management of the parcel. | ||||||
DESIRED OUTCOME: | ||||||
Provide staff with direction on how to develop and manage the parcel. | ||||||
EXECUTIVE SUMMARY: | ||||||
In 2013, the City Council requested the Open Space Commission review a number of city owned parcels for their open space values. The Commission recommended that Parcel # 30047004 (3620 W Schultz Pass Rd.) be preserved as open space. In addition to the Commission’s recommendation, members of the public also voiced their support to protect the parcel. Staff was then directed to incorporate these 20 acres of City property into the City’s open space program. The Council requested that staff utilize the parcel to provide access and connectivity to the Schultz Creek area for recreational purposes. From 2014 -2017 staff worked on annexing the parcel from the County, passing a historic overlay ordinance, and rezoning the parcel from Rural Residential to Public Open Space. In FY 18, the Open Space Program received $23,000 in one-time dollars and due to the complexity of the parcel including flood plain and grade, the FY18 budget process included an additional one-time $75,000 was allocated, for a total of $98,000. Open Space staff has been working with the U.S. Forest Service, Flagstaff Trail Initiative, Flagstaff Metropolitan Planning Organization and the Flagstaff community to develop concepts that meet multiples needs. The parcel has historical significance and the Historic Preservation Commission recommends steps are taken to preserve the parcel as there is a portion of the Beale Rd on the property. Additionally, in 1898 the City of Flagstaff and the Santa Fe Pacific Railroad entered into a contract wherein the railroad would lease the land, water rights, and a pipeline route to the town. This is the site of the original reservoir for the Inner Basin water line. The water reservoir from this agreement is still visible on the property and the Historic Preservation Commission has recommended its preservation and interpretation. Staff received over 500 responses to a public survey that has helped identify the community’s preferred development and management of the Schultz Creek open space property. When asked about what amenities they thought were important to develop most people indicated that they would prefer that developments or improvements be minimized.
Regarding the development of parking:
There were additional comments made, which can be viewed on the Flagstaff Community Forum at: https://www.flagstaff.az.gov/3284/Flagstaff-Community-Forum. Given community and partner input, staff developed the following options for consideration: Option A: Do not move forward with parking lot construction on city property until the opportunities to acquire part of parcel #30047005C “the Y” are investigated. This will minimize impacts to the City’s parcel, allow for the open space to be used solely for education and trails, and will capitalize on public familiarity with the Y’s location. If by the end of the calendar year 2020 no progress has been made towards an agreement with the property owner that is beneficial to both parties abandon investigations and implement option C. Option B: Build a parking area to accommodate 28 regular and 2 large vehicle spaces in the southeast corner of the City owned parcel #30047004. Develop a short interpretive trail on the property, a connector to the Forest Service Schultz Creek trail system, and a connector to the Flagstaff Urban Trail System (FUTS). Investigate opportunities to acquire part of parcel #30047005C “the Y” to develop an additional 30 parking spots and to minimize impacts to the City’s parcel and capitalize on public familiarity with the Y location. If by the end of the calendar year 2020 no progress has been made towards an agreement with the property owner that is beneficial to both parties abandon investigations and prepare a concept for moving forward for an additional 30 parking spaces. Option C: Build a parking area to accommodate 56 regular and 4 large vehicle spaces in the southeast corner of the parcel. Develop a short interpretive trail on the property, a connector to the Forest Service Schultz Creek trail system, and a connector to the Flagstaff Urban Trail System (FUTS). Do not pursue further development of the city property and do not investigate opportunities to acquire part of parcel #30047005C “the Y”. Option D: Work with the Forest Service to mitigate use challenges at the official Schultz trailhead. This current trailhead is located directly along Schultz Creek, it is sloped, prone to erosion, and accommodates minimal parking. Option E: Table any further discussion on developing this open space parcel for parking and reprogram the remaining budget within the Open Space Program. |
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INFORMATION: | ||||||
The community survey was open from November 28th, 2018, through March 31st, 2019. Feedback was provided by over 400 Flagstaff residents, special interest groups, such as the Sierra Club, and residents from neighboring communities. Over 36% stated that they use the area 1 to 2 times per week, 26% used the location 2 to 5 times per week, and 27% use the area less than once a month. Comments support incorporating basic amenities in the development plan.
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Attachments: | Presentation | ||
Survey Results Summary |
17.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion as to when and how the City might negotiate an agreement to disallow short term rentals such as through development agreements or rezoning agreements. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember McCarthy has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about reasonable restrictions on the uses of potable water. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Aslan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
18.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Sessions. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report |