FINAL AGENDA
A M E N D E D
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS |
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6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative and Alternate Member Appointments. | ||||||||
STAFF RECOMMENDED ACTION:
Make two appointments to terms expiring October 2021.
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B. | Consideration of Appointments: Sustainability Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring October 2021.
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7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. |
Consideration and Approval of Grant Agreement: Wildland Fire Hazard Fuels (WFHF) 15-212 grant award - Greater Flagstaff Fuels Reduction Project (2015 Additional Funding).
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STAFF RECOMMENDED ACTION: | |||||||||
Approve the Greater Flagstaff Fuels Reduction Project (2015 Additional) Wildland Fire Hazardous Fuels (WFHF) 2015-212 grant award from AZ Dept of Forestry and Fire Management.
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B. | Consideration and Approval of Grant Agreement: Wildland Fire Hazardous Fuels (WFHF) 18-203 grant award - Greater Flagstaff Fuels Reduction Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Greater Flagstaff Fuels Reduction Project Wildland Fire Hazardous Fuels (WFHF) 18-203 grant award from AZ Dept of Forestry and Fire Management.
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C. |
Consideration and Approval of License Agreement: This Agreement is between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA). The Agreement outlines the responsibilities for both parties including the rental of ice time from the City of Flagstaff Jay Lively Activity Center. |
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STAFF RECOMMENDED ACTION: | |||||||||
Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Assocation with anticipated revenue of approximately $69,000.
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D. | Consideration and Approval of Grant Award: FY18 Cooperating Technical Partners Grant Agreement. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the FEMA FY18 Cooperating Technical Partners Grant Agreement in the amount of $200,000 for the Rio de Flag Hydrology Study.
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E. |
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STAFF RECOMMENDED ACTION: | |||||||||
- Flagship Facility Services, Inc. [Eight (8) facilities] - Pinnacle Building Service [Four (4) facilities] 3) Authorize the City Manager to execute the necessary documents |
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8. | ROUTINE ITEMS | ||||||||
A. | Adjustment of Boundary between the United States Forest Service (USFS) and National Park Service (NPS). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approval to complete a letter of support for the boundary adjustment of 97.71 acres from the United States Forest Service (USFS) Coconino National Forest to the National Park Service (NPS) Sunset Crater Volcano National Monument.
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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9. | ROLL CALL
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10. | PLEDGE OF ALLEGIANCE | ||||||||
11. | PUBLIC PARTICIPATION | ||||||||
12. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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13. | PUBLIC HEARING ITEMS | ||||||||
A. | Consideration and Adoption of Resolution No. 2018-50: A resolution of the City Council of the City of Flagstaff, Arizona amending the Flagstaff Regional Plan 2030 by amending the Future Growth Illustration (Maps 21 and 22) and the Road Network Illustration (Map 25) to make the land use and road network designations consistent with the McMillan Mesa Natural Area to clarify the extent of surrounding land uses on City property, to correct mapping errors, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-50 by title only
2) City Clerk reads Resolution No. 2018-50 by title only (if approved above) 3) Adopt Resolution No. 2018-50 |
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14. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2018-35: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations related to General Definitions and Residency Requirements and by adding Use of City Vehicles; providing for repeal of conflicting ordinances; severability; and establishing an effective date (Addendum 14 to Employee Handbook) | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-35 by title only for the first time 2) City Clerk reads Ordinance No. 2018-35 by title only (if approved above) At the November 6, 2018 Council Meeting: 3) Read Ordinance No. 2018-35 by title only for the final time 4) City Clerk reads Ordinance No. 2018-35 by title only (if approved above) 5) Adopt Ordinance No. 2018-35 |
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B. | Consideration and Adoption of Ordinance No. 2018-36: An ordinance amending the Employee Handbook of Regulations Employment Categories and Employee Advisory Committee; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date. (Addendum 15, relating to FMPO Executive Director) | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-36 by title only for the first time 2) City Clerk reads Ordinance No. 2018-36 by title only (if approved above) At the November 6, 2018 Council Meeting: 3) Read Ordinance No. 2018-36 by title only for the final time 4) City Clerk reads Ordinance No. 2018-36 by title only (if approved above) 5) Adopt Ordinance 2018-36 |
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C. | Consideration and Adoption of Resolution No. 2018-47: A resolution approving an Intergovernmental Agreement/Third-Party Agreement between the City of Flagstaff, Coconino County, and Paw Placement of Northern Arizona for Animal Shelter Services. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2018-47 by title only
2) City Clerk reads Resolution No. 2018-47 by title only (if approved above) 3) Adopt Resolution No. 2018-47 |
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D. | Consideration and Adoption of Resolution No. 2018-49: A resolution of the City Council of the City of Flagstaff, Arizona amending the Procurement Code Manual, Article 25, Change Orders, Sections 25.1 Change Order Process, Section 25.2 Change Order Conditions, and Section 25.3 Change Order Membership and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2018-49 by title only
2) City Clerk reads Resolution No. 2018-49 by title only (if approved above) 3) Adopt Resolution No. 2018-49 |
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E. | Consideration and Adoption of Ordinance No. 2018-20: A(n) ordinance amending Section 5-01-001-0001 of the Flagstaff City Code regarding fire protection services in County islands and other selected unincorporated property. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-20 by title only for the first time 2) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) At the November 6, 2018 Council Meeting: 3) Read Ordinance No. 2018-20 by title only for the final time 4) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) 5) Adopt Ordinance No. 2018-20 |
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F. | Consideration and Possible Action: Cancel the 6:00 p.m. portion of the November 6, 2018 Regular Meeting and the Regular Meeting of January 1, 2019. | |||||
15. | COUNCIL LIAISON REPORTS | |||||
16. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition requesting Council consideration of free parking on first Friday of each month. | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about bringing back the Youth Commission in some form. | |||||
C. | Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about reestablishing the conversation about Thorpe Park with regards to future use as a park, affordable housing, and the community building. | |||||
17. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
18. | ADJOURNMENT | |||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative and Alternate Member Appointments. | |||||
RECOMMENDED ACTION: | |||||
STAFF RECOMMENDED ACTION:
Make two appointments to terms expiring October 2021.
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint the Citizen Representative and Alternate Member: By appointing at this time, the committee will be at full membership and able to continue to meet and provide recommendations. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Benefits and Considerations: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Community Involvement: | |||||
INFORM: The vacancies are posted on the City's website as well as the NAIPTA website. Individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | NAIPTA Rules of Procedure | ||
Wagner | |||
Parkes |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Sustainability Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring October 2021.
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Executive Summary: | |||||
The Sustainability Commission consists of seven citizens and is responsible for recommending and coordinating activities in concert with the City of Flagstaff Sustainability Program. To accomplish this objective, the Commission will address the social, economic, and environmental considerations of meeting the needs of current and future citizens. Among the Commission’s directives are the promotion of sustainable practices in all spheres of life and educating Flagstaff citizens. There is currently one seat available. At the September 19, 2018 meeting two appointments were made to the Sustainability Commission; it was later discovered that there was only one position to fill as the second appointment had not yet expired. As a result the second appointment became null and void and this subsequent appointment now has to be made to fill the now expired seat. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are four applications on file for consideration by the Council, they are as follows: Thomas Bourne Jr. (new applicant) Garold Johnson (new applicant) Dara Marks-Marino (current commissioner) Eric Nolan (new applicant) In an effort to reduce exposure to personal information the commission roster, applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Mayor Evans |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Sustainability Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: Wildland Fire Hazard Fuels (WFHF) 15-212 grant award - Greater Flagstaff Fuels Reduction Project (2015 Additional Funding).
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STAFF RECOMMENDED ACTION: | |||||
Approve the Greater Flagstaff Fuels Reduction Project (2015 Additional) Wildland Fire Hazardous Fuels (WFHF) 2015-212 grant award from AZ Dept of Forestry and Fire Management.
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Executive Summary: | |||||
The Wildland Fire and Hazardous Fuels 2015 Extension grant agreement will provide 90% funding for property owners in Flagstaff to conduct forest treatments for wildfire risk reduction on their properties. The other 10% funding will be matched by the property owner for the work to be done. The city has no financial obligation for this funding mechanism. The private properties identified for this grant are not directly related to the Flagstaff Watershed Protection Project (FWPP), though these properties have been identified as being priority for treatment as they are adjacent to the FWPP footprint, as well as other treatment areas related to wildfire risk reduction/ forest management activities. Goals of this project include improving/maintain our forest ecosystems, preventing long-term damage to critical watersheds, reducing catastrophic fire and post-fire flooding events, and maintaining community well-being (to include public safety - first responders, residents, and visitors). |
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Financial Impact: | |||||
Total cost to conduct this work is expected to be $2,000/acre. This grant will provide 90% of the required funding ($1,800). The remaining 10% ($200) will be provided by the homeowner and will be of no financial burden to the city. (the total cost/acre is higher than typical for open-space type thinning operations, and is due to the presence of fences, homes, overhead wires, other infrastructure, temporary street and traffic impacts, debris cleanup, etc). The total grant amount is $91,393. Of that, $82,252 (90%) provided by State, remaining 10% ($9,140) provided by combination of individual property-owner recipients ($8,601) and city indirect ($539). The FY2019 budget appropriation for this grant is covered within the Fire Grant Section (001-03-052). | |||||
Policy Impact: | |||||
Implementation of forest treatments funded by this award will:
1. Meet council goals and regional plan (see Connection to Council Goals, Regional Plan, and/or Strategic Plan), to include Public Safety initiatives; 2. Address the goals of the Greater Flagstaff Community Wildfire Protection Plan (CWPP) adopted by Council in 2005 (last updated 2018); and 3. Further application of the Flagstaff Wildland Urban Interface Code, adopted by Council in 2008. 4. Promote the State's Forest Action Plan, and 5. Advances the National Cohesive Wildland Fire Management Strategy. |
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Forest Treatments . . . Climate Change: improve/maintain forest ecosystems and positions them to better withstand change-agents such as climate change. Water Conservation: prevents long-term damage to critical watersheds. Environmental and Natural Resources: protects and sustains our natural environment, reducing catastrophic fire and post-fire flooding events and insect infestations, preserving valuable wildlife habitat, allowing for recreational ventures and business operations, and maintaining community well-being (to include public safety - first responders, residents, and visitors). Community Outreach: demonstrates need for, and solutions to, our forest health crisis, allowing us to showcase work, conduct field tours, and encourage residents to take action to protect their neighborhood, property, and home. Town and Gown: permits us to attract students to a working outdoor laboratory to conduct studies, gather information, interact with the public, and support our efforts while furthering their education and experience. Code Compliance: addresses requirements of the City's Wildland Urban Interface Code (2008) and demonstrates its effectiveness. REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
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Has There Been Previous Council Decision on This: | |||||
Not on this particular grant offering. However, other Wildland Fire and Hazardous Fuels grants have been received and approved by prior Councils. | |||||
Options and Alternatives: | |||||
Two options exist:
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Background and History: | |||||
Severe and destructive wildfire, followed by post-fire flooding, are annual and ever-present threats to our forests and community. Areas that have undergone forest treatments (ie – thinning, debris disposal, and/or prescribed fire) are not only healthier and more resilient to damaging agents, they also provide proven barriers to both, enhance public safety and infrastructure protection, and suffer less damage from insect outbreaks and serious wildfires than what occurs on non-treated sites. |
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Key Considerations: | |||||
The forest treatments proposed are part of our overall plan and continuing collaboration with our citizens, as well as with our local and regional partners. Wildfires within the city are a challenge to manage/suppress due to a variety of factors. They also present a threat to adjacent neighborhoods, sites, and businesses in the area. Forest treatments such as these proposed have proven highly effective in reducing fire severity, improving fire protection, and increasing survivability of homes both within Flagstaff and elsewhere. Grant funds will permit selective thinning (ie – tree cutting) and debris disposal (chipping and removal) by local tree service companies and/or the property owner themselves. The work will be conducted in the following two-step process: A) Project set-up (assessment, boundary identification, tree marking, site inspection, etc), award and administration, reporting, issuance of payments, and final debris disposal work will be coordinated/inspected by WFM staff with property owner and vendor and B) Cutting, debris disposal, and rehabilitation will be carried out by a contractor of property owner’s choosing - aligning with city’s procurement process of a minimum of 3 bids. Homeowners will sign an vegetation management permit and agreement to maintain the implemented work. The Greater Flagstaff CWPP, the City's Wildland Urban Interface Code, the Flagstaff Watershed protection Project, and other efforts such as that afforded by this grant, demonstrate our community's continual commitment to reducing wildfire risk. |
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Community Benefits and Considerations: | |||||
This project is paid for entirely by grant and private funding. No city cash contributions required. Forest treatments of this kind are a costly investment to our citizens. The incentive provided by this grant will increase the interest, motivation, and reduce costs to Flagstaff citizens while providing the added benefits of wildfire risk reduction and increased fire protection. |
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Community Involvement: | |||||
Multiple partners have been engaged in the wildfire risk reduction effort in our community for 20+ years, to include Greater Flagstaff Forests Partnership, the NAU Ecological Restoration Institute, AZ Game & Fish, US Fish and Wildlife Service, AZ State Forestry, and the Stakeholders in our community. Successfully completing the planned forest treatments will enhance protection of our forests, adjacent neighborhoods, and the community’s viewshed, while promoting the vigor, resiliency, and sustainability of the trees themselves. |
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Expanded Options and Alternatives: | |||||
Inform: In the months leading up to the submitting this grant proposal, several targeted outreach notices were made throughout the selected neighborhoods. Since then, the neighborhoods have been informed of overall progress of the grant application, proposal, process for eligibility etc through various means, including public meeting, briefings, neighborhood contacts, etc. Specific to this project, we have worked to inform various stakeholders of desired outcomes, plans, schedules, and status. Consult: We’ve worked with both AZ Dept of Forestry and Fire Management regarding plans and treatment options, as well as withy the residents and local tree services to assess ability to conduct the work. Involve: Following treatment work conducted by local tree services, the Winter Wood for Warmth program may been involved in removing firewood from the area for distribution to area residents. In addition, we have made firewood available to the general public on a free permit basis. Collaborate: The proposed work is compatible with other forest treatment work in the Flagstaff area, and is in-alignment with efforts conducted by the US Forest Service, AZ State Forestry, the City’s Wildland Fire Management program, and the Greater Flagstaff Forests Partnership. It will compliment work currently being planned and that will be implemented as part of the Four Forest Restoration Initiative. It is in accordance with the Greater Flagstaff Area Community Wildfire Protection Plan (CWPP) and supports the City’s Wildland Urban Interface Fire Code (WUI), adopted by Council in 2005 and 2008, respectfully. Empower: This will empower and engender neighborhood protection efforts and future grant program/project work of this type in other areas of the city as well. |
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Attachments: | WFHF15-212 |
7.B.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: Wildland Fire Hazardous Fuels (WFHF) 18-203 grant award - Greater Flagstaff Fuels Reduction Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Greater Flagstaff Fuels Reduction Project Wildland Fire Hazardous Fuels (WFHF) 18-203 grant award from AZ Dept of Forestry and Fire Management.
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Executive Summary: | |||||
The Wildland Fire and Hazardous Fuels 2018 grant agreement will provide 90% funding for property owners in Flagstaff to conduct forest treatments for wildfire risk reduction on their properties. The other 10% funding will be matched by the property owner for the work to be done. The city has no financial obligation for this funding mechanism. The private properties identified for this grant are not directly related to the Flagstaff Watershed Protection Project (FWPP), though these properties have been identified as being priority for treatment as they are adjacent to the FWPP footprint, as well as other treatment areas related to wildfire risk reduction/ forest management activities. Goals of this project include improving/maintaining our forest ecosystems, preventing long-term damage to critical watersheds, reducing catastrophic fire and post-fire flooding events, and maintaining community well-being (to include public safety - first responders, residents, and visitors). |
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Financial Impact: | |||||
Total cost to conduct this work is expected to be $2,000/acre (max). This grant will provide 90% of the required funding ($1,800). The remaining 10% ($200) will be provided by the homeowner and will be of no financial burden to the city. (The total cost/acre is higher than typical for open-space type thinning operations, and is due to the presence of fences, homes, overhead wires, other infrastructure, temporary street and traffic impacts, debris cleanup, etc). The total grant amount is $200,000. Of that, $180,000 (90%) is provided by the State, remaining 10% ($20,000) provided by combination of individual property-owner recipients ($18,820) and city indirect ($1,180). The FY2019 budget appropriation for this grant is covered within the Fire Grant Section (001-03-052). | |||||
Policy Impact: | |||||
Implementation of forest treatments funded by this award will:
1. Meet council goals and regional plan (see Connection to Council Goals, Regional Plan, and/or Strategic Plan), to include Public Safety initiatives; 2. Address the goals of the Greater Flagstaff Community Wildfire Protection Plan (CWPP) adopted by Council in 2005 (last updated 2018); and 3. Further application of the Flagstaff Wildland Urban Interface Code, adopted by Council in 2008. 4. Promote the State's Forest Action Plan, and 5. Advances the National Cohesive Wildland Fire Management Strategy. |
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Forest Treatments . . . Climate Change: improve/maintain forest ecosystems and positions them to better withstand change-agents such as climate change. Water Conservation: prevents long-term damage to critical watersheds. Environmental and Natural Resources: protects and sustains our natural environment, reducing catastrophic fire and post-fire flooding events and insect infestations, preserving valuable wildlife habitat, allowing for recreational ventures and business operations, and maintaining community well-being (to include public safety - first responders, residents, and visitors). Community Outreach: demonstrates need for, and solutions to, our forest health crisis, allowing us to showcase work, conduct field tours, and encourage residents to take action to protect their neighborhood, property, and home. Town and Gown: permits us to continue to attract students to a working outdoor laboratory to conduct studies, gather information, interact with the public, and support our efforts while furthering their education and experience. Code Compliance: addresses requirements of the City's Wildland Urban Interface Code (2008) and demonstrate their effectiveness. REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
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Has There Been Previous Council Decision on This: | |||||
Not on this specific grant offering. However, prior Wildland Fire Hazardous Fuels grants have been received and approved by prior councils. | |||||
Options and Alternatives: | |||||
Two options exist: Approve Agreement - this will permit the forest treatment work to proceed as planned, allowing full-use of the grant funds (termination date of Dec 30, 2020); Reject Agreement - this will require individual property owners to fully fund the work, and will result in far less treatment occurring. |
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Background and History: | |||||
Severe and destructive wildfire, followed by post-fire flooding, are annual and ever-present threats to our forests and community. Areas that have undergone forest treatments (ie – thinning, debris disposal, and/or prescribed fire) are not only healthier and more resilient to damaging agents, they also provide proven barriers to both, enhance public safety and infrastructure protection, and suffer less damage from insect outbreaks and serious wildfires than what occurs on non-treated sites. |
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Key Considerations: | |||||
The forest treatments proposed are part of our overall plan and continuing collaboration with our citizens, as well as our local and regional partners. Wildfires within the city are a challenge to manage/suppress due to a variety of factors. They also present a threat to adjacent neighborhoods, sites, and businesses in the area. Forest treatments such as these proposed have proven highly effective in reducing fire severity, improving fire protection, and increasing survivability of homes both within Flagstaff and elsewhere. Grant funds will permit selective thinning (ie – tree cutting) and debris disposal (chipping and removal) by local tree service companies and/or the property owner themselves. The work will be conducted in the following two-step process: A) Project set-up (assessment, boundary identification, tree marking, site inspection, etc), award and administration, reporting, issuance of payments, and final debris disposal work will be coordinated/inspected by WFM staff with property owner and vendor and B) Cutting, debris disposal, and rehabilitation will be carried out by a contractor of property owner’s choosing - aligning with city’s procurement process of a minimum of 3 bids. Homeowners will sign an vegetation management permit and agreement to maintain the implemented work. The Greater Flagstaff CWPP, the City's Wildland Urban Interface Code, the Flagstaff Watershed Protection Project, and other efforts such as that afforded by this grant, demonstrate our community's continual commitment to reducing wildfire risk. |
|||||
Community Benefits and Considerations: | |||||
This project is paid for entirely by grant and private funding. No city cash contributions required. Forest treatments of this kind are a costly investment to our citizens. The incentive provided by this grant will increase interest, motivation, and reduce costs to Flagstaff citizens, while providing the added benefits of wildfire risk reduction and increased fire protection. | |||||
Community Involvement: | |||||
Multiple partners have been engaged in the wildfire risk reduction effort in our community for 20+ years, to include Greater Flagstaff Forests Partnership, the NAU Ecological Restoration Institute, AZ Game & Fish, US Fish and Wildlife Service, AZ State Forestry & Fire Management, and the Stakeholders in our community. Successfully completing the planned forest treatments will enhance protection of our forests, adjacent neighborhoods, and the community’s viewshed, while promoting the vigor, resiliency, and sustainability of the trees themselves. | |||||
Expanded Options and Alternatives: | |||||
Inform: In the months leading up to the submitting this grant proposal, several targeted outreach notices were made throughout the selected neighborhoods. Since then, the neighborhoods have been informed of overall progress of the grant application, proposal, process for eligibility etc through various means, including public meeting, briefings, neighborhood contacts, etc. Specific to this project, we have worked to inform various stakeholders of desired outcomes, plans, schedules, and status. Consult: We’ve worked with AZ Dept of Forestry and Fire Management regarding plans and treatment options, as well as with the residents and local tree services to assess ability of work. Involve: Following treatment work conducted by local tree services, the Winter Wood for Warmth program may been involved in removing firewood from the area for distribution to area residents. In addition, we have made firewood available to the general public on a free permit basis. Collaborate: The proposed work is compatible with other forest treatment work in the Flagstaff area, and is in-alignment with efforts conducted by the US Forest Service, AZ State Forestry, the City’s Wildland Fire Management program, and the Greater Flagstaff Forests Partnership. It will compliment work currently being planned and that will be implemented as part of the Four Forest Restoration Initiative. It is in accordance with the Greater Flagstaff Area Community Wildfire Protection Plan (CWPP) and supports the City’s Wildland Urban Interface Fire Code (WUI), adopted by Council in 2005 and 2008, respectfully. Empower: This will empower and engender neighborhood protection efforts and future grant program/project work of this type in other areas of the city as well. |
|||||
Attachments: | WFHF18-203 |
7.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of License Agreement: This Agreement is between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA). The Agreement outlines the responsibilities for both parties including the rental of ice time from the City of Flagstaff Jay Lively Activity Center. |
|||||
STAFF RECOMMENDED ACTION: | |||||
Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Assocation with anticipated revenue of approximately $69,000.
|
|||||
Executive Summary: | |||||
The agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association outlines the details for renting ice at the Jay Lively Activity Center for games, practices, hockey camps, and clinics. | |||||
Financial Impact: | |||||
Last fiscal year the Flagstaff Youth Hockey Association paid the City of Flagstaff $69,326 for use of the Jay Lively Activity Center. The estimated revenue for this year's agreement is $69,000. | |||||
Policy Impact: | |||||
No policy impacts.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Team Flagstaff Strategic Priorities: Provide exceptional service and work in partnership to enhance a safe and livable community. | |||||
Has There Been Previous Council Decision on This: | |||||
The City Council has historically approved this agreement on an annual basis when the revenue estimate exceeds $50,000. | |||||
Options and Alternatives: | |||||
A) Approve the License Agreement as presented B) Direct staff to revise the License Agreement C) Not approve the License Agreement |
|||||
Background and History: | |||||
License Agreements are coordinated each year between user groups and Jay Lively Activity Center staff with the approval of the City Attorney's office and the Risk Manager. Most of these agreements are under $50,000 in revenue to the City and do not require Council approval. Due to the level of revenue anticipated with this agreement ($69,000), the City Attorney's Office recommends City Council approval. | |||||
Key Considerations: | |||||
Flagstaff Youth Hockey Association (FYHA) is in good standing and continues to pay their invoices in a timely manner. | |||||
Community Benefits and Considerations: | |||||
The FYHA paid the City of Flagstaff a total of $69,326 for fiscal year 2018. Schedule changes, cancelations and additions of ice time are expected throughout the next year and will be addressed in the actual rental fee invoices at that time. | |||||
Community Involvement: | |||||
Approving the contract allows youth and coaches to continue utilizing ice time for games, practices, hockey camps and clinics. | |||||
Expanded Options and Alternatives: | |||||
The City of Flagstaff Jay Lively Activity Center staff continue to work closely with all user groups to divide up usable ice time in a fair and equitable manner. | |||||
Attachments: | FYHA contract |
7.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Grant Award: FY18 Cooperating Technical Partners Grant Agreement. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the FEMA FY18 Cooperating Technical Partners Grant Agreement in the amount of $200,000 for the Rio de Flag Hydrology Study.
|
|||||
Executive Summary: | |||||
The City of Flagstaff entered into a Cooperative Technical Partners (CTP) agreement with FEMA on April 11, 2011. This agreement allowed the City of Flagstaff to receive grant funding from FEMA to complete technical studies or other work associated with the National Flood Insurance Program (NFIP). The Rio de Flag Hydrology Study will be the most comprehensive analysis ever undertaken to determine the 100-year flood of the Rio de Flag in downtown Flagstaff and to determine the 100-flood for major tributaries of the Rio de Flag including Clay Ave Wash and Sinclair Wash. This effort was born from wide variability in calculated 100-year flood flows from FEMA, the US Army Corps of Engineers, and private consulting firms. There remains large uncertainty in how the Rio de Flag watershed responds to storms. This hydrology study will primarily focus on data collection for calibration of our existing Rio de Flag watershed computer model. | |||||
Financial Impact: | |||||
The City of Flagstaff will receive $200,000. This grant award does not require matching funds from the City of Flagstaff, however, the City has contributed $110,000 of matching funds for other work that has already been completed or will be completed this fiscal year by the Stormwater Section. This work, for which FEMA has accepted towards our required matching funds, includes the expansion of the City of Flagstaff's rain and stream gage network and the hiring of a meteorological consultant to determine the appropriate 100-year design storm for the Rio de Flag. Funds to cover the portion of this grant match-work that will occur this Fiscal Year have been authorized by Council through the adoption of this year's Fiscal Budget and allocated in account 206-08-385-3236-0. | |||||
Policy Impact: | |||||
This study could lead to an increase or decrease in the FEMA regulated floodplain areas. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION & PUBLIC INFRASTRUCTURE: Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. Goal T.1. Improve mobility and access throughout the region. Goal T.2. Improve transportation safety and efficiency for all modes. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. However the City received $200,000 for a related effort from another award in 2014 under this same CTP agreement to create a Rio de Flag watershed-wide computer model. | |||||
Options and Alternatives: | |||||
The City can continue to size City-wide drainage infrastructure using flood flows calculated by FEMA, private consultants or the US Army Corps of Engineers. | |||||
Background and History: | |||||
The Rio de Flag, Clay Ave Wash, and Sinclair Wash experience flooding from large, regional winter storms that behave differently than summer convective monsoons. There remains great uncertainty around the flooding from these storm events. Since the original hydrology study was adopted in 1983, there has been only one other known hydrologic study completed for the Rio de Flag in 2000 by the United States Army Corps of Engineers. The study discusses the lack of data available for calibration, the many assumptions made to create a rainfall distribution, and the high uncertainty in how the watershed responds. The City of Flagstaff now has a 2-D hydrologic model created for the watershed under a previous FEMA CTP grant and can model highly heterogeneous and variable watershed conditions if adequate data is collected. The model also has the ability to model highly variable temporal and spatial distributions of rainfall. Since 2000, there has been more data collected that can be applied to a hydrology study. Advancements in weather radar combined with precipitation and stream gauges installed have helped meteorologists more accurately define extreme weather patterns and events. Under a separate contract using City of Flagstaff funds, the City of Flagstaff has hired a meteorological consultant to prepare a design storm for Flagstaff applicable for determining the 100-year and 500-year flood for the Rio de Flag. The City of Flagstaff intends to incorporate this design storm into its 2-D model for determining the 100-year and 500-year flood for the Rio de Flag and its major tributaries. More data is needed to perform an improved hydrologic analysis. While the City of Flagstaff has installed several rain and stream gauges in the Rio de Flag watershed over the last decade, this new data alone is not enough for meaningfully reduced model uncertainty and improved model calibration. By far the most sensitive parameter of watershed hydrologic response is the infiltration. Soil sampling at key locations will verify model parameters for infiltration, and these site visits can also help verify forest canopy and understory that can have impacts to watershed storage capture. Previously unused, non-traditional forms of data can be used to help calibrate and verify the model if they are examined carefully for their applicability. These include historic photos, fluvial geomorphology measurements and statistical analysis of measured stream gauge readings. |
|||||
Key Considerations: | |||||
Improved understanding of how larger watersheds in Flagstaff respond to different storm events can provide direction on how we can correct flooding and appropriately size stormwater infrastructure for the Rio de Flag and major tributaries. | |||||
Community Benefits and Considerations: | |||||
As a condition of this award, the city is required to contribute a cost match in the amount of $110,000.00 of non-Federal funds, or 35 percent of the total approved project costs of $310,000.00. | |||||
Community Involvement: | |||||
Improved understanding of how larger watersheds in Flagstaff respond to different storm events can provide direction on how we can correct flooding and appropriately size stormwater infrastructure for the Rio de Flag and major tributaries. | |||||
Expanded Options and Alternatives: | |||||
1. Inform. This study will lead to improved floodplain mapping that will guide the public for development activities and flood insurance. | |||||
Attachments: | FEMA Grant Award | ||
Flagstaff-FEMA CTP agreement |
7.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
STAFF RECOMMENDED ACTION: | |||||
- Flagship Facility Services, Inc. [Eight (8) facilities] - Pinnacle Building Service [Four (4) facilities] 3) Authorize the City Manager to execute the necessary documents |
|||||
Executive Summary: | |||||
The City of Flagstaff is currently contracted with two custodial service providers that were contracted under a 2013 Request for Proposals (RFP), with current and final extension set to expire in November 2018. The City has solicited a new RFP (2018-69) for Custodial Services to support City facilities in need of such services. Through this solicitation process, and the evaluation of the contractors that submitted proposals, Staff is recommending the selection of three (3) firms to provide Custodial Services to the 18 various City of Flagstaff facilities listed in the RFP. Staff is recommending an award to multiple vendors to minimize risk should a vendor have performance issues, in which case facilities could be transferred to one of the other vendors. In lieu of attaching three (3) separate contracts representing each contractor, a sample service contract is attached to the Staff Summary that will be used for each of the contractors upon approval by Council. The term of the contract for each contractor is for three (3) consecutive years, with two (2) additional one (1) year optional renewals thereafter. |
|||||
Financial Impact: | |||||
The expenditures will be charged to the appropriate division’s budget for each facility. The cost of supplies will be the responsibility of the City and/or as stated for USGS/GSA Facilities. The total annual contract amount for the eighteen (18) facilities is approximately $430,000, which will be split among the three (3) recommended Proposers. The total annual contract amount is approximately 8.3% less than FY18 contracted costs, which is attributable to staff making appropriate changes to the scope of work, as well as cost savings with new vendors to the City. |
|||||
Policy Impact: | |||||
To provide clean and presentable City facilities for use by both the public and City employees.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION & PUBLIC INFRASTRUCTURE Deliver quality community assets |
|||||
Has There Been Previous Council Decision on This: | |||||
On June 4, 2013, Council approved prior custodial contracts for three service providers. Two of these contracts have been extended, and one was terminated under the terms of the contract agreement. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The current custodial services agreements were set to expire in June 2017 but were extended under the terms of the contract to November 2018. The RFP for custodial services outlined a clear and concise scope of work, which identifies the frequencies, service levels, timings and functions for each facility. A representative scope of work is included in the sample contract attached to this staff summary. In the RFP, the evaluation criteria included: presented approach, qualifications and experience, references and past performance, and pricing structure/submittals. The City received a total of three (3) proposals for custodial services. An evaluation committee consisting of representatives of various City facilities and one outside representative reviewed and scored the proposals. The three (3) Proposers were then invited to a formal presentation and interview process with the Evaluation Committee. The interviews consisted of an established set of questions and additional evaluation criteria. The combined scoring tabulation from both the evaluation of the proposals and the interview process resulted in three (3) top Proposers: Accurate Building Maintenance, LLC, Flagship Facility Services, Inc., and Pinnacle Building Services. A summary of each Proposer is provided below. Accurate Building Maintenance, LLC was founded in 1994 with offices in Prescott and Scottsdale, Arizona, and headquartered in Las Vegas, Nevada. The proposer expanded into northern Arizona in 2011, obtaining twenty-three (23) facilities with the City of Cottonwood. Through the RFP and interview processes, the Proposer described their best tool, a website named CleanTelligent, which provides the City an interactive information tool to enhance team communication and provide a proactive approach to customer service and emergency situations. Accurate Building Maintenance, LLC, scored 960 out of a possible 1,200 points. Flagship Facilities Services, Inc. was founded in 1988 as a one-person startup specializing in providing commercial janitorial services to the emerging high-tech companies in the Silicon Valley and has grown to more than 4,200 employees nationwide. Flagship utilizes their own interactive information tool, Intuition, to enhance team communication and provide a proactive approach to customer service and emergency situations. Flagship Facilities Services, Inc. scored 986 out of a possible 1,200 points. Pinnacle Building Services was founded in 1994 in Flagstaff, Arizona. Pinnacle also utilizes the interactive information tool, CleanTelligent, to enhance team communication and provide a proactive approach to customer service and emergency situations. Flagship Facilities Services scored 1,012 out of a possible 1,200 points. |
|||||
Key Considerations: | |||||
|
|||||
Community Involvement: | |||||
Clean and Presentable Facilities for use by the Public and City employees | |||||
Expanded Options and Alternatives: | |||||
Community involvement will be transparent with quality service providers | |||||
Attachments: | Sample Contract |
8.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Adjustment of Boundary between the United States Forest Service (USFS) and National Park Service (NPS). | |||||
STAFF RECOMMENDED ACTION: | |||||
Approval to complete a letter of support for the boundary adjustment of 97.71 acres from the United States Forest Service (USFS) Coconino National Forest to the National Park Service (NPS) Sunset Crater Volcano National Monument.
|
|||||
Executive Summary: | |||||
INFORMATION: This brief presentation and report provides a summary of the land transfer of 97.71 acres from the Coconino National Forest under the United States Forest Service to the National Park Service Sunset Crater National Monument under the US Department of the Interior. BACKGROUND/HISTORY: National Park Service (NPS) 2004 General Management Plan (GMP) for Sunset Crater Volcano National Monument (SUCR) proposed that 695 acres be transferred from the United States Forest Service (USFS) to the National Park Service (NPS). This acreage includes topographic features that contribute to the significance of the monument and NPS administrative area. In 2012, Coconino National Forest Service (CNFS) revised the proposal from the GMP to transfer approximately 93 acres. This proposal includes the administrative area and a section of the road that connects an entrance kiosk and the administrative area to the national monument. In July 2016, NPS asked the USFS to consider adding 4.64 acres to the parcel to correspond to the width of USFS road right-of-way for the forest road NPS currently maintains per an interagency agreement. In October 2016, the USFS responded that the agency supports the transfer of the 97.71 acres to NPS. OVERVIEW: Sunset Crater Volcano National Monument in Arizona, consisting of 3,040 acres, was carved out of the Coconino National Forest by Presidential Proclamation No. 1911 on May 26, 1930. Most of the monument’s facilities, located on the Coconino National Forest, were built in the 1930s and modified by Mission 66 projects. These facilities include the monument’s visitor center, maintenance facilities, and park housing. NPS currently operates under an Interagency Agreement where any ground disturbing activity in the administrative area needs approval by the Forest Service. Proposed changes allow SUCR to: better manage its natural resources and topographic features that pertain to the significance and reason why the park was set aside; include monument facilities that are built on forest service land; provide clear and appropriate jurisdiction that will not confuse the public; and, provide a better basis for cooperation between USFS and NPS. The proposal was submitted by NPS and supported by USFS and the Coconino County Board of Supervisors. USFS will be the only affected landowner. The Federal agencies are seeking concurrent support from the City of Flagstaff in this boundary adjustment. |
|||||
Financial Impact: | |||||
No Financial Impact. | |||||
Policy Impact: | |||||
No Policy Impact. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goal: Environmental & Natural resources: Actively manage and protect all environmental and natural resources Strategic priority #4: Work in partnership to enhance a safe and livable community: Promote high quality of life through consistent standards, rules and regulations. |
|||||
Previous Council Decision on This: | |||||
No. | |||||
Attachments: | NPS PPT | ||
Boundary Adjustment Map | |||
Adjustment Brief | |||
Draft of Support Letter |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-50: A resolution of the City Council of the City of Flagstaff, Arizona amending the Flagstaff Regional Plan 2030 by amending the Future Growth Illustration (Maps 21 and 22) and the Road Network Illustration (Map 25) to make the land use and road network designations consistent with the McMillan Mesa Natural Area to clarify the extent of surrounding land uses on City property, to correct mapping errors, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-50 by title only
2) City Clerk reads Resolution No. 2018-50 by title only (if approved above) 3) Adopt Resolution No. 2018-50 |
|||||
Executive Summary: | |||||
The McMillan Mesa Natural Area Major Plan Amendment was initiated by the City Council to make the Flagstaff Regional Plan 2030 (Regional Plan) consistent with Proposition 413 - Initiative for the Greater Buffalo Park, a voter initiative passed in November 2016. This amendment also includes corrections of overlapping area types. A plan amendment that decreases the size of an Employment Area or Special District requires a major plan amendment. This will be the first plan amendment proposed in this category since the Regional Plan was ratified in 2014. The Planning and Zoning Commission approved a motion to forward the attached application to the City Council with a recommendation of approval on Wednesday, September 26, 2018. |
|||||
Financial Impact: | |||||
Several projects that have been planned for transportation, water, and sewer infrastructure may have increased design and construction costs as a result of the need to avoid the McMillan Mesa Natural Area. | |||||
Policy Impact: | |||||
This amendment creates several projects and policies that will need to be reconsidered as part of the McMillan Mesa Natural Area Management Plan and as part of the next Regional Plan update. As a result of not constructing the future "Access" road between Ponderosa Parkway and Gemini Dr., vehicle trips on Switzer Canyon Dr., Pine Cliff Dr., Turquoise Dr., and 4th Street are expected to increase above what was originally predicted in the Regional Plan Development Scenarios Analysis. This impact will not be easily resolved or mitigated. Water and sewer utilities in the area will need to use existing easements and surrounding available properties. This may include the redesign of the gravity sewer for the USGS campus, and avoidance of or indirect drilling to access possible water supply locations along fissures within the Natural Area. Suddenlink, APS, and other utility companies will likewise need to avoid creating the need for new easements in the Natural Area. The City's Engineering staff is currently working with the Open Spaces program to identify all existing utility easements and determine how they can be managed in the future to allow for continued access and maintenance while minimizing impacts to the designated open space. In the next comprehensive update of the Regional Plan, the reduction in available land for housing and business park uses will need to be offset in another location. Staff will also evaluate proposals from property owners that would like to develop a business park and housing, and consider the cumulative impact of these decisions until the comprehensive update begins in 2022. |
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
The adoption of the proposed amendment supports 37 goals and policies in the Regional Plan related to open space, natural and cultural resources, Great Streets and viewsheds, neighborhoods, connectivity and preservation to support employment areas, recreation, non-motorized transportation, water resources, and stormwater. There are 11 conflicting goals and policies from the Regional Plan concerning this plan amendments impact on growth and land use, transportation and climate change. None of these goals and policies need to have their text amended because of the McMillan Mesa Major Plan Amendment. An analysis of the amendment's conformance to the Regional Plan's goals and policies is provided in the staff report. |
|||||
Has There Been Previous Council Decision on This: | |||||
On November 28, 2016, the City Council declared official and adopted the results of the General Special Election held on November 8th of that year, thereby approving Proposition 413 that established the McMillan Mesa Natural Area. City Council initiated this plan amendment through a work session in January 2018. Council also held a second work session to review the amendment during the 60-day public review on July 3, 2018. | |||||
Options and Alternatives: | |||||
Proposition 413 left the properties’ current Zoning Code and Flagstaff Regional Plan 2030 (Regional Plan) designations in place. Community Development staff has been asked by the City Council to prepare a major plan amendment and align the Regional Plan and Zoning Code with the outcome of Proposition 413. This is an additional protection that is at the discretion of the City Council. The Council may choose to approve all or part of the proposed amendment. | |||||
Expanded Options and Alternatives: | |||||
This plan amendment is based on a voter initiative that reflects the Empower level of public participation. The city-led public involvement for the plan amendment only included opportunities to Inform the public because the voters have already made the primary decisions during the 2016 General Special Election. | |||||
Attachments: | Res. 2018-50 | ||
Res. 2018-50 Exhibit A | |||
Staff Report to the Planning and Zoning Commission | |||
Application for a Major Plan Amendment | |||
McMillan Mesa Natural Area Major Plan Amendment Project Narrative | |||
Summary of Public Comments from the 60 day public review | |||
Comment received from Nat White after Planning and Zoning Hearings | |||
McMillan Mesa Open House Record of Proceeding - June 18, 2018 | |||
Meeting with Homeowners on Pine Cliff Drive - September 11, 2018 | |||
Staff presentation |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-35: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations related to General Definitions and Residency Requirements and by adding Use of City Vehicles; providing for repeal of conflicting ordinances; severability; and establishing an effective date (Addendum 14 to Employee Handbook) | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-35 by title only for the first time 2) City Clerk reads Ordinance No. 2018-35 by title only (if approved above) At the November 6, 2018 Council Meeting: 3) Read Ordinance No. 2018-35 by title only for the final time 4) City Clerk reads Ordinance No. 2018-35 by title only (if approved above) 5) Adopt Ordinance No. 2018-35 |
|||||
Executive Summary: | |||||
The Flagstaff Fire Department proposed a change to the Residency Requirement policy in the Employee Handbook of Regulations ("Handbook") to the Leadership Team on May 23, 2018. The proposed change moved away from dictating a specific prescribed area and focus more on the amount of time it should take non-Fire related personnel to respond to an emergency call. This proposal was created after the Fire Chief met with other Leadership Team members who employ emergency service personnel in an effort to understand the needs of the other divisions. The Leadership Team was supportive of the proposal, so the Human Resources Division created the recommended policy changes for review by the Leadership Team and Employee Advisory Committee. The recommended policy changes include an update to the definition of Emergency Service Employees, moving from a prescribed area for all Emergency Service Employees to an hour response time, and moving the use of City vehicles from a City Employee Directive into a policy within the Handbook. | |||||
Financial Impact: | |||||
There are costs associated with use of City vehicles, so the prescribed area will continue to apply to those employees who take home a City owned vehicle due to the responsibilities of their position. | |||||
Policy Impact: | |||||
The City Employee Directive ("Directive") 2-150 Vehicle Take Home Policy is impacted by this change, and the recommendation is to include this Directive in the Employee Handbook of Regulations as policy 1-60-015 Use of City Vehicles. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
The changes to these policies continue to support the Team Flagstaff Strategic Plan of providing exceptional service and investing in our people by ensuring they have the proper resources. Making the residency requirements more flexible may also positively impact the City Council's goal of attracting and retaining quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve ordinance; 2. Approve the ordinance with amendments; or 3. Do not approve the ordinance. |
|||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2018-35 | ||
Presentation |
14.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-36: An ordinance amending the Employee Handbook of Regulations Employment Categories and Employee Advisory Committee; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date. (Addendum 15, relating to FMPO Executive Director) | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-36 by title only for the first time 2) City Clerk reads Ordinance No. 2018-36 by title only (if approved above) At the November 6, 2018 Council Meeting: 3) Read Ordinance No. 2018-36 by title only for the final time 4) City Clerk reads Ordinance No. 2018-36 by title only (if approved above) 5) Adopt Ordinance 2018-36 |
|||||
Executive Summary: | |||||
During the June 4, 2018 City Council meeting the Intergovernmental Agreement between the City of Flagstaff and Coconino County for the Flagstaff Metropolitan Planning Organization was approved. The Intergovernmental Agreement provides for an Executive Director, who is hired by the Executive Board, which sets the compensation and conducts an annual review of the Executive Director. The Agreement further states the FMPO Board may request the Executive Director be hired as a City of Flagstaff employee for FMPO purposes, enter into a contract with the Executive Director, or employ the Executive Director as an employee of the FMPO, selecting the method that best meets the needs of the FMPO. The FMPO Board is currently recruiting for an Executive Director and is planning to hire an Executive Director through a contract with the City of Flagstaff. If an Executive Director is hired through a contract, this is considered an appointment by the FMPO Board and the Employee Handbook of Regulations needs to be updated in order to include the Executive Director as an appointed position. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
The other policy that references appointed employees is the Employee Advisory Committee policy, so the proposed language has been updated to ensure it matches the recommended changes to the Employment Categories policy. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
The City Council may choose to amend this ordinance prior to adoption. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2018-36 | ||
Presentation |
14.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-47: A resolution approving an Intergovernmental Agreement/Third-Party Agreement between the City of Flagstaff, Coconino County, and Paw Placement of Northern Arizona for Animal Shelter Services. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-47 by title only
2) City Clerk reads Resolution No. 2018-47 by title only (if approved above) 3) Adopt Resolution No. 2018-47 |
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Executive Summary: | |||||
Approval of an IGA with Coconino County for animal shelter service will provide service to the City of Flagstaff. The animal shelter will be located in a state of the art facility located at 11665 N. Highway 89. This is the former Second Chance Center for Animals, which was built in 2005 and was designed specifically for animal care. Under this IGA the service provider, Paw Placement of Northern Arizona (PPNAZ) will provide a variety of services include adoption, sheltering, spaying, and neutering, licensing, vaccinations, euthanasia and community outreach. | |||||
Financial Impact: | |||||
The annual fee for our current services with Coconino Humane Society is $250,000 per year. This contract was approved and adopted in June of 2016. The proposed contract by PPNAZ requests $280,500 from the City, which is an increase of $30,500 per year. The County has also approached the City asking if we would be willing to provide $12,390 annually for the five (5) year initial term to assist with facility and maintenance. The County will match this amount for a combined total of $24,780. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
8) Improve the effectiveness of notifications, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve the Intergovernmental Agreement /Third-Party Agreement (IGA) with Paw Placement of Northern Arizona (PPNAZ). This IGA will provide animal control professional services for the City of Flagstaff in collaboration with Coconino County. 2. Not approve this IGA and continue with the current contract with Coconino Humane Association. 3. Direct staff to work collaboratively with Coconino County to go back out with a new request for proposal solicitation. |
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Background and History: | |||||
The City has contracted with the Coconino Humane Association to provide animal shelter services for approximately 16 years. The Coconino Humane Association was typically the only organization in Flagstaff that could provide much-needed program services, including adoption, shelter, spaying, and neutering, licensing, vaccinations, euthanasia and community outreach and provide and perform these animal control services in conformity with the National Animal Control Association (NACA) policies. Over the years, when formal competitive Requests for Proposals (RFP) were advertized, the Coconino Humane Association has been typically the only organization that has responded to the such RFPs from the City. One year ago the City of Flagstaff was approached by the Coconino County and asked if the City would be interested in a joint County/City Request for Proposals (RFP) for Animal Shelter Services. The owner of the Second Chance Center for Animals (SCC) inidicated a possible interest in donating the property and building to Coconino County if the primary use and purpose were for an animal shelter. On April 27, 2018, a joint County/City request for Proposals (RFP) was advertised and two (2) Proposers responded; Coconino Humane Society (CHA) and Paw Placement of Northern Arizona (PPNAZ). After the initial evaluation/scoring process of the written responses (phase 1), both Proposers were invited to participate in the interviews/presentations (phase 2). After aggregating the scores from both phase 1 and phase 2, PPNAZ ended up being the highest scoring responsible and responsive Proposer. The County and the City collectively began negotiations with PPNAZ and after several negotiation meetings, we have a proposed IGA which is attached to this staff summary and presented here for approval by Council. In addition, it is staff's understanding that this same IGA will be presented on October 16, 2018 to the Coconino County Board of Supervisors for approval. The initial term of the contract is for five (5) years, with one (1) additional five (5) year extension upon mutual written agreement. |
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Key Considerations: | |||||
Animal shelter services are a critical need for the City of Flagstaff. It has been expressed that by moving into a newer and updated facility it will enhance the overall services not only to the citizens but also to the animals that are in need of shelter and care. It has been proposed that PPNAZ believes that the way we make 21st Century animal welfare a reality for our community is through collaboration. In addition to the City and County collaborating for shared services, there are also plans in place by PPNAZ to develop a ‘Destination Program’ for a Veterinary Technician Training in collaboration with Coconino Community College (CCC). This would allow the PPNAZ to leverage the medical space available in the building which will not only be a valuable education resource for CCC students, but it will also enhance the overall care of the animals in the care of PPNAZ. To ensure that County and City requirements are met or exceeded, PPNAZ will utilize a Governance Board approach for oversight, transparency, and accountability of shelter operations. In support of this PPNAZ will contract for an annual CPA-overseen, independent audit. PPNAZ is also committed to providing professional services and programs to the community that include; public education (rabies, pet care, bite safety), adoption services, low-cost spay/neuter for dogs/cats, lost and found, and pet food banks for low-income assistance. PPNAZ is committed to adherence to the requirements of the American Society for the Prevention of Cruelty to Animal (ASPCA) by putting Association of Shelter Veterinaries (ASV) Guidelines into action and these guidelines are incorporated into the IGA. |
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Community Benefits and Considerations: | |||||
The additional cost to the City, at a minimum, would be $30,500 in the first year of the contract over and above what we are currently paying CHA. There is an escalator clause which allows for price adjustments each year, based on the CPI index, and only payable upon mutual written agreement with PPNAZ. The City’s portion shall be $280,500 ($23,375 per month) Note: The City will pay their portion directly to the County and the County will remit the entire monthly payment to PPNAZ. The County has agreed to provide an additional $12,390 annually for five (5) years for facility and equipment maintenance and under the IGA the City matches this amount. | |||||
Community Involvement: | |||||
The City of Flagstaff benefits by having an updated facility that will accept and provide care and shelter for the adoption of stray dogs and cats. | |||||
Expanded Options and Alternatives: | |||||
Inform Consult Involve Collaborate |
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Attachments: | Res. 2018-47 | ||
IGA and Third Party Agreement | |||
Presentation |
14.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-49: A resolution of the City Council of the City of Flagstaff, Arizona amending the Procurement Code Manual, Article 25, Change Orders, Sections 25.1 Change Order Process, Section 25.2 Change Order Conditions, and Section 25.3 Change Order Membership and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-49 by title only
2) City Clerk reads Resolution No. 2018-49 by title only (if approved above) 3) Adopt Resolution No. 2018-49 |
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Executive Summary: | |||||
This Resolution is to amend the City's Procurement Code Manual in accordance with staff-proposed amendments to Article 25, Change Orders. Staff has reviewed the Change Order section to improve the understanding, use of, and documentation requirements for Contract Allowances, Administrative Change Orders, Owner's Contingency and Contractor's Contingency. The updated thresholds for these options include a requirement to provide written justification for the request related to the contract being considered. The changes also remove the ability to add Administrative Change Order Authority to certain types of contracts including Construction Manager at Risk (CMAR) and Design/Build. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Community Outreach--Enhance public transparency and accessibility. Strategic Plan Strategic Priority #1-- Provide exceptional service 3. Foster Clear and consistent communication 5. Demonstrate respect, equity, and strong ethics Strategic Priority #3-- Foster a resilient and economically prosperous City 2. Deliver outstanding services through a healthy environment, resources, and infrastructure 4. Promote policies that reflect a positive and safe community Strategic Priority #4-- Work in partnership to enhance a safe and livable community 4. Promote the high quality of life through consistent standards, rules, and regulations |
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Has There Been Previous Council Decision on This: | |||||
February 6, 2018: A Future Agenda Item Request (F.A.I.R.) that was introduced to discuss the current and past practices for the assignment of Contract Allowances, Owner and Contractor Contingencies, and Change Order Percentages and received two votes to continue. July 3, 2018: Further Council discussion occurred on July 3, 2018justification and the item received four votes from Council thresholds. |
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Options and Alternatives: | |||||
1. Adopt Resolution 2018-49 as submitted. 2. Recommend revisions to Resolution 2018-49 then adopt. 3. Do not adopt Resolution 2018-49 and provide staff with direction for future changes. |
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Background and History: | |||||
During the June 3, 2018, Council Meeting, staff listened to the Council conversation related Contract Allowances, Owner and Contractor Contingencies, Change Order Authority and change order percentages. From that meeting staff from Management Services, Community Developement, Water Services, and Public Works reviewed our Procurement Code Manual related to the topics discussed. Staff reviewed the Change Order article and determined there are ways to improve this article that would enhance the understanding of and limit the use of certain change order options for contracts. We future added a requirement to provide written justification when it is deemed that a Contract Allowance, Administrative Change Order, Owner's Contingency and/or Contractor Contingency is recommended. Staff is bringing forward our recommendations for changes in the form of a Resolution for consideration. The City has a formal, comprehensive, Procurement Code Manual which was approved and adopted by City Council under Resolution No. 2013-19 on July 16, 2013. Any and all proposed amendments are required to be adopted per City Code, Chapter 1, Section 20-001-0004. Since the June 2013 adoption, there have been two updates to the Procurement Code Manual. These occurred on June 2, 2015, by Resolution No.2015-24 and on May 1, 2018, by Resolution No. 2018-11. This proposed Resolution No. 2018-49 is to obtain approval and adoption of the proposed amendments applicable to Article 25, Sections 25.1, 25.2 and 25.3 within the City's Procurement Code Manual that are outlined in the attached Resolution. |
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Key Considerations: | |||||
Adopting the proposed language as amendments to Article 25 within the City's Procurement Code Manual will:
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Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Improved transparency with the City's Procurement practices, as well as strengthening justification for approval of adding contract allowance, administrative change order authority and contingencies for construction contracts. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Res. 2018-49 | ||
Procurement Code Manual | |||
Presentation |
14.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-20: A(n) ordinance amending Section 5-01-001-0001 of the Flagstaff City Code regarding fire protection services in County islands and other selected unincorporated property. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-20 by title only for the first time 2) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) At the November 6, 2018 Council Meeting: 3) Read Ordinance No. 2018-20 by title only for the final time 4) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) 5) Adopt Ordinance No. 2018-20 |
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Executive Summary: | |||||
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Financial Impact: | |||||
This ordinance change should create a more stable budgeting tool for both the City and the customer. | |||||
Policy Impact: | |||||
Amendment of previous Ordinance No. 2010-21 and Flagstaff City Code of Ordinances Section 5-01-001-0001. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Code Compliance: Review current city code to align with community expectations. | |||||
Has There Been Previous Council Decision on This: | |||||
Previous Council decisions: Ord. No. 1765, Amended, 08/04/92; Ord. No. 2003-09, 05/20/03; Ord. No. 2010-08, 03/16/10;) (Amended Ord. No. 2010-21, 10/05/2010) | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The model (Ord. No. 2010-21) was based on the current operating and maintenance budget divided by the number of calls. As our call volume has risen dramatically over the past five (5) years (2010- 9382 incidents v. 2017 – 14680 incidents), this model caused the cost to non-contract individuals to drop dramatically, while salaries, pensions and equipment costs to the City of Flagstaff rose dramatically. This also created an inequity of a cheaper rate for those without contracts than those with a contract. The old method of non-contract pricing under (Ordinance No. 2010-21 and the Flagstaff City Code of Ordinances 5-01-001-0001 - Section1, C.)- no longer covered the actual costs for full burden rates and equipment. Through this new method of calculating we have utilized the highest burden rate for employees and matched it up with our AZ State Fire Agreement for equipment costs, plus the 18% surcharge. This new model eliminates the inequity between city tax payers, out of city residents with a contract, and those residents outside the city who choose to not be under contract. By adopting the new ordinance (No. 2018-20), it should minimize the need for future changes. Ordinance No. 2018-20 is requesting the change for two areas; those with and or acquiring new contracts and those absent of a written contract from the previous City Code of Ordinances Section 5-01-001-0001.
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Key Considerations: | |||||
By having an 18% surcharge, this is causes those resident tax payers in the city to receive a lower rate for fire protection service than those outside the city limits. By including a 2% inflationary modifier it will keep the document more up to date v. a flat rate and create better budgetary stability compared to the Consumer Price Index (CPI) model. Non contract residents outside the city are billed for personnel at the highest full burden rate and equipment is billed as we would through the AZ State Contract for any incident needing fire protection services. The eighteen percent (18%) surcharge is added on top for equity to ensure those under contract receive a lower rate for fire protection services than those absent a contract. |
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Community Involvement: | |||||
City taxpayers receive fire protection services at a lower rate than those who are not city residents. Those under contract receive fire protection services at a lower rate than those who are without a written contract. All residents outside the city have access to fire protections services when resources are available. | |||||
Expanded Options and Alternatives: | |||||
Posted proposed fee changes prior to this council meeting per ARS 9-499.15 | |||||
Attachments: | Ord. 2018-20 | ||
Notice of proposed changes to fees | |||
Draft rates and changes for non-contract memo |
16.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition requesting Council consideration of free parking on first Friday of each month. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Manager's Office on October 2, 2018, requesting that the Council consider free parking on the first Friday of each month. | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. Failure to give such direction shall constitute "action" for the purposes of this section. | |||||
Attachments: | Petition #2018-04 |
16.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about bringing back the Youth Commission in some form. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Odegaard has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
16.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about reestablishing the conversation about Thorpe Park with regards to future use as a park, affordable housing, and the community building. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Vice Mayor Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |