WORK SESSION AGENDA
A M E N D E D
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the November 5, 2019 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Proclamation: |
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7. | Recognition: Housing America Student Posters | ||||||||
8. | Private Waste Hauler Regulations | ||||||||
9. | Discussion on Council Salaries section 1-07-001-0005 of the Flagstaff City Code. | ||||||||
10. | Discussion: How the City can add more residential units within the single-family residential zoning parcels. | ||||||||
11. | Public Participation | ||||||||
12. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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13. | Adjournment | ||||||||
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8.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Private Waste Hauler Regulations | |||||
STAFF RECOMMENDED ACTION: | |||||
Provide staff with direction on what revisions to bring forward at a future Council Meeting. | |||||
EXECUTIVE SUMMARY: | |||||
Currently, private waste hauling companies are allowed to collect solid waste produced by commercial and multifamily properties. These companies are allowed to operate within City limits with a very limited set of regulations. Due to limitations in these regulations, the City lacks basic information, such as the amount of material they collect within the City, which makes it difficult to accurately calculate and track key metrics such as a community-wide diversion rate. Staff recommends the adoption of regulations, such as mandatory data reporting, as well as other basic requirements found in Arizona cities, such as insurance requirements, licensing fees, vehicle maintenance, and simple recycling outreach. Such regulations support the Rethink Waste Plan and Climate Action and Adaptation Plan. |
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INFORMATION: | |||||
Although Flagstaff’s City Code outlines the requirements for licensing of solid waste collection companies (Section 7-04-001-0013) there is still much to be desired in the code, and best practices in other cities in Arizona can be referenced to find better practices in regulation. License Application Currently, to apply for a license to collect solid waste in the city, a hauler would use a general business license. Based on examples from other cities, such as the City of Mesa, staff recommend asking for additional information as part of the application process, such as the applicant's plan for collected material. This plan would include information on accepted materials, sorting, collection and transportation, processing, possible incentives and promotion of their recycling program. Licensing Fee Currently, the annual fee for each solid waste collection company is fifty dollars ($50.00). Other cities within Arizona, such as Tempe and Tucson charge a much more substantial fee ($1,000.00 per vehicle) to cover the costs that private waste haulers impose on the City. For example, the City of Tucson’s licensing fee is used for litter collection efforts, since solid waste collection vehicles are a likely contributor to litter. Justifications for the licensing fee in Flagstaff would be litter collection efforts, and the costs of sustainable materials management education and outreach provided by the City, which reaches all residents whether they are a customer of a private waste hauler or the City. Insurance Requirements Staff recommends adding basic insurance requirements for private waste haulers. These requirements could model other cities, such as Tempe, which require public liability, property damage, and personal injury insurance. Data Reporting Staff recommends implementing mandatory data reporting that includes the annual weight of trash, recyclables, and compostables collected within the Flagstaff City limits. This data would allow the City to calculate an accurate diversion rate and more effectively evaluate waste prevention and diversion programming. Other Service Requirements Additional requirements may be considered, including:
CLIMATE CHANGE: Take meaningful climate change action. Actively manage and protect all environmental and natural resources. ENVIRONMENTAL AND NATURAL RESOURCES: Actively manage and protect all environmental and natural resources. |
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Attachments: | Presentation |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion on Council Salaries section 1-07-001-0005 of the Flagstaff City Code. | |||||
STAFF RECOMMENDED ACTION: | |||||
Obtain direction from City Council on what amendments they would like to see in Flagstaff City Code 1-07-001-0005 Council Salaries for future City Councils. | |||||
EXECUTIVE SUMMARY: | |||||
The Citizen Commission met on December 7, 2017 to discuss Council salaries. A recommendation was made by the Citizens Commission and presented to City Council in the form of Ordinance 2018-25 on June 19, 2018. Ordinance 2018-25 was approved during the second read on July 3, 2018 amending the compensation of the future Mayor and Council members, the membership of the Citizens Commission, the addition of a public meeting to obtain community comments on recommendations, an increase to travel allowances and clarification relating to insurance and salary adjustments. City Council considered some additional changes to the Flagstaff City Code on Council Salaries in July 2018 in relation to how often the Citizens Commission shall review the annual salary of the Mayor and Council members and the ability for Council to request the Citizen Commission reconsider its recommendation. Ordinance 2018-28 failed for lack of a motion during the September 4, 2018 Council meeting. Mayor Evans requested a FAIR on August 21, 2019 to discuss a text amendment to City Code allowing Council Salaries for future Council to be considered by Council earlier than what is currently stated. This was supported by four Council members on October 8, 2019. |
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INFORMATION: | |||||
Flagstaff City Code 1-07-001-0005 Council Salaries states the Citizens Commission will review the Mayor and Council salaries every fourth year following 2017 which means the next time this evaluation would occur is 2021 unless a change is made to the Flagstaff City Code. City Council considered a change from the four-year timeframe to upon a request from a majority of the Council, but this change did not pass in September 2018. | |||||
Attachments: | Ord 2018-25 | ||
Ord 2018-28 |
10.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion: How the City can add more residential units within the single-family residential zoning parcels. | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion/Direction
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EXECUTIVE SUMMARY: | |||||
Councilmember Odegaard provided the Future Agenda Item Request on May 21, 2019, which was supported by the required number of Councilmembers. Community Development provided the following information to aid in the Council discussion: Single-family residential zones in Flagstaff include the following:
Multi-family (three units or more on one lot) are permitted in every residential zone except R1N or MH. Single-family homes are permitted in every residential zone. Accessory dwelling units are permitted in conjunction with single-family homes in all zones. Where the code could be looked at in terms of density include:
Case Studies Minneapolis: In December 2018, Minneapolis passed a city-wide ban on single-family zoning. Developers can now build multi-unit housing in neighborhood reserved for single-family homes. Oregon: The State of Oregon has passed a measure that requires cities with more than 10,000 people to allow duplexes in areas zoned for single-family homes. In the metro Portland area, cities and counties are required to allow the building of housing such as quadplexes and cottage clusters of homes around a common yard. |
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INFORMATION: | |||||
Attachments: |