WORK SESSION AGENDA
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the June 18, 2019 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Discussion of proposed Ordinance No. 2019-24 prohibiting the sale of tobacco to persons under the age of 21. | ||||||||
7. | Rio de Flag Flood Control Project - Update | ||||||||
8. | Board and Commission Interactions with City Council | ||||||||
9. | Discussion and Direction: Possible Ballot Measure Committees for the November 2020 General Election | ||||||||
10. | Discussion: Affordable Housing ballot measure for 2020 | ||||||||
11. | Discussion/Direction: Establish/Create the Affordable Housing Commission discussed in Proposition 422 | ||||||||
12. | Discussion: Ways that the City and a developer could leverage something to create a public art space. | ||||||||
13. | Discussion: Develop a plan with consideration of zoning changes and multi-modal development in advance of the work in the Fourth Street, Lone Tree, and I-40 corridors | ||||||||
14. | Public Participation | ||||||||
15. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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16. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion of proposed Ordinance No. 2019-24 prohibiting the sale of tobacco to persons under the age of 21. | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion. | |||||
EXECUTIVE SUMMARY: | |||||
The City Council expressed the desire to further protect the health of the residents of the City of Flagstaff by prohibiting the sale of tobacco products, including e-cigarettes and other similar devices, to persons who are under the age of 21. In addition, the Coconino Anti-Tobacco Students (CATS) have addressed the Flagstaff City Council on several occasions requesting that the City Council adopt an ordinance prohibiting the sale of tobacco to anyone under 21 years of age. Many of the students have individually addressed the City Council sharing personal experiences of suffering and loss of loved ones due to the use of tobacco products. The use of tobacco products has devastating health and economic consequences. The negative impacts of tobacco products, including e-cigarettes, has been widely documented. Tobacco product use leads to more than $300 billion in health care and lost worker productivity costs each year according to the U.S. Department of Health & Human Services and the American Journal of Preventative Medicine.1 Young minds are particularly susceptible to the addictive properties of nicotine.2 As a result, approximately 3 out of 4 teen smokers end up smoking into adulthood.3 An estimated 5.6 million youth aged 0 to 17 are projected to die prematurely from a commercial tobacco-related illness if prevalence rates do not change.4 National data show that about 95 percent of adults who smoke begin smoking before they turn 21. The time between ages 18 to 20 is a critical period when many adults who smoke move from experimental smoking to regular, daily use.5 Moreover, data from the National Youth Tobacco Survey demonstrates that youth use of e-cigarettes continues to increase. The overall use rate of e-cigarettes among youth continues to be higher than other forms of tobacco and has stymied previous progress in the reduction of the overall tobacco use rate for youth.6 Furthermore, the popularity among youth of newer products are likely responsible for the significant increase of e-cigarette usage among high school students.7 In 2015, the Institute of Medicine (now the National Academy of Medicine) concluded that raising the minimum legal sales age for tobacco products nationwide would reduce tobacco initiation, particularly among adolescents aged 15 to 17, improve health across the lifespan, and save lives; and that raising the minimum legal sales age for tobacco products nationwide to 21 would, over time, lead to a 12 percent decrease in smoking prevalence.8 The Institute of Medicine also predicted that raising the minimum legal sales age for tobacco products nationwide to 21 would result in 223,000 fewer premature deaths, 50,000 fewer deaths from lung cancer, and 4.2 million fewer years of life lost for those born between 2000 and 2019 and would result in near immediate reductions in preterm birth, low birth weight, and sudden infant death syndrome.9 A growing number of state and local jurisdictions have enacted minimum legal sales age 21 policies to further restrict access to commercial tobacco.10 Three-quarters of adults support raising the minimum legal sales age for tobacco products to 21, including seven out of ten adults who smokes.11 Finally, strong policy enforcement and monitoring of retailer compliance with tobacco control policies (e.g. requiring identification checks) is necessary to achieve reductions in youth tobacco sales rates after raising the minimum legal sales age to 21. The National Academy of Medicine recommends imposing penalties on business owners to provide sufficient incentives to comply with the law, and business owners with an economic incentive to avoid violations are more likely to establish company-wide policies and incorporate instruction on tobacco laws into employee training. The City of Flagstaff recognizes these well-documented facts on the dangers related to tobacco products. As a result, the ordinance establishing a prohibition on the sale of tobacco products, including e-cigarettes, to persons under the age of 21 is recommended in order to prevent further negative health impacts for the citizens of Flagstaff. **Citations found in attachments** |
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INFORMATION: | |||||
A resolution establishing a fee schedule will be presented to City Council for adoption in the fall. That fee schedule will establish license fees for the sale of tobacco products, including e-cigarettes. Those fees will cover the administrative costs of processing applications for, and issuing licenses for the sale of tobacco products. As a result, the financial impact of the license fees will not produce additional revenues for the City, but will cover the costs of administration only. Currently, Chapter 7-09 of the City Code establishes the age prohibition for the sale of tobacco products to anyone under 18 years of age. The proposed ordinance revises Chapter 7-09 of the City Code to prohibit the sale of tobacco products to persons under the age of 21. While no direct connection to a City Council Goal may be readily identified, the proposed ordinance will further the mission of the City of Flagstaff which is: To protect and enhance the quality of life for all. Specific to age limits, on December 21, 1999, a previous City Council adopted Ordinance No. 2011 prohibiting the sale of tobacco products to persons under the age of 18. More recently, and on a broader level, in 2017 and 2018 the previous City Council adopted amendments to the City Code including parks and cemeteries as public places and incorporating e-cigarette's into the City's Tobacco-Free Air portion of the City Code. |
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Attachments: | Ord. 2019-24 | ||
Executive Summary Citations |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Rio de Flag Flood Control Project - Update | |||||
DESIRED OUTCOME: | |||||
Facilitate Council discussion with an update on the project.
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EXECUTIVE SUMMARY: | |||||
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INFORMATION: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources Regional Plan – Policy WR 5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. Has There Been Previous Council Decision on This: The Rio de Flag project has been before various City Councils for updates within the last 14 years. Council has acted on executing the original Project Cooperation Agreement between the City and the U.S. Army Corps of Engineers, approving concurrent fiscal year budgets and consulting service contracts. City Council considered the Stormwater Fee increase as presented by staff on November 20, 2018. City Council award of a professional services contract with Beta Public Relations, LLC on March 19, 2019, for a Public Outreach Campaign. Staff will provide a presentation to the Council to provide an update on the project. The update will include history, project information, and schedule. |
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Attachments: | Presentation in PDF |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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Board and Commission Interactions with City Council | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
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EXECUTIVE SUMMARY: | |||||
Boards and commissions provide an opportunity for residents to participate in the decision-making process of the City Council. The primary role of boards and commissions is to advise and make recommendations to the City Council on matters within their established purpose. The interaction between the City Council and boards and commissions is important and necessary to share information and recommendations. Staff would like to formalize a consistent process by which the Council and their boards and commissions communicate with each other. | |||||
INFORMATION: | |||||
At the Work Session of April 9, 2019, Council gave direction to staff to develop and provide some options on how interactions with boards and commissions can be improved. Based on the feedback from Council the following are options to consider: 1. Council representative assigned to each board or commission
To provide consistency in how Council requests information from boards and commissions and how boards and commissions communicate recommendations to Council, staff is recommending the following processes: 1. Requests from Council to boards or commissions
Council direction will be formalized and documented in the Board and Commission Member Manual as well as the Staff Liaison Manual which will both come to you for final consideration and possible approval. Attached you will find a listing of all boards and commissions, their meeting times, and their purpose as established by ordinance or other authority. |
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Attachments: | Board/Commission Detailed List | ||
Presentation |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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Discussion and Direction: Possible Ballot Measure Committees for the November 2020 General Election | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Discussion/Direction
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EXECUTIVE SUMMARY: | |||||
The Council has identified a number of considerations for possible ballot questions at the November 2020 General Election.
If there are any potential ballot questions the Council is interested in, staff is seeking direction on the number of committees, the specific purpose and assignment of each committee, how long the committee should be active, and the desired makeup of the committee. Council has already given direction to create an Affordable Housing Commission regardless of a ballot measure; further clarification and direction is needed if the Council would like this commission provide recommendations on a possible housing ballot question. Staff recommends holding off on Charter Amendments and Base Expenditure Limitation for the 2020 election and instead doing an off-year Special Election. Both issues are quite technical and the public would benefit from a more focused educational outreach rather than trying to combine the questions with other matters. However, it would be beneficial to form a Charter Amendment Committee now to begin the process of reviewing the Charter and identifying possible amendments well in advance of a possible 2021, or other odd year election. The options to consider include:
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INFORMATION: | |||||
Council requested information about the City's bonding capacity and the City's sales tax rates. Below is information about bonding capacity and attached you will find information regarding sales taxes, their sunset dates, and revenue generation. Also included below is information on the City's Expenditure Base Limitation. General Obligation Bonds To be issued - $21,162,713 (All currently have voter approval)
Secondary Property Tax Rate
The expenditure limitation sets the total operational spending a city/town may budget and spend in any single fiscal year, as adjusted by certain deductions. Exceeding the expenditure limitation can trigger sizable penalty payments to the State of Arizona. Expenditure limitations for cities and other governmental agencies were established by legislation in 1980. The City of Flagstaff has received 2 permanent base adjustments. One when the BBB tax was approved by the voters in 1988 and the 2nd in 2006, with the detail shown in bullet format below. The alternative to Expenditure Limitation is Alternative Expenditure Control or Home Rule that requires municipalities to receive voter approval every 4 years. The difference between the two is that a vote to change our base expenditure limitation permanently adjusts the base upward. The Home Rule options sets no boundary on a municipalities budget but it is only approved for a 4 year period of time. The last Expenditure Limitation was in May 2006. Voters approved a permanent base adjustment of $25 million dollars due to:
In FY2018 the City was $19 million dollars below the limitation. However, with the increased pay-as-you-go capital improvement program, the City budget has been consistently close to the expenditure limitation over the past several years. It is recommended that City request authorization by the voters for an additional $25 million dollars. As with the Charter amendments, the educational outreach on a permanent base adjustment is significant and staff recommends that this item be put before the voters at a special election or a general election that does not have other City questions. A citizen commission would not be needed for this question as it is a technical in nature and the information and process is prescribed in statute. |
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Attachments: | Sales Taxes | ||
Presentation |
10.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Discussion: Affordable Housing ballot measure for 2020 | |||||
DESIRED OUTCOME: | |||||
Discussion/Direction
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EXECUTIVE SUMMARY: | |||||
Councilmember Whelan provided the Future Agenda Item Request on March 19, 2019, which was supported by the required number of Councilmembers. | |||||
INFORMATION: | |||||
Attachments: |
11.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Discussion/Direction: Establish/Create the Affordable Housing Commission discussed in Proposition 422 | |||||
DESIRED OUTCOME: | |||||
Receive direction in order to bring back an action item reflective of Council's desires. | |||||
EXECUTIVE SUMMARY: | |||||
On March 19, 2019, City Council discussed a Future Agenda Item Request (FAIR) to place a discussion regarding establishing the Affordable Housing Commission/Committee on a future Council agenda. There was a Council majority to place the item on a future agenda and was also in favor of doing so in an expedited fashion. | |||||
INFORMATION: | |||||
Staff will present from the attached PowerPoint. | |||||
Attachments: | Presentation |
12.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion: Ways that the City and a developer could leverage something to create a public art space. | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion/Direction
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EXECUTIVE SUMMARY: | |||||
Councilmember Odegaard provided the Future Agenda Item Request on April 16, 2019, which was supported by the required number of Councilmembers. | |||||
INFORMATION: | |||||
Attachments: |
13.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion: Develop a plan with consideration of zoning changes and multi-modal development in advance of the work in the Fourth Street, Lone Tree, and I-40 corridors | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion/Direction
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EXECUTIVE SUMMARY: | |||||
Councilmember Whelan provided the Future Agenda Item Request on April 16, 2019, which was supported by the required number of Councilmembers. | |||||
INFORMATION: | |||||
Attachments: |