FINAL AGENDA
A M E N D E D
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of April 3, 2018; Regular Meeting of May 1, 2018; Special Meeting (Executive Session) of May 1, 2018; Regular Meeting of May 15, 2018; Special Meeting (Executive Session) of May 15, 2018; Special Meeting (Executive Session) of May 22, 2018; Regular Meeting of June 5, 2018; Special Meeting (Executive Session) of June 12, 2018.; Special Meeting (Executive Session) of July 3, 2018; Special Meeting (Executive Session) of July 24, 2018; Special Meeting (Executive Session) of August 7, 2018; and Special Meeting (Executive Session) of August 10, 2018. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Parks and Recreation Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring August 2019.
Make two appointments to terms expiring August 2020. Make two appointments to terms expiring August 2021. |
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7. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Phuengboon Kraisorn, "Pato Thai", 20 E. Route 66, Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Tracy Heirigs, "Alpine Pizza", 7 N. Leroux St., Series 07 (beer and wine bar), Person Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Michael Funk, "Firecreek", 22 E. Route 66, Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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D. | Consideration and Action on Liquor License Application: Lisa McCulloch, "Nomads Global Lounge", 19 W. Phoenix Ave., Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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E. | Consideration and Action on Liquor License Application: Lauren Merrett, "Flagstaff Embassy Suites", 706 S. Milton Rd., Series 06 (bar - all spirituous liquor), Person Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; or (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Professional Services Contract with Flagstaff Child & Family Counseling Center, PLLC. to provide traumatic counseling services for public safety employees, plus related services. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Contract for Professional Services with Flagstaff Child & Family Counseling Center, PLLC.
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval of Off-Track Wagering Facility Permit: J&J Equine Enterprises, LLC, dba Arizona Downs, located at The Museum Club, 3404 Route 66. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the New Off-Track Wagering Permit for J&J Equine Enterprises, LLC, dba Arizona Downs.
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B. | Consideration and Approval of Resolution No. 2018-40 and Intergovernmental Agreement: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the November 6, 2018 election. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-40 by title only
2) City Clerk reads Resolution No. 2018-40 by title only (if approved above) 3) Adopt Resolution No. 2018-40 |
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C. | Consideration and Adoption of Ordinance No. 2018-26 and Resolution No. 2018-36: An ordinance and resolution amending the Employee Handbook of Regulations and Flagstaff City Code by adopting Addendum 12 of the Employee Handbook of Regulations. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the August 21, 2018 Council Meeting:
1) Adopt Resolution No. 2018-36 2) Read Ordinance No. 2018-26 by title only for the final time 3) City Clerk reads Ordinance No. 2018-26 by title only (if approved above) 4) Adopt Ordinance No. 2018-26 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL
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11. | PLEDGE OF ALLEGIANCE | ||||||||
12. | PUBLIC PARTICIPATION | ||||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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14. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2018-31: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations and Ordinance 2018-19 Fingerprint Background Checks; providing for penalties, repeal of conflicting ordinances; severability; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the August 21, 2018 Council Meeting:
1) Read Ordinance No. 2018-31 by title only for the first time 2) City Clerk reads Ordinance No. 2018-31 by title only (if approved above) At the September 4, 2018 Council Meeting: 3) Read Ordinance No. 2018-31 by title only for the final time 4) City Clerk reads Ordinance No. 2018-31 by title only (if approved above) |
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B. |
MOVED TO OCTOBER 16, 2018 COUNCIL MEETING |
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STAFF RECOMMENDED ACTION: | ||||||
At the August 21, 2018 Council Meeting:
1) Read Ordinance No. 2018-20 by title only for the first time 2) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) At the August 28, 2018 Council Meeting: 3) Read Ordinance No. 2018-20 by title only for the final time 4) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) 5) Adopt Ordinance No. 2018-20 |
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C. |
MOVED TO AUGUST 28, 2018 SPECIAL MEETING |
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STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2018-42 by title only.
2) City Clerk reads Resolution No. 2018-42 by title only (if approved above). 3) Adopt Resolution No. 2018-42. |
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15. | DISCUSSION ITEMS | |||||
A. | Discussion/Presentation: Economic Development Administration, Revolving Loan Fund Transfer to Rural Community Assistance Corporation. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Presentation regarding award acceptance by Rural Community Assistance Corporation from the City of Flagstaff and the Economic Development Administration for the Transfer of the Revolving Loan Fund. | ||||||
B. | Discussion/Presentation: Flagstaff Regional Plan 2030: 2017 Annual Report | |||||
C. | Discussion: Options for assisting individuals without shelter including recreational vehicle parking restrictions. | |||||
16. | COUNCIL LIAISON REPORTS | |||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
19. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of April 3, 2018; Regular Meeting of May 1, 2018; Special Meeting (Executive Session) of May 1, 2018; Regular Meeting of May 15, 2018; Special Meeting (Executive Session) of May 15, 2018; Special Meeting (Executive Session) of May 22, 2018; Regular Meeting of June 5, 2018; Special Meeting (Executive Session) of June 12, 2018.; Special Meeting (Executive Session) of July 3, 2018; Special Meeting (Executive Session) of July 24, 2018; Special Meeting (Executive Session) of August 7, 2018; and Special Meeting (Executive Session) of August 10, 2018. | |||||
RECOMMENDED ACTION: | |||||
City Council Regular Meeting of April 3, 2018; Regular Meeting of May 1, 2018; Special Meeting (Executive Session) of May 1, 2018; Regular Meeting of May 15, 2018; Special Meeting (Executive Session) of May 15, 2018; Special Meeting (Executive Session) of May 22, 2018; Regular Meeting of June 5, 2018; Special Meeting (Executive Session) of June 12, 2018.; Special Meeting (Executive Session) of July 3, 2018; Special Meeting (Executive Session) of July 24, 2018; Special Meeting (Executive Session) of August 7, 2018; and Special Meeting (Executive Session) of August 10, 2018.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOALS: COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Attachments: | 04.03.2018.CCRM.Minutes | ||
05.01.2018.CCRM.Minutes | |||
05.01.2018.CCSMES.Minutes | |||
05.15.2018.CCRM.Minutes | |||
05.15.2018.CCSMES.Minutes | |||
05.22.2018.CCSMES.Minutes | |||
06.05.2018.CCRM.Minutes | |||
06.12.2018.CCSMES.Minutes | |||
07.03.2018.CCSMES.Minutes | |||
07.24.2018.CCSMES.Minutes | |||
08.07.2018.CCSMES.Minutes | |||
08.10.2018.CCSMES.Minutes |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Parks and Recreation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring August 2019.
Make two appointments to terms expiring August 2020. Make two appointments to terms expiring August 2021. |
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Executive Summary: | |||||
The Parks and Recreation Commission consists of seven (7) citizen members. The Parks and Recreation Commission makes recommendations to the Council regarding City parks and recreational programs, the annual budget and capital improvements for the Parks and Recreation Divisions. There are currently five available seats; the terms of Mr. Behrens and Ms. Grogan are expiring at the end of August. Both members are eligible and interested in reappointment. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are five applications on file for consideration by the Council, they are as follows: Tim Behrens (current commission) Bert Crockett (new applicant) Jennifer Grogan (current commissioner) Ryan Martin (new applicant) Brian Semonian (new applicant) In an effort to reduce exposure to personal information the commission roster, applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Overton, Councilmember Putzova, Vice Mayor Whelan, Councilmember Barotz and Councilmember McCarthy. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint five Commissioners: By appointing five members at this time, the commission will be at full membership and able to continue to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and by City staff have occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | P&R Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Phuengboon Kraisorn, "Pato Thai", 20 E. Route 66, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Pato Thai is an existing restaurant in Flagstaff that is changing locations; if approved it will be one of the 92 active series 12 licenses in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 22, 2018. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 31, 2018. No written protests have been received to date. | |||||
Attachments: | Pato Thai - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Pato Thai - Map | |||
Pato Thai - PD Memo | |||
Pato Thai - Code Memo |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Tracy Heirigs, "Alpine Pizza", 7 N. Leroux St., Series 07 (beer and wine bar), Person Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Series 07 licenses must be obtained through the person and/or location transfer of an existing license from another business. The Series 07 license is being transferred from Danny Rich with Alpine Pizza, located in Flagstaff. Alpine Pizza is an existing business in Flagstaff that has changed ownership; if approved, it will be one of the 29 active series 07 licenses in Flagstaff. Series 07 licenses are quota licenses. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a person transfer, consideration may only be given to the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 22, 2018. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 31, 2018. No written protests have been received to date. | |||||
Attachments: | Alpine Pizza - Letter to Applicant | ||
Hearing Procedures | |||
Series 07 Description | |||
Alpine Pizza - Map | |||
Alpine Pizza - PD Memo | |||
Alpine Pizza - Code Memo |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Michael Funk, "Firecreek", 22 E. Route 66, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Firecreek is an existing business in Flagstaff that is replacing the existing series 07 (beer & wine bar) license with a series 12 restaurant license, if approved it will be the 93rd active series 12 licenses in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 22, 2018. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 31, 2018. No written protests have been received to date. | |||||
Attachments: | Firecreek - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Firecreek - Map | |||
Firecreek - PD Memo | |||
Firecreek - Code Memo |
7.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lisa McCulloch, "Nomads Global Lounge", 19 W. Phoenix Ave., Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Nomads Global Lounge is an existing restaurant in Flagstaff with a Series 07 (beer and wine bar) license; they would like to add a Series 12 (restaurant) license to the location; if approved it will be one of 92 active series 12 licenses in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 22, 2018. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 31, 2018. No written protests have been received to date. | |||||
Attachments: | Nomads - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Nomads - Map | |||
Nomads - PD Memo | |||
Nomads - Code Memo |
7.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lauren Merrett, "Flagstaff Embassy Suites", 706 S. Milton Rd., Series 06 (bar - all spirituous liquor), Person Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; or (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 06 license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another business. This transfer is from Keele Smith of Embassy Suites which is located in Flagstaff. Flagstaff Embassy Suites recently underwent a change in LLC structure and therefore a transfer is needed for the liquor license. If approved, this license will be one of the 20 active series 06 licenses. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Background and History: | |||||
Because the application is for a person transfer, consideration may only be given to the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 25, 2018. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 31, 2018. No written protests have been received to date. | |||||
Attachments: | Embassy Suites - Letter to Applicant | ||
Hearing Procedures | |||
Series 06 Description | |||
Embassy Suites - Map | |||
Embassy Suites - PD Memo | |||
Embassy Suites - Code Memo |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Professional Services Contract with Flagstaff Child & Family Counseling Center, PLLC. to provide traumatic counseling services for public safety employees, plus related services. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Contract for Professional Services with Flagstaff Child & Family Counseling Center, PLLC.
|
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Executive Summary: | |||||
The proposed Professional Services Contract will enable the City to offer up to 36 counseling sessions per year to peace offers and fire fighters who are exposed to traumatic events, as required by a new state law effective August 3, 2018, plus related critical incident stress management and critical incident debriefing services and the pre-employment screening MMPI for peace officers and fire fighters. The counseling sessions are optional for the employee. The City has an Employee Assistance Program offered through the contractor Deer Oaks. This contract was procured by Northern Arizona Public Employees Benefits Trust (NAPEBT) through a competitive process earlier this year. This contract will remain in place, but Deer Oaks currently is not able to offer all the services required by the new law. |
|||||
Financial Impact: | |||||
During the fiscal year 2017-2018, the City of Flagstaff spent approximately $284,692.55 for Employee Assistance Program services. This total spend included both the basic and optional services requested as part of the NAPEBT RFP 2018-01. The City of Flagstaff has budgeted for the services included in the proposed contract for Flagstaff Child & Family Counseling Center, PLLC. There is $34,000 budgeted for the traumatic event counseling and related critical incident stress management and critical incident stress debriefing services in the non-departmental account. The pre-employment screening MMPI is budgeted separately within the Flagstaff Police Department and Flagstaff Fire Department as part of the hiring process. Based on spending in FY2017-2018 the anticipated amount for these pre-employment services is approximately $252,000. | |||||
Policy Impact: | |||||
The Employee Handbook of Regulations Section 1-70-020(A) Employee Assistance Program states tenure eligible, tenure granted, and exempt employees and their eligible dependents may use up to six (6) sessions per calendar year and additional sessions may be covered through the group medical coverage. This includes the basic services covered in the NAPEBT Employee Assistance Program with Deer Oaks.
The City will be updating policies within the Flagstaff Police Department and Flagstaff Fire Department, to provide for up to 36 traumatic events counseling sessions, per the new law. |
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Providing traumatic event counseling for public safety employees ensures the City is providing effective resources for employees meeting the Team Flagstaff Strategic Plan objective of investing in our people and the City Council goal of attracting and retaining quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve the contract with Flagstaff Child & Family Counseling Center, PLLC. 2. Not approve the contract with Flagstaff Child & Family Counseling Center, PLLC, reject the proposal response, and direct staff to re-solicit the Request for Proposal so that the City may offer services per the new law. |
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Background and History: | |||||
NAPEBT has historically provided an Employee Assistance Program for participating agencies that include a multitude of services, such as providing evaluation and treatment, on an outpatient basis, for substance abuse, marital issues, family/personal issues, work relationship issues, conflict resolution, anger management, and other psychological and behavioral difficulties. Other services to the organization include crisis intervention, mediation, mandatory referral process, risk assessment screening, substance abuse assessment, and employer consultations. Coconino Community College, on behalf of NAPEBT, conducted a formal joint Request for Proposals (RFP) in January of 2018 for all participants. The previous contract for an Employee Assistance Program provider was set to expire on June 30, 2018, with a unilateral extension not to exceed 90 days. The RFP scope of work included long-term counseling and related critical incident stress management and critical incident stress debriefing services and the pre-employment screening MMPI along with professional services for traumatic incident counseling services for City of Flagstaff Public Safety Employees, which became a requirement through the State Legislature adopted House Bill 205 which amended Section 38-672 of Arizona Revised Statutes, Traumatic event counseling for public safety employees; report; definitions. The law as amended requires the City to provide up to twelve (12) counseling sessions for peace officers and firefighters who are exposed to one of the following traumatic events (e.g. visually witnessing the death or maiming of one or more human beings or the immediate aftermath; responding to or being directly involved in a dangerous crime against children; requiring rescuing in the line of duty where one's life was endangered; using deadly force or being subjected to deadly force in the line of duty; witnessing death of another peace officer or firefighters in the line of duty; and responding to or being directly involved in investigation of drowning or near drowning of a child). In addition, if the licensed mental health professional determines the peace officer or firefighter needs additional visits, the peace officer or firefighter is entitled to up to an additional twenty-four (24) visits. The amendments also include requirements for the use of paid time off during treatment, a continuation of pay and benefits, light duty, payment of licensed mental health professionals, and annual reporting requirements. The NAPEBT Employee Assistance Program provider, Deer Oaks, provides short-term counseling services and was unable to respond to some of the optional services requested such as the additional twenty-four (24) visits required by the amended Section 38-672 and the pre-employment screening MMPI for public safety personnel. Thus, the City of Flagstaff chose another responder to the NAPEBT RFP 2018-01, Flagstaff Child & Family Counseling Center, PLLC to provide the long-term counseling and related critical incident stress management and critical incident stress debriefing services and the pre-employment screening MMPI. |
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Key Considerations: | |||||
The proposed Professional Services Contract will enable the City to comply with the new law, which amended A.R.S. Section 38-672 of Arizona Revised Statues, Traumatic event counseling for public safety employees; report; definitions. | |||||
Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | Contract For Professional Services |
9.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Off-Track Wagering Facility Permit: J&J Equine Enterprises, LLC, dba Arizona Downs, located at The Museum Club, 3404 Route 66. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the New Off-Track Wagering Permit for J&J Equine Enterprises, LLC, dba Arizona Downs.
|
|||||
Executive Summary: | |||||
An application has been received from J&J Equine Enterprises, LLC, dba Arizona Downs to permit off-track wagering at The Museum Club. Off-track wagering is the telecast of live audio and visual signals of live or simulcast horse, mule, or greyhound racing programs conducted at an authorized location by a racetrack permitted for the purpose of wagering. Arizona Downs is responsible for the operations of the wagering windows at the proposed location. Section 6-01-001-0012, Gambling, of the Flagstaff City Code, allows for off-track wagering when authorized by the Flagstaff City Council. The City Council may consider any information contained within the application. The Museum Club is an existing business in Flagstaff who has had off-track wagering for many years, they recently went under new management and the existing off-track wagering permit was surrendered. This is a new application under the new owners. If approved, it will be the second off-track wagering facility in Flagstaff. The Police Department and Community Development have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
Not applicable.
|
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Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Off-Track Wagering Permits are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Attachments: | Arizona Downs - Application | ||
Arizona Downs - PD Memo | |||
Arizona Downs - Code Memo | |||
Arizona Downs - Additional Information |
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Resolution No. 2018-40 and Intergovernmental Agreement: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the November 6, 2018 election. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-40 by title only
2) City Clerk reads Resolution No. 2018-40 by title only (if approved above) 3) Adopt Resolution No. 2018-40 |
|||||
Executive Summary: | |||||
With the exception of Phoenix and Tucson, who perform their own elections, municipalities across the state contract for the operation of their elections, primarily with their respective county. While the City is responsible for many of the election activities such as preparation of the resolution, ballot language, public notices, and Information Pamphlet, the County prepares the ballot (with approval by the City), and both mails out and receives the ballots, as well as counts the ballots on election day. The attached Intergovernmental Agreement (IGA) outlines the roles of the City and County in this year's City election which will be held in conjunction with the statewide election. | |||||
Financial Impact: | |||||
This election has been budgeted in the FY2019 Budget. The total election budget is $230,000. The services provided by the County are charged at $2.00 per registered voter. With approximately 34,000 registered voters, the County charges should be around $68,000. Additional expenses will be incurred with Runbeck Election Services and English Spanish Translation Services, LLC for compilation, translation, and mailing of the associated Information Pamphlet as well as the notification postcards. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COMMUNITY OUTREACH: Enhance public transparency and accessibility. | |||||
Has There Been Previous Council Decision on This: | |||||
The Council has not discussed this specific IGA but has held several meetings in which they discussed an election for November 6, 2018. | |||||
Expanded Options and Alternatives: | |||||
Inform and Empower | |||||
Attachments: | Res. 2018-40 | ||
IGA |
9.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-26 and Resolution No. 2018-36: An ordinance and resolution amending the Employee Handbook of Regulations and Flagstaff City Code by adopting Addendum 12 of the Employee Handbook of Regulations. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the August 21, 2018 Council Meeting:
1) Adopt Resolution No. 2018-36 2) Read Ordinance No. 2018-26 by title only for the final time 3) City Clerk reads Ordinance No. 2018-26 by title only (if approved above) 4) Adopt Ordinance No. 2018-26 |
|||||
Executive Summary: | |||||
The City Council provided direction during the City Council Budget Retreat in April 2018 to develop a Parental Leave policy providing 4-weeks of paid maternity/paternity leave and to include $40,000 in the fiscal year budget to compensate for the backfill required during such leave. The Human Resources division researched paid maternity and paternity leave policies and walked through options with the Employee Advisory Committee and Leadership Team to craft recommendations specific to the City of Flagstaff. Addendum 12 of the Employee Handbook of Regulations includes the recommendations from the Employee Advisory Committee and Leadership Team for City Council's consideration. |
|||||
Financial Impact: | |||||
There is $40,000 in the fiscal year 2018-2019 budget to compensate for the backfill required during Parental Leave. | |||||
Policy Impact: | |||||
The addition of Parental Leave impacted other policies such as 1-10-010.01 General Definitions, 1-50-050 Family Medical Leave, 1-50-081 Leave Without Pay, and 1-50-100 Donated Leave. All recommended changes to these policies have been included in Addendum 12 of the Employee Handbook of Regulations. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Policies such as Parental Leave support the Personnel Council Goal to attract and retain quality staff. |
|||||
Has There Been Previous Council Decision on This: | |||||
City Council provided direction during the City Council Budget Retreat held on April 24, through 25, 2018. | |||||
Options and Alternatives: | |||||
City Council may choose to amend recommended action prior to adoption. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2018-26 | ||
Res. 2018-36 | |||
Exhibit A - Addendum 12 of the Employee Handbook of Regulations | |||
PowerPoint |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-31: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations and Ordinance 2018-19 Fingerprint Background Checks; providing for penalties, repeal of conflicting ordinances; severability; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the August 21, 2018 Council Meeting:
1) Read Ordinance No. 2018-31 by title only for the first time 2) City Clerk reads Ordinance No. 2018-31 by title only (if approved above) At the September 4, 2018 Council Meeting: 3) Read Ordinance No. 2018-31 by title only for the final time 4) City Clerk reads Ordinance No. 2018-31 by title only (if approved above) |
|||||
Executive Summary: | |||||
City of Flagstaff Charter Article IV, Section 5 Personnel Rules and Regulations states Council shall, but ordinance, provide for the establishment of Personnel Rules and Regulations for the purpose of regulating and controlling the appointments, promotions, demotions, discharges, and reinstatements of all officers and employees of the City, except those elected by the people, members of appointed boards and commissions and volunteers who serve without pay, and also except the City Manager, City Attorney and the Police Judges. The Personnel Rules and Regulations adopted by the City Council are found in the Flagstaff Employee Handbook of Regulations ("Employee Handbook"), which is incorporated by reference into Chapter 1-14, Personnel System, of the City Code. Staff is recommending amendments to the Employee Handbook relating to noncriminal fingerprint requirements for employment and volunteer positions. These amendments require the City Council's consideration and approval. As part of the on-site Arizona Department of Public Safety's Access Integrity Unit audit held on May 24, 2018, the City of Flagstaff submitted Ordinance 2018-19 for review and approval. The Arizona Department of Public Safety's Access Integrity Unit contacted the City of Flagstaff on July 11, 2018 requesting the ordinance include the following sentence, "The fingerprints received shall be submitted to the Arizona Department of Public Safety, and the Arizona Department of Public Safety may exchange this fingerprint data with the Federal Bureau of Investigation" at the end of the first paragraph. The original Ordinance 2018-19 has not yet been codified into the City Code due to the 30-day waiting period. Ordinance 2018-31 will supplement the original ordinance and be codified together. Upon the second read of this updated ordinance, the Arizona Department of Public Safety's Access Integrity Unit will submit Ordinance 2018-31 to the Federal Bureau of Investigations for review and approval. Once approval is received, Ordinance 2018-31 will be added to the Employee Handbook of Regulations. |
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Financial Impact: | |||||
There are costs associated with completing a fingerprint background check and these dollars are accounted for in the fiscal year budget by division. | |||||
Policy Impact: | |||||
There are no other policy impacts. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
City Council approved Ordinance 2018-19 at the July 3, 2018 meeting. The request for updated language from the Arizona Department of Public Safety's Access Integrity Unit was sent and received by the City on July 11, 2018, thus creating the need to amend Ordinance 2018-19 and through Ordinance 2018-31. | |||||
Options and Alternatives: | |||||
The Flagstaff City Council may choose to amend the recommended action prior to adoption. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2018-31 |
14.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
MOVED TO OCTOBER 16, 2018 COUNCIL MEETING |
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STAFF RECOMMENDED ACTION: | |||||
At the August 21, 2018 Council Meeting:
1) Read Ordinance No. 2018-20 by title only for the first time 2) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) At the August 28, 2018 Council Meeting: 3) Read Ordinance No. 2018-20 by title only for the final time 4) City Clerk reads Ordinance No. 2018-20 by title only (if approved above) 5) Adopt Ordinance No. 2018-20 |
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Executive Summary: | |||||
|
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Financial Impact: | |||||
This ordinance change should create a more stable budgeting tool for both the City and the customer. | |||||
Policy Impact: | |||||
Amendment of previous Ordinance No. 2010-21 and Flagstaff City Code of Ordinances Section 5-01-001-0001. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Code Compliance: Review current city code to align with community expectations. | |||||
Has There Been Previous Council Decision on This: | |||||
Previous Council decisions: Ord. No. 1765, Amended, 08/04/92; Ord. No. 2003-09, 05/20/03; Ord. No. 2010-08, 03/16/10;) (Amended Ord. No. 2010-21, 10/05/2010) | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The model (Ord. No. 2010-21) was based on the current operating and maintenance budget divided by the number of calls. As our call volume has risen dramatically over the past five (5) years (2010- 9382 incidents v. 2017 – 14680 incidents), this model caused the cost to non-contract individuals to drop dramatically, while salaries, pensions and equipment costs to the City of Flagstaff rose dramatically. This also created an inequity of a cheaper rate for those without contracts than those with a contract. The old method of non-contract pricing under (Ordinance No. 2010-21 and the Flagstaff City Code of Ordinances 5-01-001-0001 - Section1, C.)- no longer covered the actual costs for full burden rates and equipment. Through this new method of calculating we have utilized the highest burden rate for employees and matched it up with our AZ State Fire Agreement for equipment costs, plus the 18% surcharge. This new model eliminates the inequity between city tax payers, out of city residents with a contract, and those residents outside the city who choose to not be under contract. By adopting the new ordinance (No. 2018-20), it should minimize the need for future changes. Ordinance No. 2018-20 is requesting the change for two areas; those with and or acquiring new contracts and those absent of a written contract from the previous City Code of Ordinances Section 5-01-001-0001.
|
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Key Considerations: | |||||
By having an 18% surcharge, this is causes those resident tax payers in the city to receive a lower rate for fire protection service than those outside the city limits. By including a 2% inflationary modifier it will keep the document more up to date v. a flat rate and create better budgetary stability compared to the Consumer Price Index (CPI) model. Non contract residents outside the city are billed for personnel at the highest full burden rate and equipment is billed as we would through the AZ State Contract for any incident needing fire protection services. The eighteen percent (18%) surcharge is added on top for equity to ensure those under contract receive a lower rate for fire protection services than those absent a contract. |
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Community Involvement: | |||||
City taxpayers receive fire protection services at a lower rate than those who are not city residents. Those under contract receive fire protection services at a lower rate than those who are without a written contract. All residents outside the city have access to fire protections services when resources are available. | |||||
Expanded Options and Alternatives: | |||||
Posted proposed fee changes prior to this council meeting per ARS 9-499.15 | |||||
Attachments: | Notice of proposed changes to fees | ||
Draft rates and changes for non-contract memo | |||
Ord. 2018-20 |
14.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
MOVED TO AUGUST 28, 2018 SPECIAL MEETING |
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STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-42 by title only.
2) City Clerk reads Resolution No. 2018-42 by title only (if approved above). 3) Adopt Resolution No. 2018-42. |
|||||
Executive Summary: | |||||
P3 is a public/private partnership between the City of Flagstaff, Arizona Department of Transportation and Vintage Partners, LLC which is also commonly known as the Mill Town project. This project will relocate existing ADOT facilities on Milton Road to the former Harkins Theater site on Woodlands Village Boulevard, enable the extension of Beulah Boulevard to University Avenue and the realignment of University Avenue, and will include the redevelopment of the existing ADOT property. The City purchased the 9.23 acre Fresquez property in 2005 for the purpose of completing the University and Beulah roadway improvements. On December 2, 2014 the City Council approved the P3 Pre-development Agreement between the City of Flagstaff, Arizona Department of Transportation and Vintage Partners, LLC, which was reinstated and amended on August 21, 2017 to enlarge the timeframes within that agreement. On December 19, 2017 the City Council again approved the amendment of that agreement to enlarge the timelines. That was the preliminary agreement for the City, ADOT and Vintage Partners, LCC to work together toward the extension of Beulah Blvd., realignment of University Ave., the relocation of ADOT facilities, and the development of approximately 18 acres at or near the current ADOT facilities. On April 17, 2018 the City Council approved the following:
Staff now recommends adoption of Resolution 2018-42 approving the IGA between the City and ADOT to facilitate completion of the project elements noted in the first paragraph of this executive summary; including the transportation improvements which will realign University Avenue and extend Beulah Boulevard through to University Avenue. Resolution 2018-42 and the IGA are attached to this staff summary. |
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Financial Impact: | |||||
The City purchased the 9.23 acre Fresquez property in 2005 and will complete the University/Beulah roadway improvements using voter approved Transportation bond funds. No additional funding is anticipated at this time. | |||||
Policy Impact: | |||||
Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. Improve mobility and access throughout the region. Provide a continuous transportation system with convenient transfer from one mode to another. Coordinate transportation and other public infrastructure investments efficiently to achieve land use and economic goals. Improve transportation safety and efficiency for all modes. Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. |
|||||
Has There Been Previous Council Decision on This: | |||||
There has been no previous City Council action on this specific Resolution and IGA; however, previous City Council action was taken on items related to this project as outlined and set forth in the executive summary above. | |||||
Options and Alternatives: | |||||
1. Adopt Resolution 2018-42 approving the IGA with ADOT. 2. Work independently with ADOT to acquire the necessary right-of-way and relocate their facilities. |
|||||
Background and History: | |||||
In 2005 the City purchased 9.23 acres located west of the existing ADOT facility at 1801 S. Milton Road with the intention of completing Beulah Boulevard to University Avenue and to realign the west leg of University Avenue to connect at the existing traffic signal of Milton Road and east University. City staff completed programed $7.4 million in the FY2015-2019 Capital Improvement Plan for design and construction. Both the acquisition and new roadways are funded by the Transportation Tax. The State of Arizona allows the Arizona Department of Transportation to participate in public/private partnerships (P3) that provide a benefit to the ADOT operations and the public interest. From this the P3 idea for this location was formed and ADOT issued a Request for Proposals for the redevelopment of the site to include the proposed roadway improvements. The successful proposal needed to include a new location ready for occupancy for the ADOT facility. The selection committee included representatives from the City and ADOT and the RFP resulted in 4 proposals. The successful proposal was prepared by Vintage Partners, LLC. The proposal involved the relocation of ADOT to the existing Harkins Theater on Woodlands Village Boulevard and redevelopment of the existing site with a mixed use project that will dedicate the right-of-way required to construct the University/Beulah improvements. Multiple transactions are required to accomplish the project which are detailed in this IGA including the City's conveyance of the 9.23 acre Fresquez parcel to ADOT in exchange for the ADOT land needed to complete the University realignment. ADOT will then convey the land (less the ROW needed for University and Beulah) to Vintage Partners in exchange for their new facility on Woodlands Village Boulevard. |
|||||
Key Considerations: | |||||
Council already approved the rezone and development agreement for the project. While the capital funding for the transportation improvements was programmed, obtaining the land needed for right-of-way and relocating ADOT would be significant additional expenses that are not part of the funding programmed for the transportation improvements. | |||||
Community Benefits and Considerations: | |||||
The Beulah Boulevard extension and University Avenue realignment have been and continue to be programmed in the FY 2015-2019 Capital Transportation Plan. | |||||
Community Involvement: | |||||
Although the primary benefit of the P3/Mill Town project for the City is the completion of the University/Beulah roadway improvements, the redevelopment of the ADOT site will have an economic benefit to the community. The University/Beulah roadway improvements have been identified as an important project to incrementally address the existing congestion problem on Milton Road. | |||||
Expanded Options and Alternatives: | |||||
Inform - The public voiced opinions on the proposed P3/Mill Town project during a public hearing which occurred prior to the rezone and development agreement which were approved by the City Council on April 17, 2018. Involve - Public participation was included in the rezoning process. Collaborate - P3/Mill Town is certainly a collaboration between the State, City, and Vintage Partners, LLC, a private company, and the public who commented during the public hearing on the rezoning. Empower - The voters of Flagstaff approved the 2000 Transportation Tax which funded the Fresquez acquisition and the $7.4 million programed in the Capital program for the University/Beulah roadway improvements. |
|||||
Attachments: | Res. 2018-42 | ||
Exhibit A - IGA between City and ADOT related to P3/Mill Town project for transportation improvements |
15.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Discussion/Presentation: Economic Development Administration, Revolving Loan Fund Transfer to Rural Community Assistance Corporation. | |||||
STAFF RECOMMENDED ACTION: | |||||
Presentation regarding award acceptance by Rural Community Assistance Corporation from the City of Flagstaff and the Economic Development Administration for the Transfer of the Revolving Loan Fund. | |||||
Executive Summary: | |||||
Rural Development Assistance Corporation would like to present their marketing plan to use the Revolving Loan Funds in Northern Arizona. | |||||
Financial Impact: | |||||
There is no direct financial implication for the City. | |||||
Policy Impact: | |||||
Information only. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goal - Economic Development, Grow and Strengthen the Economy. | |||||
Previous Council Decision on This: | |||||
On March 3, 2018, Council approved Resolution #2018-12 approving the award to Rural Community Assistance Corporation and approving the transfer of the Economic Development Administration Revolving Loan Fund. | |||||
Background and History: | |||||
The U.S. Department of Commerce, Economic Development Administration (EDA) in the 1980's granted to the Arizona Department of Commerce (ADoC) through their Revolving Loan Fund Grant Program monies to assist businesses in all Arizona counties except Maricopa and Pima. ADoC transferred the portfolio to the Northern Arizona Council of Governments (NACOG) in 1997. NACOG worked with the EDA and the City of Flagstaff to transfer the portfolio to the City of Flagstaff in 2015. In 2016, the City of Flagstaff developed a request for proposals seeking a financial lending institution to assist with servicing the EDA RLF program; there were no responses. After further internal consideration, staff developed an RFP to transfer the portfolio. The Rural Community Assistance Corporation responded to the RFP demonstrating great capacity and competence in working across various jurisdictions to assist targeted disadvantaged populations in 13 western states. The funds will be available in the same geographic area as intended when the City was managing the funds and therefore the potential benefit to Flagstaff residents remains. |
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Key Considerations: | |||||
On March 3, 2018, Council approved Resolution #2018-12 approving the award to Rural Community Assistance Corporation and approving the transfer of the Economic Development Administration Revolving Loan Fund. On August 2, 2018, Rural Community Assistance Corporation accepted the offer by the City to be the recipient of the award transfer of the Revolving Loan Fund. | |||||
Attachments: | Presentation |
15.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Discussion/Presentation: Flagstaff Regional Plan 2030: 2017 Annual Report | |||||
DESIRED OUTCOME: | |||||
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EXECUTIVE SUMMARY: | |||||
As required by law our Comprehensive Planning staff has prepared the 2017 Annual Report of the Flagstaff Regional Plan 2030. This is the fourth assessment of the City’s efforts to implement the Plan, showing progress towards comprehensive data tracking and incorporating the Plan into decision-making processes. The City’s commitment to produce an annual report will help determine future specific plan needs and Plan amendments, advancing the idea that the Plan is a living document. | |||||
INFORMATION: | |||||
The purpose of the annual report is to keep Planning and Zoning Commissioners, City Council, and the public informed of the City’s progress towards meeting the goals and policies of the Regional Plan. The 2016 Annual Report does this in several ways, the report:
Arizona law requires that the City Council receive a report on the Regional Plan annually. Many other cities have done this through a qualitative presentation, but Flagstaff elected to make the Regional Plan Annual Report a quantitative and interdisciplinary report that can be reviewed by any citizen. The report is published on the FlagstaffMatters.com website and is intended to keep decision-makers throughout the City informed of current trends and to provide a platform for the next plan update, which would start in 2022. Metrics, Data, and Analysis The Regional Plan contains 75 goals organized into 15 chapters or elements. The elements are then organized into the Natural, Built, and Human Environment sections of the Plan. This Annual Report mimics that organization because it provides a consistent, long-term framework for evaluating the City's progress. The Annual Report compiles more than 60 metrics across multiple data sources and subject areas. City Staff throughout multiple departments work to make sure that the data represented in this report is as replicable and as valid as possible. When an error is found, or the data source is revised, staff corrects data within the next year’s report. There are 8 metrics that were identified in Appendix D of the Flagstaff Regional Plan, which are missing from the report. Some are provided by the City or other agencies on a less than annual basis and some still need to be developed, such as the roadway connectivity metric for the Built Environment. Within each section, metrics are divided into topics. For each topic, metrics are displayed in a table and footnotes are provided to give context to the methodology behind the number. After each table of metrics, a brief summary analyzes the trends for the topic. Accomplishments and Future Regional Plan Work
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Attachments: | Flagstaff Regional Plan 2030 - 2017 Annual Report | ||
Presentation |
15.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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Discussion: Options for assisting individuals without shelter including recreational vehicle parking restrictions. | |||||
STAFF RECOMMENDED ACTION: | |||||
This presentation is provided at the request of Council and is for informational purposes only. | |||||
EXECUTIVE SUMMARY: | |||||
Council has expressed interest in discussing ways to support existing agencies or entities that already provide services to those without permanent shelter, especially those individuals who own a vehicle or RV and do not take advantage of shelter options. This presentation will focus on “vehicular homelessness”. While people sleeping/living in their vehicles presents unique challenges for the city and homeless advocates, there are considerable public safety, health and sanitation concerns presented by allowing the use of parking lots or similarly designated areas for overnight camping / living in vehicles / recreational vehicles. Currently, Flagstaff City Codes limits the location and duration in which a person can live in a recreational vehicle. To allow for the temporary use of parking lots for recreational vehicle camping/living, the current city code would need to be amended. |
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INFORMATION: | |||||
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Attachments: | Camping Ordinance | ||
RV Parking Code |