FINAL AGENDA
A M E N D E D
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Work Session of October 30, 2018; Work Session of November 27, 2018; Regular Meeting of December 18, 2018; Special Meeting (Executive Session) of September 3, 2019; Special Meeting (Executive Session) of September 30, 2019; and Special Meeting (Executive Session) of October 1, 2019 | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Recognition: Climate Action and Adaptation Plan award from Arizona Chapter of the American Planning Association | ||||||||
B. | Recognition: Climate Action and Adaptation Plan honor of distinction from Arizona Forward | ||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Parks and Recreation Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring August 2022.
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8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Lynda Apple "Single Speed Coffee Cafe," 2 S. Beaver Street #170, Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Ratify Flagstaff Watershed Protection Project Challenge Cost Share Agreement 19-CS-11030408-025 with the US Forest Service for Dry Lake Hills. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Ratify Challenge Cost Share Agreement 19-CS-11030408-025, Flagstaff Watershed Protection Project Phase II-Midway Project with the US Forest Service, Coconino National Forest.
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10. | ROUTINE ITEMS | ||||||||
A. |
Consideration and Adoption of Ordinance No. 2019-34: An ordinance of the City Council of the City of Flagstaff, relating to the financing of certain projects, specifically approving publication of notice of proposed lease of land and buildings from, and lease-purchase back of such land and buildings to, the City and request for bids in connection therewith; authorizing the acceptance of a bid with respect thereto; approving the sale and execution and delivery of Certificates of Participation in a lease-purchase agreement to provide the necessary financing therefor; approving the form and authorization the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the certificates; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance; providing for severability, authority for clerical corrections, and establishing an effective date (Certificate of Participation Debt Authorization - Municipal Court Facilities) |
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STAFF RECOMMENDED ACTION: | |||||||||
At the October 15, 2019 Council Meeting:
1) Read Ordinance No. 2019-34by title for the first time 2) City Clerk reads Ordinance No. 2019-34 by title only (if approved above) At the November 5, 2019 Council Meeting: 3) Read Ordinance No. 2019-34 by title only for the final time 4) City Clerk reads Ordinance no. 2019-34 by title only (if approved above) 5) Adopt Ordinance No. 2019-34 |
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B. |
Consideration and Adoption of Ordinance No. 2019-35: An ordinance of the City Council of the City of Flagstaff, (1) providing for the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2019 and for the annual levy of a tax for the payment of the bond; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Management Services Director of the City to determine certain matters and terms with the respect to the foregoing; (4) adopting continuing disclosure procedures in connection with issuance of obligations of the City; and (5) authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this; providing for severability, authority for clerical corrections, and establishing an effective date (General Obligation Debt Authorization - Public Safety Communication Equipment and Municipal Court Facilities) |
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RECOMMENDED ACTION: | |||||||||
At the October 15, 2019 Council Meeting: |
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C. |
Consideration and Adoption of Ordinance No. 2019-33: An ordinance of the City Council of the City of Flagstaff, approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement; providing for severability, authority for clerical corrections, and establishing an effective date (Water Infrastructure Loan Authorization - Flagstaff Watershed Protection Project) |
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STAFF RECOMMENDED ACTION: | |||||||||
At the October 15, 2019 Council Meeting:
1) Read Ordinance No. 2019-33 by title for the first time 2) City Clerk reads Ordinance No. 2019-33 by title only (if approved above) At the November 5, 2019 Council Meeting: 3) Read Ordinance No. 2019-33 by title only for the final time 4) City Clerk reads Ordinance no. 2019-33 by title only (if approved above) 5) Adopt Ordinance No. 2019-33 |
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D. | Consideration and Adoption of Ordinance No. 2019-30: An ordinance of the City Council of the City of Flagstaff, dedicating certain City property as public right-of-way within the area of John Wesley Powell Boulevard and Shamrell Boulevard; delegating authority to complete the transactions and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the October 1, 2019 Council Meeting:
1) Read Ordinance No. 2019-30 by title only for the first time 2) City Clerk reads Ordinance No. 2019-30 by title only (if approved above) At the October 15, 2019 Council Meeting: 3) Read Ordinance No. 2019-30 by title only for the final time 4) City Clerk reads Ordinance No. 2019-30 by title only (if approved above) 5) Adopt Ordinance No. 2019-30 |
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E. | Consideration and Adoption of Resolution No. 2019-47: A resolution of the Flagstaff City Council, approving an intergovernmental agreement between the Arizona Board of Regents, for and on behalf of Northern Arizona University, and the City of Flagstaff for the processing of organic material produced within City limits at the University’s processing facility. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-47 by title only
2) City Clerk reads Resolution No. 2019-47 by title only (if approved above) 3) Adopt Resolution No. 2019-47 |
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F. | Consideration and Adoption of Resolution No. 2019-51: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the State of Arizona, Department of Transportation, and the City of Flagstaff for the advertising, bid, award, excavation and backfill of the channel under the Rio de Flag Bridge on the Interstate 40 Business Route. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-51 by title only
2) City Clerk reads Resolution No. 2019-51 by title only (if approved above) 3) Adopt Resolution No. 2019-51 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PLEDGE OF ALLEGIANCE | ||||||||
13. | PUBLIC PARTICIPATION | ||||||||
14. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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15. | PUBLIC HEARING ITEMS | ||||||||
A. |
Consideration and Adoption of Resolution No. 2019-49 and Ordinance No. 2019-32: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00094 Updates to Zoning Code 2019 –Miscellaneous Part 1" |
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STAFF RECOMMENDED ACTION: | |||||||||
At the October 15, 2019 Council Meeting:
1) Hold public hearing 2) Read Resolution No. 2019-49 by title only 3) City Clerk reads Resolution No.2019-49 by title only (if approved above) 4) Read Ordinance No. 2019-32 by title only for the first time 5) City Clerk reads Ordinance No. 2019-32 by title only (if approved above) At the November 5, 2019 Council Meeting: 6) Adopt Resolution No. 2019-49 7) Read Ordinance No. 2019-32 by title only for the final time 8) City Clerk reads Ordinance No. 2019-32 by title only (if approved above) 9) Adopt Ordinance No. 2019-32 |
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B. | Consideration and Adoption of Resolution No. 2019-48 and Ordinance No. 2019-31: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00095 Updates to Zoning Code 2019 - Accessory Dwelling Units"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-40.60: Specific to Uses, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new and modify existing requirements, provisions, and definitions. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the October 15, 2019 Council Meeting:
1) Hold public hearing 2) Read Resolution No. 2019-48 by title only 3) City Clerk reads Resolution No.2019-48by title only (if approved above) 4) Read Ordinance No. 2019-31 by title only for the first time 5) City Clerk reads Ordinance No. 2019-31 by title only (if approved above) At the November 5, 2019 Council Meeting: 6) Adopt Resolution No. 2019-48 7) Read Ordinance No. 2019-31 by title only for the final time 8) City Clerk reads Ordinance No. 2019-31 by title only (if approved above) 9) Adopt Ordinance No. 2019-31 |
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16. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2019-45: A resolution approving an Intergovernmental Agreement (IGA) between the Arizona Department of Economic Security and the City of Flagstaff to provide up to $150,000 in voluntary city funding to qualified developmental disability service providers within the city limits of Flagstaff, Arizona; and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-45 by title only
2) City Clerk reads Resolution No. 2019-45 by title only (if approved above) 3) Adopt Resolution No. 2019-45 |
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B. | Consideration and Adoption of Resolution No. 2019-50: A resolution of the Flagstaff City Council urging the United States Congress to ratify the United States-Mexico Agreement (USMCA). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-50 by title only
2) City Clerk reads Resolution No. 2019-50 by title only (if approved above) 3) Adopt Resolution No. 2019-50 |
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17. | DISCUSSION ITEMS | |||||
A. | Rio de Flag Flood Control Project - Update | |||||
18. | COUNCIL LIAISON REPORTS | |||||
19. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting Council declare a Climate Emergency Resolution. This action should be followed by immediately elevating the Sustainability Section to Department status, so staff have the ability to expedite the Climate Action and Adaptation Plan and can then implement CAAP goals. This would be a significant positive step for the public safety of Flagstaff residents. | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about the name Agassiz to see if the Agassiz designation in Flagstaff is named after biologist Louis Agassiz and, if so, look at renaming anything named after him due to accusations of racism. | |||||
C. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding pocket parks. | |||||
20. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
21. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Work Session of October 30, 2018; Work Session of November 27, 2018; Regular Meeting of December 18, 2018; Special Meeting (Executive Session) of September 3, 2019; Special Meeting (Executive Session) of September 30, 2019; and Special Meeting (Executive Session) of October 1, 2019 | |||||
RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Work Session of October 30, 2018; Work Session of November 27, 2018; Regular Meeting of December 18, 2018; Special Meeting (Executive Session) of September 3, 2019; Special Meeting (Executive Session) of September 30, 2019; and Special Meeting (Executive Session) of October 1, 2019.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
Attachments: | 10.30.2018.CCWS | ||
11.27.2019.CCWS | |||
12.18.2018.CCRM | |||
09.03.2019.CCSMES | |||
09.30.2019.CCSMES | |||
10.01.2019.CCSMES |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Parks and Recreation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring August 2022.
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Executive Summary: | |||||
The Parks and Recreation Commission consists of seven (7) citizen members. The Parks and Recreation Commission makes recommendations to the Council regarding City parks and recreational programs, the annual budget and capital improvements for the Parks and Recreation Divisions. There are currently two available seats. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are five applications on file for consideration by the Council, they are as follows: Brian Bloom (current commissioner) Mark Cox (new applicant) Jessica Simmons (new applicant) In an effort to reduce exposure to personal information the commission roster, applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Aslan and Councilmember Whelan |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners: By appointing two members at this time, the commission will be at full membership and able to continue to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and by City staff have occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Parks and Recreation Commission Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lynda Apple "Single Speed Coffee Cafe," 2 S. Beaver Street #170, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Single Speed Coffee Cafe is an existing business in Flagstaff applying for a new series 12 restaurant license. If approved it will be the 100th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is October 31, 2019. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on September 24, 2019. No written protests have been received to date. | |||||
Attachments: | Single Speed Coffee Cafe - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Single Speed Coffee Cafe - PD Memo | |||
Single Speed Coffee Cafe - Zoning Memo | |||
Single Speed Coffee Cafe - Map |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Ratify Flagstaff Watershed Protection Project Challenge Cost Share Agreement 19-CS-11030408-025 with the US Forest Service for Dry Lake Hills. | |||||
STAFF RECOMMENDED ACTION: | |||||
Ratify Challenge Cost Share Agreement 19-CS-11030408-025, Flagstaff Watershed Protection Project Phase II-Midway Project with the US Forest Service, Coconino National Forest.
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Executive Summary: | |||||
This Agreement obligates federal funds, thus allowing planned and necessary work within the Dry Lake Hills (DLH) to occur. Both the City and US Forest Service are partners in the Flagstaff Watershed Protection Project (FWPP) and engaged in on-going forest treatment work in the DLH area. The US Forest Service had allocated funds to do work in the area, some of which was necessitated by the Museum Fire, but needed to obligate the funds prior to the end of the federal fiscal year (Sept 30, 2019). They were unable to do so via their normal procurement/contract process prior to this date and thus risked losing these funds, but could obligate those funds to the City to undertake/oversee this work prior to the end-of-the fiscal year via this Challenge Cost Share (CCS) Agreement. | |||||
Financial Impact: | |||||
This Agreement provides for up to $700,000 of FWPP related work to be completed in the DLH, paid to the City by the US Forest Service, on a reimbursable basis. The City will provide $193,937 in match via in-kind salaries/labor and indirect/overhead costs. | |||||
Policy Impact: | |||||
Allows FWPP related forest treatment work within the DLH to continue, including some repair/rehabilitation activities related to the impacts from the Museum Fire. In addition, facilitates our continued partnership with the US Forest Service. Together, these ensure protection of our watershed and community and continues to address intent of the voters who approved the FWPP Bond.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Forest Treatments . . . Climate Change: improve/maintain forest ecosystems and positions them to better withstand change-agents such as climate change. The work on Observatory Mesa and elsewhere is science-based and a climate action-plan in operation. Water Conservation: preserve water sources and prevent long-term damage to critical watersheds. Environmental and Natural Resources: protect and sustain our natural environment, reducing catastrophic fire and post-fire flooding events and insect infestations, preserving valuable wildlife habitat, allowing for recreational ventures and business operations, and maintaining community well-being (to include public safety - first responders, residents, and visitors). Community Outreach: demonstrate need for, and solutions to, our forest health crisis, allowing us to showcase work, conduct field tours, and encourage residents to take action to protect their neighborhood, property, and home. REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
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Has There Been Previous Council Decision on This: | |||||
Not on this specific issue/award. Council was, however, notified this Agreement would be forthcoming for consideration during the Sept 10 Work Session. In addition, Council did approve the bond issue to be presented to the voters (summer 2012), has approved other grant awards and contracts related to FWPP, and has been kept updated on issues throughout the overall effort. |
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Options and Alternatives: | |||||
Two exist:
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Background and History: | |||||
Left unaddressed, damage and loss of our forests from destructive wildfire and to our community from post-fire flood events will remain an ever-present threat. Areas that have undergone proactive forest treatments (ie – thinning, debris disposal, and/or prescribed/managed fire) are not only healthier and more resilient to damaging agents, they also provide a barrier to the spread of these agents once they do become established. Such treated areas enhance public safety, ensure infrastructure protection, and safe-guard community well-being. Within our community and immediate area, the Woody Fire (2005), Hardy Fire (2010), and Slide Fire (2014) dramatically demonstrate the value of these treatments: the Schultz Fire (2010) shows what can happen when such treatments are not in-place. The various Statements of Work (SoW) within this Agreement are integral parts of the overall forest treatment effort and/or important post-Museum Fire repair/rehabilitation efforts. |
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Key Considerations: | |||||
There are six (6) SoW tasks in this Agreement. In no particular order or priority, they are:
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Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Multiple partners have been engaged in the FWPP effort since its inception, and these partnership efforts have continued throughout planned and completed work within DLH. In addition to the City and US Forest Service, these entities have included US Fish & Wildlife Service, NAU's Ecological Restoration Institute, The Nature Conservancy, Navajo Nation, Greater Flagstaff Forests Partnership, American Conservation Experience, and the AZ Conservation Corps. Completion of the various SoW tasks will protect adjacent neighborhoods, recreational opportunities, and wildlife habitat, while promoting forest resiliency and sustainability. |
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Expanded Options and Alternatives: | |||||
Inform – Following the 50 campaign events leading up to the bond election (Nov 2012), we have continued to work at keeping the community informed of what we are doing, and why. The Project website (www.flagstaffwatershedprotection.org) is one way: numerous news stories have also been crafted and/or otherwise reported. Impromptu and announced field trips are an on-going staple of the effort. City staff has interacted with numerous individuals hiking, running, or biking through the area, as well as with other community members interested in the work. Consult – We’ve worked with US Forest Service and US Fish & Wildlife Service staff to protect habitat, and with adjacent neighborhoods and interest groups to manage traffic and access into the area. Involve – Community members have been hired as seasonal crew members for American Conservation Experience, AZ Conservation Corps, and the Fire Dept crew and all have been engaged in conducting some of the work itself. Empower – The planned forest treatments are part of a larger effort underway in our area and throughout northern AZ. We and our many partners have been engaged for ovr two decades in this work, on various jurisdictions and site conditions, and have utilized a variety of prescriptions and approaches to ensure we have a full-suite of treatments across the greater landscape. The work to be funded by this award is based upon credible and proven science-based forest restoration and hazard fuel management standards and knowledge. It adheres to guidelines established in the Greater Flagstaff Area Community Wildfire Protection Plan (City & County - 2005), is consistent with forest treatments designed and implemented by the Greater Flagstaff Forests Partnership (1999-present) and the City of Flagstaff Wildland Fire Management program (1998-present), meets the goals of the State of AZ 20-Year Strategy (2007), is consistent with the required actions identified in the Four Forests Restoration Initiative's and the Flagstaff Watershed Protection Project's Final Records of Decision (USFS - 2015). Further, it meets grant requirements for post-treatment conditions. |
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Attachments: | CCS Agreement |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||||||||||||||||||
Consideration and Adoption of Ordinance No. 2019-34: An ordinance of the City Council of the City of Flagstaff, relating to the financing of certain projects, specifically approving publication of notice of proposed lease of land and buildings from, and lease-purchase back of such land and buildings to, the City and request for bids in connection therewith; authorizing the acceptance of a bid with respect thereto; approving the sale and execution and delivery of Certificates of Participation in a lease-purchase agreement to provide the necessary financing therefor; approving the form and authorization the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the certificates; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance; providing for severability, authority for clerical corrections, and establishing an effective date (Certificate of Participation Debt Authorization - Municipal Court Facilities) |
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STAFF RECOMMENDED ACTION: | |||||||||||||||||||||
At the October 15, 2019 Council Meeting:
1) Read Ordinance No. 2019-34by title for the first time 2) City Clerk reads Ordinance No. 2019-34 by title only (if approved above) At the November 5, 2019 Council Meeting: 3) Read Ordinance No. 2019-34 by title only for the final time 4) City Clerk reads Ordinance no. 2019-34 by title only (if approved above) 5) Adopt Ordinance No. 2019-34 |
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Executive Summary: | |||||||||||||||||||||
This ordinance allows for the issuance of Certificates of Participation and to enter into a lease-purchase agreement for the purpose of financing construction for the Municipal Court Facilities. An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||
Series 2019 Certificates of Participation will be issued in an amount not to exceed $4,000,000 related to the construction of the Municipal Court Facilities. The debt service payments will be made from the restricted revenues collected at the Municipal Court from Court Improvement Fees and Disposition Fees. Debt service expenditures are budgeted in the General Fund. | |||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||
None | |||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||||||||||||
Council Goals: Transportation and Other Public Infrastructure-Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||
Yes. Council authorized the 2016 election in which voters approved the construction of the Municipal Court Facilities. On July 3, 2018, Council awarded a design/build contract. On March 2, 2019, Council approved Amendment #1 which included a guaranteed maximum price for hazardous waste abatement and demolition. On May 21, 2019, Council approved Amendment #2 that included a guaranteed maximum price for the construction of the court facility. On September 3, 2019, Council approved Resolution No. 2019-42, a reimbursement resolution related to the Municipal Court Facilities for an amount not to exceed $16,000,000 ($12,000,000 for General Obligation Bond debt). | |||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||
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Background and History: | |||||||||||||||||||||
The physical condition of the existing City Court building located at 15 North Beaver Street has deteriorated to a point where significant financial resources will be needed to remediate, remodel and stabilize the structure. In addition, the need exists for current and future space to ensure continued operational viability. On April 12, 2016, staff came before Council to discuss the strategy for a new City Court Facility. As noted above, staff and Council had previously agreed that the most cost-effective solution would be to design, finance and construct a new City Court Facility. At this meeting Council directed staff to return in June of 2016 to present a proposed ballot question for funding and financing of a new Municipal Court Facility. On November 8, 2016, the voters approved $12,000,000 in bonds for the construction of Municipal Court Facilities. The design of the new courthouse is completed and construction began this year. The new City Court Facility will provide a safe and efficient Municipal building that will greatly improve the Court's operations now and into the future, enhance the staff and user experience and provide an attractive amenity to downtown Flagstaff. Staff began the discussion with the City’s financial advisor, Stifel, Nicolaus & Company, earlier this fiscal year to determine the best method of financing the Municipal Court Fee portion of the debt. Options included revenue obligations or certificates of participation (annual appropriations). After detailed research and discussions with the financial advisor, staff chose the certificate of participation option utilizing the negotiated sale alternative with Piper Jaffray selected as the Underwriter. By using the Municipal Court Facility in this financing, staff believes we will receive a favorable market rating and interest rates. Annual debt service payments will be approximately $200,000 to $250,000, payable from the restricted court revenues described above. Certificates of Participation (the “Certificates”) involve a lease-purchase financing mechanism that allows the City to borrow for capital projects. The Certificates represent undivided proportionate interests in lease payments (the “Lease Payments”) to be made by the City under a Lease-Purchase Agreement, expected to be dated as of December 1, 2019, by and between a trustee bank, as lessor (the “Trustee”), and the City, as lessee. The property which will be the subject of the Lease-Purchase Agreement (the “Leased Property”) will be provided for by a Ground Lease, expected to be dated as of December 1, 2019, by and between the City, as lessor, and the Trustee, as lessee. The Certificates are expected to be executed by the Trustee, in its separate capacity as trustee, pursuant to a Trust Agreement, to be dated as of December 1, 2019, between the City and the Trustee. Under the Trust Agreement, the right to receive the Lease Payments will be assigned to the Trustee. The Certificates will be payable solely from the Lease Payments. The City’s obligation to pay the Lease Payments will be subject to annual appropriation – no funds or revenues of the City will be pledged to make the Lease Payments. If the City fails to appropriate for the Lease Payments, the Trustee will take possession of the Leased Property and exercise remedies provided in the Trust Agreement, including re-leasing or selling its leasehold interest in the Leased Property and applying any proceeds from such re-leasing or selling to payments due on the Certificates. Under such circumstances, possession of the Leased Property would be returned to the City at the expiration of the term of the Ground Lease, currently set for July 1, 2044. The Trust Agreement allows for the issuance of additional certificates of participation under certain circumstances to expand or improve the Leased Property or to refund the Certificates. |
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Community Benefits and Considerations: | |||||||||||||||||||||
As part of the planning process for delivering new Municipal Court Facilities, staff developed the project funding plan. The initial funding plan was as follows:
The current Municipal Court Facilities construction is for $19,500,000 which does not including the funding from the sale of the existing Municipal Court property. The City will hold the existing property as surface parking and is in the process of developing a downtown master plan. This location may be considered as a future parking facility. This Ordinance is related to the $4,000,000 in capital financing which will be in the form of a lease-purchase agreement. |
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Expanded Options and Alternatives: | |||||||||||||||||||||
The process to construct a Municipal Court Facility was voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of indebtedness is to Inform the public. |
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Attachments: | Ord. 2019-34 | ||
Ordinance Exhibit | |||
Draft Preliminary Offering Statement (POS) | |||
Draft Ground Lease | |||
Draft Lease Purchase Agreement | |||
Draft Trust Agreement | |||
Draft Certificate Purchase Agreement |
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-35: An ordinance of the City Council of the City of Flagstaff, (1) providing for the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2019 and for the annual levy of a tax for the payment of the bond; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Management Services Director of the City to determine certain matters and terms with the respect to the foregoing; (4) adopting continuing disclosure procedures in connection with issuance of obligations of the City; and (5) authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance and ratifying all actions taken to further this; providing for severability, authority for clerical corrections, and establishing an effective date (General Obligation Debt Authorization - Public Safety Communication Equipment and Municipal Court Facilities) |
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RECOMMENDED ACTION: | |||||
At the October 15, 2019 Council Meeting:
1) Read Ordinance No. 2019-35 by title for the first time 2) City Clerk reads Ordinance No. 2019-35 by title only (if approved above) At the November 5, 2019 Council Meeting: 3) Read Ordinance No. 2019-35 by title only for the final time 4) City Clerk reads Ordinance no. 2019-35 by title only (if approved above) 5) Adopt Ordinance No. 2019-35 |
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Executive Summary: | |||||
This ordinance allows for the issuance of General Obligation debt as approved by voters in 2010 and 2016. Debt will be issued for the Public Safety Communication project and the Municipal Court Facilities. An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
Series 2019 General Obligation Bonds will be issued as New Money Bonds in an amount not to exceed $12,362,713 to include all or a portion of the following:
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Connection to Council Goal and/or Regional Plan: | |||||
Council Goals: Transportation and Other Public Infrastructure-Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council authorized the 2010 and 2016 elections which voters approved the issuance of debt for the specific projects. Issuing debt was anticipated when the voters approved the questions on the ballots. On April 3, 2018, Council adopted Reimbursement Resolution 2018-18 for the Public Safety Communication equipment. On September 3, 2019, Council adopted Reimbursement Resolution 2019-42 for the Municipal Court Facilities. | |||||
Options and Alternatives: | |||||
• Approve the Ordinance as written allowing the City to move forward with the issuance of New Money Bonds as General Obligation debt. Pros-Allows for cash flow necessary to complete voter-approved projects while maintaining the current secondary property tax rate. Cons-Increases City debt. • Recommend changes to the Ordinance modifying the issuance of either the New Money Bonds. Pros and Cons are dependent on changes. • Do not approve the issuance of General Obligation Debt. Pros-Delays level of debt for the City. Cons-Projects may need to stop and the City will need to find the cash flow for work completed to date. |
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Background/History: | |||||
On November 6, 2010, the City of Flagstaff voters approved $4,720,000 in General Obligation debt to be issued and used for the Public Safety/City Operations Communication Systems. The City has substantially completed the replacement of the communication system and issued $4,357,287 in debt. The remaining $362,713 is available for this debt authorization. The City's intended use for this remaining about is to replace and upgrade radios for police and fire. On November 8, 2016, the City voters approved $12,000,000 in General Obligation bonds to be issued and used for the construction of Municipal Court Facilities. The City has not issued any bonds to date. The Municipal Court Construction began this summer. The total project estimate is $19.5 million and is funded with $3.5 million court fees and general funds transfers as well as $4.0 million in financing with a Certificate of Purchase, lease-purchase finance. The City will not be selling the existing court property at this time. The property will initially be used for temporary surface parking while the City teams with the Downtown Business Association to develop a downtown master plan which may help determine best uses in the future for that property, which may include a permanent parking facility. The new City Court Facility will provide a safe and efficient Municipal building that will greatly improve the Court's operations now and into the future, enhance the staff and user experience and provide an attractive amenity to downtown Flagstaff. The proposed ordinance includes the maximums contemplated to be issued to provide the greatest flexibility in both amount and timing. This authorization allows us to go into the market with the most favorable factors in play including market saturation, rates, and ratings. While the purpose of this agenda item is to approve an ordinance to allow the City to issue debt, we have included a draft Preliminary Official Statement and Purchase Agreement as informational documents for your review. These documents have been reviewed by our Financial Advisors and Bond Counsel. These are substantially complete however may have some changes prior to completion of the debt transactions. Final documents will be available upon request to the Management Services Director. |
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Expanded Financial Considerations: | |||||
The New Money Bonds will be paid through the assessment of secondary property taxes. To meet the promise made to the public to hold the secondary property rate flat, the City will use strategies including using the secondary property tax reserves and issuing debt that is layered in so that the City can maintain the existing secondary property tax rate of $0.8366 per $100 of assessed valuation. | |||||
Community Benefits and Considerations: | |||||
The community benefits by having the City complete the projects as promised to the voters in the 2010 and 2016 elections. | |||||
Community Involvement: | |||||
The process to select the projects that were voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of debt is to INFORM the public. |
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Attachments: | Ord. 2019-35 | ||
Ordinance Exhibit | |||
Draft Preliminary Offering Statement (POS) | |||
Draft Bond Purchase Agreement | |||
Procedure for Continuing Disclosure |
10.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-33: An ordinance of the City Council of the City of Flagstaff, approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement; providing for severability, authority for clerical corrections, and establishing an effective date (Water Infrastructure Loan Authorization - Flagstaff Watershed Protection Project) |
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STAFF RECOMMENDED ACTION: | |||||
At the October 15, 2019 Council Meeting:
1) Read Ordinance No. 2019-33 by title for the first time 2) City Clerk reads Ordinance No. 2019-33 by title only (if approved above) At the November 5, 2019 Council Meeting: 3) Read Ordinance No. 2019-33 by title only for the final time 4) City Clerk reads Ordinance no. 2019-33 by title only (if approved above) 5) Adopt Ordinance No. 2019-33 |
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Executive Summary: | |||||
This ordinance allows for the City of Flagstaff to enter into a loan agreement with the Water Infrastructure Finance Authority (WIFA) for the purpose of financing the Flagstaff Watershed Protection Project as approved by voters on November 6, 2012. An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
The WIFA loan will be issued in the first quarter of 2020. In 2012 the voter authorized $10,000,000 for Forest Health and Watershed Protection Project. The city has already issued and spent $4,000,000 and we are anticipating issuing the remaining $6,000,000 authorized. This loan will be repaid through secondary property tax collections within the current rate of $0.8366 per $100 of assessed valuation. |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Environmental and Natural Resources: Aggressively support efforts for forest health. REGIONAL PLAN: Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council authorized the 2012 election which voters approved the issuance of debt for the specific projects. Issuing debt was anticipated when the voters approved the questions on the ballots. Council authorized the issuance of $2,000,000 of the authorization in 2013 and another $2,000,000 in 2018. On April 3, 2018 Council adopted Reimbursement Resolution 2018-18 for the remaining $6,000,000 authorized. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
On November 6, 2012, the City voters approved $24,000,000 in General Obligation bonds to be issued. $14,000,000 for a Core Services Facility and $10,000,000 for the Forest Health project. The City has issued $4,000,000 to advance the forest health project and has spent these funds as of May 2019. This issue will be for the remaining $6,000,000 authorization. This funding is anticipated to be spent or encumbered by December 2020. Staff worked with our Financial Advisor, Stifel, Nicolas and Company (Stifel) to determine the best financing approach. The City and Stifel, contacted WIFA to discuss the project and financing needs of the City. WIFA is authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. The term of the loan is estimated to be 20 years with an estimated $1 million of forgivable principal (grant funds). WIFA will also provide low-interest rate loans (subsidized by the federal government) and which is currently estimated at 1.5% (subject to change based on the natural AAA General Obligation Bond Index at closing and the appropriate subsidy to be negotiated. Normally, Davis Bacon would be a consideration in issuing debt through WIFA, but working with City and WIFA staff, it was determined that Davis Bacon does not apply. Stifel is assisting the City with providing WIFA the required Project Finance Application and related documentation for this project and is anticipated to be discussed and approved at the Arizona Finance Authority Board of Directors meeting in December of 2019. The combination of the staff recommended $1,000,000 Grant (estimated and subject to approval by the WIFA Board of Directors) along with the subsidized interest rate summarized above (approximately 1.5% currently) results in the most efficient financing for the City compared to other options, especially since Davis-Bacon Wages will not be required on this project. The proposed ordinance includes the maximums contemplated to be issued to provide the greatest flexibility in both amount and timing. While the purpose of this agenda item is to approve an ordinance to allow the City to issue debt, we have included a draft WIFA loan agreement as an informational document you may review. This document has been reviewed by our Financial Advisors and Bond Counsel. Once we have WIFA support to move forward with the loan, these documents will be updated to the final form. Final documents will be available upon request to the Management Services Director. |
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Community Benefits and Considerations: | |||||
The new loan will be paid through the assessment of secondary property taxes. To meet the promise made to the public to hold the secondary property rate flat, the City will use strategies including using the secondary property tax reserves and issuing debt that is layered in so that the City can maintain the existing secondary property tax rate of $0.8366 per $100 of assessed valuation. | |||||
Expanded Options and Alternatives: | |||||
The process to select the projects that were voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of debt is to INFORM the public. |
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Attachments: | Ord. 2019-33 | ||
Example Loan Document |
10.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-30: An ordinance of the City Council of the City of Flagstaff, dedicating certain City property as public right-of-way within the area of John Wesley Powell Boulevard and Shamrell Boulevard; delegating authority to complete the transactions and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 1, 2019 Council Meeting:
1) Read Ordinance No. 2019-30 by title only for the first time 2) City Clerk reads Ordinance No. 2019-30 by title only (if approved above) At the October 15, 2019 Council Meeting: 3) Read Ordinance No. 2019-30 by title only for the final time 4) City Clerk reads Ordinance No. 2019-30 by title only (if approved above) 5) Adopt Ordinance No. 2019-30 |
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Executive Summary: | |||||
City parcels 116-61-006, 116-61-008A and 116-61-005A are being evaluated by City Staff for potential sale or lease. Prior to marketing these properties for sale or lease, City Staff would like to reserve the necessary right-of-way for the future widening of west John Wesley Powell Boulevard. This will be accomplished by splitting off portions of the City property and designating the land as right-of-way. This will protect our future transportation needs in that area. | |||||
Financial Impact: | |||||
The City paid $5,000 to have the legal descriptions prepared for the dedication of the right-of-way. The reservation of right-of-way will reduce the parcel size which may have an impact on its sale or lease value. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1. Authorize the ordinance and dedicate a portion of City property for the future widening of John Wesley Powell Boulevard. 2. Do not authorize the ordinance and redirect staff. |
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Background and History: | |||||
Proposition 419 was approved by the Flagstaff voters in 2018 to support road, bicycle and pedestrian projects, and general projects such as traffic signals, street lighting, and sign. The proposition identified John Wesley Powell Boulevard as a future project that would be funded through the transportation tax. This section of John Wesley Powell Boulevard is planned to be a five-lane road with sidewalks, FUTS, and parkway as well as a roundabout at Shamrell Boulevard and John Wesley Powell Boulevard. City Staff is taking a proactive approach to set aside the anticipated right-of-way for the future widening of John Wesley Powell Boulevard prior to advertising the City property for sale or lease to ensure our future transportation needs are protected. The City entered into a purchase contract for parcel 116-61-006 in 2017. In the terms of that contract the Greentree Hospitality Group, Inc purchased the parcel and was then required to dedicate back to the City (8) eight feet of right-of-way along the length of the parcel boundary with John Wesley Powell Boulevard. This arrangement took into account future plans for the road expansion and the incorporation of the FUTS trail. After the Purchase Contract was canceled by the purchaser, City staff determined that additional right-of-way would allow for further improved expansion. The parcel itself is currently being master-planned in preparation for a possible procurement process and this proposed dedication of right-of-way will ensure the expansion of John Wesley Powell Boulevard will have sufficient right-of-way and the parcel being offered for sale or lease will be accurate. |
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Key Considerations: | |||||
Reserving the right-of-way prior to the sale or lease of City property protects our future transportation needs. | |||||
Community Benefits and Considerations: | |||||
The road expansion project is not planned at this time but will be paid through the transportation tax that was approved by voters in 2018 through Proposition 419. Costs for construction are not determined at this time. | |||||
Community Involvement: | |||||
Setting aside right-of-way for the future widening of John Wesley Powell Boulevard which is anticipated to be a major arterial road. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Ord. 2019-30 | ||
Legal Description and Map for Dedication | |||
Map of Prop 419 | |||
JW Powell Roadway Plan | |||
Shamrell Roundabout and JW Powell Expansion | |||
Presentation |
10.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-47: A resolution of the Flagstaff City Council, approving an intergovernmental agreement between the Arizona Board of Regents, for and on behalf of Northern Arizona University, and the City of Flagstaff for the processing of organic material produced within City limits at the University’s processing facility. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-47 by title only
2) City Clerk reads Resolution No. 2019-47 by title only (if approved above) 3) Adopt Resolution No. 2019-47 |
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Executive Summary: | |||||
To improve waste diversion in Flagstaff, City staff is proposing a collaborative project with Northern Arizona University to collect organic waste material to process at Northern Arizona University’s composting operations. The proposed intergovernmental agreement establishes a pilot composting project. Wherein, both parties will analyze the financial and operational impacts of collecting and processing organic waste composting from select City operations. The first phase of this project would begin with the collection of organic waste produced by City Parks, such as grass clippings, pine needles, leaves and chipped tree limbs. Staff will then experiment with the collection of small volumes of other waste streams, such as food scraps from commercial kitchens and residential green waste. |
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Financial Impact: | |||||
The pilot program will explore the financial and operational impacts of organics composting. Staff anticipates a loss in Solid Waste tipping fee revenues usually assessed on the organic materials diverted. However, the Parks Section will incur savings from not having to pay tipping fees to Solid Waste. During the first phase of the pilot, the financial and operational impacts will be analyzed, incorporated into recommendations for the next stage and reported back to City Council and Northern Arizona University. |
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Policy Impact: | |||||
The intergovernmental agreement supports the Rethink Waste Plan and Climate Action and Adaptation Plan by diverting material from the landfill and decreasing greenhouse gas emissions through the processing of organic material at Northern Arizona University’s composting operation. | |||||
Connection to Council Goal, Regional Plan: | |||||
Council Goals: Actively manage and protect all environmental and natural resources. Take meaningful climate change action. Regional Plan: Goal E&C.2. Reduce greenhouse gas emissions. Policy PF.1.7. Develop strategies and take meaningful steps toward extending the life of the landfill. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Res. 2019-47 | ||
Composting IGA | |||
Composting IGA Presentation |
10.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-51: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the State of Arizona, Department of Transportation, and the City of Flagstaff for the advertising, bid, award, excavation and backfill of the channel under the Rio de Flag Bridge on the Interstate 40 Business Route. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-51 by title only
2) City Clerk reads Resolution No. 2019-51 by title only (if approved above) 3) Adopt Resolution No. 2019-51 |
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Executive Summary: | |||||
Approval of the IGA/JPA will authorize ADOT to procure the necessary work to excavate and backfill the Rio de Flag channel. Approval of the IGA/JPA will authorize the City to provide funds in the amount of $677,538.00 for the advertising, bid, award, excavation and backfill of the Rio de Flag channel to accommodate the Rio de Flag Flood Control F.U.T.S. and drainage structure. Funds for the work will come from the Rio de Flag project, and the City will be responsible for all actual costs exceeding the initial estimate. | |||||
Financial Impact: | |||||
This council action will approve funding for ADOT to advertise, bid, award, excavate and backfill for a F.U.T.S. and drainage structure in an amount of $677,538.00 as outlined in the IGA/JPA. The funding will be paid from the Rio de Flag project, account #206-08-385-3236-0-4433. | |||||
Policy Impact: | |||||
No impact. | |||||
Connection to Council Goal, Regional Plan: | |||||
Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources. Regional Plan – Policy WR 5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections and rainwater harvesting. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources and infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
No previous Council Decision | |||||
Options and Alternatives: | |||||
|
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Background and History: | |||||
ADOT has programmed, planned and designed a project to replace the existing bridge that crosses the Rio de Flag at Route 66. The ADOT project is scheduled to take place during the construction season of 2020. The Rio de Flag Flood Control project is designing a Flagstaff Urban Foot Trail and the main stem (drainage structure) to extend beneath the Rt. 66 bridge. The depth of the drainage structure is below the existing channel elevation and the F.U.T.S is at or near the channel elevation. The City and ADOT have been coordinating a plan to construct the F.U.T.S and drainage structure in a safe and efficient manner. In 2019, ADOT disclosed its intentions to replace the existing bridge. The City and ADOT discussed the idea of having the ADOT contractor excavate the material and backfill to accommodate the F.U.T.S. and drainage structure while they construct the new bridge. This idea would provide assurance for ADOT that when the box culvert is constructed, the work would not adversely impact the new bridge. ADOT estimated the cost to advertise, bid, award, excavate and backfill at $677,538.00. |
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Key Considerations: | |||||
Approval and execution of the IGA/JPA, which provides the terms and conditions of this agreement and the responsibilities for the City. The agreed-upon work described in the IGA/JPA will accommodate the new ADOT bridge and future construction of the F.U.T.S and drainage structure. ADOT will be administering the project, including the work described in the IGA/JPA. | |||||
Community Benefits and Considerations: | |||||
Funding for the IGA/JPA work, $677,538.00, will come from the Rio de Flag Flood Control project 206-08-385-3236-0-4433. The Stormwater Fee rate increase started in July 2019 to fund the Stormwater Capital Improvement Program. The Rio de Flag Flood Control is part of the Stormwater Capital Improvement Program. The City will be responsible and pay for the difference between the estimated and actual costs for the ADOT project associated with the excavation and backfill line item. | |||||
Community Involvement: | |||||
ADOT will be managing the project and overseeing the effects from construction. | |||||
Attachments: | Res. 2019-51 | ||
IGA | |||
Vicinity Map | |||
Context Map | |||
Profile View |
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-49 and Ordinance No. 2019-32: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00094 Updates to Zoning Code 2019 –Miscellaneous Part 1" |
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STAFF RECOMMENDED ACTION: | |||||
At the October 15, 2019 Council Meeting:
1) Hold public hearing 2) Read Resolution No. 2019-49 by title only 3) City Clerk reads Resolution No.2019-49 by title only (if approved above) 4) Read Ordinance No. 2019-32 by title only for the first time 5) City Clerk reads Ordinance No. 2019-32 by title only (if approved above) At the November 5, 2019 Council Meeting: 6) Adopt Resolution No. 2019-49 7) Read Ordinance No. 2019-32 by title only for the final time 8) City Clerk reads Ordinance No. 2019-32 by title only (if approved above) 9) Adopt Ordinance No. 2019-32 |
|||||
Executive Summary: | |||||
The proposed amendment (Case No. PZ-19-00094) includes changes to the Zoning Code to resolve conflicts, incorporate technical corrections and clarity, and add new, and modify existing, requirements, provisions, and definitions. On June 25, 2019, the Planning and Zoning Commission recommended approval of the proposed amendment to the City Council with a vote of 4-0. |
|||||
Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Revise the zoning code to remove ambiguities, and ensure it is consistent with the community values and the Regional Plan. Team Flagstaff Strategic Plan: Work in partnership with to enhance a safe and livable community. Regional Plan: Please refer to the attached Planning and Zoning Commission staff report. |
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Has There Been Previous Council Decision on This: | |||||
The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the Code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District and Seasonal Amusement, Entertainment and Sales, Indoor), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). | |||||
Options and Alternatives: | |||||
The City Council may adopt, modify, or deny the amendment. | |||||
Background and History: | |||||
Background The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the Code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). In addition, on June 12, 2019, the Planning and Zoning Commission recommended approval to the City Council of an amendment to the Zoning Code to address a series of technical, conflict resolution, and clarity modifications, including the addition of the Seasonal Amusement/Entertainment and Sales, Indoor and related provision to the Light Industrial (LI) zone. Proposed Amendment The proposed amendment includes multiple changes to the Zoning Code to resolve conflicts, incorporate technical corrections, add clarity, and simplify the existing requirements. New provisions are being added, and several sections of the reference divisions are being modified, relocated, or deleted. The most significant of the modifications include:
The proposed amendment includes:
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Key Considerations: | |||||
A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1:
Incorporated in the proposed amendment are clarifications to the requirements for forest resource protection. Currently, the Code does not address transect zones, and existing standards are based on uses instead of the zones. The modified requirements treat all property in a particular zone consistently, regardless of use, and incorporate requirements for a property that utilize the transect zones ((E&C 3.3, E&C 4.1, E&C 6.3, E&C 10.1, E&C 10.2, and CC 1.1) of the Regional Plan). B. Finding #2
C. Finding #3
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Community Involvement: | |||||
Please refer to the key considerations included in this report. | |||||
Expanded Options and Alternatives: | |||||
In accordance with State Statute and the Zoning Code, the Planning and Zoning Commission work session and public hearing for these amendments were advertised in the Arizona Daily Sun on May 25, 2019. Also, persons of interest that were on file with the Planning and Development Services Division were notified of the work sessions and hearings via first class mail. The Planning and Zoning Commission's work session was held on June 12, 2019, and the Commission's public hearing was held on June 26, 2019. In addition, the City Council held a work session on these amendments on September 17, 2019. The City Council's public hearings were advertised in the Arizona Daily Sun on September 28, 2019. | |||||
Attachments: | Res. 2019-49 | ||
Exhibit A to Resolution 2019-49 | |||
Ord. 2019-32 | |||
PowerPoint Presentation | |||
Planning and Zoning Commission Report |
15.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-48 and Ordinance No. 2019-31: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00095 Updates to Zoning Code 2019 - Accessory Dwelling Units"; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying chapters, divisions, and sections of Title 10, Flagstaff Zoning Code, including the sections of Division 10-40.60: Specific to Uses, and Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, to resolve conflicts, incorporate technical corrections and clarity, and to add new and modify existing requirements, provisions, and definitions. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 15, 2019 Council Meeting:
1) Hold public hearing 2) Read Resolution No. 2019-48 by title only 3) City Clerk reads Resolution No.2019-48by title only (if approved above) 4) Read Ordinance No. 2019-31 by title only for the first time 5) City Clerk reads Ordinance No. 2019-31 by title only (if approved above) At the November 5, 2019 Council Meeting: 6) Adopt Resolution No. 2019-48 7) Read Ordinance No. 2019-31 by title only for the final time 8) City Clerk reads Ordinance No. 2019-31 by title only (if approved above) 9) Adopt Ordinance No. 2019-31 |
|||||
Executive Summary: | |||||
The proposed amendment (Case No. PZ-19-00095) includes changes to the Zoning Code to resolve conflicts, incorporate technical corrections, add clarity, and to simplify the existing requirements pertaining to accessory dwelling units. On August 14, 2019, the Planning and Zoning Commission recommended approval of the proposed amendment to the City Council with a vote of 4-0. |
|||||
Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Revise the zoning code to remove ambiguities, and ensure it is consistent with the community values and the Regional Plan. Team Flagstaff Strategic Plan: Work in partnership with to enhance a safe and livable community. Regional Plan: Please refer to the attached Planning and Zoning Commission staff report. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District and Seasonal Amusement, Entertainment and Sales, Indoor), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). | |||||
Options and Alternatives: | |||||
The City Council may adopt, modify, or deny the amendment. | |||||
Background and History: | |||||
Background The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the Code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant requests (West University Drive Entrance Sign District), and to address changes in state law and U.S. Supreme Court decisions (i.e., Reed vs. the Town of Gilbert). In addition, on June 12, 2019, the Planning and Zoning Commission recommended approval to the City Council of an amendment to the Zoning Code to address a series of technical, conflict resolution, and clarity modifications, including adding the Seasonal Amusement/Entertainment and Sales, Indoor and related provisions to the Light Industrial (LI) zone. Also, on June 26, 2019, the Planning and Zoning Commission recommended approval to the City Council of an amendment to the Zoning Code to address a series of miscellaneous technical, conflict resolution, and clarity modifications. Proposed Amendment The proposed amendment includes multiple changes to the Zoning Code to resolve conflicts, incorporate technical corrections, add clarity, and to simplify the existing requirements. New provisions are being added, and several sections of the reference divisions are being modified, relocated, or deleted. The proposed amendment includes:
|
|||||
Key Considerations: | |||||
A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1:
The proposed amendments are primarily to resolve conflicts, incorporate technical corrections, and add clarity to the Zoning Code. Clerical in nature, the amendments do not substantively modify the existing provisions of the Zoning Code and maintain consistency and conformance with the objectives and policies of the Regional Plan (General Plan) and applicable specific plans. B. Finding #2
C. Finding #3
|
|||||
Community Involvement: | |||||
Please refer to the key considerations included in this report. | |||||
Expanded Options and Alternatives: | |||||
On May 29, 2019, a public open house meeting and the Planning and Zoning Commission's work session and public hearing were advertised in the Arizona Daily Sun in accordance with State Statute and the Zoning Code. Also, persons of interest that were on file with the Planning and Development Services Division were notified of the work session and hearing via first class mail. Additional notification of the Planning and Zoning Commission's public hearing was published in the Arizona Daily Sun on July 27, 2019, in accordance with State Statute and the Zoning Code. The public open house meeting was held on June 10, 2019, which was attended by one person. The Planning and Zoning Commission's work session was held on June 26, 2019, and the Commission's public hearing was held on August 14, 2019. In addition, the City Council held a work session on these amendments on September 17, 2019. The City Council's public hearings were advertised in the Arizona Daily Sun on September 28, 2019. | |||||
Attachments: | Res. 2019-48 | ||
Exhibit A to Resolution | |||
Ord. 2019-31 | |||
Presentation | |||
Planning and Zoning Commission Report |
16.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-45: A resolution approving an Intergovernmental Agreement (IGA) between the Arizona Department of Economic Security and the City of Flagstaff to provide up to $150,000 in voluntary city funding to qualified developmental disability service providers within the city limits of Flagstaff, Arizona; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-45 by title only
2) City Clerk reads Resolution No. 2019-45 by title only (if approved above) 3) Adopt Resolution No. 2019-45 |
|||||
Executive Summary: | |||||
The purpose of this Agreement is to provide for increased state and local funding in FY2020 to developmental disability services (DDS) providers operating within City limits, to help pay for increased labor costs due to an increase in the minimum wage. The Arizona Department of Economic Security (ADES) will distribute the funding. The funding will be distributed to Division of Developmental Disabilities (DDD) Qualified Vendors who provide services to ALTCS/DDD members in zip codes 86001, 86003, and 86004 within the City of Flagstaff limits. The ADES will provide funding not to exceed $350,000 from DDD’s Medicaid expenditure authority with the combined funds from DDD and the City will go to DDD Qualified Vendors in Flagstaff. The ADES will spend two dollars ($2) of the DDD’s Medicaid expenditure authority monies for each dollar ($1) that the City provides as voluntary payments to DDD’s Qualified Vendors. The City will provide up to $150,000 in funding, which has already been budgeted. The ADES will determine which DDD Qualified Vendors are eligible to be funded as authorized by House Bill 2747, Section 108 on pages 78 - 79. (See Attached). The ADES will refund any of the City’s unspent voluntary payment to the City by July 31, 2020. The ADES will provide quarterly funding distribution reports to the City. The reports will include DDD Qualified Vendors name, date of payment, ADES amount and City amount. The agreement expires August 31, 2020 unless extended by mutual agreement, not to exceed five (5) years. The agreement may be terminated by mutual agreement at any time. |
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Financial Impact: | |||||
Funding for the initial term of the agreement is included in the adopted FY2020 budget in account 001-09-402-1310-1-4206 Non-department. | |||||
Policy Impact: | |||||
No policy impacts at this time. | |||||
Connection to Council Goal, Regional Plan: | |||||
Connection to Council Goals: 1. Economic Development 2. Personnel Connection to the City of Flagstaff Strategic Plan: 1. Work in partnership to enhance a safe and livable community |
|||||
Has There Been Previous Council Decision on This: | |||||
Council directed staff to help provide funding for developmental disability services providers, at public meetings held in February, March, April, May 2019. At a public meeting in June 2019 the Council approved the FY 2020 budget, which includes $150,000 in funding for DDS providers operating in City limits. | |||||
Options and Alternatives: | |||||
1. Approve the Agreement; or 2. Do not approve the Agreement and direct staff to propose use of $150,000 for other community needs. |
|||||
Background and History: | |||||
In the November 2016 General Election City voters passed the Minimum Wage Act (Proposition 414, a local voter initiative) in the November 2016 election. The Minimum Wage Act increases the City of Flagstaff’s minimum wage from $8.05 per hour in 2016 to $15.00 by 2021, or $2.00 above the State minimum wage, whichever is greater, through set increases on determined dates commencing on July 1, 2017. In the same November 2016 General Election Arizona voters passed the Fair Wages and Healthy Families Act (the “FWHFA”) (Proposition 206, a state voter initiative) raising the State minimum wage from $8.05 per hour to $12.00 per hour by 2020 through set increases on determined dates to begin January 1, 2017. On March 21, 2017, the City Council adopted Ordinance No. 2017-08, amending the Minimum Wage Act by a super-majority vote of 6-1, to provide for gradual increase in the minimum wage to $15.00 an hour by 2021, as contemplated by voters. Without this amendment, there would have been a drastic increase in the minimum wage from $8.05 to $12.00 an hour (almost a 50% increase) within six months, due to the compounding effect of the passage of the FWHFA. As a result of the Minimum Wage Act (and the FHWFA), many Flagstaff employers had to start paying employees more money for their work. Currently the local minimum wage is $12.00 per hour, and the State minimum wage is $11.00 per hour. On January 29, 2019 SB1225 titled; Appropriation; Developmental Disabilities Services Providers was introduced by Senator Sylvia Allen (LD6). The purpose of SB1225 was to provide emergency funding in the amount of $508,600 from the State general fund and $1,176,100 from developmental disabilities Medicaid authority to developmental disabilities services providers (DDSPs) that experienced the highest mandated labor cost increases for services provided in a geographic service area located in northern Arizona as designated by the Arizona health care cost containment system administration due to the passage of proposition 414 which established higher incremental minimum wage rate increases than the State. SB1225 passed its assigned committees and passed the Senate with a vote of 26-4 on February 14, 2019. SB1225 was then transmitted to the House. On April 4, 2019, a proposed amendment to SB1225 was introduced by Representative Regina Cobb (LD 5). SB1225 was introduced into the Appropriation Committee with the following proposed amended language: 1. Decreasing the $508,600 amount to $172,924;
2. Inserting the one-time emergency clause;
3. Inserting that the department may spend $1 of the monies appropriated by this subsection for each $2 that the city of Flagstaff provides;
4. Eliminating the “Arizona health care cost containment system administration” and replacing it with “the city of Flagstaff.”
The amendment to SB1225 passed the Appropriation Committee with a vote of 9-2. City staff provided City Council with the proposed amended language and began discussions on providing voluntary payments as noted in the amended language of SB1225. City staff at the direction of city council began reviewing options to provide city funding in support of the amended language of SB1225 through the city’s FY2020 budget process. City staff identified $50,000 for City Council consideration. City Council then modified the approval amount to total $150,000. The $150,000 was approved by City Council during the April 2019 Council retreat and approved in June 2019 as part of the final budget. The governor signed HB2747 which specified ADES will spend two dollars ($2) of the DDD's Medicaid expenditure authority monies for each dollar ($1) that the City provides as voluntary payments to DDD's Qualified Vendors. |
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Key Considerations: | |||||
The City and State funding appropriations to help DDS providers pay for increased labor costs are for this fiscal year only. The City, State, and local community will need to work together to find a long-term solution for ensuring that DDS providers can afford to provide services in Flagstaff, and to ensure that all Flagstaff workers are paid at least minimum wage. The City has limited funding to help provide social services, and there are many competing needs. The DES is requiring the form of Agreement that is attached to this staff summary. |
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Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
DDS providers provide important services to the Flagstaff community. | |||||
Expanded Options and Alternatives: | |||||
Local DDS providers Hozhoni Foundation and Quality Connection expressed concerns of keeping their services within the City limits due to the increase in labor costs associated with the Minimum Wage Act coupled with the FWHFA. City staff had numerous discussions with Hozhoni staff and social service provider associations regarding the SB1225, HB2747 and the voluntary amount the City will allocate towards reducing their labor costs. |
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Attachments: | Res. 2019-45 | ||
IGA | |||
HB 2747 pg 78-79 | |||
DES_COF PPT |
16.B.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-50: A resolution of the Flagstaff City Council urging the United States Congress to ratify the United States-Mexico Agreement (USMCA). | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-50 by title only
2) City Clerk reads Resolution No. 2019-50 by title only (if approved above) 3) Adopt Resolution No. 2019-50 |
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Executive Summary: | |||||
On September 30, 2018, the United States, Canada and Mexico announced they had reached a trilateral free trade agreement in principle after conducting negotiations talks on the North American Free Trade American (NAFTA). The agreement called the United States-Mexico-Canada Agreement or USMCA (NAFTA 2.0) is intended to replace the old NAFTA by creating a modernized free-trade system between the three governments addressing emerging issues, such as but not limited to the organization of regulatory systems, e-commerce and the protection of intellectual property. The USMCA changes some of the rules and processes governing how certain goods are traded within North America and mechanisms available for how trade disputes are resolved. The USMCA allows Americans to trade more than $3.8 billion (approximately $1.4 trillion annually) in goods and services every day with Mexico and Canada supporting more than 12 million American jobs. The U.S.-manufactured goods exports to Mexico and Canada support the jobs of more than 2 million American workers across the United States. Most U.S. manufacturing sectors (38 out of 42) and most states (46 out of 50) count Canada or Mexico as their first- or second-largest foreign purchasers. The U.S. agricultural exports to Canada and Mexico quadrupled from $8.9 billion in 1993 to $40 billion in 2018, and the two countries are top markets for U.S. grains, dairy products, meats, fresh fruits, and vegetables. Nearly one-third of U.S. agricultural exports went to Mexico and Canada in 2017. Canada and Mexico are the top two export destinations for U.S. small and medium-sized business with more than 120,000 of which these businesses sell their goods and services in our Canada and Mexico. The USMCA ensures that the US products and services will have preferred access to the Mexican and Canadian markets. For Arizona, Mexico and Canada are the top two trading partners in terms of total trade as well as top two destination for Arizona products and services, with more than 228,000 Arizona jobs dependent on trade and investment with Mexico and Canada. The State of Arizona trade with Canada and Mexico totaled over $20 billion in Arizona. The USMCA is a strong and advanced trade agreement negotiated that benefits Arizona workers, farmers, ranchers and businesses in return will increase tourism and economic activities in the city of Flagstaff toward economic and community vitality. |
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Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Economic Development. | |||||
Has There Been Previous Council Decision on This: | |||||
Previous council discussion occurred during the Tuesday September 17, 2019 council meeting and approved to bring forth a resolution urging the US Congress to ratify the United States-Mexico-Canada Agreement (USMCA). | |||||
Background and History: | |||||
The United States–Mexico–Canada Agreement (USMCA) is based on the North American Free Trade Agreement (NAFTA) which originally came into effect on January 1, 1994. The USMCA is the result of a 2017–2018 renegotiation of NAFTA by its member states, which informally agreed to the terms on September 30, 2018, and formally on October 1. The USMCA was signed by United States President Donald Trump, Mexican President Enrique Peña Nieto, and Canadian Prime Minister Justin Trudeau on November 30, 2018 during the 2018 G20 Summit in Buenos Aires. The language of the agreement was submitted before the US Congress for a 60-day review for possible changes. On June 16, 2019, Mexico fully ratify the agreement through their legislature while the United States and Canada have yet to ratify. The USMCA contains the following key changes: Dispute Resolution
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Attachments: | Res. 2019-50 |
17.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Rio de Flag Flood Control Project - Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Facilitate Council discussion with an update on the project. | |||||
EXECUTIVE SUMMARY: | |||||
|
|||||
INFORMATION: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources: Actively manage and protect all environmental and natural resources. Regional Plan – Policy WR 5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Team Flagstaff Strategic Plan – Foster a Resilient and Economically Prosperous City: Deliver outstanding services through a healthy environment, resources and infrastructure. Has There Been Previous Council Decision on This: The Rio de Flag project has been before various City Councils for updates within the last 14 years. Council has acted on executing the original Project Cooperation Agreement between the City and the U.S. Army Corps of Engineers, approving concurrent fiscal year budgets and consulting service contracts. City Council considered the Stormwater Fee increase as presented by staff on November 20, 2018. City Council award of a professional services contract with Beta Public Relations, LLC on March 19, 2019, for a Public Outreach Campaign. Staff provided a project update at the June 11, 2019 council meeting. Staff will provide an update to the council on the Rio de Flag Flood Control Project. The presentation will include estimated project cost, schedule and current topics. Attachments: Presentation |
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Attachments: | Presentation |
19.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting Council declare a Climate Emergency Resolution. This action should be followed by immediately elevating the Sustainability Section to Department status, so staff have the ability to expedite the Climate Action and Adaptation Plan and can then implement CAAP goals. This would be a significant positive step for the public safety of Flagstaff residents. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on September 24, 2019, requesting that the Council consider declaring a Climate Emergency Resolution. This action should be followed by immediately elevating the Sustainability Section to Department status, so staff have the ability to expedite the Climate Action and Adaptation Plan and can then implement CAAP goals. This would be a significant positive step for the public safety of Flagstaff residents | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2019-02 |
19.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about the name Agassiz to see if the Agassiz designation in Flagstaff is named after biologist Louis Agassiz and, if so, look at renaming anything named after him due to accusations of racism. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
19.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding pocket parks. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |