WORK SESSION AGENDA
|
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
||||||||
2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
|
||||||||
3. | ROLL CALL
|
||||||||
4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
||||||||
5. | Review of Draft Agenda for the June 4, 2019 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
|
||||||||
6. | The Northern Arizona Center for Entrepreneurship and Technology (NACET), doing business as Moonshot at NACET, Annual Report to the City Council. | ||||||||
7. | Proposed City Code Revisions - Electric Bicycles and Electric Scooters | ||||||||
8. | Sidewalk Maintenance Program | ||||||||
9. |
Discussion: 1) the City’s request to amend the industrial zones, and resolving conflicts, incorporating technical corrections and clarity, and add definitions to the Zoning Code; and 2) an applicant’s request to add the Amusement/Entertainment and Sales, Indoor land use as a Conditional Use Permit to the Light Industrial (LI) zone, and incorporating related provisions to the Specific to Uses section and definitions. |
||||||||
10. | Discussion/Direction: Establish/Create the Affordable Housing Commission discussed in Proposition 422 | ||||||||
11. | Discussion: Affordable Housing ballot measure for 2020 | ||||||||
12. | Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues. | ||||||||
13. | Public Participation | ||||||||
14. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
||||||||
15. | Adjournment | ||||||||
|
6.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
The Northern Arizona Center for Entrepreneurship and Technology (NACET), doing business as Moonshot at NACET, Annual Report to the City Council. | |||||
DESIRED OUTCOME: | |||||
Provide information and answer questions for the City Council regarding Moonshot at NACET's activities, successes, and challenges while incubating and accelerating businesses at Innovation Mesa. | |||||
EXECUTIVE SUMMARY: | |||||
NACET, dba Moonshot at NACET, is a critical component of the entrepreneurial and business development ecosystem here in Flagstaff. They assist entrepreneurs and new businesses in developing the skills and resources required to thrive in today's competitive business environment. NACET at Moonshot performs much of this work in partnership with the City of Flagstaff and other local partners. Moonshot at NACET is both a lessee and service provider for the City of Flagstaff on Innovation Mesa. Moonshot staff manages the tenant relationships and daily operations of the Business Incubator and the Business Accelerator, which are owned by the City of Flagstaff. These facilities and the City's relationship with the Moonshot Program itself are specifically intended to assist entrepreneurial businesses in moving from concept to a profitable and sustainable company generating jobs and prosperity for Flagstaff residents along the way. Moonshot has been successful in building a strong group of entrepreneurs in the facilities and in assisting them in developing into prosperous businesses over the last years. Scott Hathcock, President and Chief Executive Officer of Moonshot, will present additional information and be available for discussion. |
|||||
INFORMATION: | |||||
Moonshot at NACET has been providing economic development benefit as a non-profit since 2000. Since then, they have evolved as an organization, and they have partnered with the City to manage two facilities to further expand their impact. They provide education and mentoring to new and developing businesses to assist those entrepreneurs in taking an idea and making it a viable and successful business. Effective January 1, 2019, the City and Moonshot restructured their previously existing leasehold and service provider relationship to a model where the Business Incubator and Business Accelerator were on the same system of management. The City is responsible for maintenance and utilities, and Moonshot is responsible for maintaining occupancy, general property management, and developing the businesses themselves. Due to the Economic Development Administration's funding requirements for the facility, and the City and Moonshot at NACET's original intentions for the program, the businesses eligible for inclusion in the facilities focus on science, technology, clean energy, manufacturing, digital products, tourism, and astronomy. All City resources involved in the partnership are economic development funds from the Bed, Board, and Beverage (BBB) tax. Opportunities exist for companies to begin in co-working space, move into leasing at the Incubator, develop into space at the Accelerator, and then graduate into a private commercial property. This pipeline has supported companies such as Symple Surgical and Love You Foods as they went from an idea to a business and now generate jobs and prosperity for people in Flagstaff. |
|||||
Attachments: | Final Presentation | ||
18-19 Budget | |||
2019 Income Statement |
7.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Proposed City Code Revisions - Electric Bicycles and Electric Scooters | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff is seeking City Council direction on proposed Code revisions to Title 8, Streets and Public Ways which regulates the use of the City's right-of-way and Title 9, Traffic, Chapter 9-05, which regulates the operation of bicycles. The revisions will address electric bicycles and electric scooters and regulate companies that make dockless bicycles and electric scooters available for short-term rental.
|
|||||
EXECUTIVE SUMMARY: | |||||
The proposed City Code revisions would cover three items:
|
|||||
INFORMATION: | |||||
Proposed revisions to City Code are a result of research into best practices, the existing municipal code in other Arizona cities, discussion at City commissions and committees, and community input. Earlier this year, a community survey regarding electric bicycles and electric scooters collected 376 responses and almost 200 comments. The results of this survey are included as an attachment. Additionally, there has been an extensive discussion with citizens at the Pedestrian Advisory Committee, Bicycle Advisory Committee, and Transportation Commission meetings: Commission on Inclusion and Adaptive Living April 30, 2019 (no quorum) May 28, 2019 (next meeting) Transportation Commission May 1, 2019 April 3, 2019 February 6, 2019 Pedestrian Advisory Committee May 9, 2019 March 14, 2019 February 14, 2019 December 13, 2018 Bicycle Advisory Committee May 2, 2019 April 4, 2019 March 7, 2019 February 7, 2019 December 6, 2018 A compiled summary of staff recommendations, the results of a community survey; and the results of PAC, BAC, and Transportation Commission discussion are attached. |
|||||
Attachments: | Power Point | ||
Ordinance | |||
Resolution | |||
Amendments | |||
Summary of results from PAC, BAC, Transportation Commission, and community survey | |||
Community survey results |
8.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Sidewalk Maintenance Program | |||||
DESIRED OUTCOME: | |||||
|
|||||
EXECUTIVE SUMMARY: | |||||
The Public Works Street Section is responsible for the maintenance of the city’s transportation infrastructure. There is approximately 270 miles of sidewalk located in City right of way that has been constructed to various design standards. Pursuant to Chapter 8-01 of the City Code (“Sidewalk Ordinance”), the Streets Section is responsible for responding to complaints regarding sidewalk conditions in the City. When a complaint is received, the Streets Section is charged with contacting the adjacent property owner about the issue and arranging repair. Although not codified, the current policy for residential properties is to provide an estimate for the repair and offer to pay 50% of the cost of repair (subject to budgetary constraints). For commercial properties, 100% of the cost of repair is requested from the property owner. The Streets Section has taken steps to implement a more comprehensive sidewalk inspection program, and through that process has identified some inconsistencies between the Sidewalk Ordinance and current practices. Staff also recognized that the Ordinance contained some outdated language and conflicting provisions. Considering the original ordinance was adopted in 1903, and amended in 1916 and 1989, a thorough review of the Ordinance and underlying policy is warranted. Many of the proposed amendments are to clean up language, notification methods, and timelines. In addition, more substantial direction is being requested to clearly define the responsibilities of the City and adjacent property owners. The direction from Council may result in changes to the capital delivery programming and have financial impacts. |
|||||
INFORMATION: | |||||
Recent sidewalk inspection efforts have identified 222 unique locations as needing repair. The neighborhoods inspected to date include Cheshire, Christmas Tree, Foxglenn, Greenlaw, Shadow Mountain, Skyline Estates, Smokerise, and Mobile Haven. The inspections were based on citizen concerns and visual field evaluations, and the area covered represents approximately 15% to 20% of the sidewalk inventory citywide. The average size of each repair location is 57 sq. ft. and the cost of each repair is approximately $850. This calculation is based on a relatively small sample size (10 of 222 locations) that were measured and estimated. Because of the relatively small sample size used to estimate costs, staff is reluctant to extrapolate any final numbers or program costs at this time. Attached to this staff summary is a map of all sidewalks in the City (Exhibit A); sample sidewalk inspection reports for the Cheshire and Upper Greenlaw neighborhoods, which identifies the locations of sidewalk issues in each neighborhood (Exhibit B); and a copy of the current Sidewalk Ordinance (Exhibit C). |
|||||
Attachments: | Exhibit A - City SIdewalk Map | ||
Exhibit B - Specific issues Map | |||
Exhibit C - Sidewalk Ordinance | |||
Sidewalk Presentation |
9.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Discussion: 1) the City’s request to amend the industrial zones, and resolving conflicts, incorporating technical corrections and clarity, and add definitions to the Zoning Code; and 2) an applicant’s request to add the Amusement/Entertainment and Sales, Indoor land use as a Conditional Use Permit to the Light Industrial (LI) zone, and incorporating related provisions to the Specific to Uses section and definitions. | |||||
STAFF RECOMMENDED ACTION: | |||||
Provide directions to staff and applicant on the proposed Zoning Code Text Amendments.
|
|||||
EXECUTIVE SUMMARY: | |||||
The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. Since its adoption, the code has been amended several times to address procedures, add clarity, resolve conflicts, address planning initiatives (accessory dwelling units), incorporate applicant’s requests (West University Drive Entrance Sign District), and to address changes in state law and U.S. Supreme Court decisions (i.e. Reed vs the Town of Gilbert). The proposed amendment contains two parts. The first part of the proposed amendment is the City’s continued effort to resolve conflicts, make technical corrections, and incorporate clarity into the Zoning Code. The second part is a proposed amendment by the applicant (North Pole Experience) to amend the list of land uses for the Light Industrial (LI) zone to add the Amusement/Entertainment and Sales, Indoor as an allowed use subject to the approval of a Conditional Use Permit. |
|||||
INFORMATION: | |||||
Part 1 – City’s Proposed Amendments Organized primarily by section number and topic, below is a summary of the proposed Zoning Code Text Amendment (Attachment 1). The most significant modification is the correction to the adoption of the Industrial Zones (10-40.30.050), including scrivener's and table errors pertaining to the allowed uses and the building form provisions. Even though the codified version of the zoning code includes the intended allowed uses and the building form provisions of the Industrial Zones, the City Council adopted ordinance and resolution (Ordinance No. O2011-20 and Resolution No. R2011-35) references the residential zone provisions in place of the industrial zone provisions. Incorporated into these changes is the land use term modification from “Lodging” to “Travel Accommodations”. The purpose of this change is to utilize an industry and North American Industry Classification System (NAICS) term for the land use. A vast majority of the remainder of the proposed modifications are intended to resolve discrepancies between the originally adopted ordinance, subsequent amendments and the codified version of the zoning code. In addition to these modifications, the proposed text amendment includes corrections to section cross-references, technical modifications, and table formatting. Also, the amendment includes a term change from “horse fencing” to “corral fencing”. The purpose of this modification is to eliminate the need for a decision/interpretation to allow fencing of this type for other animals that are kept in corrals of similar nature. Finally, a definition for a Fuel Pump Sign has been included. Currently, this sign type is not defined. The proposed definition, “A sign mounted above, and integrated into the structure of, an operable fuel dispensing pump.” is to eliminate the need for an interpretation of the zoning code as it pertains to what a fuel pump sign is. Part 1 – Summary of the Staff Revisions to Zoning Code
The applicant’s narrative (Attachment 2) includes a summary of the proposed Zoning Code Text Amendment, and a Regional Plan and required Zoning Text Amendment findings analysis. The applicant’s request would facilitate the addition of a new land use (Amusement/Entertainment and Sales, Indoor) to the Light Industrial (LI) zone, subject to the approval of a Conditional Use Permit. Also, the amendment includes a definition of the proposed use, use specific requirements, and additional use of specific Conditional Use Permit findings. The proposed text for the amendment without the applicant’s narrative is included as Attachment 3. The Light Industrial (LI) zone is one of five zones in the Zoning Code that are primarily intended to implement the Regional Plan’s land use designation of Employment Center “Employment.” Intended to provide a transitional zone between commercial and heavy industrial land uses, the Light Industrial (LI) zone also assists with the Employment land use’s purpose of providing “… for continued growth of the existing employment centers and encouraging the reuse of underutilized, vacant or obsolete commercial and industrial spaces…” The addition of the proposed use has the potential of assisting to implement the Regional Plan’s Employment and land use policy objectives to encourage the reuse of underutilized, vacant or obsolete commercial and industrial spaces. As proposed, the use would allow property owners additional flexibility to partner with businesses and tenants to use indoor areas for art festivals, including performances and workshops, fairs, and other holiday and seasonal events that require large indoor volumes for a limited time period (A total of 98 days in any one calendar year, and no more than 98 consecutive days.) Also, the use would allow businesses and event operators to co-locate their operations in a single location, adding to the flexibility of the Light Industrial (LI) zone. Some potential uses require the warehousing (an allowed use in the Light Industrial) of operational materials off-season and sale merchandise in preparation for an upcoming seasonal event. Also providing the property owners and tenants greater flexibility ((LU 1.6) of the Regional Plan), other uses in the zone, such as trade schools and Light Industrial, General could utilize the proposed use for seasonal activities such as a product and trade fairs, promotional activities, performances, etc. that could occur within or near its operational facilities. Recognizing the purpose of the zone, the Employment land use, and Regional Plan policies to protect existing more intensive businesses and land use operations from uses that may not be appropriate or have conflicting characteristics, the applicant’s request is to allow the Amusement/Entertainment and Sales, Indoor use, subject to the approval of a Conditional Use Permit. In addition to the standard Conditional Use Permit findings, the proposed amendment incorporates two additional findings to ensure compatibility with existing uses of a development, and the uses on adjacent property. These additional findings are intended to evaluate the proposed and existing uses on the property and on adjacent properties so that there are:
In addition, the applicant’s proposal includes use-specific development standards to mitigate potential conflicts between the Amusement/Entertainment and Sales, Indoor use’s pedestrians and passenger vehicles and large trucks and the operations of loading bays, service areas or truck yard facilities that may occur on a property. These development standards include requiring the:
At a subsequent meeting, the City Council will be requested to approve the proposed amendments based on the required findings specified in the Zoning Code. For your reference and discussion purposes, the required findings are specified below.
In accordance with State Statute and the Zoning Code, the work session before the Planning and Zoning Commission was advertised in the Arizona Daily Sun on May 4, 2019, which will be held on May 22, 2019. As of the date of this memo, staff has not received any comments from the public. Timeline The anticipated timeline for the amendments is as follows:
As indicated above, the purpose of the work session is for staff and the applicant to present an overview of the proposed amendments to the Zoning Code, to allow interested individuals, residents and business owners to provide comments. Also, the work session is to allow for the Council to ask questions, seek clarification, have discussions, and offer comments on the proposed amendments. No formal action is to occur at the work session. Additional opportunities for discussion, public comment, and action by the City Council will occur at a future public hearing. |
|||||
Attachments: | Code Amendments Presentation | ||
1. Draft of the City Staff Proposed Ordinance Revisions | |||
2. Applicant’s Narrative | |||
3. Draft of the Applicant’s Proposed Ordinance Revisions |
10.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Discussion/Direction: Establish/Create the Affordable Housing Commission discussed in Proposition 422 | |||||
DESIRED OUTCOME: | |||||
Receive direction in order to bring back an action item reflective of Council's desires. | |||||
EXECUTIVE SUMMARY: | |||||
On March 19, 2019, City Council discussed a Future Agenda Item Request (FAIR) to place a discussion regarding establishing the Affordable Housing Commission/Committee on a future Council agenda. There was a Council majority to place the item on a future agenda and was also in favor of doing so in an expedited fashion. | |||||
INFORMATION: | |||||
Staff will present from the attached PowerPoint. | |||||
Attachments: | Presentation |
11.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Discussion: Affordable Housing ballot measure for 2020 | |||||
DESIRED OUTCOME: | |||||
Discussion/Direction
|
|||||
EXECUTIVE SUMMARY: | |||||
Councilmember Whelan provided the Future Agenda Item Request on March 19, 2019, which was supported by the required number of Councilmembers. | |||||
INFORMATION: | |||||
Attachments: |
12.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues. | |||||
DESIRED OUTCOME: | |||||
EXECUTIVE SUMMARY: | |||||
On Friday, May 24, 2019 the state legislative completed its 130th day of the session. To date, 280 bill have been submitted to the Governor with Governor Ducey signing 252 bills into law. The Governor has vetoed 7 bills. | |||||
INFORMATION: | |||||
No Additional Information. | |||||
Attachments: | Presentation |