DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
|
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
||||||||
2. | ROLL CALL
|
||||||||
3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
|
||||||||
4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
||||||||
5. | PROCLAMATIONS AND RECOGNITIONS | ||||||||
A. | Proclamation: Pride Month | ||||||||
B. | Proclamation: Gun Violence Awareness Day | ||||||||
6. | LIQUOR LICENSES PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Adam Harrington, "High Altitude Home Brew Supply," 2710 N. Steves Blvd., Suite H, Series 10 (beer and wine store), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
|||||||||
7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
|
||||||||
A. | Consideration and Approval of Cooperative Contract: Purchase of Four (4) Itron MC3 lite mobile collection systems for water meter services. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
B. | Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, and Insufficient Funds Write-offs: Delinquency and Uncollectible Accounts for FY 2019. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the write-off of delinquent and uncollectible Municipal Services accounts (water/solid waste utility services), Miscellaneous Account Receivables (variety of fees, lease revenue, retiree insurance), and Insufficient Funds (returned checks) in the combined amount of $91,161.74.
|
|||||||||
8. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval of Cooperative Purchase Contract: Consultant Services Contract for the Fourth Street Reconstruction Design Project | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
B. | Consideration and Adoption of Resolution No. 2019-16: A resolution amending Section 5.2 of the Section 8 Administrative Plan to adopt a local preference for selection from the waiting list. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-16 by title only
2) City Clerk reads Resolution No. 2019-16 by title only (if approved above) 3) Adopt Resolution No. 2019-16 |
|||||||||
C. | Consideration and Approval of Contracts: Annual Workers' Comp and General Liability Insurance. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
D. | Consideration and Approval of Construction Contract: Recommended Approval of the Construction Contract with Mountain High Excavation, LLC. in the amount of $845,051.00 for the Aztec Street Improvements Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
E. | Consideration and Adoption of Resolution No. 2019-21: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement Between the State of Arizona Department of Revenue and City of Flagstaff for local tax administration; providing for expiration of the existing agreement; and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-21 by title only
2) City Clerk reads Resolution No. 2019-21 by title only (if approved above) 3) Adopt Resolution No. 2019-21 Approve the Intergovernmental Agreement between the City of Flagstaff and the Arizona Department of Revenue regarding the uniform administration, licensing, collection, and auditing of transaction privilege tax, use tax, severance tax, jet fuel excise and use tax and rental occupancy taxes imposed by the State or cities or towns. |
|||||||||
F. | Consideration and Adoption of Resolution No. 2019-22: A resolution of the Flagstaff City Council, approving a Model Uniform Video Service License Agreement and Application and Affidavit for Uniform Video Service License, as required by state law; providing for delegation of authority and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-22 by title only
2) City Clerk reads Resolution No. 2019-22 by title only (if approved above) 3) Adopt Resolution No. 2019-22 |
|||||||||
G. | Consideration and Adoption of Resolution No. 2019-24: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2019-2020; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 19-20) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-24 by title only
2) City Clerk reads Resolution No. 2019-24 by title only (if approved above) 3) Adopt Resolution No. 2019-24 |
|||||||||
RECESS 6:00 P.M.
RECONVENE |
|||||||||
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
|||||||||
9. | ROLL CALL
|
||||||||
10. | PLEDGE OF ALLEGIANCE | ||||||||
11. | PUBLIC PARTICIPATION | ||||||||
12. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | ||||||||
13. | PUBLIC HEARING ITEMS | ||||||||
A. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2019-014: Canyon del Rio Investors, LLC requests a Concept Zoning Map Amendment of approximately 83.88 acres at 3200 East Butler Avenue from the RD, Research and Development Zone, to MR, Medium Density Residential Zone (27.9 acres), HR, High Density Residential Zone (30.0 acres), and HC, Highway Commercial Zone (25.9 acres). The area proposed for the Concept Zoning Map Amendment is a portion of a 262-acre development known as Canyon del Rio. (Canyon del Rio Investors, LLC Concept Zoning Map Amendment request for property located at 3200 East Butler Avenue.) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2019-14 by title only for the final time
2) City Clerk reads Ordinance No. 2019-14 by title only (if approved above) 3) Adopt Ordinance No. 2019-14 |
|||||||||
14. | REGULAR AGENDA | ||||||||
A. | Consideration and Approval of Preliminary Block Plat Request by Canyon del Rio Investors, LLC, for Preliminary Plat approval for Canyon del Rio, a subdivision consisting of 22-parcels, 8-tracts and Rights-of-Way on 262 acres, located at 1200 East Butler Avenue in the R1, Single-Family Residential Zone, the MR, Medium-Density Residential Zone, the HR, High-Density Residential Zone and the HC, Highway Commercial Zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission (5-0 vote on April 24, 2019) recommends approving the Preliminary Block Plat with the conditions outlined in the staff summary and its attachments.
|
|||||||||
B. | Consideration and Possible Adoption of Resolution No. 2019-20: A resolution authorizing the execution of a Development Agreement between Canyon del Rio Investors, LLC and the City of Flagstaff related to the development of approximately 262 acres of real property generally located at 3200 East Butler Avenue. (Canyon del Rio Development Agreement) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
C. | Consideration and Possible Adoption of Resolution No. 2019-XX: A resolution regarding a potential detention pond Development Agreement involving drainage near Wildwood Hills Subdivision/Wanderland Campground and real estate options. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
This item will be discussed in Executive Session on May 28, 2019. Direction will be determined during the session.
|
|||||||||
D. | Public Hearing, Consideration and Adoption of Resolution No. 2019-26 and Ordinance No. 2019-16: Public hearing to consider proposed adoption of the “The 2018 Suite of Codes and the 2019 Amendments to City Code, Title 4, Building Regulations." | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-26 by title only 2) City Clerk reads Resolution No. 2019-26 by title only (if approved above) 3) Read Ordinance No. 2019 -16 by title only for the first time 4) City Clerk reads Ordinance No. 2019-16 by title only (if approved above) At the June 18, 2019 Council Meeting: 5) Adopt Resolution No. 2019-26 6) Read Ordinance No. 2019-16 by title only for the final time 7) City Clerk reads Ordinance No. 2019-16 by title only (if approved above) 8) Adopt Ordinance No 2019-16 |
|||||||||
E. | Consideration and Adoption of Resolution No. 2019-27 and Ordinance No. 2019-17: Declaring as a Public Record that certain document known as "The International Fire Code, 2018 Edition, and the 2019 Amendments to the Flagstaff City Code, Title 5, Fire Code" and adopting said public record by reference. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-27 by title only 2) City Clerk reads Resolution No. 2019-27 by title only (if approved above) 3) Read Ordinance No. 2019 -17 by title only for the first time 4) City Clerk reads Ordinance No.2019-17 by title only (if approved above) At the June 18, 2019 Council Meeting: 5) Adopt Resolution No. 2019-27. 6) Read Ordinance No. 2019 -17 by title only for the final time 7) City Clerk reads Ordinance No.2019-17 by title only (if approved above) 8) Adopt Ordinance No 2019-17 |
|||||||||
F. | Consideration and Adoption of Resolution No. 2019-28 and Ordinance No. 2019-19: A resolution and ordinance amending the Flagstaff City Code, Title 8, Streets and Public Ways and Title 9, Traffic, Chapter 9-05, Bicycles. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-28 by title only 2) Read Ordinance No. 2019-19 by title only for the first time 3) City Clerk reads Ordinance No. 2019-19 by title only (if approved above) At the June 18, 2019 Council Meeting: 1) Adopt Resolution No. 2019-28 2) Read Ordinance No. 2019-19 by title only for the final time 3) City Clerk reads Ordinance No. 2019-19 by title only (if approved above) 4) Adopt Ordinance No. 2019-19 |
|||||||||
15. | DISCUSSION ITEMS | ||||||||
A. | Discussion and Direction: Possible Committees for the November 2020 General Election | ||||||||
16. | COUNCIL LIAISON REPORTS
|
||||||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
||||||||
A. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion about a cell phone tower ordinance to require that the coverage map provided in the application be done by an independent third party. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about the creation of a City Veterans’ Liaison Coordinator position. | ||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
19. | ADJOURNMENT | ||||||||
|
6.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: Adam Harrington, "High Altitude Home Brew Supply," 2710 N. Steves Blvd., Suite H, Series 10 (beer and wine store), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
|||||
Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. This is a non-quota type of license. High Altitude Home Brew Supply is an existing business in Flagstaff. If approved, it will be the 38th active series 10 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
|||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is June 5, 2019. |
|||||
Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 14, 2019. No written protests have been received to date. | |||||
Attachments: | High Altitude Home Brew Supply - Letter to Applicant | ||
Hearing Procedures | |||
Series 10 Description | |||
High Altitude Home Brew Supply - PD Memo | |||
High Altitude Home Brew Supply - Code Memo | |||
High Altitude Home Brew Supply - Map |
7.A.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Cooperative Contract: Purchase of Four (4) Itron MC3 lite mobile collection systems for water meter services. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Mountain State Pipe and Supply have a cooperative agreement with the City of Tucson for the purchase of Itron MC3 lite mobile collection systems for water meter services, which includes the Radio Frequency, tough pads, and applicable wiring kits. | |||||
Financial Impact: | |||||
This funding was approved by the Budget Team, City Manager, and City Council as part of the current fiscal year budget. The approved amount was included in the Water Services FY 2019 budget in 202-08-370-3170-0-4461. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
WATER CONSERVATION: Become a national leader in water conservation in all sectors. | |||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City of Tucson executed Agreement for Services No. 171770 on August 28, 2017, for Itron Components, with Mountain State Pipe and Supply as the successful bidder in a competitive Request for Proposal process. As such, a cooperative agreement was formed and allows the City of Flagstaff to purchase the Itron MC3 lite mobile collection systems as part of the agreement. This purchase replaces four (4) FC300 SR handheld units which are utilized every business day for all meter related reads throughout the City. These units and their corresponding software will no longer be supported after December 2019. Currently, the City has approximately 21,300 customer reads per month. These units are currently assigned to the Customer Service Meter unit. They will allow the City to continue with uninterrupted reads and service to customers. The only other option would be to revert back to a pager type system that would require Meter Technicians to walk routes rather than drive them, as data is collected at a slower rate of speed. |
|||||
Key Considerations: | |||||
The purchase of these units is critical for the Meter Technicians to perform their daily functions to meet the City needs of reading water meters. The current units will no longer be supported with maintenance and are the sole means to efficiently read water meters timely and accurately, eliminating the need for estimating water consumption, thus promoting water conservation. These are necessary pieces of equipment which allow this division to meet its mission. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Provide accurate water consumption data. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Itron Cooperative Purchase | ||
Estimate for Flagstaff | |||
Award Amendment through August 2019 | |||
Cooperative Contract with Tucson |
7.B.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, and Insufficient Funds Write-offs: Delinquency and Uncollectible Accounts for FY 2019. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Approve the write-off of delinquent and uncollectible Municipal Services accounts (water/solid waste utility services), Miscellaneous Account Receivables (variety of fees, lease revenue, retiree insurance), and Insufficient Funds (returned checks) in the combined amount of $91,161.74.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Executive Summary: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Council is requested to approve the write-offs of $91,161.74 in accounts receivable deemed to be uncollectible for the fiscal year ending June 30, 2019. Generally accepted business practices allow for the write-off of uncollectible accounts annually. City staff has exhausted collection efforts on the eligible accounts and will no longer actively collect them. Where possible, City reports amounts due to a credit reporting agency. As a result, debt that has previously been written off is occasionally paid sometime later to clear a customer's outstanding debt. Pursuant to state law, individual utility account information is not subject to public release. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Each year, the City reserves funds, anticipating there will be uncollectible Municipal Services accounts and Miscellaneous Account Receivables. At the end of each fiscal year, reserves are computed to project potential write-offs for the upcoming year. These are based on a calculation utilizing aged accounts, current year write-offs, as well as consideration of anomalies and anticipated changes in procedures impacting collections. In FY 2018, the amount reserved for Municipal Services uncollectible accounts was $128,000, with $54,000 for Miscellaneous Accounts Receivable. This recommendation of $86,460.80 and $2,581.37 respectively reflect 67.55% and 4.78% of the reserved amounts. In addition, there is $2,119.57 uncollectable from Insufficient Funds (returned checks) related to payments made primarily to the library and landfill accounts. No reserve is set aside for Insufficient Funds. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
None. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Team Flagstaff Strategic Plan - 2018: Strategic priority #3: Foster a resilient and economically prosperous city Enhance the organization’s fiscal stability and resourcefulness. Deliver outstanding services through a healthy environment, resources and infrastructure. Continue to enhance community outreach and engagement. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Previous Council Decision on This: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
None. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Background and History: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Before any account is eligible for write off, staff must initiate collection efforts on each account after it becomes delinquent. When collection efforts are exhausted, the account is eligible for a write-off. If possible, any amounts due are applied to the customer's credit. If placed on the customer’s credit, the amount owed remains active for 7 years after the delinquency date. Application against the credit of the debtor may lead to the recovery of some of the delinquent amounts in the future. This often occurs when customers apply for credit via other avenues (i.e., mortgages, car loans, apartment rentals, etc.). Total Municipal Services billings for FY 2019 are estimated at $36.4 million and Miscellaneous Accounts Receivables billings at $16.1 million. Write-offs are $86,460.80 or 0.24% of total revenue estimate for Municipal Services and $2,581.37 or 0.02% of total revenue for Miscellaneous Accounts Receivables. We anticipate both will be lower next fiscal year due to improved payment processing and collection efforts. When customers do not pay a past-due bill and do not respond to collection efforts, the City recoups a higher percentage of the delinquent amount by applying the higher deposit to the outstanding balance. Additionally, the higher deposit typically covers the amount due on final bills, reducing write-offs from customers who have moved and have not provided an accurate forwarding address. The other significant change relates to improved teamwork and timeliness of City collection efforts. Customer accounts are being disconnected prior to large unpaid balances accumulating. Customers are being contacted after their accounts are closed and before postal delivery forwarding orders have expired. At that time customers are being notified of the City's intent to report their accounts to a credit reporting agency if the final bills are not paid. To further improve the collection processes, we have begun sending out delinquency postcards and contacting customers via the customer’s preferred method of choice, be it phone or email.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Key Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Staff worked the write-off accounts by using billing statements, postcards, letters, and telephone calls. When customers fail to make payments, they may be denied access to future City services. If a customer opens a new account, the previous balance is transferred to the new account. If there is no new account and when possible, the amount owed is reported to a credit agency. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
It is sound fiscal management practice to reduce assets to reflect their true valuation. Failure to write off accounts deemed uncollectible overstates the asset value of the City. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Community Involvement: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The community will continue to benefit as overall debt is reduced and collection efforts are improved. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Inform. Yearly write-offs ensure the City is following generally accepted business practices. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Attachments: |
8.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: Consultant Services Contract for the Fourth Street Reconstruction Design Project | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
AECOM Technical Services, Inc. (AECOM) will prepare public improvement plans and specifications for the proposed improvements on Fourth Street from approximately Soliere Avenue to approximately Sparrow Avenue. The general project design scope includes a new pavement cross section, traffic signals, street lights, water mains, fire hydrants, FUTS, sidewalk, and turn lanes. AECOM was selected through the current State of Arizona Purchasing Cooperative Agreement AD OT18207062 of which the City of Flagstaff is a member pursuant to ARS 41-2631 and Article 10 - Arizona Procurement Code and the Arizona Administrative Code R2-7-1001. |
|||||
Financial Impact: | |||||
The design work is funded by Transportation Tax revenues (Acct. 040-05-112-3353-6) with an FY 19 authorized budget of $10,000 and an FY 20 budget request of $540,000. The design contract amount is within the budget request. | |||||
Policy Impact: | |||||
None.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goal – (2017 – 2019) Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan – Policy WR 2.2 Maintain and develop facilities to provide reliable, safe and cost-effective water, wastewater, and reclaimed water services. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Council approved and adopted the FY 19 budget and the FY 20 proposed budget is under consideration. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
ADOT and the City are currently in the design phase with AECOM for replacement of the Fourth Street bridges over I-40. The new bridges will provide dual travel lanes in each direction plus edge improvements including sidewalk and a FUTS trail. The City’s Fourth Street Reconstruction project will tie into the bridge improvements and upgrade the current cross-section to dual travel lanes in each direction, a center turn lane and northbound right turn lanes onto Soliere Avenue and Sparrow Avenue from Fourth Street. Water main upgrades will:
|
|||||
Key Considerations: | |||||
Selection of AECOM through the State of Arizona Purchasing Cooperative Agreement provides multiple advantages to the City and the community.
|
|||||
Community Benefits and Considerations: | |||||
N/A | |||||
Community Involvement: | |||||
Upon completion, Fourth Street will have dual travel lanes, bike lanes and edge improvements from Rte. 66 to approximately E. Trickling Springs Trail (Forest Springs Townhomes). The work will improve traffic flow, enhance bicycle and pedestrian features and address various congestion issues. The water main connection will provide loop connectivity to our water distribution system ensuring the integrity of the City’s drinking water system. |
|||||
Attachments: | Consultant Services Contract | ||
Exhibit B - AECOM Proposal | |||
Exhibit B - State Contract | |||
Context Map | |||
Vicinity Map | |||
4th Street Bridge Update Presentation |
8.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-16: A resolution amending Section 5.2 of the Section 8 Administrative Plan to adopt a local preference for selection from the waiting list. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-16 by title only
2) City Clerk reads Resolution No. 2019-16 by title only (if approved above) 3) Adopt Resolution No. 2019-16 |
|||||
Executive Summary: | |||||
Resolution 2019-16, if approved, would create a local preference for Section 8 Vouchers. The City of Flagstaff Housing Authority (CFHA) administers 333 vouchers under Housing Choice Voucher Program, also known as Section 8, and maintains an annual lease-up rate of over 98%. Annually, the participant turnover rate is approximately 15%, which means about 50 new households can be admitted yearly from the Section 8 waiting list. Approximately 56% of applicants on the current Section 8 waiting list have addresses outside of the CFHA jurisdiction. Federal regulations governing the program allow the establishment of local preferences. | |||||
Financial Impact: | |||||
There are no cost savings or changes in expenditures associated with this item. | |||||
Policy Impact: | |||||
This item impacts the Section 8 Housing Choice Voucher Administrative Plan by changing the method of selection from the waiting list to provide preference to households living or working in the CFHA service area. A Local Preference is a preference for admission of households who reside, are employed or have been hired in a specified geographic area. The Administrative Plan defines the City of Flagstaff Housing Authority’s (CFHA) jurisdiction as the corporate boundaries of the City of Flagstaff, and surrounding areas included in the following zip codes 86001, 86002, 86003, 86004 & 86005. |
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Support Development and Increase the Inventory of Public and Private Affordable Housing for Renters and Homeowners Throughout the Community
|
|||||
Has There Been Previous Council Decision on This: | |||||
No, there has not been a previous Council decision on this item. However, it was considered by the Housing Authority Board and was approved unanimously. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Federal regulation allows the establishment of waiting list selection preferences based on local housing needs and priorities. The selection preference must be described in the Section 8 Housing Choice Voucher Administrative Plan and included in the statement of policies that govern eligibility, selection, and admission to the program. Such policies must specify that use of residency preference will not have the purpose or effect of delaying or otherwise denying admission to the program based on the race, color, ethnic origin, gender, religion, disability, or the age of any member of an applicant family. CFHA is authorized to administer 333 Housing Choice Vouchers and maintains an annual lease-up rate of over 98%. Annually, the participant turnover rate is approximately 15%, equating to about 50 new households being admitted yearly from the Section 8 waiting list. In recent years the program has experienced an increase of applicants and newly admitted Section 8 participants from outside of CFHA’s jurisdiction. Many of these newly admitted households choose to exercise portability, taking the voucher to another jurisdiction after the Federally-required initial one-year local lease term. This results in decreasing the number of households assisted within our jurisdiction. Approximately 56% of applicants on the current Section 8 waiting list have addresses outside of the CFHA jurisdiction. It is anticipated that the upcoming transition to an online application system will likely result in more applications from outside the jurisdiction, including out-of-state. Without a jurisdictional preference, the increase in applicants from outside the jurisdiction could limit local households’ opportunity to participate in CFHA’s Section 8 program. The local preference ensures local households are served first. The Section 8 waiting list has been closed (meaning applications are not being accepted) since October 2017. It is anticipated the waiting list will be open again in the coming months. Additionally, CFHA is preparing to implement a web-based application system for both Public Housing and Section 8, making it easier to apply for programs. |
|||||
Key Considerations: | |||||
The establishment of a local preference would move applicants currently on the waiting list and living or working within CFHA's service area above those who live elsewhere and all new applications will be placed on the waiting list based on this criteria. The preference will have no impact on the VASH program, as the participants come through a referral from the Veteran’s Administration, not a waiting list. An applicant will need to meet one of the following criteria to be eligible for the local preference:
|
|||||
Community Benefits and Considerations: | |||||
There are no cost savings or changes in expenditures associated with this item. | |||||
Community Involvement: | |||||
Staff anticipates that the number of non-local applicants will vastly increase when the web-based application system is launched later this year and the Section 8 waiting list is reopened. Without a local preference, the anticipated increase in applicants from outside the local area could limit the opportunity of local households participate in the Section 8 program. The local preference ensures that applicants living or working in the area are served first. Additionally, after the Federally-required initial one-year local lease term, many non-local Section 8 participants choose to exercise their right to take their voucher to another jurisdiction, this is called "portability". CFHA does not get a new voucher to replace this portability voucher unless the receiving agency "absorbs" the voucher, an entirely voluntary action, and one CFHA has no control over. This results in a decrease in the number of households assisted within Flagstaff. The local preference could help to reduce the local impact of portability. |
|||||
Expanded Options and Alternatives: | |||||
The Housing Authority Board considered and approved the suggested changes during the course of a regular meeting. Additionally, this proposed change was included in a public notice published in the Arizona Daily Sun and offering the opportunity for public comment. No comments were received. | |||||
Attachments: | Presentation | ||
Res. 2019-16 |
8.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contracts: Annual Workers' Comp and General Liability Insurance. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
By renewing our Workers Compensation coverage with CopperPoint Mutual, the City will spend $32,853 less next fiscal period. Since policy period ending 6/30/14 we have saved over $2,100,000 in renewal premiums verses the premium paid in fiscal 2013-2014. The estimated annual premium for 2019-2020 is less than the total paid during the 2001-2002 fiscal period. By renewing our property, coverage with AIG the City will pay $35,596 more next fiscal period. A portion of this increase ($5,306.25) is attributed to the new Public Works yard. The rest of the increase is driven in part by the roof claim for Council Chambers and by a rapidly hardening property market in the United States. By renewing our General Liability, Auto, Umbrella and associated lines of insurance coverage with Travelers Insurance Company the City will expend $23,046 more next fiscal period. This is primarily due to an adverse loss the City experienced in relation to a January 2011 claim and an increase in number of newer vehicles. The City has saved $2,000,000 in renewal premium verses premium paid in fiscal year 2013-2014 on our General Liability, Auto, Property and related coverage, not withstanding an increase in exposures. The City’s Workers Compensation coverage is insured with Copperpoint Mutual and has been for over ten years. Because of the efforts of our employees and the subsequent reduction in injuries, we have been able to secure a reduction in each of our renewals over the last six years. Since policy ending June 30th, 2014, estimated payroll subject to insurance carrier premium has increased 24% while actual premiums have decreased 50%. The City of Flagstaff carries insurance to protect the City from unexpected financial loss. Coverage areas include auto, general liability, excess liability ($20 million), property coverage, crime, cyber, airport liability in the amount of $40 million, employer’s liability, errors and omission coverage, and other supplemental coverages as appropriate. Our current carrier for most lines of coverage is Travelers Insurance. The City has a $75,000 self-insured retention on both general and auto liability claims. This self-insured retention applies to both legal fees incurred as well as settlement amounts. Our property coverage is insured with AIG and is subject to a $25,000 deductible. We have been insured with AIG since July of 2014. |
|||||
Financial Impact: | |||||
The net fiscal impact of insuring all lines of coverage is less than a two percent increase in premiums or $26,788. | |||||
Policy Impact: | |||||
None
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no specific Council Goal that relates to insurance renewals, however this coverage supports the financial stability of the City. | |||||
Has There Been Previous Council Decision on This: | |||||
This is a yearly renewal that is considered by Council. | |||||
Attachments: | Presentation |
8.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||
Consideration and Approval of Construction Contract: Recommended Approval of the Construction Contract with Mountain High Excavation, LLC. in the amount of $845,051.00 for the Aztec Street Improvements Project. | |||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||
|
|||||||||||
Executive Summary: | |||||||||||
Staff recommends a Construction Contract award of $845,051.00 to Mountain High Excavation, LLC., which will authorize the construction of the Aztec Street Improvement Project (the Project) in accordance with the approved public improvement plans prepared by Shephard Wesnitzer, Inc. (SWI). The Project can be generally described as a utility and roadway improvements Project on N. Aztec Street from W. Santa Fe Avenue north to the Frances Short Pond. The improvements consist of replacing approximately 900 LF of water main, 10 water services, 3 fire hydrants, 250 LF of sewer main, 5 sewer services, 2 manholes, 3,900 SY of roadway pavement, select edge improvements, placing 2,000 SY of full-width asphalt overlay, and other associated work. Pending Council approval, construction is anticipated to begin in July 2019 and is anticipated to be complete in October 2019. Please refer to the attached context and vicinity maps. | |||||||||||
Financial Impact: | |||||||||||
The Project will be funded by the Road Repair and Street Safety Program under the Aztec Street FY 2019 and 2020 budget appropriations of $960,910 (FY 19) and $195,338.00 (FY 20) totaling $1,156,248.00 in Project Account Number 046-05-116-3342-6. | |||||||||||
Policy Impact: | |||||||||||
No impact.
|
|||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||
Council Goal 2017 – 2019 Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan – Goal T.2. Improve transportation safety and efficiency for all modes. Team Flagstaff Strategic Plan – Priority #3: Foster a resilient and economically prosperous city 2. Deliver outstanding services through a healthy environment, resources and infrastructure. |
|||||||||||
Has There Been Previous Council Decision on This: | |||||||||||
Yes, Council previously approved the ballot language for the Road Repair and Street Safety Initiative (Prop. 406). Also, the Council approved and adopted the Road Repair and Street Safety - Utility Replacements and Overlays - Aztec Street FY 2019 budget. | |||||||||||
Options and Alternatives: | |||||||||||
|
|||||||||||
Background and History: | |||||||||||
On November 18, 2014, Council adopted the results of the General Election held on November 4, 2014. In the Election, voters approved a dedicated sales tax increase, Proposition 406, which included funding for road repairs and street safety improvements throughout the City of Flagstaff. Aztec Street qualified to receive pavement and utility improvements due to its existing pavement overall condition index (scale of 100-0) being at or below 50 and its existing utilities needing repair or replacement due to repeated maintenance or age. On April 4, 2019, the Purchasing Section posted an Invitation for Bids (IFB) solicitation for construction on the PlanetBid’s website and advertised the IFB in the Arizona Daily Sun on April 7 and 14, 2019. There were four (4) bids received and opened electronically on April 26, 2019. A summary of the bids received is identified in the Key Considerations section below. Mountain High Excavation, LLC. was determined to be the lowest responsive and responsible bidder. |
|||||||||||
Key Considerations: | |||||||||||
On April 26, 2019, four (4) bids were received for the project.
Engineer’s Estimate (without the Contract Allowance): $1,104,746.76 The Contract Allowance is established to address certain unforeseen items of work where details cannot be determined at the time of contracting and is included in the Contract Amount. The $56,000.00 Contract Allowance is 7.1% of the low bid amount, excluding the Contract Allowance. The Contract Allowance is used only at the City’s discretion. Change Order Authority is established to address inevitable differing field conditions usually becoming time-sensitive major construction issues resulting in unforeseen costs that are more than the Contract Amount. Change Order Authority provides the City Manager, on behalf of the Council, the administrative authority to amend the Contract Amount up to an established dollar amount (10% of the Contract Price, less the Contract Allowance) and is only utilized if the Contract Allowance is or would become exhausted. |
|||||||||||
Community Benefits and Considerations: | |||||||||||
The Project will be funded by the Road Repair and Street Safety Program under the Aztec Street FY 2019 and 2020 budget appropriations of $960,910 (FY 19) and $195,338.00 (FY 20) totaling $1,156,248.00 in Project Account Number 046-05-116-3342-6. | |||||||||||
Community Involvement: | |||||||||||
|
|||||||||||
Expanded Options and Alternatives: | |||||||||||
Inform, Involve, Empower:
|
|||||||||||
Attachments: | Construction Contract | ||
Contract Exhibit A | |||
Contract Exhibit B | |||
Context Map – Aztec Street Improvements | |||
Vicinity Map – Aztec Street Improvements | |||
Justification Form - Aztec DBB CA & ACO |
8.E.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-21: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement Between the State of Arizona Department of Revenue and City of Flagstaff for local tax administration; providing for expiration of the existing agreement; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-21 by title only
2) City Clerk reads Resolution No. 2019-21 by title only (if approved above) 3) Adopt Resolution No. 2019-21 Approve the Intergovernmental Agreement between the City of Flagstaff and the Arizona Department of Revenue regarding the uniform administration, licensing, collection, and auditing of transaction privilege tax, use tax, severance tax, jet fuel excise and use tax and rental occupancy taxes imposed by the State or cities or towns. |
|||||
Executive Summary: | |||||
Local Transaction Privilege Tax (TPT) administration is governed by A.R.S. § 42-6001. This statute requires ADOR to administer the transaction privilege and use taxes imposed by all cities and towns and to enter into an IGA with each municipality to clearly define the working relationships. ADOR and the City entered into an IGA effective July 1, 2016. This intergovernmental agreement covers key aspects of tax administration, which municipalities have agreed to update, since that time. | |||||
Financial Impact: | |||||
The State requires each municipality to pay a proportionate share of the costs for state administration of local tax collection. The City's cost for FY2018-2019 was $172,658. | |||||
Policy Impact: | |||||
None.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
8) Improve the effectiveness of notification, communication, and engagement with residents, neighborhoods, and businesses and about City services, programs, policies, projects and developments | |||||
Has There Been Previous Council Decision on This: | |||||
Yes. The City has approved: December 5, 1990 Agreement to Establish a Unified or Coordinated Audit Program and Exchange of Information January 28, 2015, Modification to IGA between the State of Arizona and City/Town (related to audits/1990 agreement) January 28, 2015, Agreement between the ADOR and the City/Town of Flagstaff (local TPT licensing to continue until 1/1/17) June 16, 2015, IGA Between the State of Arizona and the City/Town of Flagstaff (state and local roles for administration, audits) February 7, 2017 Modification to Intergovernmental Agreement (IGA) Between The State of Arizona Department of Revenue and City of Flagstaff (related to State Administration of Local Sales Tax) (in effect) |
|||||
Options and Alternatives: | |||||
1. Approve the IGA; 2. Do not approve the IGA, possibly delaying the receipt of revenues due to the City of Flagstaff collected by ADOR. |
|||||
Background and History: | |||||
In 2013, the Arizona Legislature adopted a new law requiring ADOR to administer and collect all local transaction privilege, use and licensing taxes, in addition to all state taxes (a single point of return). Starting January 1, 2017, ADOR has been administering all local taxes. All businesses now must file both state and local tax returns with ADOR. This IGA was negotiated with ADOR by a consortium of city/town representatives and the League of Arizona Cities and Towns. Additionally, several attorneys and tax experts from many cities and towns reviewed and commented on the language during the process, resulting in a document that provides the maximum level of information and assurances for the cities possible. This IGA covers key aspects of tax administration, such as:
The term of this IGA runs on a calendar year basis with a provision for automatic annual renewal, with reauthorization by the Council and ADOR only being required following the year ADOR is subject to sunset review. Finally, either party has the right each year to reopen and renegotiate the terms according to provisions within the agreement. |
|||||
Key Considerations: | |||||
The IGA will clarify the responsibilities of ADOR and the City related to local TPT administration. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Inform | |||||
Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | Resolution No. 2019-21 IGA with ADOR | ||
2019 TPT IGA Rev 4.3.19 | |||
2019 TPT IGA App A & B | |||
2019 TPT IGA App C JT1 | |||
2019 TPT IGA App C TPT2 |
8.F.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-22: A resolution of the Flagstaff City Council, approving a Model Uniform Video Service License Agreement and Application and Affidavit for Uniform Video Service License, as required by state law; providing for delegation of authority and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-22 by title only
2) City Clerk reads Resolution No. 2019-22 by title only (if approved above) 3) Adopt Resolution No. 2019-22 |
|||||
Executive Summary: | |||||
The Arizona legislature adopted a law that establishes a new licensing system for use of public rights-of-way to provide video services. A copy of the law, Senate Bill 1140/Chapter 331, is attached. The law does not repeal existing laws, but allows an incumbent cable operator (Suddenlink here in Flagstaff) to terminate its existing cable services license agreement and receive a new video service license from and after December 31, 2019. Cities are required to adopt a standard form of uniform video service license agreement, and application and affidavit for uniform video service license agreement, on or before July 1, 2019. The League of Arizona Cities and Towns has sent us proposed forms which match the state law, and these forms are attached. |
|||||
Financial Impact: | |||||
Any financial impact is speculative at this time. The licensee (Suddenlink) pays a license fee of 5% of gross revenues. The definition of "gross revenues" has been changed by the new law. If Suddenlink terminates its existing license, and is issued a new license, the revenue will change. The City has asked Suddenlink for information on what it believes the financial impact might be, if issued a new license. |
|||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve standard forms per law (recommended); 2. Approve different standard forms (not recommended, the forms match state law); 3. Do not approve standard forms (not recommended, because inaction is subject to a legal challenge). |
|||||
Background and History: | |||||
May 16, 2017 Council Meeting: City Council renewed Suddenlink's cable services license, under City Code Chapter 3-09. The license is dated September 22, 2017 and is for a term of ten (10) years. | |||||
Key Considerations: | |||||
The new law provides that cities shall adopt forms per the new law by July 1, 2019. A preliminary analysis comparing the current cable services licensing laws vs. the new video services licensing law is attached for informational purposes only. City staff is still evaluating the new law. The Arizona Constitution, Article 2, Section 25 states: "No bill of attainder, ex-post facto law, or law impairing the obligation of a contract, shall ever be enacted." It is possible a municipality may challenge the legality of the new law to the extent it purports to allow a licensee to terminate an existing license. However, the new video services licensing law clearly applies on a prospective basis to new contracts, and therefore, it is appropriate to adopt the proposed forms as required by law. |
|||||
Expanded Options and Alternatives: | |||||
None. The City and League of Arizona Cities and Towns provided comments on SB 1140 during the legislative process in an effort to protect local community interests as best as possible. |
|||||
Attachments: | Res 2019-22 | ||
Application | |||
License | |||
Video services new law | |||
Comparison of Cable Laws |
8.G.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-24: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2019-2020; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 19-20) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-24 by title only
2) City Clerk reads Resolution No. 2019-24 by title only (if approved above) 3) Adopt Resolution No. 2019-24 |
|||||
Executive Summary: | |||||
Arizona Revised Statutes (Sections 42-17101, 42-17102, and 42-17105) require that each municipality adopt and publish, in a specified format, a tentative budget. The adoption of the tentative budget has the effect of establishing an amount that cannot be exceeded in the final adoption of the budget. Furthermore, the adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. |
|||||
Financial Impact: | |||||
The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption. | |||||
Policy Impact: | |||||
The Fiscal Year (FY) 2019-2020 budget is the guiding document for the financial plan of the City. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
The adoption of the Annual Budget and Financial Plan provides Council direction and financial resources to support the Council Goals, Regional Plan and Team Flagstaff Strategic Plans. | |||||
Has There Been Previous Council Decision on This: | |||||
|
|||||
Options and Alternatives: | |||||
The City may delay the tentative budget adoption until no later than the 3rd Monday in July. While the City would be able to continue operations through a Continuing Disclosure resolution, the City would not be able to commit to any expenditures directly related to the FY 2019-2020 budget. | |||||
Background and History: | |||||
The budget is generally presented for tentative adoption in late May or early June to assure funding is appropriated within Council Goals and Objectives at the beginning of the fiscal year. At the January Council budget retreat, Council reviewed and updated the Council Goals and Objectives. These Goals and Objectives were used to develop the 2019-2020 proposed budget. During the February 2019 budget retreat, Council provided further direction on the 2019-2020 proposed budget based on the Council Goals and Objectives. During the April 2019 budget work session, Council provided additional requests, and they are included in the budget. After the April budget work session divisions provided revised year-end estimates and carryover of funding primarily for capital projects. |
|||||
Key Considerations: | |||||
The adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative adoption, final adoption of the budget and property tax levy actions, and related publications must be started over. The process is prescribed through the Arizona Revised Statutes. The tentative budget must be adopted no later than the 3rd Monday in July. The schedules for Council budget and property tax levy actions are as follows: June 4, 2019, Tentative adoption of the budget by Council
June 18, 2019 Truth in taxation, proposed budget and property tax levy public hearing June 18, 2019, Final budget adoption (done in a Special Meeting) June 18, 2019, First reading of property tax ordinance July 2, 2019, Final reading and adoption of the property tax ordinance |
|||||
Community Benefits and Considerations: | |||||
Funds must be appropriated to allow for expenditures to occur. The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption. | |||||
Community Involvement: | |||||
The Community has the opportunity to present any questions or concerns regarding the budget before the final budget adoption occurs in June. | |||||
Expanded Options and Alternatives: | |||||
Inform and Involve: The Community has the opportunity to be involved at the public hearing held in conjunction with final adoption. Citizens are welcome to attend Council Budget retreats. The City Manager’s recommended budget was discussed during the Council Budget Retreat on April 23 and 24, 2019. Public participation was available. Notice of the proposed change in the primary property tax and a public hearing is posted on City social media per A.R.S. Section 9-499.15 and is being published per the A.R.S. Section 42-17107 "truth in taxation" requirements. Notice of the estimates of the revenues and expenses and a public hearing is being distributed and published per A.R.S. Section 42-17103. | |||||
Attachments: | Res. 2019-24 | ||
Tentative Budget Presentation | |||
FY 2020 Tentative Budget |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2019-014: Canyon del Rio Investors, LLC requests a Concept Zoning Map Amendment of approximately 83.88 acres at 3200 East Butler Avenue from the RD, Research and Development Zone, to MR, Medium Density Residential Zone (27.9 acres), HR, High Density Residential Zone (30.0 acres), and HC, Highway Commercial Zone (25.9 acres). The area proposed for the Concept Zoning Map Amendment is a portion of a 262-acre development known as Canyon del Rio. (Canyon del Rio Investors, LLC Concept Zoning Map Amendment request for property located at 3200 East Butler Avenue.) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2019-14 by title only for the final time
2) City Clerk reads Ordinance No. 2019-14 by title only (if approved above) 3) Adopt Ordinance No. 2019-14 |
|||||
Executive Summary: | |||||
Canyon del Rio Investors, LLC is requesting a Concept Zoning Map Amendment to permit development consisting of 180 attached residential units on 27.9 acres of Medium Density Residential (MR) Zone, 670 apartment units on 30-acres of High Density Residential (HR) Zone and 225,000 square feet of commercial development on 25.9-acres of Highway Commercial (HC) Zone. The area to be rezoned is located at the southwest corner of Butler Avenue and Fourth Street and totals 83.88 acres. The Canyon del Rio development, in total, is 262 acres in size. The Flagstaff Planning and Zoning Commission conducted a public hearing to consider the Concept Zoning Map Amendment on April 10 and April 24, 2019. The Planning and Zoning Commission unanimously voted 5-0 in favor of forwarding a recommendation of approval of the Concept Zoning Map Amendment, subject to conditions, to the City Council. |
|||||
Financial Impact: | |||||
Canyon del Rio Investors, LLC will provide proportional share payments for the Butler Avenue and Fourth Street frontage and off-site traffic improvements in the amount of: $2,461,730. To the secondary water source: $1,300,000. Off-site, Zone B water storage: $667,943. The City of Flagstaff will provide additional funding for the off-site traffic improvements along the Butler Avenue and Fourth Street corridors as part of the approval of Proposition 419 (November 2018). The City will also provide funding for upgrading the size of the secondary source water line from 8-inch to 12-inch diameter. The City will also provide additional funding for the 1-million-gallon water storage tank, Canyon del Rio's share is equal to the cost for 428,000 gallons. |
|||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Concept Zoning Map Amendment request.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Economic Development: Grow and strengthen a more equitable and resilient economy. Affordable Housing: Support the development and increase the inventory of public and private affordable housing for renters and home-owners. Team Flagstaff Goals: Strategic Priority #3: Foster a resilient and economically prosperous city. Regional Plan: A complete analysis of the Regional Plan goals and policies can be found in the attached applicant narrative and in the staff report to the Planning and Zoning Commission. |
|||||
Has There Been Previous Council Decision on This: | |||||
A Settlement Agreement as approved by City Council was executed on May 13, 2013, and amended on January 29, 2015, which outlines how the Zoning Map Amendment will be processed, sets specific development density and intensities, and settles the two pending lawsuits. If the Zoning Map Amendment is approved, the pending lawsuits will be resolved. In response to the Settlement Agreement, Canyon del Rio Investors made an application for a Concept Zoning Map Amendment in November of 2014. |
|||||
Options and Alternatives: | |||||
The City Council may approve the application as proposed, approve the application with modified conditions, or deny the application. | |||||
Background and History: | |||||
Canyon del Rio is a 1,426 unit residential and 225,000 square foot commercial development. The proposed development will provide a mixture of high density, medium density, and single-family residential units combined with commercial service, retail, and open space land uses on 262 acres, in accordance with the development plan. A Concept Zoning Map Amendment is proposed for 83 acres located in the northeast corner of the site at the intersection of Butler Avenue and South Fourth Street. The remainder of the property (179-acres) is currently zoned Single-Family Residential (R1) and Medium-Density Residential (MR) Zone. The area to be amended and the entire Canyon del Rio development are located south of Butler Avenue. The site is heavily treed and is located within the Resource Protection Overlay Zone (RPO). The site has a varied topography, including many slopes and small valleys; the most significant is the Rio de Flag drainage that runs across the southeast corner of the development and continues downstream to Foxglenn Park. The proposed Fourth Street alignment that will ultimately connect Butler Avenue and John Wesley Powell Boulevard runs along the eastern boundary of Canyon del Rio. An existing aboveground 69 KV transmission line crosses the site in an east-west direction at the south end of Canyon del Rio, outside of the area to be rezoned. In addition to this Concept Zoning Map Amendment case, the applicant has also submitted a Preliminary Block Plat application. This Preliminary Block Plat will divide the property into 22 separate blocks with an internal minor collector roadway and will be done in two phases. Each block will then be either subdivided further or will be subject to the Site Plan Review process, which is anticipated for the commercial and multi-family rental uses. A draft Development Agreement has also been attached for the Council's review. The Development Agreement will be reviewed by the Council via a separate resolution at the June 4th regular Council meeting. |
|||||
Key Considerations: | |||||
This application is a Concept Zoning Map Amendment which requires the applicant to provide only conceptual drawings of the development. The concept zone plan provided by CDRI shows a mix of high density, medium density and single-family residential development across the site. The attached booklet includes a community masterplan that shows potential development of the Zoning Map Amendment area as well as potential lot layout for the rest of Canyon del Rio. The booklet further breaks out the three proposed new zones and provides concept photos or drawings for the commercial development, the attached housing, and the apartment buildings. Final lot layout design, actual elevations, and floor plans for individual units have not yet been provided and will be worked on through the final platting of individual subdivisions and/or site plan reviews. The high-density development areas have been strategically placed in relationship to the suburban activity center located at the intersections of Butler Avenue and Fourth Street as well as buffering between the commercial uses and single-family neighborhoods. Sheet CP2 of the concept zone plan depicts Canyon del Rio's connectivity via a community trail system and Flagstaff Urban Trail System (FUTS) running east/west across the property. Fifty-eight acres of open space has also been provided and is shown on the concept zone plan connecting with the individual blocks and trails. A large open space tract, the Rio de Flag channel, traverses the southeastern portion of the property which provides a portion of the FUTS and serves as a drainage feature for the property. The applicants have proposed through the Settlement Agreement (paragraph “h”) and the draft Development Agreement (paragraph 4.7.a) (both attached), that Canyon del Rio Investors will donate parcel Q3, located at the southwest corner of the development to the City for affordable housing and will supply water, sewer, and roadway infrastructure at the same time parcel R-4 is developed. Parcel Q3 is recognized as having a density equal to approximately 5% (80 units) of the total units within Canyon del Rio. Future developments wishing to provide additional affordable housing will be given a 5% credit toward the 10% threshold needed to qualify for affordable housing incentives allowed by the Zoning Code. |
|||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached "Findings for Reviewing Proposed Zoning Map Amendments and Text Amendments" document. |
|||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Concept Zoning Map Amendments. In accordance with State Statute, a notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1,000 feet (exceeding the minimum of 300-feet). The applicant held two citizen participation meetings. The first meeting was held on August 28, 2013, (report dated December 20, 2013), and the second was a series of meetings held more recently on July 26 and 28, 2018, which focused on the current application. The earlier report includes a synopsis of the public comments received at the meeting. The 2018 report also includes minutes from the meeting and a summary of the comments the applicant received at the meeting. Staff has also attached to this report the comments received from the public regarding this development request. The meetings included an open house period followed by presentations from the applicant and a question and answer session. Comments on the project included the following topics: traffic impacts, building heights, high-density housing, noise from the commercial development, and affordability. There were several speakers at each of the two Planning and Zoning Commission meetings. They also expressed concerns on traffic, road capacity, building heights, noise, and high-density housing. |
|||||
Attachments: | Vicinity Map | ||
Vicinity Map w/ Zoning | |||
Application | |||
Ord. 2019-14 | |||
ZMA P&Z Staff Report | |||
Revised ZMA Conditions | |||
CDR ZMA Findings | |||
CDR Applicant Narrative | |||
CDR Concept Development Plans | |||
CDR Concept Zoning Plans | |||
CDR Settlement Agreement | |||
Draft Development Agreement | |||
FD Vegetation Management Letter | |||
Neighborhood Meet Report | |||
Comments sent to City Staff | |||
AZ Leather Flower Comments | |||
Presentation |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Block Plat Request by Canyon del Rio Investors, LLC, for Preliminary Plat approval for Canyon del Rio, a subdivision consisting of 22-parcels, 8-tracts and Rights-of-Way on 262 acres, located at 1200 East Butler Avenue in the R1, Single-Family Residential Zone, the MR, Medium-Density Residential Zone, the HR, High-Density Residential Zone and the HC, Highway Commercial Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission (5-0 vote on April 24, 2019) recommends approving the Preliminary Block Plat with the conditions outlined in the staff summary and its attachments.
|
|||||
Executive Summary: | |||||
This is a request for Preliminary Block Plat approval for 22-parcels, 8-tracts and Rights-of-Way on 262-acres. Block plats create parcels for future development. Specific development proposals for each parcel will follow as either a subdivision plat reviewed by Council or as a site plan review, which are administratively reviewed by Inter Departmental Staff (IDS). See Sheet 1 of the Preliminary Block Plat attachment for the Vicinity Map. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated beyond the liabilities identified in the Concept Zoning Map Amendment for Canyon del Rio. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Block Plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Economic Development-Grow and strengthen a more equitable and resilient economy. Affordable Housing: Support development and increase the inventory of public and private affordable housing for renters and home-owners. Team Flagstaff Strategic Plan Strategic Priority #3: Foster a resilient and economically prosperous city. Flagstaff Regional Plan A complete analysis of the Regional Plan goals and policies can be found in the applicant’s narrative and in the staff report to the Planning and Zoning Commission for the Concept Zoning Map Amendment. |
|||||
Has There Been Previous Council Decision on This: | |||||
A Settlement Agreement as approved by City Council was executed on May 13, 2013, and amended on January 29, 2015, which outlines how the Zoning Map Amendment and the Block Plat will be processed, sets specific development density and intensities, and settles the two pending law suits. If the Zoning Map Amendment is approved, the pending law suits will be resolved. In response to the Settlement Agreement, Canyon del Rio Investors made an application for a Concept Zoning Map Amendment in November 2014. The Preliminary Block Plat is consistent with the Settlement Agreement and the proposed Concept Zoning Map Amendment. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Canyon del Rio is a 1,426 unit residential and 225,000 square foot commercial development. The proposed development will provide a mixture of high density, medium density, and single-family residential units combined with commercial service, retail, and open space land uses on 262 acres. A Concept Zoning Map Amendment is proposed for 83-acres located in the northeast corner of the site at the intersection of Butler Avenue and South Fourth Street. The remainder of the property (179-acres) is currently zoned as Single-Family Residential (R1) Zone and Medium-Density Residential (MR) Zone. The site is heavily treed and is located within the Resource Protection Overlay Zone (RPO). The site has a varied topography, including many slopes and small valleys; the most significant is the Rio de Flag drainage that runs across the southeast corner of the development and continues downstream to Foxglenn Park. The proposed Fourth Street alignment will ultimately connect Butler Avenue and John Wesley Powell Boulevard and runs along the eastern boundary of Canyon del Rio. An existing aboveground 69 KV transmission line crosses the site in an east-west direction at the south end of Canyon del Rio. In addition to this Preliminary Block Plat application, the applicant has also submitted a Concept Zoning Map Amendment application. This Preliminary Block Plat will divide the property into 22 separate blocks with an internal minor collector roadway and will be constructed in two phases. Each block will then be subdivided further or will be subject to the Site Plan Review process, which is anticipated for the commercial and multi-family rental uses. A Development Agreement will be reviewed by the Council via a separate resolution at the June 4th regular Council meeting. | |||||
Key Considerations: | |||||
The City Council reviews preliminary block plat applications to ensure that the block plat meets the requirements of City Code Title 10, Flagstaff Zoning Code; Title 11, General Plans and Subdivision Code; and Title 13, Engineering Design Standards and Specifications. These requirements are discussed in more detail in the Findings section (pages 7 and 8) of the attached Planning & Development Services report to the Planning & Zoning Commission. The applicant is also processing a Concept Zoning Map Amendment and Development Agreement concurrently with this application. |
|||||
Community Benefits and Considerations: | |||||
None | |||||
Expanded Options and Alternatives: | |||||
Subdivision plats do not require public hearings. The accompanying Concept Zoning Map Amendment application required compliance with neighborhood meeting and public notification requirements in compliance with City Code standards. |
|||||
Attachments: | CDR Block Plat presentation | ||
CDR Block Plat Application | |||
CDR Block Plat Narrative | |||
CDR Block Plat 23 Pages | |||
CDR P&Z Staff Report | |||
CDR Resource Plan |
14.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2019-20: A resolution authorizing the execution of a Development Agreement between Canyon del Rio Investors, LLC and the City of Flagstaff related to the development of approximately 262 acres of real property generally located at 3200 East Butler Avenue. (Canyon del Rio Development Agreement) | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
State law allows the City to enter into development agreements by resolution. The proposed agreement governs the terms and conditions of the proposed concept zoning and phasing of the development. City obligations will include reimbursement for upsizing off-site water lines and providing public roadway improvements with proportional share cash payments from the developer. Owner obligations will include the provision of on-site and off-site water and sewer improvements in accordance with the approved Water and Sewer Impact Analysis, cash-in-lieu payments for off-site improvements, and a contribution to the City for affordable housing. At the May 21 City Council Meeting, the Council directed staff to work with the developer on a series of proposed amendments to the Development Agreement and additional conditions for the Rezone Ordinance. The revised Development Agreement and Ordinance will be considered by Council at the June 4 Council Meeting. Staff has started working with the developer on those items but does not envision having a revised Development Agreement and Ordinance completed for Council consideration prior to posting of the draft agenda on May 24. The revised Development Agreement and Ordinance will be attached to the final agenda, which will be posted on May 31. However, because most of the Development Agreement will remain unchanged, the most recent version of the Agreement is still attached to this item. ** A brief presentation will be included in the FINAL packet that goes out to Council. ** |
|||||
Financial Impact: | |||||
Financial impacts to the City are discussed in the accompanying Concept Zoning Map Amendment and Preliminary Subdivision Plat reports for Canyon del Rio. | |||||
Policy Impact: | |||||
Policy impacts have been addressed in the accompanying Concept Zoning Map Amendment and Preliminary Subdivision Plat reports for Canyon del Rio.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Connections to Council Goals, the Regional Plan and Team Flagstaff Strategic Plan have been addressed in the accompanying Concept Zoning Map Amendment and Preliminary Subdivision Plat reports for Canyon del Rio. | |||||
Has There Been Previous Council Decision on This: | |||||
A Settlement Agreement, as approved by City Council, was executed on May 13, 2013, and amended on January 29, 2015. The Settlement Agreement outlines how the Zoning Map Amendment will be processed, sets specific development density and intensities, and settles the two pending lawsuits. If the Zoning Map Amendment is approved, the pending lawsuits will be resolved. In response to the Settlement Agreement, Canyon del Rio Investors made an application for a Concept Zoning Map Amendment in November of 2014. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
A detailed background of this project was included with the Concept Zoning Map Amendment report. | |||||
Key Considerations: | |||||
City Obligations:
|
|||||
Attachments: | Res. 2019-20 | ||
Development Agreement W/ attachments |
14.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2019-XX: A resolution regarding a potential detention pond Development Agreement involving drainage near Wildwood Hills Subdivision/Wanderland Campground and real estate options. | |||||
STAFF RECOMMENDED ACTION: | |||||
This item will be discussed in Executive Session on May 28, 2019. Direction will be determined during the session.
|
|||||
Executive Summary: | |||||
Financial Impact: | |||||
Policy Impact: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Previous Council Decision on This: | |||||
Attachments: |
14.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Adoption of Resolution No. 2019-26 and Ordinance No. 2019-16: Public hearing to consider proposed adoption of the “The 2018 Suite of Codes and the 2019 Amendments to City Code, Title 4, Building Regulations." | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-26 by title only 2) City Clerk reads Resolution No. 2019-26 by title only (if approved above) 3) Read Ordinance No. 2019 -16 by title only for the first time 4) City Clerk reads Ordinance No. 2019-16 by title only (if approved above) At the June 18, 2019 Council Meeting: 5) Adopt Resolution No. 2019-26 6) Read Ordinance No. 2019-16 by title only for the final time 7) City Clerk reads Ordinance No. 2019-16 by title only (if approved above) 8) Adopt Ordinance No 2019-16 |
|||||
Executive Summary: | |||||
The most recent building code adoption for the City of Flagstaff occurred in 2013 with the 2012 I-Codes and the 2009 IECC.The International Code Council (ICC), a developer and publisher of model codes, is on a 3-year update cycle. The City of Flagstaff has opted to adopt the International Codes, or I-Codes, every other cycle, which equates to every 6 years. The 2018 Suite of Building Codes is the next round in the 6 year cycle. These codes are identified as follows:
2018 International Building Code (IBC) |
|||||
Financial Impact: | |||||
City Council's adoption of “The 2018 Suite of Codes and the 2019 Amendments to City Code, Title 4, Building Regulations” will not have a financial or budgetary impact on the organization. | |||||
Policy Impact: | |||||
There is no policy impact affiliated with the adoption of “The 2018 Suite of Codes and the 2019 Amendments to City Code, Title 4, Building Regulations”. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Climate Change - Take meaningful climate change action. Code Compliance - Achieve comprehensive and equitable code compliance. Flagstaff Strategic Plan Foster a Resilient and Economically Prosperous City
Goal E.1. - Increase energy efficiency Goal E.2. - Expand production and use of renewable energy Policy LU.1.6. - Establish greater flexibility in development standards and processes to assist developers in overcoming challenges posed by redevelopment and infill sites Goal NH.4. - All housing is safe and sanitary Policy ED.4.2. - Promote variety and flexibility in land use and development options within the urban growth boundary. |
|||||
Has There Been Previous Council Decision on This: | |||||
The current Suite of Building Codes was adopted by Council in 2013. The Council held a work session on May 14, 2019 to discuss the need for and provide direction on the adoption of “The 2018 Suite of Codes and the 2019 Amendments to City Code, Title 4, Building Regulations." These codes are now presented to the Council for review and adoption. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
A model building code is developed and maintained by a standards organization independent of the jurisdiction responsible for enacting the building code. A local government can choose to adopt a model building code as their own. This saves them the expense and trouble of developing their own codes. Model codes are intended to be adopted in accordance with the laws and procedures of a governmental jurisdiction. When adopting a model code, some jurisdictions amend the code in the process to reflect local practices and laws. Local codes are diverse in the extent to which the base model code is amended. Most local amendments are limited to administrative provisions, which are subject to change to meet other local regulations regarding implementation of ordinances. Engineering provisions are among the least amended, with a common reason for amendments related to unique site conditions that affect foundation design or applied wind and snow loads. The International Building Code and International Residential Code are generally considered more comprehensive codes while the rest are considered specialty codes. |
|||||
Key Considerations: | |||||
The items that have been the most significant concerns with adoption of the “The 2018 Suite of Codes and the 2019 Amendments to City Code, Title 4, Building Regulations” include the following provisions:
|
|||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
The purpose of adopting the most up-to date codes is as follows:
|
|||||
Expanded Options and Alternatives: | |||||
In conjunction with Coconino County, a series of 10 code training sessions on all of the codes was held, attracting 257 attendees. The target audience for public outreach included the design community, contractors, and any interested community members. Advertising for code update training sessions and public open houses was performed as follows:
|
|||||
Attachments: | Res. 2019-26 | ||
Ord. 2019-16 | |||
Memo of Clarification | |||
Building Code Adoption Timeline | |||
Proposed 2019 Amendments | |||
2018 Proposed Amendment Summary | |||
Current Adopted Building Code Amendments | |||
2018 Building Code Adoption and Amendments Presentation |
14.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-27 and Ordinance No. 2019-17: Declaring as a Public Record that certain document known as "The International Fire Code, 2018 Edition, and the 2019 Amendments to the Flagstaff City Code, Title 5, Fire Code" and adopting said public record by reference. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-27 by title only 2) City Clerk reads Resolution No. 2019-27 by title only (if approved above) 3) Read Ordinance No. 2019 -17 by title only for the first time 4) City Clerk reads Ordinance No.2019-17 by title only (if approved above) At the June 18, 2019 Council Meeting: 5) Adopt Resolution No. 2019-27. 6) Read Ordinance No. 2019 -17 by title only for the final time 7) City Clerk reads Ordinance No.2019-17 by title only (if approved above) 8) Adopt Ordinance No 2019-17 |
|||||
Executive Summary: | |||||
The action of adopting this ordinance will enact the 2018 International Fire Code, and subsequent amendments to the Flagstaff City Code, Title 5, Fire Regulations. The purpose of this adoption is to keep our Flagstaff Fire Codes in compliance with previously adopted state legislation, as well as the adoption of local amendments. The effective date for the 2018 IFC to take effect on July 1,. 2019 with a grace period for plan submission using either Code until January 1, 2020. | |||||
Financial Impact: | |||||
There are no costs to the city associated with updating to a more contemporary version of the IFC. Plans review and construction inspections with updated standards will place some new demand on our fire inspectors, for a few months post adoption as they incorporate the new code. | |||||
Policy Impact: | |||||
No impacts on current policy | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics Regional Plan
|
|||||
Has There Been Previous Council Decision on This: | |||||
The 2012 International Fire Code (The model code presently in use) was amended and subsequently adopted by Ordinance No. 2016-20, adopted by City Council on October 6, 2016. A Discussion has been held at the May 14, 2019 Council work session. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Adopting this ordinance will enact the 2018 International Fire Code, and the 2019 amendments to the Flagstaff City Code, Title 5: Fire Regulations and provide for their incorporation into city code. With Resolution No: 2019:-17 the City of Flagstaff Council has declared the 2018 International Fire Code (IFC) and the 2019 amendments to the Flagstaff City Code, Title 5 Fire Regulations (2019 Amendments) to be public record, one hard copy and one electronic copy of which is on file in the office of the city clerk. The Flagstaff Fire Department routinely updates its local Fire Code with a more contemporary model version. This update traditionally takes place every 6 years in accordance with the building departments model code update. The building department is presently using the 2018 International Building Code (IBC). Model codes such as the IFC and IBC are designed as minimum standards and local jurisdictions are encouraged to amend them locally to suit local conditions. Local amendments are proposed for the IFC. In the future, it is the intent of the Fire Department to match the fire code edition with the other ICC codes adopted by the City. The 2019 Amendments deal with changes in the model code that are of significant local importance. The changes to the model code specific to Flagstaff are as follows:
|
|||||
Key Considerations: | |||||
|
|||||
Community Involvement: | |||||
Over this past year The Building and Safety department and the Fire Department scheduled meetings with local general contractors as well as scheduled an open house with fire protection sub-contractors. The purpose of these meetings was to educate these stakeholders about the IFC adoption proposal and review significant updates from the 2012 IFC as well as amendments. Specific external interest groups included: Northern Arizona Homebuilders and service clubs. There was little to no negative feedback from these external interest groups only clarifications as to the code and updates, feedback seemed positive. The Fire Department has also met with various city divisions seeking input and offering our availability to meet and discuss the code adoption process. | |||||
Expanded Options and Alternatives: | |||||
Consult/Involve: Through our community outreach activities we have consulted and elicited feedback from those community members who are most effected by the code adoption. |
|||||
Attachments: | Res. 2019-26 | ||
Ord. 2019-16 |
14.F.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-28 and Ordinance No. 2019-19: A resolution and ordinance amending the Flagstaff City Code, Title 8, Streets and Public Ways and Title 9, Traffic, Chapter 9-05, Bicycles. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-28 by title only 2) Read Ordinance No. 2019-19 by title only for the first time 3) City Clerk reads Ordinance No. 2019-19 by title only (if approved above) At the June 18, 2019 Council Meeting: 1) Adopt Resolution No. 2019-28 2) Read Ordinance No. 2019-19 by title only for the final time 3) City Clerk reads Ordinance No. 2019-19 by title only (if approved above) 4) Adopt Ordinance No. 2019-19 |
|||||
Executive Summary: | |||||
The proposed ordinance will amend Title 8, Streets and Public Ways to:
|
|||||
Financial Impact: | |||||
The financial impact should be limited to staff time and resources necessary to roll-out and provide education for the new provisions. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
The City Council discussed and provided direction on the content of the ordinance at work sessions on April 30, 2019, and May 28, 2019. | |||||
Attachments: | Ordinance | ||
Resolution | |||
Amendments |
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Discussion and Direction: Possible Committees for the November 2020 General Election | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Discussion/Direction
|
|||||
EXECUTIVE SUMMARY: | |||||
The Council has identified a number of possible considerations for the November 2020 General Election and the need to create citizen committees to evaluate the various options and provide recommendations to Council. The following are needs that have been expressed for consideration of possible ballot questions:
Council has already given direction to create an Affordable Housing Commission regardless of a ballot measure; further clarification and direction is needed if the Council would like this commission provide recommendations on a possible housing ballot question. Staff would recommend holding off on Charter Amendments and Base Expenditure Limitation for the 2020 election and instead doing an off-year Special Election. Both issues are quite technical and the public would benefit from a more focused educational outreach rather than trying to combine the questions with other matters. However, it would however be beneficial to form a Charter Amendment Committee now to begin the process of reviewing the Charter and identifying possible amendments well in advance of a possible 2021, or other odd year election. There are a couple of options to consider; one single committee to evaluate all possible ballot questions, one committee for each question, or combining some questions together for a smaller number of committees. |
|||||
INFORMATION: | |||||
Council requested information about the City's bonding capacity and the City's sales tax rates. Below is information about bonding capacity and attached you will find information regarding sales taxes, their sunset dates, and revenue generation. Also included below is information on the City's Expenditure Base Limitation. General Obligation Bonds To be issued - $21,162,713
Expenditure limitations for cities and other governmental agencies were established by legislation in 1980. The City of Flagstaff has received 2 permanent base adjustments. One when the BBB tax was approved by the voters in 1988 and the 2nd in 2006. The alternative to Expenditure Limitation is Alternative Expenditure Control or Home Rule that requires municipalities to receive voter approval every 4 years. The last Expenditure Limitation was in May 2006. Voters approved a permanent base adjustment of $25M due to:
In FY2018 the City was $19M below the limitation. However, with the increased pay-as-you-go capital improvement program, the City budget has been consistently close to the expenditure limitation over the past several years. It is recommended that City request authorization by the voters for an additional $25M. As with the Charter amendments, the educational outreach on a permanent base adjustment is significant and staff recommends that this item be put before the voters at a special election or a general election that does not have other City questions. |
|||||
Attachments: | Sales Taxes |
17.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion about a cell phone tower ordinance to require that the coverage map provided in the application be done by an independent third party. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Evans has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about the creation of a City Veterans’ Liaison Coordinator position. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Odegaard has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |