DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS | ||||||||
A. | Housing America Month | ||||||||
B. | Domestic Violence Awareness Month | ||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Beautification and Public Art Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring June 2022.
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B. | Consideration of Appointments: Commission on Diversity Awareness. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make three appointments to a term expiring September 2022.
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of (Confirming) Payment: Reimbursement payment to Vintage Partners (VP) & Woody Mountain LLC for the installation of new public sewer line. (Sewer line reimbursement as agreed to in the 2016 Council approved Development Agreement with Vintage Partners). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Council to approve reimbursement to VP & Woody Mountain LLC in the full amount of $1,588,046.50.
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B. | Consideration and Approval of Cooperative Purchase Contract: Contract for various professional level consulting with Interim Public Management, LLC utilizing a cooperative purchasing contract through the City of Maricopa. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the cooperative purchasing contract with Interim Public Management, LLC for various professional level consulting for an annual amount not to exceed $300,000 in any fiscal year plus applicable taxes.
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C. | Consideration and Approval of Final Plat Request by Wedge LLC., for final subdivision plat approval for The Wedge, consisting of 47 single-family residential lots located on 47.36 acres within the Rural Residential (RR) zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
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D. | Consideration and Approval of Cooperative Purchase Contract: Two (2) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems in the amount of $222,992.66. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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E. | Consideration and Approval of Contract: Arizona Power Authority Hoover Municipal Power Exchange Program. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Participate in the Arizona Power Authority Hoover Municipal Power Exchange Program.
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Ordinance No. 2019-29: A Zoning Map Amendment, requested by San Francisco de Asis Parish and the Planning Director, of approximately 0.62 acres located at 244 S. Kendrick Street to add Landmarks Overlay (LO) Zone to the existing zoning classification of High Density Residential (HR) Zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
In accordance with the findings presented by staff, approve the requested Zoning Map Amendment to add the Landmark Overlay (LO) district to Our Lady of Guadalupe (PZ-19-00126-01) and take the following action:
1) Read Ordinance No. 2019-29 by title only for the final time 2) City Clerk reads Ordinance No. 2019-29 by title only (if approved above) 3) Adopt Ordinance No. 2019-29 |
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B. | Consideration and Approval of Grant Application and Acceptance Upon Award: U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,458.00. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) application to the Flagstaff Police Department for grant funds in the amount of $20,458.00.
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C. |
Consideration and Adoption of Resolution No. 2019-46: A resolution approving an Intergovernmental Agreement (IGA) Grant Application between the City of Flagstaff and Coconino County the U.S. Department of Justice, Fiscal Year 2019 Edward Byrne Memorial Justice Assistance (JAG) Grant. |
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STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-42 by title only
2) City Clerk reads Resolution No. 2019-42 by title only (if approved above) 3) Adopt Resolution No. 2019-42 |
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D. | Consideration and Approval of Contract: Award of a Professional Services Contract with Brown and Caldwell, Inc. for the Lake Mary Water Treatment Plant Sedimentation Basin Design | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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E. | Consideration and Approval of a Cooperative Purchase Contract: For a new Pierce Manufacturing, Inc. Velocity Fire Engine in the amount of $693,148.75 from Hughes Fire Equipment, Inc. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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F. |
Consideration and Approval of Cooperative Purchase Contract: Purchase of new turnout / personal protective equipment for all operational fire personnel from L.N. Curtis and Sons in the amount of $238,455.89 through a cooperative purchase contract with the General Service Administration.
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STAFF RECOMMENDED ACTION: | |||||||||
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G. | Consideration and Approval of Lease of City-Owned Property: Amendment to extend the Flagstaff Railroad Passenger Station Facility Lease with National Railroad Passenger Corporation (Amtrak) for a term of five (5) years, with options for renewal. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve an Amendment extending the Facility Railroad Passenger Station Facility Lease for a term of five years, with options for renewal.
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RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL
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11. | PLEDGE OF ALLEGIANCE | ||||||||
12. | PUBLIC PARTICIPATION | ||||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | ||||||||
14. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2019-45: A resolution approving an Intergovernmental Agreement (IGA) between the Arizona Department of Economic Security and the City of Flagstaff to provide up to $150,000 in voluntary city funding to qualified developmental disability service providers within the city limits of Flagstaff, Arizona; and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-45 by title only
2) City Clerk reads Resolution No. 2019-45 by title only (if approved above) 3) Adopt Resolution No. 2019-45 |
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15. | DISCUSSION ITEMS | ||||||||
A. | Electric bicycles on FUTS trails - follow-up discussion | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Following discussions at their respective meetings, the Transportation Commission, PAC, and BAC conducted straw polls regarding the question regarding the allowance of Class 1 and 2 e-bikes on our trails with the following results: Transportation Commission Allow e-bikes on the Nate Avery Trail: 2-3 (fails) Pedestrian Advisory Committee Allow e-bikes on the Nate Avery Trail: 3-0-1 (passes) Bicycle Advisory Committee Allow e-bikes on the Nate Avery Trail: 4-3 (passes) The panels provided a variety of reasons for their votes:•Class 1 and 2 electric bicycles should be treated the same as pedal bicycles. •Provides consistency for messaging and enforcement and avoids confusion Staff maintains its recommendation as stated to the City Council previously to allow Class 1 and 2 electric bicycles on all FUTS trails, including the Nate Avery Trail and the Arizona Trail.
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16. | COUNCIL LIAISON REPORTS
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17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about the Land Trust Model | ||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about a policy to allow all employees to live outside city limits except by those who are specified by City Charter | ||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
19. | ADJOURNMENT | ||||||||
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7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Beautification and Public Art Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring June 2022.
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Executive Summary: | |||||
The Beautification and Public Art Commission consists of seven citizens, and recommends expenditures from the BBB beautification fund and public art portion of arts and science fund. It studies and recommends community beautification projects ranging from landscaping and irrigation, signs and billboards, buildings, streetscapes, gateways, the purchase and installation of public art projects within beautification projects, property acquisition for beautification and/or public art and neighborhood-initiated projects, to mention a few. There are currently two seats available from terms that expired in June 2019. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are seven applications on file for consideration by the Council, they are as follows: Kathleen Flaccus (new applicant) Greg Kleiner (new applicant) Leah Manak (new applicant) Charles Cooper Montgomery (new applicant) Kassidi Rhinehart (new applicant) Jeremiah Slater (new applicant) Julie Sokol (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Vice Mayor Shimoni and Councilmember Salas |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners: By appointing members at this time, the Beautification and Public Art Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | BPAC Authority |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Commission on Diversity Awareness. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make three appointments to a term expiring September 2022.
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Executive Summary: | |||||
The Commission on Diversity Awareness consists of seven citizens who represent the diverse population of Flagstaff. The mission of the commission includes, but is not limited to, fostering mutual understanding, tolerance, respect, and awareness among all citizens; recognizing the different economic, cultural, social, religious, and ethnic groups within the City; cooperating in the development of educational programs dedicated to improving community relations and enlisting support of various groups to foster diversity awareness. There are three appointments to be made. There are five applications on file for consideration by the Council as follows: Joyce Browning (new applicant) Deborah Corey (new applicant) Robert "Dan" Duke (current commissioner) Anne Hart (past commissioner) DeAnn Wegwert (current commissioner) In an effort to reduce exposure to personal information the applicant roster and application will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Mayor Evans, Councilmember Odegaard, Councilmember Whelan |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact on the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions to provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: By appointing three members at this time, the Commission on Diversity Awareness will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Background and History: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | CODA - Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of (Confirming) Payment: Reimbursement payment to Vintage Partners (VP) & Woody Mountain LLC for the installation of new public sewer line. (Sewer line reimbursement as agreed to in the 2016 Council approved Development Agreement with Vintage Partners). | |||||
STAFF RECOMMENDED ACTION: | |||||
Council to approve reimbursement to VP & Woody Mountain LLC in the full amount of $1,588,046.50.
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Executive Summary: | |||||
In accordance with development agreement with Vintage Partners (VP) & Woody Mountain LLC the City agreed to reimburse VP & Woody Mountain LLC for the installation of a new regional sewer line along Thompson street and Kaibab Street. The installation of the sewer line will allow the City to provide for growth on the westside of Flagstaff. The new sewer line was installed by VP & Woody Mountain LLC in fiscal year 2020 and was accepted into the City of Flagstaff municipal sewer collection system on August 1, 2019. This new sewer line will allow for growth and infill for existing parcels on the west side of the City. The total reimbursement cost for installing this new sewer interceptor amounted to $1,588,046.50. The reimbursement for this project was budgeted in the Water Services Enterprise Fund in FY 2020 in the amount of $900,000. The remaining $688,046.50 will be funded from unused portion of the Phase 1 Westside Sewer Interceptor project which has been carried over from FY2019. | |||||
Financial Impact: | |||||
The Water Services Division has $900,000 budgeted in the Water Services Enterprise Fund in account # 203-08-375-3417-0-4463 for reimbursing Vintage Partners for installing this regional sewerline.The remaining reimbursement funding is available in account 203-08-375-3377-0-4463 in amount $581,000 (Westside Sewer Phase 1) and account # 203-08-375-3286-0-4463 in amount of $107,000 (Rio De Flag Sewer relocations). |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
City's participation in the installation of this sewer line supports the Council Goals in the following areas: COUNCIL GOALS: 3) provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. REGIONAL PLAN: This project supports the policies and goals of the regional plan as outlined below; Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises. This project allows for the expansion of Flagstaff's largest commercial employer (WL Gore) and provides for workforce and affordable housing within the Timber Sky development. |
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Has There Been Previous Council Decision on This: | |||||
The Development Agreement was approved by Council on November 15, 2016 and is attached. The subsequent Amendment #3 to the Development Agreement was approved by Council on September 18, 2018 and is also attached. This Amendment # 3 to the Development Agreement included Section 8.5.1.1 for the reimbursement for the construction of Westside Sewer Interceptor Phase 2 along Thompson and Kaibab Streets to allow for additional growth and infill. | |||||
Options and Alternatives: | |||||
1.) Approve (confirm) payment. 2.) Not approve (deny) payment |
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Background and History: | |||||
The Westside Interceptor Improvements were split into Phase 1 and Phase 2. The Phase 1 portion of improvements along Clay Avenue Wash were completed by the City of Flagstaff in 2018. The Phase 2 portion of improvements involved the replacement of undersized 8-inch sewer line, along Thompson and Kaibab streets. The scope of work included the installation of approximately 3,000 feet of 18 inch and 21-inch sewer interceptor from manhole 2A-422 through manhole 2A-360. This line runs from Thompson and Shellie Drive to Kaibab Lane. The existing 8” line is undersized, is an operational bottleneck and must be up sized to 18”. Over sizing is required to support council approved growth on the west side of Flagstaff. This project is required to handle projected growth and infill on the West Side. Projects affected include WL Gore Manufacturing expansion, Railroad Springs Unit 5-Crestview Estates, and Timber Sky development to be served by City sewer collection system. On August 8, 2018 the Purchasing Section posted an Invitation for Bids (IFB) solicitation for construction on the PlanetBids website and advertised the IFB in the Arizona Daily Sun on August 8 and 15, 2018. There were a total of four (4) bids received on August 29, 2018. City Staff reviewed of all bids received and determined Eagle Mountain Construction to the lowest responsive responsible bidder. Eagle Mountain Construction's bid documentation was then turned over to Vintage Partners to contract with them for constructing the project. |
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Key Considerations: | |||||
The total reimbursement cost for installing the Westside Sewer Phase 2 project amounted to $1,588,046.50. A copy of the reimbursement cost allocation prepared by Turner Engineering was reviewed and approved by Water Services management and staff members and is attached. Funding for reimbursing Vintage Partners for installing this sewer line is available in Account# -08-375-3417-0-4463. Partial project funding is budgeted in FY 2020 with the remainder to occur in FY 2021 when additional funding is available. This is a 100% growth related capital project that is paid for by new customer capacity Buy-in Fees. It is not rate funded project. |
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Community Benefits and Considerations: | |||||
During construction of the project, conditions were encountered that were outside the bid scope of work. As a result, additional costs were incurred that were unavoidable and outside the contract scope of work. These additional costs are detailed in the attached change orders. All change orders were reviewed and approved by City Staff prior to payment by developer to contractor. | |||||
Community Involvement: | |||||
The completion of the new sewer interceptor provides for additional growth of WL Gore facilities to occur on the westside of Flagstaff as well as for future development and infill opportunities. | |||||
Expanded Options and Alternatives: | |||||
Inform/Consult The reimbursement of Westside Sewer Interceptor Phase 2 was discussed during the FY 2020 proposed budget and Capital Improvement program meetings with City Council members. This sewer line is replacing a bottleneck in the City Sewer Collection system and was also previously discussed during 2015 Rate Adjustment Public Hearings. Public Hearings before the Water Commission and City Council are conducted in conjunction with any Rate Study. The installation of the Westside Sewer Interceptor along Thompson and Kaibab was included in the 10 year Capital Improvement Program contained in the 2015 Rate Adjustments. |
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Attachments: | Devlopment Agreement -Original | ||
Development Agreement 3rd Amendment | |||
Westside Sewer Interceptor-Phase 2 Reimbursement | |||
Construction Contract with Eagle Mountain | |||
Change Order #1-Eagle Mountain | |||
Change Order #2-Eagle Mountain | |||
Change Order #3-Eagle Mountain | |||
Final Review Letter |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: Contract for various professional level consulting with Interim Public Management, LLC utilizing a cooperative purchasing contract through the City of Maricopa. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the cooperative purchasing contract with Interim Public Management, LLC for various professional level consulting for an annual amount not to exceed $300,000 in any fiscal year plus applicable taxes.
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Executive Summary: | |||||
A professional services agreement between the City of Flagstaff and Interim Public Management, LLC was executed in February of 2016 by City Manager Josh Copley for professional management-level services. This original agreement has been utilized to fill vacant positions such as the Interim Public Works Director and the Interim Office of Labor Standards. In July 2019, the City choose to use this agreement to fill the Interim Human Resources Director position during the recruitment process; however, to fill this position for the duration necessary the total cost will exceed the $50,000 threshold the City Manager is authorized to approve. Thus, City staff is requesting the City Council consider an overall cooperative purchase contract for professional level consulting similar to what has been done previously for personnel related services such as the phased retirement program and/or temporary personnel services. Approving the overall cooperative purchase contract for professional level consulting will allow City staff to utilize interim managers and/or directors during times of vacancy so a competitive recruitment process may be completed. | |||||
Financial Impact: | |||||
When utilizing professional level consulting to fill a vacancy, salary savings from the vacant position is used to pay for the service contract. In situations when the service contract cost is higher than the salary savings, the division looks within the division's base budget to fund the additional amount. If this cannot be accomplished, the division brings the information to the budget team for consideration within the adopted budget. | |||||
Policy Impact: | |||||
Approving this cooperative purchase contract would not impact any City policies.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Utilizing this cooperative purchase contract to hire interim managers and directors allows the City to continue providing service to the community and the organization while recruiting for qualified staff. The recruitment process is when the City can attract quality staff which supports the Council Goal of Personnel. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1) Approve this cooperative purchase contract with Interim Public Management, LLC through the City of Maricopa; 2) Direct staff to conduct a formal competitive solicitation for the award of a City contract in lieu of utilizing the cooperative purchase contract; or 3) Not approve the cooperative purchase contract and request staff terminate the current agreement with Interim Public Management, LLC and pay the 50% termination fee outlined in the current professional services agreement from 2016. |
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Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Cooperative Purchase Contract | ||
Exhibit A Form Schedule | |||
Exhibit B Agency Contract | |||
Exhibit B Agency Contract Amendment | |||
Schedule C |
8.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat Request by Wedge LLC., for final subdivision plat approval for The Wedge, consisting of 47 single-family residential lots located on 47.36 acres within the Rural Residential (RR) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
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Executive Summary: | |||||
This is a request for final plat approval for the subdivision known as The Wedge, consisting of 47 single-family residential lots, public streets and open space. Final plats require the approval of the City Council. See the attached vicinity map for location. | |||||
Financial Impact: | |||||
This subdivision includes public roadways. Public roads require long term maintenance and snowplowing, both of which are provided by the City Public Works Division. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this final plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Strategic Plan Work in partnership to enhance a safe and livable community. Flagstaff Regional Plan -Policy LU.2.2. Design new development to coordinate with existing and future development, in an effort to preserve view sheds, strengthen connectivity, and establish compatible and mutually supportive land uses. -Policy CC.4.2. Design utilities and infrastructure to be contextual and considered as part of the overall design aesthetics. -Policy LU.5.3. Promote compact development appropriate to and within the context of each area type: urban, suburban and rural. |
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Has There Been Previous Council Decision on This: | |||||
On March 7, 2017, the City Council approved the preliminary plat. | |||||
Options and Alternatives: | |||||
1. Approve the final plat with no conditions. 2. Approve the final plat with added conditions. 3. Deny the final plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications or New Infrastructure. |
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Background and History: | |||||
The applicant, Wedge LLC, is seeking final plat approval for a 47-lot single-family residential subdivision. The Wedge is a property located on the west edge of the city limits adjacent to the Flagstaff Ranch Golf Club and south of the W.L. Gore campus on Kiltie Lane. The property is known as The Wedge due to the triangular shape that tapers at the south end of the property. The subdivision will create 47 single-family residential lots within the Rural Residential (RR) Zone. The RR zone allows a gross density of one unit per acre where a public water supply and public streets are available to serve the property. The proposed lot sizes vary from .38 acres to .77 acres with an average of approximately .48 acres. In order to approve lots less than one acre in size, this application is using the Planned Residential Development option permitted in the RR zone. Then utilizing the Single Family Estate building type conforming to the T3 Neighborhood 2 (T3N.2) transect zone development standards. |
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Community Involvement: | |||||
The proposal promotes new development appropriate to the existing zoning district while extending City infrastructure. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the final plat review process. | |||||
Attachments: | The Wedge final plat | ||
Final Plat Application | |||
Subdivider Agreement | |||
Vicinity Map |
8.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: Two (2) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems in the amount of $222,992.66. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
On January 30, 2018, Water Services and Sustainability presented the risk to the City's water supply in the event of a catastrophic power loss. Specifically, the City has the ability to provide approximately 1.8 days of water to the community when factoring in system storage and our single stand-by power generator located at the Shop Well. At that meeting, City Council directed Staff to plan for providing a minimum water supply in the event of a catastrophic power loss. In order to meet Council's minimum water supply requirement, Staff has determined the need to use five (5) portable stand-by generators to be used at four (4) critical water production facilities. Specifically, two (2) 350kW generators run in parallel at the Lake Mary Water Treatment Plant, two (2) 350kW generators that run in parallel at Raw Water Pump Station and one (1) 350kW generator shared between the Railroad Springs Booster Station (RSBS) and the North Reservoir Filtration Plant (NRFP). Taking a phased approach, three (3) of the units were purchased in FY2019. The purchase of an additional two (2) in FY2020 will complete the approach of having five (5) to ensure the City can provide a minimum water supply in the event of a catastrophic power loss. |
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Financial Impact: | |||||
Current budget has $240,000 in Line item 202-08-301-1011-0-4405 (Lake Mary Water Treatment Operations Machinery and Equipment). | |||||
Policy Impact: | |||||
On January 30, 2018, Council directed staff to plan and implement a program to meet a minimum service level for potable water production and distribution during a catastrophic power failure. The purchase of these two (2) generators will be the final phase of the plan to provide (purchase) stand-by power.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council direction given on January 30, 2018 for the minimum service level for Water Production and Distribution. | |||||
Has There Been Previous Council Decision on This: | |||||
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Options and Alternatives: | |||||
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Background and History: | |||||
N/A | |||||
Key Considerations: | |||||
Ability to maintain a minimum service level for water production and distribution during a catastrophic power failure. | |||||
Community Benefits and Considerations: | |||||
N/A | |||||
Community Involvement: | |||||
Stand-by power would be available, if needed, any time of year, during a catastrophic power failure to ensure Water Production and Distribution can meet a minimum service level. | |||||
Expanded Options and Alternatives: | |||||
N/A | |||||
Attachments: | Empire Cooperative Contract | ||
Exhibit A Empire Quote | |||
Exhibit B Agency Contract | |||
Exhibit B Contract Acceptance | |||
Trailer Mounted Generators |
8.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Arizona Power Authority Hoover Municipal Power Exchange Program. | |||||
STAFF RECOMMENDED ACTION: | |||||
Participate in the Arizona Power Authority Hoover Municipal Power Exchange Program.
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Executive Summary: | |||||
The City is under contract with the Arizona Power Authority to receive 373 kilowatts (814,103 kilowatt hours) of energy from Hoover Dam at a significantly lower rate than the City currently pays to APS. This contract was approved by the former City Council in 2016 and is valid until 2067. The Arizona Power Authority Hoover Municipal Power Exchange Program will allow the City to purchase wholesale power from other Hoover power customers that are not using their total power allocations. By doing so, the City would improve its likelihood of receiving its total annual Hoover allocation of 373 kilowatts and increase fiscal savings. The reason the City is not receiving the total power allocation is due to drought, maintenance, outages, and other factors at Hoover Dam. Other municipalities joining this pooling program include Payson, Sedona, Globe, Phoenix, and Sierra Vista. If the program is approved, Current Insight Inc., is approved by the Arizona Power Authority to represent the purchasing pool, monitor quarterly price per kilowatt, and recommend to the pool when to purchase the electric commodity. The purchase will be month by month because of fluctuations in the energy pricing market. For example, price per kilowatt is higher in the summer months due to increased energy demands. Pricing is lower in the winter months due to decreased energy demands. |
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Financial Impact: | |||||
By participating in the Arizona Power Authority Hoover Municipal Power Exchange Program, the City will significantly improve its net savings potential from the City's existing Arizona Power Authority contract. It will also insure against declining power supplies from Hoover Dam as the drought contingency plan is implemented in the coming years. Projected savings at the City's full allocation is included as an attachment in the agenda packet. | |||||
Policy Impact: | |||||
Supports the City's efforts to diversify its energy portfolio and strategically plan for the energy future.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Connection to Council Goal and/or Regional Plan: Council Goals: Take meaningful climate change action. Regional Plan: Goal E.2. Expand production and use of renewable energy. Goal E&C.1. Proactively improve and maintain the region’s air quality. Goal E&C.2 Reduce Greenhouse gas emissions. Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation efforts. Goal E&C.4. Integrate the best available science into all policies governing the use and conservation of Flagstaff’s natural resources. Climate Action and Adaptation Plan: E-2-A Move forward with City Council target of 100% renewable energy use for the municipality with a plan for achieving that target by 2025. |
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Has There Been Previous Council Decision on This: | |||||
Yes, the Arizona Power Authority Contract was approved and signed by the City of Flagstaff in September 16, 2016. | |||||
Attachments: | Arizona Power Authority Program | ||
Arizona Power Authority Contract Power Projected Savings | |||
Arizona Power Authority Contract | |||
Municipal Pooling Agreement |
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9.B.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Application and Acceptance Upon Award: U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,458.00. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) application to the Flagstaff Police Department for grant funds in the amount of $20,458.00.
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Executive Summary: | |||||
Approval of the grant in the amount of $20,458.00 will greatly assist in providing overtime funds to the Flagstaff Police Department for community policing and property crime interdiction initiatives. The Coconino County Sheriff's Office will utilize funds to purchase two (2) cellular modern systems that will replace the current satellite systems along with a 24" plotter printer used in the incident command trailer. Both agencies will use 3% of their total amount for the mandatory National Incident Based Reporting System (NIBRS) transition. A total amount of $614.00 will be used for NIBRS as requested by the JAG grant requirements. |
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Financial Impact: | |||||
There is no significant financial impact to the City of Flagstaff in terms of expenditures. The grant is in the amount of $20,458.00 and is budgeted in FY 2020, utilizing account number 001-04-062-6101-2 | |||||
Policy Impact: | |||||
This grant will allow us to provide additional funding to assist Flagstaff Police Department in meeting the community's expectations in regards to our community policing efforts. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Flagstaff Regional Plan Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, Council approved and accepted the Fiscal Year 2019 JAG grant application. | |||||
Options and Alternatives: | |||||
1.) Approve grant application process and acceptance upon award. 2.) Disapprove grant application process. |
|||||
Background and History: | |||||
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported to the state. | |||||
Key Considerations: | |||||
The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported to the state. The City has been certified as disparate and must submit a joint application for the aggregate of funds allocated. The JAG disparate jurisdictions are certified by the Director of the Bureau of Justice Assistance (BJA), based in part on input from the state's Attorney General. The disparate allocation occurs when the City is scheduled to received one- and one-half times more funding than the County, while the County bears more than 50% of the costs of prosecution of incarceration that arise for Part 1 violent crimes committed in the city. City funds will be used to supplement overtime for community policing and property crime interdiction initiatives. As our citizens request additional patrols or when we identify an area which would benefit from additional police presence, these funds will be beneficial in assuring we can provide these necessary services. As part of the joint application process an IGA is required to be submitted to the funding agency indicating who will serve as applicant/fiscal agent for the joint funds. The IGA will authorize payment to the County in the amount of $5,953.00 for the JAG funding upon successful award. | |||||
Community Benefits and Considerations: | |||||
Financial Implications: The 2019 JAG funds have been allocated in the amount of $20,458.00 of which the City agrees to pay the County a total of $6,137 (includes 3% set aside) to be utilized for the purchase of two (2) cellular modern systems that will replace the current satellite systems along with a 24" plotter printer to be used in the incident command trailer. The City amount of $14,321.00 will be used for police overtime (approximately 231 hours of officer overtime), with the remaining balance of $430.00 to be used for the transition to the National Incident Based Reporting System (NIBRS) required to be in place by the federal government in year 2021. The financial impact of these funds cannot be minimized. Without these additional funds, the Flagstaff Police Department will be hard pressed to meet proactive community policing demands without going over budget on overtime. | |||||
Community Involvement: | |||||
These funds will assist the Flagstaff Police Department and the Coconino County Sheriff's Office to prevent and control crime, administer justice and assist crime victims. | |||||
Expanded Options and Alternatives: | |||||
Empower: The law-abiding citizens of our community deserve and expect our streets and neighborhoods to be places where they feel safe. The numerous letters, comments and accolades the Flagstaff Police Department receives from citizens reinforce the need for these beneficial programs. | |||||
Attachments: | FY19 JAG Application |
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-46: A resolution approving an Intergovernmental Agreement (IGA) Grant Application between the City of Flagstaff and Coconino County the U.S. Department of Justice, Fiscal Year 2019 Edward Byrne Memorial Justice Assistance (JAG) Grant. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-42 by title only
2) City Clerk reads Resolution No. 2019-42 by title only (if approved above) 3) Adopt Resolution No. 2019-42 |
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Executive Summary: | |||||
Approval of the IGA will enable the City of Flagstaff to pass through U.S. Department of Justice funding to the Coconino County Sheriff's Department for two (2) cellular modern systems that will replace the current satellite systems along with a 24" plotter printer used in the incident command trailer. Both agencies will use 3% of the their total amount for the mandatory National Incident Based Reporting System (NIBRS) transition and will be used in conjunction with the OnCall Records software implementation to add NIBRS to the records software management system. A total amount of $614.00 will be used for NIBRS as requested by the JAG grant requirements. |
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Financial Impact: | |||||
There is no significant financial impact to the City of Flagstaff in terms of expenditures. This grant is budgeted in FY 2020 in the amount of $20,458.00 account number 001-04-062-6101-2-4273. | |||||
Policy Impact: | |||||
The grant allows us to provide additional funding to assist Flagstaff Police Department in meeting the community's expectations in regards to our community policing efforts. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Flagstaff Regional Plan Policy PF.3.1 Maintain high-quality effectiveness and efficiency in law enforcement, fire and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes - Council approved the previous Intergovernmental Agreement in order to benefit from the Fiscal Year 2018 JAG grant. | |||||
Options and Alternatives: | |||||
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|||||
Background and History: | |||||
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported to the state. | |||||
Key Considerations: | |||||
The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported to the state. The City has been certified as disparate and must submit a joint application for the aggregate of funds allocated. The JAG disparate jurisdictions are certified by the Director of the Bureau of Justice Assistance (BJA), based in part on input from the state's Attorney General. The disparate allocation occurs when the City is scheduled to received one- and one-half times more than the County, while the County bears more than 50% of the costs of prosecution of incarceration that arise for Part 1 violent crimes committed in the city. City funds will be used to supplement overtime for community policing and property crime interdiction initiatives. As our citizens request additional patrols or when we can identify an area that would benefit from additional police presence, these funds will be beneficial in assuring we can provide these necessary services. As part of the joint application process an IGA is required to be submitted to the funding agency indicating who will serve as applicant/fiscal agent for the joint funds. The IGA will authorize payment to the County in the amount of $5,953.00 for the JAG funds upon successful award. | |||||
Community Benefits and Considerations: | |||||
The Fiscal Year 2019 JAG funds have been requested in the amount of $20,458.00 of which the City will agree to the terms of the Intergovernmental Agreement and pass on the appropriate funds through the County. The County will request a total of $6,137 (includes 3% set aside) to be used to purchase two (2) cellular modem systems that will replace their satellite systems and a 24" plotter printer used in their incident command trailer. Both agencies will use 3% of their total amount to be used for the mandatory National Incident Based Reporting System (NIBRS) transition and will be used in conjunction with the OnCall Records software implementation to add NIBRS to the records software management system. A total amount of $614.00 will be used for NIBRS as requested by the JAG grant requirements. |
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Community Involvement: | |||||
The Intergovernmental Agreement will allow the Flagstaff Police Department and the Coconino County Sheriff's Office to utilize the Fiscal Year 2019 Grant funds to prevent and control crime, administer justice and assist crime victims. | |||||
Expanded Options and Alternatives: | |||||
Inform the Council and public on the application of this grant and intended use of these funds. | |||||
Attachments: | JAG IGA City and County | ||
Res. 2019-46 |
9.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Award of a Professional Services Contract with Brown and Caldwell, Inc. for the Lake Mary Water Treatment Plant Sedimentation Basin Design | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff is rehabilitating the sedimentation and clarifying basins at the Lake Mary Water Treatment Plant. The existing mechanical clarifying equipment in the basins at the treatment plant have exceeded their operational life requiring replacement and there is also extensive rehabilitation to the concrete basins required. There is an immediate need to design improvements to the existing water treatment facilities. The Professional Services Contract will provide plans and bid specifications for the installation of a future $3.28M facility improvement. The design will address all mechanical, electrical, concrete and structural components contained in the sedimentation and clarifying basins located at the Lake Mary Water Treatment Plant. | |||||
Financial Impact: | |||||
The project currently has $380,000 budgeted in account 202-08-370-3372-0-4465 (FY 2020) for this engineering design. | |||||
Policy Impact: | |||||
No Impact
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 2) Continue to implement the Flagstaff Regional plan and focus efforts on specific plans. |
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Has There Been Previous Council Decision on This: | |||||
There has been no previous Council decision on this item. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The City's water system consists of two surface water treatment plants with the Lake Mary Water Treatment Plant being the primary plant providing up to 8 MGD million gallons per day of water resources. An evaluation was conducted in 2015 to assess conditions of the facilities to estimate their useful remaining life. Facilities were prioritized for conditions which needed immediate attention. The top priority improvement project identified was the rehabilitation of the Lake Mary Water Treatment Plant sedimentation basins.
Severe deterioration, spalling and exposed aggregate along vertical concrete walls requires attention. Sludge collector rake mechanism, drive, bridge, and center well assemblies are deteriorated and at the end of their useful lives. Significant corrosion on all drives, exposed metal components, weirs and channels, no provision for draining the clarifiers needs to be addressed. The Lake Mary Water Treatment Plant sedimentation basin improvement project will rehabilitate and resurface existing sedimentation basins. There are 4 basins that measure 70ft x 70ft x 12 ft each. The rehabilitation project will replace existing clarifier drive and collector units in each of the settling basins for process sludge removal. Deteriorated concrete structures and piers need to be rebuilt and resurfaced. The sludge collection mechanisms, drive, center well, and bridge needs to be replaced. The project will also provide a new drain pump and wet well for the drain pump Total project cost is estimated at $3.28 million dollars and construction of improvements will be funded by water rates. On December 21, 2017, the Purchasing Section posted a Request for Statements of Qualifications (RSOQ) solicitation for Engineering Design consulting services on the PlanetBids website, and advertised the RSOQ in the Arizona Daily Sun on December 26, 2017 and January 2, 2018 On January 17, 2018, the City received a total of five (5) Statements of Qualifications (SOQs) from Engineering Consultant firms. An evaluation committee was formed consisting of six (6) members, including one member outside of City employment, all having experience working in or with Water Treatment operations and these specialized professional services. Based upon the numerical scoring of the SOQs, the evaluation committee identified the most qualified firm to perform the engineering services for the project. Brown and Caldwell's SOQ demonstrated a clear expertise in their knowledge and experience to develop a complex water treatment design. The scores for each of the firm's SOQs are as followed:
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Key Considerations: | |||||
The existing Lake Mary Water Treatment Plant has sedimentation basin equipment and systems that are approaching the end of their asset life. They are an integral asset and are required for the Lake Mary Water Treatment Plant to function and allow for proper operations. This project was identified by NCS Engineers in the Water Systems Master plan conducted in 2015 as the #1 priority infrastructure replacement needed at the Water Production facilities. Improvements to the Lake Mary Water Treatment Plant sedimentation basin is required in order to maintain our existing permit and regulatory compliance with the Arizona Department of Environmental Quality (state) and the EPA (federal). | |||||
Community Benefits and Considerations: | |||||
N/A | |||||
Community Involvement: | |||||
The engineering design of the Lake Mary Water Treatment Plant sedimentation basin improvements will enable the facilities to continue to operate safely, smoothly and efficiently. This will allow the City to provide water services with no interruption or quality impacts. Replacing aging infrastructure at the Lake Mary Water Treatment Plant facility is critical to maintaining our operational costs. By doing this improvement now it will help further reduce costly repairs and unplanned outages which helps us maintain low rates for our customers. | |||||
Expanded Options and Alternatives: | |||||
N/A | |||||
Attachments: | Professional Services Contract | ||
Contract Exhibit A - Scope and Fee |
9.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of a Cooperative Purchase Contract: For a new Pierce Manufacturing, Inc. Velocity Fire Engine in the amount of $693,148.75 from Hughes Fire Equipment, Inc. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Hughes Fire Equipment, Inc., is a fully authorized dealer of Pierce Manufacturing, Inc. products such as the Velocity Fire Engine. The City of Mesa has a cooperative purchase contract with Pierce Manufacturing to purchase their product. This purchase of a Pierce product would add one Type 1 (Pumper style) fire engine to the Flagstaff Fire Department (FFD) fleet and puts a current front-line engine that is twenty-two (22) years old in reserve status. Currently, the City has one reserve pumper engine to back up front line units that go down for unexpected and scheduled mechanical maintenance. By adding one unit to the FFD fleet we can put a much-needed newer engine in service to maintain customer service levels to the community. By purchasing this new engine, we will also decrease down time due to mechanical failures and it will give us two (2) reserve engines to pull from for expected mechanical work. This unit is part of the FLEET adopted apparatus replacement plan. This new engine would go into one of the three heaviest call volume districts in the City's central corridor. |
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Financial Impact: | |||||
This added new engine and funding was approved by the Fleet committee, Budget Team, City Manager and City Council as part of the current fiscal year budget. The approved amount was for $700,000.00 and this purchase proposal stays within that budget. The remaining funds will be used to place the old boxes on the chassis and necessary equipment to get the units fully operational. | |||||
Policy Impact: | |||||
FFD recently revised policy to reduce the wear and tear on our largest and most expensive apparatus called Quints (large aerial ladder trucks). In order to do this, we implemented co-staffing which requires the station crew to determine which unit is most needed based on the call type and respond appropriately. As result, we needed to put one of our normal two reserve units in service as a front-line response engine at the station that had the Quint responding as the primary front-line unit. By purchasing this unit, it will put the twenty-two (22) year old unit back into reserve status and allow for most of the calls in that district to be handled by the new engine. This keeps the added response miles off the Quint and allows our annual apparatus maintenance costs to stay within budget.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Regional Plan: Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service. Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. |
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Has There Been Previous Council Decision on This: | |||||
Funding was approved as part of the annual FY 2020 budget. | |||||
Options and Alternatives: | |||||
1. Approve the cooperative purchase contract with Hughes for the new Pierce Velocity Fire Engine; or 2. Reject the cooperative purchase contract and staff conducts a procurement process; or 2. Reject approval of the purchase of the new engine and continue response in a twenty-two-year-old fire engine. |
|||||
Background and History: | |||||
The national standard for fire engine replacement from front-line service ranges between 10-20 years base on use and typical geographical response. The City of Flagstaff during the recession moved the replacement of engines up to twenty-five (25) years to reduce capital expenses. Currently, Fleet has moved this back to twenty (20) years due to significant maintenance costs and downtime seen by these older units. The Fleet Committee, City Manager's office and Budget Team has voiced a preference to replace our aging engines with a new one every two years for the next six years (3 new engines) to get us back on pace for normal twenty-year replacement. This is the first of those three new fire engine requests. We have chosen to stay with Pierce as our only fire engine manufacturer due to longevity, quality, maintenance, and overall fleet consistency. |
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Key Considerations: | |||||
The FFD apparatus replacement schedule anticipated saving capital expenses by refurbishing every other engine. We replaced an older fire engine with a new-refurbished engine in FY18. This engine is expected to last up to ten years and is showing normal maintenance costs for its age. The next two engines identified as possible refurbishment options are both seventeen years old and Fleet has determined the frames have significant rust damage from the over the road chemicals and are not candidates for refurbishment. These fire engines will be scheduled for replacement in FY22 and FY24. Due to our significant call volumes in the City of Flagstaff, the FFD staff and City Fleet agree that we are in need of replacing three older fire engines in the next six (6) fiscal years. We currently utilize smaller rescue units for the highest call volume districts to reduce to wear and tear on larger fire engines. We also have implemented the co-staffing model to reduce the wear and tear on our most expensive apparatus; the Quint. This unit is a model down from the typical Pierce fire engine to reduce overall costs, but still maintains consistency in function and maintenance. |
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Community Benefits and Considerations: | |||||
Funds for this purchase are available in account # 001-03-051-0203-2-4401 (Rolling Stock-Fleet) | |||||
Community Involvement: | |||||
Purchasing a new fire engine allows our response efforts to be consistent in meeting our mission and the community expectations for public safety response. This purchase will also reduce the amount of time we have to put crews responding to emergency incidents in older reserve apparatus due to aging front line units going out of service for mechanical issues. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Cooperative Purchase Contract | ||
Exhibit A - Scope and Fee | |||
Exhibit B - Mesa Contract |
9.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: Purchase of new turnout / personal protective equipment for all operational fire personnel from L.N. Curtis and Sons in the amount of $238,455.89 through a cooperative purchase contract with the General Service Administration.
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
This purchase would allow for all front-line firefighters to have two sets of turnouts. The justification for a second set is to put the Flagstaff Fire Department (FFD) in step with the national standard of reducing cancer risks to firefighters, known as the firefighter cancer initiative. Currently when a crew responds into an incident with by-products of combustion (smoke and invisible vapors) they must come back to the station and take their unit out of service to properly decontaminate their turnouts, which can take up to 3-4 hours. Until recent years, it was not uncommon for crews to skip the decontamination process to minimize the out of service time for their unit in order to be ready for the next call. By having two sets they will be able to get back in service much quicker to provide the expected customer service levels to the community. | |||||
Financial Impact: | |||||
This funding was endorsed by the Risk Manager and approved by the Budget Team, City Manager and City Council as part of the current fiscal year budget. | |||||
Policy Impact: | |||||
Flagstaff Fire Department recently revised policy to support the national cancer initiative policies and best practices in order to reduce the threat of cancer to our membership. Having crews go out of service until their turnouts have been properly decontaminated is current policy. By having a second set, this would allow for them to stay within policy and remain in service for additional emergency response efforts.
The second policy impact is that of co-staffing. Recently the FFD implemented a co-staffing policy to allow for crews to select the most appropriate piece of apparatus to take to any given incident. There are two stations with both an engine and a quint and two stations with special operations units. By having two sets of turnouts, these crews can place a set on each apparatus and not have a delayed response by having to move their turnouts over to the selected unit. |
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Regional Plan: Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service. Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. Council Goal: Personnel: Attract and retain quality staff |
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Has There Been Previous Council Decision on This: | |||||
This purchase request was approved as part of the overall budget funding in the council adopted FY20 budget process. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Cancer is the second leading cause of deaths among firefighters today, following cardiovascular disease, as established by numerous scientific studies and data collected and evaluated by the National Institute for Occupational Safety and Health (NIOSH) and by the International Association of Fire Fighter’s (IAFF) Line of Duty Deaths Database.
These data sources demonstrate that occupational exposure to carcinogens significantly increases firefighters’ risk of several cancers in correlation with the duration of firefighting activities. Cancer deaths among members of the fire service have risen dramatically over the last 20 years, in tandem with the increasing toxicity of modern fires, due to the proliferation of synthetic products and plastics, and other toxic chemicals that release carcinogenic by-products when burned. In the FFD we are not immune to these statistics and feel that protecting our members over a twenty-five-year career is in turn protecting a community asset. By promoting safer working environments through policy changes and efforts like a second set of turnouts, we can hope to better protect those who are serving to protect our community. |
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Key Considerations: | |||||
Funding has already been identified, budgeted for and approved for this purchase. A second set of turnouts will provide the following benefits: - Improved overall safety and working environments for our membership; - Improved response times for co-staffing stations; - Decreased time of units being out of service due to decontamination requirements; and - This will assist in decreasing the risk of cancer claims for the City of Flagstaff. |
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Community Benefits and Considerations: | |||||
Funding for this purchase is in account # 001-03-051-0203-2-4354 (Safety Supplies) | |||||
Community Involvement: | |||||
This will allow for quicker response times for those stations with co-staffing models. This purchase will improve safety to their firefighters (a community asset) and assist in reducing the risk of cancer and long-term health costs. The purchase of a second set of turnouts also reduces the time a unit is out of service in any given district within the community for necessary decontamination procedures. This purchase also supports the FFD decontamination policy which will better ensure our members are not wearing contaminated turnouts into public places and our community members' homes. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | City Cooperative Contract | ||
Contract Exhibit A - Scope and Fee | |||
Contract Exhibit B - GSA Contract | |||
Contract Exhibit B.1 - GSA Contract Cover |
9.G.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Lease of City-Owned Property: Amendment to extend the Flagstaff Railroad Passenger Station Facility Lease with National Railroad Passenger Corporation (Amtrak) for a term of five (5) years, with options for renewal. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve an Amendment extending the Facility Railroad Passenger Station Facility Lease for a term of five years, with options for renewal.
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Executive Summary: | |||||
Approval of an Amendment to extend the Flagstaff Railroad Passenger Station Facility Lease with Amtrak for use of the building located at 1 East Route 66, Flagstaff, AZ, 86001. The Lease is for the interior area on the east side of the building consisting of approximately 1,000 square feet. The space will be used for the purpose of operating a passenger rail service with associated offices. Amtrak will have the right of renewal, for up to two additional five-year terms (total of 15 years). |
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Financial Impact: | |||||
The City will receive $14,456.60 in rent for the first full year commencing October 1, 2019, and rent shall be increased 2% annually. The City pays for all utilities, sanitation services, maintenance and repair of the premises. The City staff is recommending that the rent be increased 2% annually. Most City leases provide that rent be increased 2% annually. Under the current Amtrak lease the rent has increased 3% annually. |
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Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
The City Council approved the original Lease, and it continues through September 30, 2019. The Lease will terminate unless this Amendment is approved. | |||||
Options and Alternatives: | |||||
1. Not approve the Amendment to extend the Lease and issue a competitive solicitation. This not recommended because as a practical matter the Flagstaff community benefits from having this centrally located railroad passenger station. Amtrak is considered to be a "sole source" provider for railroad passenger services. 2. Direct staff to try and negotiate a higher annual lease amount and/or a different lease terms with Amtrak. |
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Background and History: | |||||
The City of Flagstaff acquired the Railroad Passenger Station in 1993 from the Atchison, Topeka and Santa Fe Railway Company and assumed the lease to Amtrak to provide passenger rail service to Flagstaff. In 1994, a ten (10) year lease agreement was signed and was renewed in 2004, 2009, and for the final term under the agreement in 2014. | |||||
Community Involvement: | |||||
Amtrak provides an important role in multi-modal transportation in Flagstaff by providing passenger rail service to the community. In Fiscal Year 2018 there were 44,000 riders departing and arriving at the Flagstaff Station, placing Flagstaff in the top 100 of stations on long distance lines in the US. | |||||
Attachments: | Lease Amendment | ||
Current Lease |
14.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-45: A resolution approving an Intergovernmental Agreement (IGA) between the Arizona Department of Economic Security and the City of Flagstaff to provide up to $150,000 in voluntary city funding to qualified developmental disability service providers within the city limits of Flagstaff, Arizona; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-45 by title only
2) City Clerk reads Resolution No. 2019-45 by title only (if approved above) 3) Adopt Resolution No. 2019-45 |
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Executive Summary: | |||||
The purpose of this Agreement is to provide for increased state and local funding in FY2020 to developmental disability services (DDS) providers operating within City limits, to help pay for increased labor costs due to an increase in the minimum wage. The Arizona Department of Economic Security (ADES) will distribute the funding. The funding will be distributed to Division of Developmental Disabilities (DDD) Qualified Vendors who provide services to ALTCS/DDD members in zip codes 86001, 86003, and 86004 within the City of Flagstaff limits. The ADES will provide funding not to exceed $350,000 from DDD’s Medicaid expenditure authority with the combined funds from DDD and the City will go to DDD Qualified Vendors in Flagstaff. The ADES will spend two dollars ($2) of the DDD’s Medicaid expenditure authority monies for each dollar ($1) that the City provides as voluntary payments to DDD’s Qualified Vendors. The City will provide up to $150,000 in funding, which has already been budgeted. The ADES will determine which DDD Qualified Vendors are eligible to be funded as authorized by House Bill 2747, Section 108 on pages 78 - 79. (See Attached). The ADES will refund any of the City’s unspent voluntary payment to the City by July 31, 2020. The ADES will provide quarterly funding distribution reports to the City. The reports will include DDD Qualified Vendors name, date of payment, ADES amount and City amount. The agreement expires August 31, 2020 unless extended by mutual agreement, not to exceed five (5) years. The agreement may be terminated by mutual agreement at any time. |
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Financial Impact: | |||||
Funding for the initial term of the agreement is included in the adopted FY2020 budget in account 001-09-402-1310-1-4206 Non-department. | |||||
Policy Impact: | |||||
No policy impacts at this time. | |||||
Connection to Council Goal, Regional Plan: | |||||
Connection to Council Goals: 1. Economic Development 2. Personnel Connection to the City of Flagstaff Strategic Plan: 1. Work in partnership to enhance a safe and livable community |
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Has There Been Previous Council Decision on This: | |||||
Council directed staff to help provide funding for developmental disability services providers, at public meetings held in February, March, April, May 2019. At a public meeting in June 2019 the Council approved the FY 2020 budget, which includes $150,000 in funding for DDS providers operating in City limits. | |||||
Options and Alternatives: | |||||
1. Approve the Agreement; or 2. Do not approve the Agreement and direct staff to propose use of $150,000 for other community needs. |
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Background and History: | |||||
In the November 2016 General Election City voters passed the Minimum Wage Act (Proposition 414, a local voter initiative) in the November 2016 election. The Minimum Wage Act increases the City of Flagstaff’s minimum wage from $8.05 per hour in 2016 to $15.00 by 2021, or $2.00 above the State minimum wage, whichever is greater, through set increases on determined dates commencing on July 1, 2017. In the same November 2016 General Election Arizona voters passed the Fair Wages and Healthy Families Act (the “FWHFA”) (Proposition 206, a state voter initiative) raising the State minimum wage from $8.05 per hour to $12.00 per hour by 2020 through set increases on determined dates to begin January 1, 2017. On March 21, 2017, the City Council adopted Ordinance No. 2017-08, amending the Minimum Wage Act by a super-majority vote of 6-1, to provide for gradual increase in the minimum wage to $15.00 an hour by 2021, as contemplated by voters. Without this amendment, there would have been a drastic increase in the minimum wage from $8.05 to $12.00 an hour (almost a 50% increase) within six months, due to the compounding effect of the passage of the FWHFA. As a result of the Minimum Wage Act (and the FHWFA), many Flagstaff employers had to start paying employees more money for their work. Currently the local minimum wage is $12.00 per hour, and the State minimum wage is $11.00 per hour. On January 29, 2019 SB1225 titled; Appropriation; Developmental Disabilities Services Providers was introduced by Senator Sylvia Allen (LD6). The purpose of SB1225 was to provide emergency funding in the amount of $508,600 from the State general fund and $1,176,100 from developmental disabilities Medicaid authority to developmental disabilities services providers (DDSPs) that experienced the highest mandated labor cost increases for services provided in a geographic service area located in northern Arizona as designated by the Arizona health care cost containment system administration due to the passage of proposition 414 which established higher incremental minimum wage rate increases than the State. SB1225 passed its assigned committees and passed the Senate with a vote of 26-4 on February 14, 2019. SB1225 was then transmitted to the House. On April 4, 2019, a proposed amendment to SB1225 was introduced by Representative Regina Cobb (LD 5). SB1225 was introduced into the Appropriation Committee with the following proposed amended language: 1. Decreasing the $508,600 amount to $172,924;
2. Inserting the one-time emergency clause;
3. Inserting that the department may spend $1 of the monies appropriated by this subsection for each $2 that the city of Flagstaff provides;
4. Eliminating the “Arizona health care cost containment system administration” and replacing it with “the city of Flagstaff.”
The amendment to SB1225 passed the Appropriation Committee with a vote of 9-2. City staff provided City Council with the proposed amended language and began discussions on providing voluntary payments as noted in the amended language of SB1225. City staff at the direction of city council began reviewing options to provide city funding in support of the amended language of SB1225 through the city’s FY2020 budget process. City staff identified $50,000 for City Council consideration. City Council then modified the approval amount to total $150,000. The $150,000 was approved by City Council during the April 2019 Council retreat and approved in June 2019 as part of the final budget. The governor signed HB2747 which specified ADES will spend two dollars ($2) of the DDD's Medicaid expenditure authority monies for each dollar ($1) that the City provides as voluntary payments to DDD's Qualified Vendors. |
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Key Considerations: | |||||
The City and State funding appropriations to help DDS providers pay for increased labor costs are for this fiscal year only. The City, State, and local community will need to work together to find a long-term solution for ensuring that DDS providers can afford to provide services in Flagstaff, and to ensure that all Flagstaff workers are paid at least minimum wage. The City has limited funding to help provide social services, and there are many competing needs. The DES is requiring the form of Agreement that is attached to this staff summary. |
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Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
DDS providers provide important services to the Flagstaff community. | |||||
Expanded Options and Alternatives: | |||||
Local DDS providers Hozhoni Foundation and Quality Connection expressed concerns of keeping their services within the City limits due to the increase in labor costs associated with the Minimum Wage Act coupled with the FWHFA. City staff had numerous discussions with Hozhoni staff and social service provider associations regarding the SB1225, HB2747 and the voluntary amount the City will allocate towards reducing their labor costs. |
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Attachments: | Res. 2019-45 | ||
IGA | |||
HB 2747 pg 78-79 | |||
DES_COF PPT |
15.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Electric bicycles on FUTS trails - follow-up discussion | |||||
STAFF RECOMMENDED ACTION: | |||||
Following discussions at their respective meetings, the Transportation Commission, PAC, and BAC conducted straw polls regarding the question regarding the allowance of Class 1 and 2 e-bikes on our trails with the following results:
Transportation Commission Allow e-bikes on the Nate Avery Trail: 2-3 (fails) Pedestrian Advisory Committee Allow e-bikes on the Nate Avery Trail: 3-0-1 (passes) Bicycle Advisory Committee Allow e-bikes on the Nate Avery Trail: 4-3 (passes) The panels provided a variety of reasons for their votes:•Class 1 and 2 electric bicycles should be treated the same as pedal bicycles. •Provides consistency for messaging and enforcement and avoids confusion Staff maintains its recommendation as stated to the City Council previously to allow Class 1 and 2 electric bicycles on all FUTS trails, including the Nate Avery Trail and the Arizona Trail.
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Executive Summary: | |||||
On June 18, the City Council approved a series of revisions to Flagstaff City Code to address electric bicycles and electric scooters. Among other changes, the Code revisions allow Class 1 and Class 2 electric bicycles on FUTS and sidewalks with two exceptions: the Nate Avery Trail and the Arizona Trail. In conjunction with approval of the Code revisions, Council directed staff to facilitate further discussion with relevant City commissions and committees – principally the Pedestrian Advisory Committee, Bicycle Advisory Committee, and Transportation Commission – regarding two issues: First, to review the list of excepted FUTS trails and consider deletions or additions Second, to consider opportunities for education and signing to promote trail etiquette and reduce potential user conflicts on FUTS trails. Discussions were conducted with a variety of commissions and committees during July, August, and September. This report summarizes the results of those meetings. |
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Financial Impact: | |||||
Prohibiting electric bikes from designated trails and implementing steps to promote trail etiquette will create several potential financial impacts: Signs and pavement markings must be installed. The FUTS capital program has budgeted funds for the second phase of FUTS signing, which is intended for signing on new FUTS trails and to complete signing for the trail steward program. A portion of this funding could be used for new etiquette and prohibition signs. There will be some ancillary costs for printing informational materials and for promoting posts on social media. Staff time and resources are needed to manage information, education, and outreach efforts. Enforcement will be the responsibility of the Police Department and subject to their available resources. |
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Policy Impact: | |||||
Addressing electric bicycles on FUTS trails helps promote sustainable transportation options. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION & PUBLIC INFRASTRUCTURE: Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. | |||||
Previous Council Decision on This: | |||||
June 18, 2019: Approval of resolution and second reading of the ordinance June 4, 2019: First reading of the ordinance May 28, 2019: Council work session April 30, 2019: Council work session |
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Options and Alternatives: | |||||
Allow Class 1 and 2 electric bicycles on all FUTS trails Prohibit Class 1 and 2 electric bicycles on the Nate Avery Trail and/or the Arizona Trail |
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Background and History: | |||||
On June 18, 2019, the City Council approved revisions to City Code to address electric bicycles and electric scooters. The revisions allow Class 1 and Class 2 electric bicycles on FUTS trails and sidewalks with two exceptions: the Nate Avery Trail and the Arizona Trail. The revisions also prohibit Class 3 electric bicycles on FUTS trails and sidewalks. In conjunction with the revisions, City Council directed staff to return to relevant City commissions and committees for further discussion around two issues: First, the Council asked for a review of prohibited FUTS trails, to consider if the Nate Avery Trail and Arizona Trail should be open or closed to Class 1 and 2 electric bicycles, and to consider if other trails should be included on the list of prohibited trails. Second, the Council asked the commissions and committees to consider opportunities for signing and education to promote trail etiquette and courtesy During July, August, and September, a discussion was conducted at the Transportation Commission, Pedestrian Advisory Committee, Bicycle Advisory Committee, Commission on Inclusion and Adaptive Living, Sustainability Commission, Open Spaces Commission, and FMPO/NAIPTA Coordinated Mobility Council. |
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Key Considerations: | |||||
Following discussion at their respective meetings, the Transportation Commission, PAC, and BAC conducted straw polls regarding the first question with the following results: Transportation Commission Allow e-bikes on the Nate Avery Trail: 2-3 (fails) Allow e-bikes on the Arizona Trail: 4-1 Allow e-bikes on other FUTS: 4-1 Pedestrian Advisory Committee Allow e-bikes on the Nate Avery Trail: 3-0-1 Allow e-bikes on the Arizona Trail: 3-0-1 Allow e-bikes on other FUTS: 3-0-1 Bicycle Advisory Committee Allow e-bikes on the Nate Avery Trail: 4-3 Allow e-bikes on the Arizona Trail: 4-3 Allow e-bikes on other FUTS: 6-1 The panels provided a variety of reasons for their votes:
Discussion around the questions was also conducted at the other commissions’ meetings; however straw polls were generally not conducted. The commissions also discussed information and education for trail etiquette. A summary of the discussion and recommendations is included in the attached presentation and will be provided at the meeting. |
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Community Involvement: | |||||
These actions will help clarify where electric bicycles are allowed or prohibited, and which classes are allowed or prohibited. In general, this discussion will promote bicycling as a sustainable transportation option. | |||||
Expanded Options and Alternatives: | |||||
Over the past year, the question of electric bicycles has been discussed extensively at a number of City commissions and committees: Transportation Commission August 7, 2019 May 1, 2019 April 3, 2019 February 6, 2019 December 5, 2018 Pedestrian Advisory Committee September 12, 2019 August 8, 2019 May 9, 2019 March 14, 2019 February 14, 2019 December 13, 2018 Bicycle Advisory Committee September 5, 2019 August 1, 2019 July 11, 2019 June 6, 2019 May 2, 2019 April 4, 2019 March 7, 2019 February 7, 2019 December 6, 2019 Commission on Inclusion and Adaptive Living August 27, 2019 June 25, 2019 May 28, 2019 Open Spaces Commission September 23, 2019 July 15, 2019 June 3, 2019 Sustainability Commission August 22, 2019 July 25, 2019 March 26, 2019 FMPO/NAIPTA Coordinated Mobility Council August 16, 2019 May 10, 2019 |
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Attachments: | Power point presentation |
17.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about the Land Trust Model | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Odegaard has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about a policy to allow all employees to live outside city limits except by those who are specified by City Charter | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |