SPECIAL WORK SESSION AGENDA
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Martin Luther King Day Proclamation | ||||||||
6. | Discussion of the parking inventory study performed by Rich and Associates regarding parking spaces on the north and south sides of Flagstaff's Downtown. | ||||||||
7. | Council Update: City of Flagstaff Municipal Court Facility Project. | ||||||||
8. | Update on Redevelopment of City Courthouse Property. | ||||||||
9. | Discussion regarding 2019 State Legislative Trip and Priorities | ||||||||
10. | Public Participation | ||||||||
11. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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12. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Discussion of the parking inventory study performed by Rich and Associates regarding parking spaces on the north and south sides of Flagstaff's Downtown. | |||||
DESIRED OUTCOME: | |||||
Council will receive information regarding the parking inventory and current usage in downtown Flagstaff to inform future policy decisions and to enhance understanding of the parking district's current inventory. | |||||
EXECUTIVE SUMMARY: | |||||
Rich and Associates were retained to provide expert analysis of the parking inventory in downtown Flagstaff. The intention was to update previous analysis to understand the impacts of changes in use, recent growth and development, and parking management. This information will be used to assist in making decisions regarding investments in future parking inventory for the ParkFlag Program. | |||||
INFORMATION: | |||||
Rich and Associates were commissioned to provide a current analysis of the parking inventory in the north and south sections of downtown Flagstaff approximating the more heavily commercial portion of the ParkFlag District. The intention was to improve our understanding of the impact of changes in commercial uses, property development, and parking management. The goal is to use this information, along with other variables, to guide decisions on parking infrastructure investment and management. One important consideration is that this study was relevant for the present, and did not take anticipated future growth into the analysis. The analysis included: •Updated Land Use Data (provided by City)
•Updated Building Inventory / Parking Supply Inventory (Rich & Associates)
•Occupancy Counts (one day) (Thursday, August 2, 2018, to coincide with peak tourism season)
•Development of Parking Demand Tables based on existing conditions
•Projections for potential higher volume days (+5% to +15% greater than observed)
The document and PowerPoint are attached, and selected key findings are outlined below: North side of downtown:
These numbers are obviously aggregated by the region and there are some specific areas that are more challenged than others for parking. Some blocks have significant deficiencies while others are parked with additional capacity and some locations are less convenient. Additionally, future growth in the community and the area is anticipated and may increase parking pressure, but national patterns also show some reduction in traffic and parking needs as a potential long term trend. It will be important to take measured steps to address current inventory issues while maintaining an awareness of future trends to ensure the downtown, and residential areas around it, have the optimal parking scenario possible. |
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Attachments: | Parking Inventory Study | ||
Parking Inventory Presentation |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Council Update: City of Flagstaff Municipal Court Facility Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
This is a project update, no staff recommended action requested. | |||||
EXECUTIVE SUMMARY: | |||||
Staff will be providing City Council an update on the project including:
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INFORMATION: | |||||
Project funding provided by: Bonds (Prop 412, November 2016) $12,000,000 Court Fees $ 2,080,000 Sale of Property (Fire Sta. #1) $ 520,000 Redevelopment Fund $ 500,000 Capital Funding Transfer $ 400,000 Capital Financing $ 4,000,000 Total $19,500,000 The project will be designed and constructed to meet the requirements of the City’s Resolution 2014-09 requiring all new City Facilities to achieve sustainable certification. Currently, Green Globes certification is the certification being pursued. Council approved the Design-Build Contract with Kinney Construction Services July 03, 2018 in the amount of $1,593,628. The existing City-owned buildings located at 101 W. Cherry Avenue will be demolished to provide space for the new Court Building. The existing Municipal Court building located at 15 N. Beaver Street and the existing Prosecutor's building located at 107 W. Aspen Avenue will be demolished to provide space to meet the City's Zoning Code requirements for parking. |
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Attachments: | Presentation |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Update on Redevelopment of City Courthouse Property. | |||||
DESIRED OUTCOME: | |||||
Confirmation to hold a community design charrette. | |||||
EXECUTIVE SUMMARY: | |||||
Staff has been asked to prepare a Request for Proposals (RFP) to select a partner to redevelop the existing courthouse site. However, staff is recommending the City hold a community design charrette first to allow the community an opportunity to share their vision for the property. The outcome of the charrette will then be used to inform the RFP. Results can identify desired uses, form and function of the site. | |||||
INFORMATION: | |||||
With the construction of the new Municipal Courthouse at 101 W. Cherry Avenue, the existing courthouse site will initially be developed with surface parking. However, the City would like to find a partner that can redevelop the site with a new use while providing the necessary parking spaces to support the courthouse. Rather than assuming what the community may not want to see in a proposal, staff believes the better process is to provide an opportunity to identify a desired redevelopment concept that can inform an RFP and the respondents. The property is approximately 0.7 acres and is zoned Highway Commercial and Central Business in the conventional districts and T6 in the Transect zone. Staff is proposing a community design charrette where participants can develop what they believe is the appropriate use of the property. Participants will be asked to consider uses, intensity, mass and scale, building materials, connectivity, and public amenities. Staff will retain a facilitator and design professional to assist. While we do not have a date yet, staff anticipates holding the charrette on a Saturday morning with the goal of issuing an RFP during the summer. |
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Attachments: |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion regarding 2019 State Legislative Trip and Priorities | |||||
STAFF RECOMMENDED ACTION: | |||||
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EXECUTIVE SUMMARY: | |||||
On Tuesday January 15, 2019, staff was given direction to reschedule the City’s 2019 State of Arizona legislative trip to be held in Phoenix, AZ. Staff along with the City’s State Lobbyist Richard Travis have been working on new date to hold the State trip. The State trip is tentatively scheduled for the week of February 11, 2019 for either that Wednesday or Thursday while the delegation is in session. The primary purpose of the trip:
On Tuesday January 29, 2019, staff will present a draft agenda with draft talking points to council. On Tuesday February 5, 2019, staff will present a final agenda and talking points for approval. Currently, Mr. Travis is working on scheduling a meeting in Flagstaff with the City’s District 6 delegation. This meeting with the city’s delegates is separate from the State trip. Once the date has been set, staff will inform council (Tentative date is February 1, 2019). For your convenience, the state priority document has been attached to further the discussion on talking points, changes, additions and/or further direction on these priorities. |
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INFORMATION: | |||||
None |
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Attachments: | State Priority List |