COMBINED SPECIAL MEETING/WORK SESSION AGENDA
SPECIAL MEETING
|
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
|||||||
2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
|
|||||||
3. | Roll Call NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
|
|||||||
4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
|||||||
5. | Consideration of Appointment and Approval of Agreement: City Manager. | |||||||
RECOMMENDED ACTION: | ||||||||
Appoint and approve the agreement for Barbara Goodrich as the City Manager effective October 13, 2018 for the City of Flagstaff.
|
||||||||
6. | Adjournment | |||||||
WORK SESSION
|
||||||||
1. | Call to Order | |||||||
2. | Review of Draft Agenda for the October 16, 2018 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
|
|||||||
3. | Climate Action and Adaptation Plan: Draft Review #2 | |||||||
4. | Discussion of the McMillan Mesa Natural Area Major Plan Amendment Proposal and Public Hearing Process | |||||||
5. | Public Participation | |||||||
6. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests. | |||||||
7. | Adjournment |
|||||||
|
5.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointment and Approval of Agreement: City Manager. | |||||
RECOMMENDED ACTION: | |||||
Appoint and approve the agreement for Barbara Goodrich as the City Manager effective October 13, 2018 for the City of Flagstaff.
|
|||||
Executive Summary: | |||||
The Flagstaff City Council approved the separation and release agreement for City Manager Josh Copley effective February 12, 2018. Barbara Goodrich was appointed as Interim City Manager effective February 12, 2018. The recommendation is to appoint Barbara Goodrich as City Manager and approve the Agreement for Services for October 13, 2018 through October 12, 2019. | |||||
Financial Impact: | |||||
The City Manager salary and benefits are currently budgeted. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
The City Manager position is supportive in the planning and preparation of items connected to the Council Goals, Regional Plan and Team Flagstaff Strategic Plan. | |||||
Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
The Flagstaff City Council may consider other terms or conditions to be included and execute an updated Agreement. | |||||
Community Involvement: | |||||
Inform. | |||||
Attachments: | Agreement for Services | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||
|
3.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||
Climate Action and Adaptation Plan: Draft Review #2 | |||||||||||
DESIRED OUTCOME: | |||||||||||
This is the second of three informational updates to review the draft Climate Action and Adaptation Plan. | |||||||||||
EXECUTIVE SUMMARY: | |||||||||||
To achieve the City Council’s goal of taking meaningful climate action, City staff have worked with community members, technical experts and a Steering Committee to develop the Flagstaff Climate Action and Adaptation Plan (Plan). Staff will review Plan contents over three City Council meetings.
Staff is seeking feedback and comments on the Plan from Councilmembers. Comments may be provided through written comments on the printed Plan, via email, digital PDF comments, or at each work session. Comments are requested by October 24th, 2018. Plan Contents:
Community Engagement: Staff have solicited community comments on the Draft through the following methods:
|
|||||||||||
INFORMATION: | |||||||||||
Connection to Council Goal and/or Regional Plan: Council Goals: Take meaningful climate change action. Regional Plan: Goal E.1. Increase energy efficiency. Goal E.2. Expand production and use of renewable energy. Goal E&C.1. Proactively improve and maintain the region’s air quality. Goal E&C.2 Reduce Greenhouse gas emissions. Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation efforts. Goal E&C.4. Integrate the best available science into all policies governing the use and conservation of Flagstaff’s natural resources. Financial Impact: The Plan will recommend climate mitigation and preparedness projects, which will require a financial investment by the City of Flagstaff. |
|||||||||||
Attachments: | Climate Action and Adaptation Plan Presentation #2 | ||||
Climate Plan Draft | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|
4.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Discussion of the McMillan Mesa Natural Area Major Plan Amendment Proposal and Public Hearing Process | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion only. | |||||
EXECUTIVE SUMMARY: | |||||
On November 8, 2016, voters passed Proposition 413 - Initiative for Greater Buffalo Park (Proposition 413), which restricted the use of approximately 300 acres of City-owned parcels on McMillan Mesa to public open space and passive recreation, except for an area reserved for a future Veteran’s Home. Proposition 413 was proclaimed law on November 28, 2016 (Ordinance I2016-02 is attached hereto as Attachment A). The ballot initiative left the properties’ current Zoning Code and Flagstaff Regional Plan 2030 (Regional Plan) designations in place. Community Development staff was asked by the City Council in January 2018 to prepare a major plan amendment and begin the process of better aligning the Regional Plan and Zoning Code with the outcome of Proposition 413. The purpose of the work session is to inform the Council about the major plan amendment process, the scope and decision space for this amendment, and provide an overview of the impact analysis and Regional Plan conformance findings. Details of the Proposed Major Plan Amendment The site being proposed for this Regional Plan amendment is made up of the McMillan Mesa Natural Area, adjacent City open space, and the future site of a Veterans’ Home. This amendment will also correct two types of mapping errors on a City-wide basis. On the Regional Plan’s Future Growth Illustration, the proposed major plan amendment would reduce the “Area in white” by 232 acres, decrease the Suburban area type by 59 acres, and increase the city-wide areas of Parks/Open Space by 318 acres. The reduction in Employment/Special District area types, which are designated for research, office, business park, industrial and employment generating uses, is approximately 23 acres. On the Regional Plan’s Road Network Illustration, this amendment will remove a “Future Access” route that would have connected Gemini and Route 66 via a new alignment of Ponderosa Parkway. The amendment will also correct a mapping area of identical overlapping future and existing area types on the Future Growth Illustration. A significant area of error overlaps the southwest corner of the McMillan Mesa. This error has led to confusion when viewing the City’s interactive webmap found at www.flagstaffmatters.org. Footnote: An “Area in white” is an are on the Future Growth Illustration that was designated to retain its existing entitlements and therefore not assigned an aspirational area-place type, such as “Suburban Neighborhood.”
|
|||||
INFORMATION: | |||||
Major Plan Amendment Process and Schedule The application for the McMillan Mesa Major Plan Amendments was submitted on April 31, 2018, and deemed completed on June 8, 2018. The amendment was reviewed by the Inter-Division Staff, which includes Fire, Water Services, Storm Water, Traffic, and Capital Engineering. The 60-day public review was held from June 7 to August 10, 2018. The Neighborhood Meeting was held on June 18, 2018. During the 60-day review, the Open Space Commission reviewed the application on June 15th and the Transportation Commission on August 1st. Staff was invited to an additional neighborhood meeting hosted by residents on Pine Cliff Drive on September 11th. Flagstaff City Code 11-10.20.020 Major Plan Amendments and New Elements require that an application for a major plan amendment must include “An infrastructure and community services impact analysis to provide the information necessary to assess the proposal’s impact on utilities, roads, parks, schools, and other community facilities and services.” This section further states that it must at a minimum include:
Conformance to the Flagstaff Regional Plan Goals and Policies The adoption of the proposed amendment supports 37 goals and policies in the Regional Plan related to open space, natural and cultural resources, Great Streets and viewsheds, neighborhoods, connectivity and preservation to support employment areas, recreation, non-motorized transportation, water resources, and stormwater. There are 11 conflicting goals and policies from the Regional Plan concerning this plan amendment's impact on growth and land use, transportation and climate change. None of these goals and policies need to have their text amended because of the McMillan Mesa Major Plan Amendment. An analysis of the amendment's conformance to the Regional Plan's goals and policies is provided in the staff report. Summary of Impacts to City Projects and Policies Because of this amendment, several projects and policies will need to be reconsidered as part of the McMillan Mesa Natural Area Management Plan and as part of the next Regional Plan update. As a result of not constructing the future "Access" road between Ponderosa Parkway and Gemini Dr., vehicle trips on Switzer Canyon Dr., Pine Cliff Dr., Turquoise Dr., and Fourth Street are expected to increase above what was originally predicted in the Regional Plan Development Scenarios Analysis. This impact will not be easily resolved or mitigated. Water and sewer utilities in the area will need to use existing easements and surrounding available properties. This may include the redesign of the gravity sewer for the USGS campus, and avoidance of or indirect drilling to access possible water supply locations along fissures within the Natural Area. Suddenlink, APS, and other utility companies will likewise need to avoid creating the need for new easements in the Natural Area. The City's Engineering staff is currently working with the Open Spaces program to identify all existing utility easements and determine how they can be managed in the future to allow for continued access and maintenance while minimizing impacts to the designated open space. In the next comprehensive update of the Regional Plan, the reduction in available land for housing and business park uses will need to be offset in another location. Staff will also evaluate proposals from property owners that would like to develop a business park and housing, and consider the cumulative impact of these decisions until the comprehensive update begins in 2022. A full application, narrative and project documentation for this project can be found only at www.flagstaffaz.gov/planamendments. Complete documentation will be provided to the City Council for the official public hearing to be held on Tuesday, October 16, 2018. |
|||||
Attachments: | Res. 2018-50 | ||||
Staff Report to the Planning and Zoning Commission | |||||
Staff presentation | |||||
Summary of Public Comments from the 60 day public review | |||||
Meeting with Homeowners on Pine Cliff Drive - September 11, 2018 | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
Form Review | |||||||||||||||||||||||||
|