DRAFT AGENDA
A M E N D E D
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS | |||||
A. | Proclamation: Child Abuse Prevention Month | |||||
B. | Recognition: 2019 Coconino County Spelling Bee Winners | |||||
6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Commission on Diversity Awareness. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make one appointment to a term expiring September 2019.
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B. | Consideration of Appointments: Sustainability Commission. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make one appointment to a term expiring October 2021.
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7. | ROUTINE ITEMS | |||||
A. | Consideration and Approval of Contract: Lease Agreement with American Airlines | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve Lease Agreement with American Airlines
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B. |
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STAFF RECOMMENDED ACTION: | ||||||
C. | Consideration and Adoption of Ordinance No. 2019-03: An ordinance of the Flagstaff City Council formally accepting specific real property interests, delegating authority, and establishing an effective date. (Acceptance of real property interests, easements) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the April 2, 2019 Council Meeting:
1) Read Ordinance No. 2019-03 by title only for the first time 2) City Clerk reads Ordinance No. 2019-03 by title only (if approved above) At the April 16, 2019 Council Meeting: 3) Read Ordinance No. 2019-03 by title only for the final time 4) City Clerk reads Ordinance No. 2019-03 by title only (if approved above) 5) Adopt Ordinance No. 2019-03 |
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D. | Consideration and Adoption of Ordinance No. 2019-04: An ordinance of the Flagstaff City Council authorizing real property to be dedicated as right-of-way, delegating authority, and establishing a effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the April 2, 2019 Council Meeting:
1) Read Ordinance No. 2019-04 by title only for the first time 2) City Clerk reads Ordinance No. 2019-04 by title only (if approved above) At the April 16, 2019 Council Meeting: 3) Read Ordinance No. 2019-04 by title only for the final time 4) City Clerk reads Ordinance No. 2019-04 by title only (if approved above) 5) Adopt Ordinance No. 2019-04 |
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E. | Consideration and Adoption of Ordinance No. 2019-05: an ordinance of the City Council of the City of Flagstaff, authorizing the conveyance of utility easements to Arizona Public Service Company across City properties located at 3101 South Beulah Boulevard and 521 West University Heights Drive, and dedicating a portion of City property as right of way and delegating authority to complete the transactions and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the April 2, 2019 Council Meeting:
1) Read Ordinance No. 2019-05 by title only for the first time 2) City Clerk reads Ordinance No.2019-05 by title only (if approved above) At the April 2, 2019 Council Meeting**: 3) Read Ordinance No. 2019-05 by title only for the final time (if approved unanimously) 4) City Clerk reads Ordinance No. 2019-05 by title only (if approved above) 5) Adopt Ordinance No. 2019-05 **Staff is requesting that the first and second read occur at the same meeting on April 2, 2019. Pursuant to Article VII, section 6 of the Charter, the Council can read the Ordinance for the final time at the same meeting as the first read upon unanimous consent of those Councilmembers present. |
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F. | Consideration and Adoption of Resolution No. 2019-12: A resolution approving an intergovernmental agreement between the City of Flagstaff and Coconino County regarding the County's continued use of the Joe C. Montoya Community and Senior Center to operate its Senior Nutrition Programs. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-12 by title only
2) City Clerk reads Resolution No. 2019-12 by title only (if approved above) 3) Adopt Resolution No. 2019-12 |
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G. | Consideration and Approval of Contract: Exclusivity Agreement between the City of Flagstaff and NextEra Energy Resources Development, LLC. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Exclusivity Agreement in order to advance the City's goal to transition the municipal organization to be 100% reliant on renewable energy.
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H. | Consideration and Approval of Final Plat: Request from Neighborhood Homes, LLC, for Preliminary Plat approval for Homes at Verkamp Condominiums: a six-unit residential condominium subdivision on a .49-acre site in the R1N Zone with optional T3N.1 zoning. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission recommends (7-0 vote) the City Council approve the Preliminary Plat.
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RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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8. | ROLL CALL
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9. | PLEDGE OF ALLEGIANCE | ||||||||
10. | PUBLIC PARTICIPATION | ||||||||
11. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | ||||||||
12. | PUBLIC HEARING ITEMS | ||||||||
A. | An Appeal of the Denial by the Planning and Zoning Commission: of Conditional Use Permit PZ-18-0011-02 requested by Pinnacle Consulting on behalf of Verizon Wireless. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff does not have a recommended action, other than to hear and decide the appeal.
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13. | DISCUSSION ITEMS | ||||||||
A. | Climate Action and Adaptation Plan Implementation Update | ||||||||
B. | Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues. | ||||||||
14. | COUNCIL LIAISON REPORTS
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15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
16. | ADJOURNMENT | ||||||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Commission on Diversity Awareness. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring September 2019.
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Executive Summary: | |||||
The Commission on Diversity Awareness consists of seven citizens who represent the diverse population of Flagstaff. The mission of the commission includes, but is not limited to, fostering mutual understanding, tolerance, respect, and awareness among all citizens; recognizing the different economic, cultural, social, religious, and ethnic groups within the City; cooperating in the development of educational programs dedicated to improving community relations and enlisting support of various groups to foster diversity awareness. There is one appointment to be made due to a resignation. There are five applications on file for consideration by the Council as follows: Joyce Browning (new applicant) Deborah Corey (new applicant) Khalif Durham (past commissioner) Anne Hart (past commissioner) Khara House (new applicant) In an effort to reduce exposure to personal information the applicant roster and application will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Salas |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact on the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions to provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing one member at this time, the Commission on Diversity Awareness will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Background and History: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | CODA - Authority |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Sustainability Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring October 2021.
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Executive Summary: | |||||
The Sustainability Commission consists of seven citizens and is responsible for recommending and coordinating activities in concert with the City of Flagstaff Sustainability Program. To accomplish this objective, the Commission will address the social, economic, and environmental considerations of meeting the needs of current and future citizens. Among the Commission’s directives are the promotion of sustainable practices in all spheres of life and educating Flagstaff citizens. There is currently one seat available due to a resignation. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are three applications on file for consideration by the Council, they are as follows: Richard Becher (new applicant) Thomas Bourne, Jr. (new applicant) Breanna Guzman (new applicant) In an effort to reduce exposure to personal information the commission roster, applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Odegaard |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing one member at this time, the Commission on Diversity Awareness will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Sustainability Commission Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Lease Agreement with American Airlines | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve Lease Agreement with American Airlines
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Executive Summary: | |||||
The Lease Agreement with American Airlines expires on August 23, 2019. Staff recommends approving the Lease Agreement with American Airlines which will provide continued air service. | |||||
Financial Impact: | |||||
Article 2. Term 2.02 Term - The term of the Lease is 10 years with two 5-year extensions. Either party can terminate Lease upon 90 day written notice. Article 6. Rents, Fees, and Utilities 6.01 Rental Amount - $36,000/ year for 1,027 square feet of ticket counter space/storage. - $30.74/ square foot per year for 144 square feet of office space. 6.01.1 Storage - $.34 per square foot for semi-permanent storage unit. 6.02 Landing Fee - Airline shall pay to City a landing fee at the rate of $1.09 per thousand pounds of declared maximum certified gross landing weight of the aircraft landed. 6.05 Rental Rate Adjustment - 2% rental rate adjustment annually. Article 7. Payment Provisions 7.02 Taxes - Airline responsible for payment of all taxes. 7.04 Fuel Charges - Airline liable for all fuel costs. |
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Policy Impact: | |||||
None
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
ECONOMIC DEVELOPMENT Grow and strengthen a more equitable and resilient economy |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
Approve the Lease Agreement Don't approve the Lease Agreement and redirect Staff |
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Background and History: | |||||
August 23, 2009 the City and US Airways, Inc. entered into a Lease Agreement for Ticket Counter and Office Space at the Flagstaff Airport. US Airways and American Airlines merged and American Airlines assumed the lease. The existing lease expires August 23, 2019. Currently, American Airlines provides air transportation to Phoenix and beginning April 1, 2019, to Dallas. | |||||
Key Considerations: | |||||
Approving the Lease Agreement with American Airlines will provide for continued air transportation for Flagstaff and surrounding areas which in turn may increase tourism and provide for additional business growth in our community. | |||||
Community Benefits and Considerations: | |||||
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Community Involvement: | |||||
Continued air transportation to Phoenix and Dallas. | |||||
Expanded Options and Alternatives: | |||||
Northern Arizona Center for Technology (NACET), Economic Collaborative of Northern Arizona (ECONA), Northern Arizona University (NAU), W.L. Gore & Associates, and other business leaders work together to encourage air travel out of Flagstaff. | |||||
Attachments: | Draft Lease Agreement-American Airlines |
7.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
STAFF RECOMMENDED ACTION: | |||||
Executive Summary: | |||||
Staff was directed by previous Councils and City Manager's office to secure an additional airline. Approval of the Lease Agreement with United Airlines will allow for an additional airline which will provide competition and new destinations for the citizens of Flagstaff and surrounding areas. The final lease agreement will be attached to the staff summary for the Final Agenda. |
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Financial Impact: | |||||
Article 2. Term 2.02 Term - The term of the Lease shall be for 10 years with two 5-year extensions. Either party can terminate Lease upon 90 day written notice. Article 6. Rents, Fees and Utilities 6.01 Rental Amount - $36,000 per year for 1,027 square feet of Ticket Counter space/storage. 6.01.1 Storage - $.34 per square foot for semi-permanent storage unit. 6.01.2 Landing Fee - Airline shall pay City $1.09 per thousand pounds of declared maximum certified gross landing weight of aircraft landed. 6.05 Rate Adjustment. - 2% increase annually at anniversary date of commencement of lease. 6.06 Utilities - City to pay water, gas, sewer, electric. Article 7. Payment Provisions 7.02 Taxes - Airline responsible for all taxes. 7.04 Fuel Charges - Airline responsible for all fuel costs. |
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Policy Impact: | |||||
None
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
ECONOMIC DEVELOPMENT Grow and strengthen a more equitable and resilient economy |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
Approve the Lease Agreement Do not approve and redirect Staff |
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Background and History: | |||||
Staff was directed by previous Councils and City Managers to secure an additional airline. Staff has visited with various air carriers and attended multiple conferences to encourage an airline to come to Flagstaff. Two marketing campaigns were developed and which helped to increase enplanements by 3% the first year and 9.2% the second year. The marketing campaigns consisted of multiple videos, business reports, enplanement charts, and travel reports which showed an increased demand for air service for the city of Flagstaff. The staff received multiple letters of support from NAU, the business community, Sedona, Winslow, and Williams. Additionally, Staff secured a U.S. Department of Transportation, Small Community Air Service Development Grant for $800,000 to offset startup costs for a new air carrier. | |||||
Key Considerations: | |||||
Approving the Lease Agreement with United Airlines will provide additional air transportation options for Flagstaff and surrounding areas which in turn may increase tourism and provide for additional business growth in our community. 80% of those who live in the Flagstaff and surrounding areas choose to fly out of Phoenix. With additional air service, the City will be able to capture a portion of this market to recoup revenue that's lost. |
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Community Benefits and Considerations: | |||||
The Minimum Revenue Guarantee Agreement with United Airlines will be presented to Council for approval. This agreement provides grant funds in the amount of $800,000 through the Small Community Air Service Development Grant which will provide reimbursement to the City of Flagstaff for a guaranteed minimum revenue to United Airlines. | |||||
Community Involvement: | |||||
United Airlines is a new carrier that will provide a new destination with additional travel options for our community. Initial startup will be seven days a week, with two flights per day departing in the morning and mid-day on an ERJ-145 aircraft which seats 50 passengers between Flagstaff and Denver. United offers final destinations that our current carrier does not offer. If this route is successful it could lead to additional non-stop destinations. This new carrier offers customers new opportunities to connect to United's domestic and international route network. | |||||
Expanded Options and Alternatives: | |||||
Northern Arizona Center for Technology (NACET), Economic Collaborative of Northern Arizona (ECONA), Northern Arizona University (NAU), W. L. Gore & Associates, Coconino Community College, and other business leaders have worked with the City to encourage new air service. | |||||
Attachments: | Draft Lease Agreement | ||
Exhibit A | |||
Exhibit B |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-03: An ordinance of the Flagstaff City Council formally accepting specific real property interests, delegating authority, and establishing an effective date. (Acceptance of real property interests, easements) | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 2, 2019 Council Meeting:
1) Read Ordinance No. 2019-03 by title only for the first time 2) City Clerk reads Ordinance No. 2019-03 by title only (if approved above) At the April 16, 2019 Council Meeting: 3) Read Ordinance No. 2019-03 by title only for the final time 4) City Clerk reads Ordinance No. 2019-03 by title only (if approved above) 5) Adopt Ordinance No. 2019-03 |
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Executive Summary: | |||||
The City regularly acquires real property interests (such as deeds transferring property in fee simple and easements) during the development review process. Typically these real property interests are acquired by dedication or donation. These acquisitions may be for drainage, utilities, the urban trails system, slopes, rights-of-way or other public purposes. The City Charter, in Article VII Section 5, requires the City to acquire real property by ordinance. This ordinance will formally accept the real property interests donated, dedicated, or otherwise acquired by City. | |||||
Financial Impact: | |||||
Real property is considered a fixed asset in the City. Until City Council approves an ordinance accepting the acquisitions, the real property value is not recognized in an audit so while there is not an actual financial expenditure associated with these acquisitions, there is a fixed asset value the City receives through this action. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
Annually the Real Estate program brings a list of real property and easements to be accepted by Council. January 2, 2018 was the last time the real property and easements were accepted by Council through Ordinance No. 2018-02. | |||||
Options and Alternatives: | |||||
1. Adopt Ordinance No. 2019-03 and formally accept the real property interests. Pros: Formally accept property interests identified to service community needs, per the Charter. Cons: None. 2. Do not adopt Ordinance No. 2019-03. In this case the City would need to transfer real property interests back to the Grantors. Pros: None identified. Cons: This would result in loss of legal rights to use properties for utilities, trails, drainage and other public purposes. |
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Background and History: | |||||
The City acquires property interests when developments progress through the permitting and review process. These property interests may be easements for a specific purpose such as a utility line or a drainage area, or may be interests for public rights-of-way, open space, or land received in the land trust program which are acquired by deed as real property. | |||||
Key Considerations: | |||||
Real property interests are acquired throughout the year by donation and dedication necessary to achieve the Council and Regional Plan goals and to ensure utilities, roads, and specialized area are properly protected. All real property must be acquired by ordinance per the City Charter. There is a due diligence process that each acquisition goes through to ensure it is donated or dedicated properly and that the City's interests are protected. These acquisitions are necessary for the provision of services as the community grows and the liability assumed is consistent with these same real property rights throughout the community. | |||||
Community Involvement: | |||||
The Flagstaff community will benefit from acquisition of real property interests that are used by and serve community needs. | |||||
Attachments: | Ord. 2019-03 | ||
Exhibit A |
7.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-04: An ordinance of the Flagstaff City Council authorizing real property to be dedicated as right-of-way, delegating authority, and establishing a effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 2, 2019 Council Meeting:
1) Read Ordinance No. 2019-04 by title only for the first time 2) City Clerk reads Ordinance No. 2019-04 by title only (if approved above) At the April 16, 2019 Council Meeting: 3) Read Ordinance No. 2019-04 by title only for the final time 4) City Clerk reads Ordinance No. 2019-04 by title only (if approved above) 5) Adopt Ordinance No. 2019-04 |
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Executive Summary: | |||||
The City regularly acquires real property interests during the development review process and also for City street improvement projects. These real property interests may have been acquired by dedication, donation or purchased by the City. The properties identified were acquired for right-of-way purposes. However, Coconino County Assessor records currently do not show them as right-of-way (thee are assigned parcel numbers). By adopting this ordinance, the properties will be clearly dedicated as right-of-way. This will help with City and County GIS mapping and clear up any confusion regarding permissible uses of the property. | |||||
Financial Impact: | |||||
There is no financial impact to the City | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1. Dedicate the City parcels as right of way 2. No change to the City parcels |
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Background and History: | |||||
The City Real Estate Program has been reviewing all city parcels and has realized that a number of city parcels should be dedicated as right of way because they are parcels within roadways or walkways. Dedicating the properties as right of way will clarify what the intent of the property is and will remove it from city property inventory and it will become part of the City right of way. | |||||
Key Considerations: | |||||
The City desires to accurately identify public right-of-way and allow for City and County GIS maps to be updated. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Updated and more accurate GIS mapping. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Ord. 2019-04 | ||
Exhibit A |
7.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2019-05: an ordinance of the City Council of the City of Flagstaff, authorizing the conveyance of utility easements to Arizona Public Service Company across City properties located at 3101 South Beulah Boulevard and 521 West University Heights Drive, and dedicating a portion of City property as right of way and delegating authority to complete the transactions and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 2, 2019 Council Meeting:
1) Read Ordinance No. 2019-05 by title only for the first time 2) City Clerk reads Ordinance No.2019-05 by title only (if approved above) At the April 2, 2019 Council Meeting**: 3) Read Ordinance No. 2019-05 by title only for the final time (if approved unanimously) 4) City Clerk reads Ordinance No. 2019-05 by title only (if approved above) 5) Adopt Ordinance No. 2019-05 **Staff is requesting that the first and second read occur at the same meeting on April 2, 2019. Pursuant to Article VII, section 6 of the Charter, the Council can read the Ordinance for the final time at the same meeting as the first read upon unanimous consent of those Councilmembers present. |
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Executive Summary: | |||||
Chason Companies has requested to install electric utility lines within the right of way of West University Heights Drive North and South Beulah Boulevard adjacent to City parcels located at 521 W. University Heights Drive North and 3101 South Beulah Boulevard. However, portions of these properties were not dedicated as the right of way, although those portions are clearly roadway. Staff is suggesting dedicating these portions of the properties that are within right of way to define the property boundaries and roadway. Utilities are customarily installed within City right of way and utility companies have authority to enter the right of way per a franchise agreement with the City. Utilities installed outside of City right of way require the granting of an easement. Exhibit 2, which is attached to this staff summary, depicts the portions of the properties that fall within the roadway and will be dedicated as right of way. Staff is still waiting on the legal descriptions for both the easements and the dedication, which will be attached to the final agenda. |
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Financial Impact: | |||||
The City will be receiving $4.00 per square foot for the easement area across City property. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Economic Development |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
Grant the easements across City property or do not grant the easements. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
By granting the easements Chason Companies will be able to proceed with their development which will provide housing for the City of Flagstaff. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Ord. 2019-05 | ||
Exhibit 2 |
7.F.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2019-12: A resolution approving an intergovernmental agreement between the City of Flagstaff and Coconino County regarding the County's continued use of the Joe C. Montoya Community and Senior Center to operate its Senior Nutrition Programs. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2019-12 by title only
2) City Clerk reads Resolution No. 2019-12 by title only (if approved above) 3) Adopt Resolution No. 2019-12 |
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Executive Summary: | |||||
This is an Intergovernmental Agreement between the City of Flagstaff and Coconino County for the purposes of continuing the Meals on Wheels Program and the Congregate Meal Program for the benefit of seniors in the greater Flagstaff community. | |||||
Financial Impact: | |||||
There is no financial impact to the City with approval of this agreement. | |||||
Policy Impact: | |||||
This is an existing program with no policy impact. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
This Intergovernmental Agreement and its implementation relates closely to both the Regional Plan and the City of Flagstaff's Strategic Plan in the following ways: Regional Plan, Policy Rec.1.2. Promote public and private partnerships to offer parks, recreation facilities, and resources. Strategic Priority #1 Serve the public through quality internal and external customer service. Strategic Priority #4 Work in partnership to enhance a safe and liveable community |
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Has There Been Previous Council Decision on This: | |||||
This intergovernmental agreement was last approved in January 2013. | |||||
Options and Alternatives: | |||||
1. Approve the intergovernmental agreement as proposed. 2. Direct staff to make changes to the intergovernmental agreement. 3. Not approve the intergovernmental agreement. |
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Background and History: | |||||
For more than 20 years Coconino County has provided a congregate meal to seniors and the disabled each weekday at noon at the Joe C. Montoya Community and Senior Center. Additionally, the Meals on Wheels program prepares and delivers a weekday noon meal to homebound seniors within city limits. This program has been run cooperatively with the City and the County partnering to deliver a nutritious meal and for congregate meal participants, socialization and communal activities. The Joe C. Montoya Community and Senior Center was designed specifically with this program in mind. Design features and amenities were selected specifically for this partnership and implementing this agreement maximizes the use of this City facility. | |||||
Key Considerations: | |||||
The Meals on Wheels and Congregate Meal program have been providing a nutritious meal to senior citizens in partnership with the City of Flagstaff for more than 20 years. Ensuring that seniors receive a nutritious meal is a vital part of maintaining a healthy elder population. For many program participants, this is the only interaction they may have with other community members each day. For the Meals on Wheels participants, receiving the daily meal also serves as a "Well Check" for them. Trained County staff interface personally with these seniors each day allowing case workers and others the ability to keep in touch with people and monitor their general well being. Besides the nutritional benefits, patrons are also benefiting from the ancillary offerings at the Joe C. Montoya Center during the lunch program, including informational discussions regarding their health and wellness, exercise, and continuing education sessions. | |||||
Community Involvement: | |||||
Community members participating in either the Meals on Wheels or Congregate Meal Program benefit greatly from their involvement. The daily social interaction and expectation that one attends helps hold people accountable to one another and enhances their social network thus keeping them involved in their community. Additionally, other benefits besides nutrition are provided to program participants to help them live longer, healthier and more rewarding lives as active members of their community. | |||||
Attachments: | Res. 2019-12 | ||
Final IGA |
7.G.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Exclusivity Agreement between the City of Flagstaff and NextEra Energy Resources Development, LLC. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Exclusivity Agreement in order to advance the City's goal to transition the municipal organization to be 100% reliant on renewable energy.
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Executive Summary: | |||||
The City's Purchasing Section conducted a Request for Proposals (RFP) solicitation for a Power Purchase Agreement for up to 19 megawatts/50,000 megawatt hours of renewable energy closed on November 20, 2018. This RFP was advertised for seven (7) weeks and the City received a total of seven (7) proposal responses. A review panel consisting of key City staff, technical experts, and community partners were assembled to review the seven (7) proposals that were submitted. The top three (3) scoring proposers were then interviewed and evaluated with NextEra Energy Resources Development, LLC ("NextEra") earning the highest score. In order to move forward with the next step in advancing this renewable energy initiative, NextEra will need to begin negotiations with the Arizona Corporation Commission ("ACC") and Arizona Public Service ("APS) on behalf of the City for this initiative. It also supports NextEra's negotiations and business agreement with the Hopi Tribe to construct the project on Hopi-owned land. The Exclusivity Agreement before City Council authorizes NextEra to move forward with these essential negotiations and business agreements. |
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Financial Impact: | |||||
If this project is approved by the ACC and APS, the City may realize cost savings in annual electric expenditures. Preliminary pricing estimates per kilowatt hour trend with recent national averages of less than $0.04 per kilowatt hour. There are numerous variables that are incorporated into final pricing including interconnection costs and transmission tariffs, which are unknown at this time. In addition, the Hopi Tribe would earn income on the land leased to NextEra for the renewable energy project, which supports the Hopi people goals of greater self-reliance. |
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Policy Impact: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
This effort supports the City Council goals to take meaningful climate action and to become a 100% renewable energy organization. In addition, it supports the goal set forth in the Energy Focus area of the Climate Action and Adaptation Plan to increase renewable energy generation within the community and City municipal organization (E-2-A). | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, the City Council ratified an MOU between the Hopi Tribe Economic Development Corporation and the City in February 2018. The MOU describes how the Parties will effectively plan for and take the actions necessary to advance renewable energy and economic development in Arizona, further develop the City of Flagstaff's commitment to become a 100% renewable energy municipal organization and take meaningful climate action, and to enable the Hopi Tribe to develop its resources for the benefit of Hopi Tribal members. | |||||
Attachments: | CoF Next Era Exclusivity Agreement |
7.H.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat: Request from Neighborhood Homes, LLC, for Preliminary Plat approval for Homes at Verkamp Condominiums: a six-unit residential condominium subdivision on a .49-acre site in the R1N Zone with optional T3N.1 zoning. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission recommends (7-0 vote) the City Council approve the Preliminary Plat.
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Executive Summary: | |||||
This is a request for Preliminary Plat approval for a six-unit residential condominium subdivision known as Homes at Verkamp Condominiums located at 623 N. San Francisco. Please see Sheet 1 of the Preliminary Plat attachment for the Vicinity and Site Maps. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of this Preliminary Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Strategic Plan Work in partnership to enhance a safe and livable community. Flagstaff Regional Plan
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1. Approve the Preliminary Plat with no conditions, as recommended by the Planning and Zoning Commission. 2. Approve the Preliminary Plat with conditions. 3. Deny the Preliminary Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
On August 17, 2017, the Inter-Division Staff approved a Site Plan for six two-story residential units and a single-story, 5-car detached garage based on compliance with all development standards. The development consists of three duplexes: two new duplex buildings and conversion of the existing historic Verkamp House into a duplex. Parking area access is from an alley off Hunt Avenue. The property is in the National Register "North End Historic Residential District," which does not necessitate design review by the Heritage Preservation Commission. A Cultural Resource Survey was not required as part of the Site Plan review. Instead, the applicant was obliged to locate the two new duplexes as far as possible from the historic Verkamp House to indicate their ‘secondary’ status to the ‘primary’ nature of the historic home. The development was constructed as a Planned Residential Development (Section 10-40.60.280), which permits building types allowed in transect zones to be built in non-transect zones. The applicant selected the Side-by-Side Duplex building type (Division 10-50.110.090), which is permitted under the R1N Zone standards (Section 10-40.30.03) and the T3N.1 Transect Zone standards (Division 10-40.40.050). The T3N.1 Zone guides setbacks, lot coverage, and height, while the R1N Zone determines density. |
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Key Considerations: | |||||
The Inter-Division Staff approved the Site Plan for the three duplexes (six units total) in August 2017, and the developer pulled a Building Permit in January 2018. Staff approved the Civil Plans in June 2018. As such, the developer was permitted to commence construction without Plat approval. However, the developer has opted to create a Condominium Plat to enable individual ownership of each unit. In this case, the units are defined as the air space within the walls of each structure. The Preliminary Plat delineates common elements (e.g., landscape areas and walkways), limited common elements affiliated with the individual units (e.g., private porches, parking spaces), and the individual units themselves. The findings for this development request relate to subdivision plats, and additional information regarding building types and zoning are for information only. The six proposed units comply with the building form, placement, and height requirements of the Side-by-Side Duplex building type and the T3N.1 Zone. The project also meets R1N Zone density standards. The permitted density range for R1N is 2-14 dwelling units per acre; the density for this development is 12.24 dwelling units per acre (six units divided by 0.49 acres). Please see attachments for more information. |
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Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning and Zoning Commission report (meeting date February 13, 2019). | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Preliminary Subdivision Plat review process. | |||||
Attachments: | Planning and Zoning Commission Staff Report | ||
Preliminary Condominium Plat for Homes at Verkamp | |||
Vicinity Map |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
An Appeal of the Denial by the Planning and Zoning Commission: of Conditional Use Permit PZ-18-0011-02 requested by Pinnacle Consulting on behalf of Verizon Wireless. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff does not have a recommended action, other than to hear and decide the appeal.
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Executive Summary: | |||||
Conditional Use Permit PAZ-18-00111-02 was proposed to allow the placement of a new 60-foot tall Antenna-supporting Structure (mono-pine wireless communication tower) with 6-antennas at the 55-foot level, to facilitate wireless communications. The proposed Antenna-supporting Structure would be constructed within a 900-square foot lease area on a 9.31-acre parcel located at 3600 North Fourth Street, within the R1, Single-family residential zoning district. The subject staff summary and attachments constitute the staff report for the appeal. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
City Council Goals Community Outreach - Enhance public transparency and accessibility. Team Flagstaff Strategic Plan #4 Work in partnership to enhance a safe and livable community. #4.4 - Promote high quality of life through consistent standards rules and regulations. |
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Previous Council Decision on This: | |||||
There have been no previous Council decisions on this item. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The applicant initially filed for concept plan review on the proposed Antenna-supporting Structure in 2015. The initial application did not progress to site plan. In mid-2018 the applicant reapplied for concept plan review at the same site. The concept plan was accepted and moved forward to site plan and was finally approved by the Inter-Division Staff (IDS) in November 2018. The applicant shortly thereafter applied for the required Conditional Use Permit. The Conditional Use Permit was set for a public hearing with the Planning & Zoning Commission on January 9, 2019. All required notifications were performed including posting the property, mailing property owners within 300 feet, and placing an ad in the newspaper at least 15 days prior to the hearing. The Planning & Zoning Commission held their first public hearing on this case on January 9, 2019. At the hearing staff presented the findings of the staff report, the applicant presented their request, and public testimony was presented. The public testimony included 24 individuals who spoke against the proposed Conditional Use Permit for the following reasons: disfavored site, location, visual pollutant, gas pipeline easement, not meeting objectives, look of the tower, viewsheds, property values, adverse effects to environmental study area, radiation health risks, fire risk, and harm to wildlife. Two individuals spoke in favor of the proposed Conditional Use Permit. Two written comment cards were submitted stating prop 207 issues, devaluing home and health, and disfavored site. The Planning & Zoning Commission unanimously approved a motion to continue the public hearing to the regular meeting of February 13, 2019, and requested that the applicant hold a neighborhood meeting to discuss the request. The January 9, 2019, Planning & Zoning Commission meeting can be viewed online at https://flagstaffaz.swagit.com/play/01092019-1758 and the minutes are attached. The applicant held a neighborhood meeting on January 30, 2019, at Trinity Heights Methodist Church. The notice was mailed to 221 property owners within 1000 feet of the subject site. Sixty-five individuals signed in at the neighborhood meeting. A copy of the neighborhood meeting report is attached. The Planning & Zoning Commission held the continuation of the public hearing on this case on February 13, 2019. Staff provided a brief update on the application and answered questions from the Commissioners, the applicant answered questions from the Commissioners, and public comment was taken on the case. Twenty four individuals spoke against the proposed Conditional Use Permit for the following reasons: disfavored site, location, visual pollutant, gas pipeline easement, not meeting objectives, look of the tower, viewsheds, property values, adverse effects to environmental study area, radiation health risks, fire risk, harm to wildlife, and lack of findings. Two individuals spoke in favor of the Conditional Use Permit. Four written comment cards were submitted all opposed to the project. Public comment was followed by questions from the Commission to the applicant's engineer. The Commission discussion was held on the proposed project and a motion to deny PZ-18-00111-02 for lack of findings #1 and 2b as listed in the staff report carried unanimously. The February 13, 2019, Planning & Zoning Commission meeting can be viewed online at https://flagstaffaz.swagit.com/play/02132019-1172 and the minutes are attached. The applicant submitted an appeal request within ten (10) days of the Planning & Zoning Commission decision. A copy of the appeal letter is attached. The appeal has been noticed as a public hearing as is required by the Zoning Code including posting the property, mailing adjacent property owners (in this case within 1000 feet) and placing an ad in the newspaper. |
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Key Considerations: | |||||
The Zoning Code requires that appeals be heard at a public hearing. The City Council can choose to hear the appeal based on the record of information provided to the Planning & Zoning Commission or on an extended record. In this case, the City Council has elected to hear this appeal based on the record as presented to the Planning & Zoning Commission. The following information pertains to the Flagstaff City Council Rules of Procedure for Public Hearings.
Conditional Use Permits are reviewed and approved in regard to the findings identified in the Zoning Code. The findings for all Conditional Use Permits are as follows:
In the case of telecommunication facilities, the Planning & Zoning Commission must also make the additional findings of fact based on the type of facility proposed. In this case, the proposed application involves a disfavored site. Review. The Planning Commission shall not issue a conditional use permit for a telecommunications facility, as required by subsection (B)(2) of this section, until: a. The applicant has submitted an application in the form set forth in subsection (F)(1) of this section; b. The Planning Commission has determined that the requirements set forth in subsection (C) of this section have been met; and c. The Planning Commission has made the findings required under Section 10-20.30.090, Findings Required. In addition, the following findings shall be required, where applicable: (1) For Telecommunications Facilities Not on Preferred Sites. Applications for a conditional use permit for a telecommunications facility on a site other than a preferred site, as defined in subsection (E)(1) of this section, shall not be granted unless the applicant has shown that it made its best efforts to locate the telecommunications facility on a preferred site and that it is not technically or legally feasible or aesthetically desirable to locate the telecommunications facility on a preferred site. (2) For Towers. Applications for a conditional use permit for a tower shall not be granted unless the applicant has shown that: (a) Existing towers cannot accommodate the proposed telecommunications facility; (b) The new tower will have room to co-locate additional facilities or it is not technically or legally feasible or aesthetically desirable to construct a tower with such co-location capacity; and, (c) Construction of the tower will not disrupt existing utilities. In addition, the applicant also must meet the requirements set forth in subsection (D) of this section. (3) For Telecommunications Facilities on Disfavored Sites. Applications for a conditional use permit for a telecommunications facility on a disfavored site, as defined in subsection (E)(4) of this section, shall not be granted unless the applicant has shown that: (a) It has made its best efforts to locate the telecommunications facility on a site that is not a disfavored site; (b) It is not technically or legally feasible or it is aesthetically undesirable to locate the telecommunications facility on a site that is not a disfavored site; and (c) Denial of the conditional use permit would unreasonably discriminate among providers of functionally equivalent personal wireless services or prohibit or have the effect of prohibiting the provision of personal wireless services within the meaning of 47 U.S.C. § 332(c)(7)(B)(i). |
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Attachments: | P&Z Staff Report | ||
CUP Applicants Supporting Documentation | |||
CUP Hearing Notice 1-9-19 | |||
Staff presentation to Commission 1-9-19 | |||
P&Z Minutes 1-9-19 | |||
Public Comments provided to Commission on 1-9-19 | |||
P&Z Memo for 2-13-19 | |||
Neighborhood Meeting Proceedings | |||
Public Presentation to Commission on 1-9-19 | |||
Petitions | |||
Public comments received after 1-9-19 | |||
P&Z Minutes 2-13-19 | |||
Final Notice of Decision | |||
Applicants appeal letter | |||
Appeal Public Notice |
13.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Climate Action and Adaptation Plan Implementation Update | |||||
DESIRED OUTCOME: | |||||
This is an informational update on the implementation of Flagstaff’s Climate Action and Adaptation Plan. | |||||
EXECUTIVE SUMMARY: | |||||
To achieve the City Council’s goal of implementing the Flagstaff Climate Action and Adaptation Plan (CAAP), City staff have begun working with staff partners and community members to take climate action. Collaboration across the City: Sustainability staff are developing internal processes that will institutionalize climate action. Highlights of completed, ongoing and future work include:
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INFORMATION: | |||||
Connection to Council Goal and/or Regional Plan: Council Goals: Take meaningful climate change action. Regional Plan: Goal E.1. Increase energy efficiency. Goal E.2. Expand production and use of renewable energy. Goal E&C.1. Proactively improve and maintain the region’s air quality. Goal E&C.2 Reduce Greenhouse gas emissions. Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation efforts. Goal E&C.4. Integrate the best available science into all policies governing the use and conservation of Flagstaff’s natural resources. Financial Impact: CAAP implementation will require a financial investment by the City of Flagstaff. Opportunities for investment have been included in the Fiscal Year 2020 budget requests. |
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Attachments: | Presentation |