COMBINED SPECIAL MEETING/WORK SESSION AGENDA
SPECIAL MEETING
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this combined special meeting/work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | Roll Call NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the special meeting/work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Presentation of Life Saving Award by the Flagstaff Fire Department | |||||||
6. | Consideration and Adoption of Resolution No. 2018-38: A resolution of the City Council of the City of Flagstaff, Arizona repealing the existing Flagstaff Sign Free Zone adopted by the City Council on June 7, 2016, through Resolution No. 2016-21, and designating a revised Flagstaff Sign Free Zone pursuant to A.R.S. § 16-1019(F) and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Read Resolution No. 2018-38 by title only
2) City Clerk reads Resolution No. 2018-38 by title only (if approved above) 3) Adopt Resolution No.2018-38 |
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7. | Adjournment | |||||||
WORK SESSION
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1. | Call to Order. | |||||||
2. | Review of Draft Agenda for the July 3, 2018, City Council Meeting.
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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3. | Discussion and possible direction from City Council regarding desired changes to current Concept Zoning Ordinance. | |||||||
4. | Climate Action and Adaptation Plan: June Update | |||||||
5. | Public Participation | |||||||
6. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests. |
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7. | Adjournment | |||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-38: A resolution of the City Council of the City of Flagstaff, Arizona repealing the existing Flagstaff Sign Free Zone adopted by the City Council on June 7, 2016, through Resolution No. 2016-21, and designating a revised Flagstaff Sign Free Zone pursuant to A.R.S. § 16-1019(F) and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-38 by title only
2) City Clerk reads Resolution No. 2018-38 by title only (if approved above) 3) Adopt Resolution No.2018-38 |
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Executive Summary: | |||||
The Flagstaff Sign Code prohibits the placement of portable signs in City right-of-way. However, Arizona Revised Statutes (A.R.S.) section 16-1019(C) prohibits cities from removing, altering, defacing, or covering political signs placed in public right-of-way if certain conditions outlined in the statute are met. Despite that general prohibition, pursuant to A.R.S. section 16-1019(F), cities are authorized to designate areas of the city as sign-free zones, thereby allowing cities to remove political signs that are placed in city right-of-way within the designated sign free zones. On June 7, 2016, the City Council adopted Resolution 2016-21, which designated the Flagstaff Sign Free Zone. In light of new construction in Flagstaff and expanded tourist and commercial centers, Staff is recommending that Council designate a revised Flagstaff Sign Free Zone to further protect the scenic and aesthetic appeal of the area within the revised zone and maintain its appeal to tourists. |
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Financial Impact: | |||||
The Sign Free Zone will be enforced by the existing Code Compliance staff. | |||||
Policy Impact: | |||||
Adoption of the Flagstaff Sign Free Zone will provide Staff with greater enforcement authority over political signs illegally placed in City right-of-way. In particular, Staff will be able to remove political signs illegally placed in City right-of-way if those signs are also located in the Flagstaff Sign Free Zone. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Regional Plan: Goal ED. 6. Tourism will continue to provide a year-round revenue source for the community while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff ’s unique sense of place as an economic development driver. Policy ED.7.4. Invest in attractive community gateways, main corridors, and public spaces to draw the business and workforce the region desires. Goal CC.1. Reflect and respect the region’s natural setting and dramatic views in the built environment. Policy CC.1.4. Identify, protect, and enhance gateways, gateway corridors, and gateway communities. The revised Flagstaff Sign Free Zone supports these goals and policies by ensuring the aesthetic beauty of the City’s natural and built environment is protected. Council Goals: CODE COMPLIANCE Achieve comprehensive and equitable code compliance. |
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Has There Been Previous Council Decision on This: | |||||
The existing Flagstaff Sign Free Zone was designated by the City Council on June 7, 2016, through the adoption of Resolution 2016-21 and is depicted on Map 10-90.40.010 in the Flagstaff City Code. | |||||
Options and Alternatives: | |||||
City Council may adopt the revised Flagstaff Sign Free Zone map as presented. City Council may amend the revised Flagstaff Sign Free Zone map as presented and adopt. City Council may take no action and keep the Flagstaff Sign Free Zone as it exists today. City Council may repeal the existing Flagstaff Sign Free Zone map. |
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Attachments: | Resolution 2018-38 | ||
Sign Free Zone Map |
3.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and possible direction from City Council regarding desired changes to current Concept Zoning Ordinance. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends no changes to the Concept Zoning process. | |||||
EXECUTIVE SUMMARY: | |||||
Last year a Councilmember requested a F.A.I.R. item to discuss Concept Zoning and possible desired changes, and on June 20, 2017, others agreed to move this to a future agenda for discussion. Staff presented information on the Concept Zoning process at the March 6, 2018, Council meeting; however, staff did not receive direction from Council. The item is being presented tonight as another opportunity to provide direction to staff. The Flagstaff Zoning Code provides two options when preparing a Zoning Map Amendment, commonly known as a rezoning. Applicants may choose between a Direct Ordinance or Concept Zoning Plan. The Direct Ordinance is completed in conjunction with a site plan review, so the request includes the specific details of the development. The Concept Zoning Plan provides general information that allows flexibility for the future use. |
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INFORMATION: | |||||
The Concept Zoning Plan process decouples a zoning map amendment application from an application for site plan review and approval. In this case, a concept zoning plan would be developed and submitted in support of the zone change request, and, assuming Council approval of the Zoning Map amendment, then a complete site plan application would be submitted at a later time. The Direct Ordinance with a Site Plan process provides an applicant with a shorter approval process with fewer steps. This process enables an applicant to submit fully developed site plans with all supporting information required for site plan review and approval concurrently with the Zoning Map amendment application. Once the Zoning Map amendment is approved by the Council, then the applicant may proceed directly to construction plan and building permit review, and no additional site plan review is required. A Concept Zone Plan application provides general information on potential development. The application requires the submission and evaluation of a vicinity map, context analysis map, site analysis map, concept phasing plan, building types and a project narrative. A Direct Ordinance application requires more detailed information of the proposed development through the submission and review of a site plan. Submittal requirements include the building footprint, building elevations, building floor plans, grading and drainage plan, landscaping plan, natural resource survey, natural resource protection plan and a lighting plan. Both zoning map amendment applications require a public participation plan with neighborhood notification and meetings, impact analysis of transportation, water and sewer utilities and stormwater. The detailed information for each of these is found in the attached application. Staff finds both application types are appropriate depending on the circumstances. Property owners who have a known end use can process Direct Ordinance with the site plan, which provides some efficiencies and allows the public to know exactly what is proposed to be built. The Concept Zone Plan is appropriate when the development plan is not known or is a residential subdivision where a site plan is not required. Residential subdivisions typically process a plat and the concept zone plan will include sample home designs. The Concept Zone Plan process provides for a future choice, from among all Council-approved uses within the adopted zone, through an Administrative site plan review. Direct Ordinance approvals not only lock in a site plan but also typically include a specific use approval. The Concept Zone Plan assists small business owners who are seeking a new location by removing the time and costs associated with amending or rezoning an already constructed commercial building. The recent use of the Concept Zone Plan to rezone two city parcels for affordable housing demonstrates the value of this option. It allowed the City to get the required zoning in place prior to selecting a builder with their specific site plan. |
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Attachments: | Concept Zone Plan |
4.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||||||||||||
Climate Action and Adaptation Plan: June Update | |||||||||||||||
DESIRED OUTCOME: | |||||||||||||||
This is an informational update on the development of the Climate Action and Adaptation Plan.
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EXECUTIVE SUMMARY: | |||||||||||||||
To achieve the City Council’s goal of meaningful climate action, City staff are working with community members, technical experts and a Steering Committee to develop the Flagstaff Climate Action and Adaptation Plan (Plan). Staff will provide an update on the status of the Plan and distribute a concept document to Council members for review. Completed plan development activities since the April update:
The concept document provides Councilmembers an opportunity to review community, steering committee, and technical experts’ recommendations for the Plan. Contents:
Upcoming Activities:
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INFORMATION: | |||||||||||||||
Connection to Council Goal and/or Regional Plan: Council Goals: Take meaningful climate change action. Regional Plan: Goal E.1. Increase energy efficiency. Goal E.2. Expand production and use of renewable energy. Goal E&C.1. Proactively improve and maintain the region’s air quality. Goal E&C.2 Reduce Greenhouse gas emissions. Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation efforts. Goal E&C.4. Integrate the best available science into all policies governing the use and conservation of Flagstaff’s natural resources. Financial Impact: The Plan will recommend climate mitigation and preparedness projects, which will require a financial investment by the City of Flagstaff. |
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Attachments: | Concept Document | ||
PowerPoint |