WORK SESSION AGENDA
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the September 17, 2019 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Discover Flagstaff's (Convention and Visitors Bureau) New Website | ||||||||
7. | Flagstaff Regional Plan 2030: 2018 Annual Report | ||||||||
8. | Discussion of Water Resource and Infrastructure Protection through the Wildfire Management Program | ||||||||
9. | Animal Keeping Code Revisions | ||||||||
10. | Public Participation | ||||||||
11. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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12. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discover Flagstaff's (Convention and Visitors Bureau) New Website | |||||
STAFF RECOMMENDED ACTION: | |||||
N/A | |||||
EXECUTIVE SUMMARY: | |||||
Discover Flagstaff, the Convention and Visitors Bureau, was granted funds during the FY19 budgeting cycle to produce a new and up-to-date website that represents the tourism stakeholders, the community, and programmings such as eco-friendly, historic and culture, craft brewers, restaurants, Route 66 nostalgia, and much more. The new website, www.flagstaffarizona.org, is live and we're excited to share it with you.
Please note that we will be presenting this in video format to Council. That said we encourage the Council to visit and navigate the new website in advance of our presentation to you on September 10th. |
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INFORMATION: | |||||
The Discover Flagstaff team went through the procurement process to hire the best company for the website project. Tempest, which has offices in Arizona, won the bid. They have extensive experience working with destination marketing organizations on website content and creation and met the budgetary requirements. The website took seven months to complete and went live in April of 2019. Since it's completion, we have seen a lift in unique users and pageviews on the site. On the new website, there is a strong focus on eco-friendly, outdoor adventure, historic and culture, local attractions, craft brewers, restaurants, hotels, and much more. The website assists Discover Flagstaff in connecting with Council goals such as economic development - grow and strengthen a more equitable and resilient economy. |
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Attachments: |
7.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Flagstaff Regional Plan 2030: 2018 Annual Report | |||||
DESIRED OUTCOME: | |||||
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EXECUTIVE SUMMARY: | |||||
As required by law our Comprehensive Planning staff has prepared the 2018 Annual Report of the Flagstaff Regional Plan 2030. This is the fifth assessment of the City’s efforts to implement the Plan, showing progress towards comprehensive data tracking and incorporating the Plan into decision-making processes. The City’s commitment to produce an annual report helps to determine future specific plan needs and Plan amendments, advancing the idea that the Plan is a living document. | |||||
INFORMATION: | |||||
The purpose of the annual report is to keep Planning and Zoning Commissioners, City Council, and the public informed of the City’s progress towards meeting the goals and policies of the Regional Plan. The 2018 Annual Report does this in several ways, the report:
Arizona law requires that the City Council receive a report on the Regional Plan annually. Many other cities have done this through a qualitative presentation, but Flagstaff elected to make the Regional Plan Annual Report a quantitative and interdisciplinary report that can be reviewed by any citizen. The report is published on the FlagstaffMatters.com website and is intended to keep decision-makers throughout the City informed of current trends and to provide a platform for the next plan update, which would start in 2022. Metrics, Data, and Analysis The Regional Plan contains 75 goals organized into 15 chapters or elements. The elements are then organized into the Natural, Built, and Human Environment sections of the Plan. This Annual Report mimics that organization because it provides a consistent, long-term framework for evaluating the City's progress. The Annual Report compiles more than 60 metrics across multiple data sources and subject areas. City Staff throughout multiple departments work to make sure that the data represented in this report is as replicable and as valid as possible. When an error is found, or the data source is revised, staff corrects data within the next year’s report. There are 7 metrics that were identified in Appendix D of the Flagstaff Regional Plan, which are missing from the report. Some are provided by the City or other agencies on a less than annual basis and some still need to be developed, such as the roadway connectivity metric for the Built Environment. Within each section, metrics are divided into topics. For each topic, metrics are displayed in a table and footnotes are provided to give context to the methodology behind the number. After each table of metrics, a brief summary analyzes the trends for the topic. Accomplishments and Future Regional Plan Work
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Attachments: | 2018 Annual Report | ||
2018 Annual Report Presentation |
8.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Discussion of Water Resource and Infrastructure Protection through the Wildfire Management Program | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion of issues and options with Council to seek direction for both programmatic and project funding. | |||||
EXECUTIVE SUMMARY: | |||||
The Fire Department’s Wildland Fire Management Division has provided protection to our watersheds and water infrastructure for the past 22 years. With the passage of the Flagstaff Watershed Protection Project (FWPP) bond in Nov 2012, some program funding shifted to the bond project work. We anticipate that 100% of the FWPP bond will be spent by December 2020. Staff is seeking direction for continuing the protection of watersheds and infrastructure with sustainable funding. This includes both on-going programmatic work as well as completion of the FWPP Phase III work (Mormon Mtn/Lake Mary). Staff will discuss options for implementing a new fee and November 2020 election consideration. |
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INFORMATION: | |||||
Water-service infrastructure includes our forests. Protection of these areas from destructive wildfire, insect infestations, damage/loss from climate-change, and post-fire flooding are critical to the:
Council Discussions Council has supported a Wildland Fire Management program for 22 years. More recent Council action included the proposal of a ballot measure for watershed protection to provide funding for the FWPP through a secondary property tax bond. This measure was passed by the voters. Council has received numerous updates on the FWPP in addition to the responsibility of approving contracts and budget for the project. In January 2019 Council updated its Council Goals and Objectives to provide its top objectives. Under the Environmental and Natural Resources goal, the objective was updated to read: Develop sustainable funding for Flagstaff Watershed Protection Project (FWPP) Phase 3 and ongoing maintenance. At the February 2019 Budget Retreat, staff presented on this objective and discussed options for the FWPP and a sustainable program and received direction to bring options back for further discussion and further direction. During the June 11, 2019 work session there was a discussion of ballot questions for the November 2020 election. Council provided direction to create a committee to look at FWPP ongoing funding. Community Involvement Inform – The link between water and forests, and water-service infrastructure has been stressed since at least 2011 when discussions regarding a potential watershed-type forest project first commenced. Focus on this topic has not abated since that time, and discussions have included individual members of the community, stakeholders, partner groups, service organizations, appointed/elected officials, and others. These discussions have also included, and recently centered on, the threat posed by damaging fires and flood events, and the imminent need to address funding issues related to the continuity of the community’s Wildfire Management program to sustain needed and on-going protection efforts. Consult – Watershed and forest treatments, designed to protect and restore those landscapes, have been, and will continue to be planned and implemented with our many partners, to include NAU’s Ecological Restoration Institute, the US Forest Service, US Fish & Wildlife Service, AZ Dept of Forestry and Fire Management, stakeholders, adjacent property owners, and other City staff. Involve – The community has engaged for in this effort for the past 22 years, directly involving individual citizens, neighborhoods, and interest groups. Many City Staff, to include Water Services, Fire, Sustainability, and Public Works, are also involved. Empower – Action on this topic will allow continuation of credible and proven science-based watershed protection and forest restoration/hazard fuel management standards and knowledge. It adheres to guidelines established in the Greater Flagstaff Area Community Wildfire Protection Plan (City & County – 2005, with updates in 2012 and 2018), and remains consistent with forest treatments designed and implemented by the Greater Flagstaff Forests Partnership (1999-present) and the City of Flagstaff Wildland Fire Management program (1998-present), meets the goals of the State of AZ 20-Year Strategy (2007), meets Environmental Planning requirements, and is consistent with the actions identified in various Forest Stewardship Plans, and addresses Council and Regional Plan Goals. Community Benefits Protecting water resources and infrastructure through a successful Wildland Fire Management program provides many community benefits including:
Staff will be presenting options for Council to consider and provide direction. Management Services and Fire Department staff discussed options to bring forward for the discussion. Currently, the WFP is funded through the General Fund, Environmental Management Fee, and FWPP Bonds. To implement a successful WFP, staff recommends a $1.3M program that addresses staffing, contractuals, commodities, capital replacement and funding for local/state/federal grant opportunities. Fees being considered will vary based on the level support from General Fund and Environmental Fee as well as the consideration to bond for the FWPP project. The following options will be outlined in the presentation: Municipal statement fee, based on water consumption. A fee based on water consumption allows for a variable cost to the customers based on their use and impact to the systems. Customers with higher demand on the systems would pay a higher proportion. This fee would bill customers monthly at a rate per 1,000 gallons. Preliminary monthly impact to residential customers would be $2 to $3 based on water consumption at 3,500 gallons. The preliminary monthly impact to other customer class would be $5 to $7 based on water consumption at 10,000 gallons. Municipal statement fee, based on meter size. A fee based on meter size allows for variable costs to the customer based on the meter capacity impact to the system. Water meters range from a size of .75 inch to 10 inch. All customer classes would be billed the same rate based on meter size. Preliminary monthly impact would be $4 to $350 based on the meter size. Municipal statement fee, at a flat rate. This would be a fee based on customers receiving a municipal bill and would be comparable to the current Environmental Management Fee ($4/month/bill). Each customer pays the same flat fee. The flat fee is not based on demand or capacity impacts to the system. Preliminary monthly impact would be a flat fee of $3 to $7 per monthly statement. Consideration for bond funding through a 2020 ballot measure. In 2012 the community passed a ballot measure for fund $10 million for Forest Health and Water Supply Protection. Current projection is that $8.5 million would be needed to complete the Mormon Mountain and Lake Mary project. Currently, the city has approximately $60 million in secondary property tax capacity to issue debt over the next 20 years and maintain a flat rate for the tax. Next Steps The next steps will be based on Council direction. Should the Council want to consider the adoption of a new fee, staff will complete a full financial analysis, begin community outreach, and work to bring the proposed fee back to Council for potential adoption next spring. Should the Council want to consider a ballot measure for the November 2020 election, a committee will be created to develop a proposal to bring back to Council. |
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Attachments: | Connection to Goals | ||
Presentation |
9.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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Animal Keeping Code Revisions | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff will present recommended revisions to improve the existing Animal Keeping Code. Staff is requesting direction from City Council on proposed revisions to the Animal Keeping Code. | |||||
EXECUTIVE SUMMARY: | |||||
In 2016, the Animal Keeping Code was revised to clarify rules, reduce barriers for animal keeping on small lot sizes within City limits, and incorporate animal welfare considerations. As part of that process, staff committed to re-evaluate the effectiveness of the revisions and return to Council with any necessary updates. Revisions to the Code are designed to make enforcement easier and reduce nuisances for neighbors, while still allowing for backyard livestock to be raised in City limits. Among the revisions for consideration are a free backyard animal keeping permitting system, containment of livestock in animal runs, adjusting setback requirements, and limiting the total number of animals allowed across categories. |
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INFORMATION: | |||||
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Attachments: | Presentation |