SPECIAL WORK SESSION AGENDA
A M E N D E D
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Recognition of the Inaugural Cohort of Climate Leaders | ||||||||
6. | General Fund Revenue and 5-Year Plan Update | ||||||||
7. | Discussion/Direction: Priority Based Budgeting Results and Definitions Map Update | ||||||||
8. | Public Participation | ||||||||
9. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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10. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
General Fund Revenue and 5-Year Plan Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion on General Fund Revenues and update on the General Fund 5-Year Plan. | |||||
EXECUTIVE SUMMARY: | |||||
This discussion is to provide information regarding decline in Fiscal Year (FY) 2019 sales tax revenues and the impact on the City of Flagstaff (City) FY 2020 budget and General Fund 5-Year plan. The information is primarily related to major Transaction Privilege Tax (TPT, or sales tax) revenue sources which impacts the General Fund. | |||||
INFORMATION: | |||||
Staff will present the following:
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Attachments: | Presentation | ||
City Council Report |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion/Direction: Priority Based Budgeting Results and Definitions Map Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
In May of 2019, the City of Flagstaff embarked on a journey to implement Priority Based Budgeting for the FY2021 budget cycle. Priority Based Budgeting (or PBB) is a leading best practice in municipal government and allows cities to re-envision how they utilize their budgets. Specifically, PBB enables cities to create a balanced, stable and sustainable budget, to prioritize spending and reallocate resources from within, to launch new programs and envision an improved future by leveraging public/ private partnerships and breaking through “budget silos”. In September 2019, a Council Retreat was held with the purpose of creating a Results and Definitions Map. A Results and Definitions Map is a key element of Priority Based Budgeting as it represents the City’s high and medium level priorities which are used to score the City’s programs. The Results and Definitions Map presented here showcases the input from both Staff and Council that was received at the September 2019 Council Retreat. While the current Results and Definitions Map will be used in a limited capacity during the FY21 budget process, the document will be revisited in the Spring of 2020 in a process where community input, as well as further input from Council and staff will be incorporated. Council will then be presented with an opportunity to build off the revised Results and Definitions Map to create a new organizational Strategic Plan. Both the revised Results and Definitions Map and the new organizational Strategic Plan will be used extensively within the FY22 budget cycle to enhance budgetary decision-making. |
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INFORMATION: | |||||
Connection to Council Goals
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Attachments: | Results and Definitions Map | ||
Presentation | |||
Novak Consulting Report |