DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS | |||||
A. | Proclamation: Human Trafficking Awareness Month | |||||
B. | Recognition: NAU's Gold Axe Recipients | |||||
6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Heritage Preservation Commission. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make one HISTORIC PROPERTY OWNER appointment to a term expiring December 2020.
Make one PROFESSIONAL appointment to a term expiring December 2021. Make two AT-LARGE appointment to a term expiring December 2021. |
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B. | Consideration of Appointments: Planning and Zoning Commission. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to terms expiring December 2021.
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C. | Consideration of Appointments: Board of Adjustment. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to terms expiring May 2022.
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D. | Consideration of Appointments: Transportation Commission. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make one appointment to a term expiring April 2021.
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E. | Consideration of Appointments: Tourism Commission. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make one appointment to a term expiring January 2021.
Make three appointments to terms expiring January 2022. |
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7. | LIQUOR LICENSES PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Shelby Lapsley, Sunnyside Chevron, 2205 N. 4th Street, Series 09 (liquor store - all spirituous liquor), Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: John Kennelly, "Historic Brewing Company Barrel & Bottle House", 110 S. San Francisco Street, STE C, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of a Cooperative Purchase Contract: To purchase a Type VI Wildland Engine built to the Flagstaff Fire Department Specs from SNF, Inc. (dba BFX Fire Apparatus). | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the purchase of a Type VI Wildland Engine from SNF, Inc. (dba BFX Fire Apparatus) in the amount of $169,259 through cooperative purchase contract #GS-30F-0025V with the U.S. General Services Administration. | ||||||
B. | Consideration and Approval of Purchase through an Invitation For Bids Process (IFB): Purchase of Three (3) F-350 truck and chassis only trucks to the Flagstaff Fire Department Specs. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the purchase of the three (3) truck and chassis only F-350's from Peoria Ford in the amount of $113,527.65
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration of Appointments: On-Call Magistrates for the Flagstaff Municipal Court. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the appointments of On-Call Magistrates
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B. | Consideration and Adoption of Ordinance No. 2018- 46: An annexation ordinance extending and increasing the corporate limits of the City of Flagstaff by annexing certain land totaling approximately 1.87 acres located at 5595 N. Dakota Street, and establishing city zoning for said land as Highway Commercial, HC. (Annexation of property to facilitate the redevelopment of a retail sales convenience store with fuel sales.) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2018-46 by title only for the final time
2) City Clerk reads Ordinance No. 2018-46 by title only (if approved above) 3) Adopt Ordinance No. 2018-46 |
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C. | Consideration and Adoption of Ordinance No. 2018-44: An ordinance of the Flagstaff City Council approving an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff and authorizing the acquisition of a utility easement for the design and construction of a sewer line relocation located along Milton Rd. just north of McConnell Dr. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2018-44 by title only for the final time
2) City Clerk reads Ordinance No. 2018-44 by title only (if approved above) 3) Adopt Ordinance 2018-44 |
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RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL
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11. | PLEDGE OF ALLEGIANCE | ||||||||
12. | PUBLIC PARTICIPATION | ||||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | ||||||||
14. | REGULAR AGENDA | ||||||||
A. | Consideration of Assignments: City Council Liaison Assignments | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Assign Councilmembers to the following:
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15. | DISCUSSION ITEMS | ||||||||
A. | Discussion and Possible Direction: City Council Rules of Procedure | ||||||||
B. | Discussion and Possible Direction: Commission Recommendation Process | ||||||||
C. | Discussion and Possible Direction: Memo of recommendation from the Commission on Diversity Awareness | ||||||||
16. | COUNCIL LIAISON REPORTS
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17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion to reengage the conversation about a Code of Ethics for the City Council. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion about developing a policy to prioritize water uses in times of shortage, in the context of public investment, and for community planning. | ||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
19. | ADJOURNMENT | ||||||||
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5.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Proclamation: Human Trafficking Awareness Month | |||||
DESIRED OUTCOME: | |||||
Read and Present Proclamation
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EXECUTIVE SUMMARY: | |||||
INFORMATION: | |||||
Attachments: | Proclamation |
5.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Recognition: NAU's Gold Axe Recipients | |||||
DESIRED OUTCOME: | |||||
Read and Present Recognition
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EXECUTIVE SUMMARY: | |||||
INFORMATION: | |||||
Attachments: |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Heritage Preservation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one HISTORIC PROPERTY OWNER appointment to a term expiring December 2020.
Make one PROFESSIONAL appointment to a term expiring December 2021. Make two AT-LARGE appointment to a term expiring December 2021. |
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Executive Summary: | |||||
The Heritage Preservation Commission consists of seven citizens serving three-year terms. Two positions represent historic owners, two positions represent the professional industry, and three positions are at-large seats. The Heritage Preservation Commission locates sites of historic interest in the City, advises the City Council on all matters relating to historic preservation, and reviews development projects in the downtown design review district. There is one historic property seat, one professional seat, and two at-large appointments available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are three applications on file for consideration by the Council, they are as follows: Jill Hough (new applicant)
Caitlin Kelly (new applicant) - historic property owner Jerry McLaughlin (current at-large member) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Salas, Mayor Evans, Councilmember McCarthy, and Councilmember Aslan
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Background and History: | |||||
In 2016 Council eliminated all specialty appointments for Boards and Commissions. Due to the various state and grant requirements the specialty appointments had to be re-instated on the Heritage Preservation Commission. The Heritage Preservation Commission consists of two historic property owners, two industry professionals, and three at-large members. It will be up to the Council to make the determination of whether an applicant is qualified for a particular seat. | |||||
Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | HPC Authority |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Planning and Zoning Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring December 2021.
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Executive Summary: | |||||
The Planning and Zoning Commission consists of seven citizen members, and serves as an advisory board to the Council on matters relating to the growth and physical development of the City. The commission also conducts hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. There are currently three seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are two applications currently on file, they are as follows: Eric Nolan (new applicant) David Zimmerman (current commissioner) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. Council Appointment Assignment: Vice Mayor Shimoni, Councilmember McCarthy |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners; by appointing Commissioners at this time, the Planning and Zoning Commission will have one vacancy, but will still allow the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Planning & Zoning Authority |
6.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Board of Adjustment. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring May 2022.
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Executive Summary: | |||||
The Board of Adjustment is made up of seven citizens, and holds hearings on requests for variances and appeals of decisions by the Planning Director and Zoning Administrator. The Board does not have the authority to change zoning law. There are currently two vacant seats available on the Board; there are an additional four expired terms. It is important to fill vacancies on boards and commissions quickly so as to allow them to continue meeting on a regular basis. There are two applications on file for consideration by the Council, they are as follows: Lisa Bergstrom (new applicant) John Brinkman (new applicant) COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Aslan, Councilmember Odegaard |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint two Board Members: By appointing members at this time, the Board of Adjustment will be at full membership (including expired members), allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website, and have been made known through word of mouth by City staff and current board and commission members. | |||||
Attachments: |
6.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Transportation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring April 2021.
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Executive Summary: | |||||
The Transportation Commission consists of seven voting members (a representative from the Flagstaff Unified School District, a representative of NAIPTA and five citizens) and two non-voting members (City Traffic Engineer and a Police Department representative). The Transportation Commission reviews requests for changes in traffic regulations and formulates and recommends traffic-related policies and ordinances to the Council. The commission sponsors two subcommittees: the Bicycle Advisory Committee and the Pedestrian Advisory Committee, each consisting of seven voting members. There are currently three seats in which the current commissioner's term is expiring and one vacant seat. Mr. Kraft is eligible and has expressed interest in being re-appointed to another term on the commission. It is important to fill vacancies on boards and commissions quickly so as to allow them to continue meeting on a regular basis. The application on file is as follows: Nick Kraft (current commissioner) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Salas |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing members at this time, the Transportation Commission will be at near full membership, (with one vacancy and three expired terms) allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and have been made known by City staff and current commission members through word of mouth. | |||||
Attachments: | Transporation Commission Authority |
6.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Tourism Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring January 2021.
Make three appointments to terms expiring January 2022. |
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Executive Summary: | |||||
The mission of the Tourism Commission is to develop, promote, and maintain Flagstaff as a year-round visitor destination with professional visitor services that will benefit the community economically, environmentally, and socially. The Tourism Commission makes recommendations to the Council concerning expenditure of the tourism portion of the Bed, Board and Booze ("BBB") tax, a 2% local transaction privilege tax. The Tourism Commission consists of seven citizens serving three-year terms. There are currently four seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are five applications on file for consideration by the Council, they are as follows: Lynda Apple (new applicant)
Steve Finch (new applicant) Terry Madeksza (new applicant) Jennifer Rolley (new applicant) Maggie Thom (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember McCarthy, Councilmember Salas, Vice Mayor Shimoni and Councilmember Aslan.
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
Options and Alternatives: | |||||
1) Appoint four Commissioners: By appointing members at this time, the Tourism Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Tourism Commission Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Shelby Lapsley, Sunnyside Chevron, 2205 N. 4th Street, Series 09 (liquor store - all spirituous liquor), Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 licenses are a quota licenses and must be obtained through the person/location transfer of an existing license from another business. This Series 09 license is being transferred from Steve Hallum to Shelby Lapsley. The location of the license remains the same. Sunnyside chevron is an existing business in Flagstaff whose ownership has changed prompting the request for am owner transfer. If approved, it will be one of the 36 active series 09 liquor licenses in Flagstaff. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a owner transfer, consideration may be given to only the personal qualifications of the applicant. The deadline for issuing a recommendation on this application is January 16, 2019. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 21, 2018. No written protests have been received to date. | |||||
Attachments: | Sunnyside Chevron - Letter to Applicant | ||
Hearing Procedures | |||
Series 09 Description | |||
Sunnyside Chevron - PD Memo | |||
Sunnyside Chevron - Code Memo | |||
Sunnyside Chevron - Map |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: John Kennelly, "Historic Brewing Company Barrel & Bottle House", 110 S. San Francisco Street, STE C, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Historic Brewing Company Barrel & Bottle House is an existing business in Flagstaff that is adding a series 12 restaurant license to their existing series 07 (beer & wine bar) license, if approved it will be the 93rd active series 12 licenses in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is January 16, 2019. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 21, 2018. No written protests have been received to date. | |||||
Attachments: | Historic Brewing Co - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Historic Brewing Co - PD Memo | |||
Historic Brewing Co - Code Memo | |||
Historic Brewing Co - Map |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of a Cooperative Purchase Contract: To purchase a Type VI Wildland Engine built to the Flagstaff Fire Department Specs from SNF, Inc. (dba BFX Fire Apparatus). | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the purchase of a Type VI Wildland Engine from SNF, Inc. (dba BFX Fire Apparatus) in the amount of $169,259 through cooperative purchase contract #GS-30F-0025V with the U.S. General Services Administration. | |||||
Executive Summary: | |||||
This purchase replaces a twenty-three (23) year old 4x4 Type VI Wildland Engine assigned to the Wildfire Management Division that is no longer mechanically dependable. It will also keep the Wildfire Management Division in position to provide initial attack efforts to support the Flagstaff Fire Department (FFD) mission. This is accomplished by assisting Operations through the following examples: - Mitigation of active wildfire incidents in the City and region - Wildfire Treatment projects - Flagstaff Watershed Protection Project (FWPP) treatment - Grant work in and around the City |
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Financial Impact: | |||||
This funding was approved by the FLEET committee, Budget Team, City Manager and City Council as part of the current fiscal year budget. The approved amount was not-to-exceed $200,000 in account 001-03-051-0203-2-4401 and this purchase stays within that budget. The remaining funds will be used to purchase outdated radios and equipment to get the unit fully operational. | |||||
Policy Impact: | |||||
N/A | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Environmental & Natural Resources: - Aggressively Support Efforts for Forest Health - Preserve Natural Resources - Continue to Support The Four Forest Restoration Initiative (4FRI) |
|||||
Has There Been Previous Council Decision on This: | |||||
N/A | |||||
Options and Alternatives: | |||||
- Approve the replacement purchase of the Type VI Wildland Engine; or - Disapprove the replacement purchase of the Type VI Wildland Engine |
|||||
Background and History: | |||||
The Type VI Wildland Engine will be used primarily by the Wildfire Management Crew for initial attack and extended support during wildfire incidents. It will also be used to assist with projects associated with the FWPP, awarded grant projects and other contractual burns. The Wildfire Management Division is currently operating an out-of-date 1995 Type VI Wildland Engine. Due to age and lack of mechanical dependability, this old equipment is limited in its performance. The purchase of the Type VI Wildland Engine aligns the Wildfire Management Crew’s capabilities with two of the other three Type VI Wildland Engines currently in service within the Operations Division. The Wildfire Management Crew is often not only part of the initial attack efforts for wildfires but is also requested to remain on scene for long duration incidents for mop-up efforts to allow the Operations crews to return for additional wildfire, EMS, structural and other calls in the City. | |||||
Key Considerations: | |||||
The purchase of this unit is critical for the Wildfire Management Crew to perform its daily functions to meet both City, FWPP, Grants and other contractual needs. mop-up will also allow the Wildfire Management Crew to perform a key role in initial attack efforts to support the City and our partnering agencies such as the USFS. The Wildfire Management Crew is often requested by both, the Operations Division and the USFS to assist with all wildfires that immediately threaten the Greater Flagstaff Region. This is a necessary piece of equipment for the Wildfire Management Division to meet its mission. | |||||
Community Benefits and Considerations: | |||||
This funding was approved at all levels in the current budget process. It is funded in account # 001-03-051-0203-2-4401 | |||||
Community Involvement: | |||||
The Wildfire Management Crew protects the community from wildfire incidents in cooperation with the front line “All-Risk” responders. This is the highest identified threat to our community and purchasing the Type VI Wildland Engine allows for a continuation of that community protection. | |||||
Expanded Options and Alternatives: | |||||
N/A | |||||
Attachments: | City's Cooperative Contract | ||
Agency Contract | |||
GSA Cooperative Contract | |||
Cooperative Pricing | |||
Price Breakdown Letter |
8.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Purchase through an Invitation For Bids Process (IFB): Purchase of Three (3) F-350 truck and chassis only trucks to the Flagstaff Fire Department Specs. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the purchase of the three (3) truck and chassis only F-350's from Peoria Ford in the amount of $113,527.65
|
|||||
Executive Summary: | |||||
Peoria Ford was the low bidder through the IFB process in which only two dealers (Peoria and Tates) submitted bids. This purchase replaces three (3) heavily used F-350 4x4 crew trucks that are 12-14 years old and have been assigned in both Operations and Wildfire Management for emergent and project use. These units are currently assigned to the Wildfire Management (WFM) Division and have been recommended and approved for replacement by the FLEET Committee. It will also keep the Wildfire Management Division in position to provide initial attack efforts to support the FFD mission. This is accomplished by assisting Operations through the following examples: - Mitigation of active wildfire incidents in the City and region - Wildfire Treatment projects - FWPP treatment - Grant work in and around the City |
|||||
Financial Impact: | |||||
This funding was approved by the FLEET committee, Budget Team, City Manager and City Council as part of the current fiscal year budget. The approved amount was not to exceed $150,000.00 in account 001-03-051-0204-2-4401 and this purchase stays within that budget. The remaining funds will be used to place the old boxes on the chassis and necessary equipment to get the units fully operational. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Environmental & Natural Resources: - Aggressively Support Efforts for Forest Health - Preserve Natural Resources - Continue to Support The Four Forest Restoration Initiative (4FRI) |
|||||
Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
- Approve the purchase of the three F-350 truck and chassis only - Disapprove the purchase of the three F-350 truck and chassis only |
|||||
Background and History: | |||||
These units will be used primarily by the Wildfire Management Crew for transportation to initial attack and extended support during wildfire incidents. They will also be used to assist with transportation to projects associated with the FWPP, Awarded grant projects and other contractual burns. These vehicles were recommended and approved due to high use by the FLEET Committee. The special order box/beds will be removed from the old units and placed on the new ones. The vehicles will then be repurposed to other pre-identified divisions in the City for less critical duties. The purchase of this equipment aligns the WFM Crew’s capabilities with dependable transportation to and from incidents and projects. The Crew is often not only part of the initial attack efforts for wildfires but are also requested to remain on scene for long duration incidents for mop-up efforts to allow the Operations crews to return for additional Wildfire, EMS, Structural and other calls in the City. On November 20, 2018, the Purchasing Section posted an Invitation for Bids solicitation on the PlanetBid’s website and advertised in the November 25 and December 2, 2018, Arizona Daily Sun. There were two bids opened on December 12, 2018 (bid summaries are identified in the Key Considerations section). Peoria Ford LLC was determined to be the lowest responsive and responsible bidder. |
|||||
Key Considerations: | |||||
On May 31, 2018, six bids were received for the improvements. The summary results are listed below.
|
|||||
Community Benefits and Considerations: | |||||
This funding was approved at all levels in the current budget process. It is funded in account # 001-03-051-0204-2-4401 | |||||
Community Involvement: | |||||
The Wildfire Management Division protects the community along with Operations from the highest identified threat to our community. Purchasing this equipment allows for a continuation of that community protection. | |||||
Attachments: | Purchase Contract | ||
Contract Exhibit A - Scope of Work |
9.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointments: On-Call Magistrates for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the appointments of On-Call Magistrates
|
|||||
Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of On-Call Magistrates for the Municipal Court allows for ongoing operations of the court without interruption. On-Call Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. On-Call Magistrates are required for the ongoing operational needs of the Municipal Court. On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. |
|||||
Financial Impact: | |||||
Funding for all judicial positions are included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. These appointments help maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. |
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Personnel - Attract and retain quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
No, all On-Call Magistrate Candidates would be newly appointed. | |||||
Options and Alternatives: | |||||
Approve the appointments. Don't approve the appointments and request alternative candidates for Council consideration. |
|||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: |
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018- 46: An annexation ordinance extending and increasing the corporate limits of the City of Flagstaff by annexing certain land totaling approximately 1.87 acres located at 5595 N. Dakota Street, and establishing city zoning for said land as Highway Commercial, HC. (Annexation of property to facilitate the redevelopment of a retail sales convenience store with fuel sales.) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2018-46 by title only for the final time
2) City Clerk reads Ordinance No. 2018-46 by title only (if approved above) 3) Adopt Ordinance No. 2018-46 |
|||||
Executive Summary: | |||||
An annexation request by Land Development Consultants, LLC, on behalf of Circle K Stores Inc. for the annexation of approximately 1.87 acres, located at 5595 N. Dakota Street and further described as Coconino County Assessor's Parcel Number 113-16-006B, into the corporate limits of the City of Flagstaff and establishing the Highway Commercial (HC) zoning district. If the annexation is approved, the City of Flagstaff will provide water service to this site for the redevelopment of a retail sales convenience store with fuel sales. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: 6. Economic Development (Grow and strengthen a more equitable and resilient local economy) 7. Environmental and Natural Resources (Actively manage and protect all environmental and natural resources) 11. Transportation and Other Public Infrastructure (Deliver quality infrastructure and continue to advocate and implement a highly performing multi-modal transportation system) REGIONAL PLAN: The Flagstaff Regional Plan 2030 provides the following goal and policy guidance with respect to annexation: LU.7.2 (page IX-32) - Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. Policy WR.4.3 (page VI-13) - Development requiring public utility services will be located within the Urban Growth Boundary. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1) Approve the annexation with the conditions as presented by Staff and as recommended by the Planning and Zoning Commission. 2) Approve the annexation with additional conditions, deleted conditions, or modified conditions. 3) Deny the annexation for non-compliance with the Regional Plan, the Zoning Code, and/or Arizona Revised Statutes. |
|||||
Background and History: | |||||
Land Development Consultants, LLC, on behalf of Circle K Stores, Inc., are requesting the annexation of approximately 1.87 acres located at 5595 N. Dakota Street, generally located at the southwest corner of N. Highway 89 and N. Smokerise Drive. The property owner is Wilson Family Trust DTD 08-31-17. The undeveloped parcel is located within the Regional Plan Urban Growth Boundary and, upon annexation, will be located within the Highway Commercial (HC) zoning district and the Resource Protection Overlay (RPO) zone. The addition of the RPO will require a minimum of 30% of forest resources to be protected. If annexed, the subject parcel will be combined with the adjacent developed parcel which is currently zoned HC. The existing Circle K store and associated fuel pumps will be demolished and a new 5,880 square foot convenience store, 8 new fuel pumps, and associated parking will be constructed. For additional information regarding the conditions of the site and reason for the request, please reference the attached Planning and Zoning Commission staff report, Annexation Narrative, and Site Plan. | |||||
Key Considerations: | |||||
This annexation will increase the corporate limits of the City of Flagstaff and eliminate a parcel from a County Island. | |||||
Community Involvement: | |||||
If annexed, the proposed project will replace a 35-year old C-store and fuel pumps with state-of-the-art containment and vapor recovery systems, significant road and edge improvements, enhanced landscaping, Dark Sky compliant lighting, and building architecture in compliance with City of Flagstaff architectural design standards. | |||||
Expanded Options and Alternatives: | |||||
Inform Public hearings before the Planning and Zoning Commission and the City Council are conducted in conjunction with any annexation request. In accordance with Arizona Revised Statute and City Code, notice of the public hearing must be provided by placing an ad in a newspaper of general circulation within the City, posting a least three (3) notices on the property subject to the annexation, and mailing a notice to all property owners within 300-feet of the subject property. All notifications must be completed at least 15 days prior to the first scheduled public hearing. A copy of the publication notice, pictures of the postings, a mailing list, and a copy of the mailing notice are available in the annexation project file. The Planning and Zoning Commission conducted a public hearing on November 28, 2018, at 4 pm. There was no public testimony at this hearing. As of this writing, City staff has received one phone call on November 29, 2018, from a representative of a manufactured home community located south of Empire Avenue inquiring if the proposed annexation would have any effect on their property. Staff left two messages with the caller and informed them that if the property is annexed, the action will not have any effect on the manufactured home community. |
|||||
Attachments: | Ord. 2018-46 | ||
Annexation Petition, Legal Description | |||
Planning Commission Staff Report | |||
Annexation Narrative | |||
Public Hearing Legal Ad | |||
Zoning Map | |||
Site Plan | |||
Resource Protection Plan | |||
Building Elevations | |||
P&Z PowerPoint |
9.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-44: An ordinance of the Flagstaff City Council approving an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff and authorizing the acquisition of a utility easement for the design and construction of a sewer line relocation located along Milton Rd. just north of McConnell Dr. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2018-44 by title only for the final time
2) City Clerk reads Ordinance No. 2018-44 by title only (if approved above) 3) Adopt Ordinance 2018-44 |
|||||
Executive Summary: | |||||
The Arizona Department of Transportation (ADOT) is widening the I-17/Milton Road bridge over McConnell Drive, while also rehabilitating the existing bridge deck. As a result, ADOT will need to extend the double box culvert just north of McConnell Drive in the Sinclair Wash. The City of Flagstaff has an existing 24-inch sewer line inside the box culvert that will need to be reconfigured in order to avoid conflicts with the extended box culvert. The sewer line was originally installed under an ADOT Encroachment permit, and under that permit, the City is responsible for fifty percent (50%) of the costs associated with the Sewer Line Relocation. A portion of the reconfigured sewer line will fall outside of the new right-of-way being acquired by ADOT, and outside of the existing easements across NAU property. As a result, the City of Flagstaff will need to acquire a new utility easement for this relocated sewer line from NAU, which is estimated not to exceed $10,000.00 and will be reimbursed by ADOT for the cost of the easement pursuant to the IGA. |
|||||
Financial Impact: | |||||
The City of Flagstaff is responsible for fifty percent (50%) of the costs associated with the Sewer Line Relocation, the total cost of which is estimated at $225,000.00 for design and construction. Therefore, the City’s share is estimated to be $112,500.00. The project has a total FY19 budget appropriation of $100,000.00 in the Water Services CIP program, account number 202-08-375-3409-0-4463. The remaining $12,500.00 will be taken from the Sewer Replacement Program account number 202-08-375-3220-0-4463, which will not have an impact on any other currently programmed project. |
|||||
Policy Impact: | |||||
There is not a Policy Impact associated with this project. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
The City of Flagstaff’s scope on this project does not have any direct connection to Council Goals or the Regional Plan. | |||||
Has There Been Previous Council Decision on This: | |||||
There has not been any previous Council decision regarding this project. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City of Flagstaff is required to obtain an Encroachment Permit from ADOT when installing City of Flagstaff utilities within ADOT right-of-way. A condition of the ADOT Encroachment Permit is that the Utility owner is responsible for relocation when ADOT requires such. The existing sewer line that is proposed for relocation was installed under an ADOT Encroachment permit with this condition. | |||||
Community Involvement: | |||||
The Sewer Line Relocation has no direct Community Benefits, but the widening of the I-17/Milton Road Bridge will provide congestion relief on Milton Road, while the McConnell Road improvements will provide a safer route for bicyclists and pedestrians. |
|||||
Attachments: | Ordinance 2018-44 | ||
IGA | |||
1 Project Map |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Assignments: City Council Liaison Assignments | |||||
STAFF RECOMMENDED ACTION: | |||||
Assign Councilmembers to the following:
|
|||||
Executive Summary: | |||||
Members of the City Council are asked to participate on a number of external boards and/or commissions. Some of these memberships are dictated by State Statute, by ordinance, or through agreements and IGA's with outside partners. There are a few boards that are discretionary. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
After each candidate election the City Council makes assignments to each board. | |||||
Attachments: | Council Liaison List |
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Discussion and Possible Direction: City Council Rules of Procedure | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
|
|||||
EXECUTIVE SUMMARY: | |||||
Years ago the City Council adopted Rules of Procedure for the conduct of its Council meetings, and from time to time amendments are brought forward for consideration or the City Council requests amendments to be made. | |||||
INFORMATION: | |||||
In addition to any amendments that the Council would recommended, staff has identified a few areas where Council discussion may be beneficial.
|
|||||
Attachments: | Current Rules of Procedure |
15.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Discussion and Possible Direction: Commission Recommendation Process | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
|
|||||
EXECUTIVE SUMMARY: | |||||
Boards and Commissions work on various City issues and topics and occasionally would like to offer a formal recommendation to the City Council for consideration and discussion. There is not a current process in place for boards and commissions to submit requests to the City Council; staff would like to formalize a standard process for all submissions from boards and commissions for Council review. | |||||
INFORMATION: | |||||
The recommendation submittal process will be included in the updates to the Board and Commission Manual that will be coming forward for Council review and approval. | |||||
Attachments: |
15.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Discussion and Possible Direction: Memo of recommendation from the Commission on Diversity Awareness | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
|
|||||
EXECUTIVE SUMMARY: | |||||
The attached memo was submitted to the City Council and City Manager's office for consideration. | |||||
INFORMATION: | |||||
Attachments: | CODA Memo |
17.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion to reengage the conversation about a Code of Ethics for the City Council. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Evans has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion about developing a policy to prioritize water uses in times of shortage, in the context of public investment, and for community planning. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Putzova has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |