DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS | |||||||
7. | LIQUOR LICENSES PUBLIC HEARINGS | |||||||
A. | Consideration and Action on Liquor License Application: Jeffrey Miller, "Bandera Craft Tacos & Margaritas", 11 E. Aspen Ave., Series 12 (restaurant), New License. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of Contract: Annual Computer Software Maintenance Agreements. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $662,547.46, plus any applicable taxes pursuant to contracts with:
• Microsoft Enterprise Agreement (Arizona State Procurement Contract No.ADSP017-149774; new City Contract No. TER-2018-004-AG1), $195,065.82, and approve the new contract;
• SirsiDynix (Library) (New City Contract No. TER-2018-006-AG1; standard terms and conditions other than pricing per established City Contract No. A2000-1023.1 as amended 10/23/2000), $87,607.58;
• Hexagon (Formerly Intergraph Corp.) (Public Safety), approve a one year contract in an amount of $232,797.80 plus any applicable taxes (City Contract No. TER-2018-005-AG1);
• Harris Computer Corporation (City Contract No. TER-2018-001-AG1; old City Contract No. A2012-0619), $147,076.26.
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B. | Consideration and Approval of Purchase: Five (5) 2018 Ford Police Interceptor Utility Vehicles in the amount of $151,015.24 from PFVT Motors, LLC (Peoria Ford). | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the purchase of five (5) 2018 Ford Police Interceptor Utility Vehicles at a total price of $151,015.24 (includes all applicable taxes and fees) from Peoria Ford.
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C. | Consideration and Approval of Contract: Approve the purchase of utility water meters from Core & Main, LP in an amount not to exceed the FY19 budgeted amount for the utility water meter replacement program. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
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9. | ROUTINE ITEMS | |||||||
A. |
Consideration and Adoption of Resolution No. 2018-27: A resolution of the City Council of the City of Flagstaff, Arizona declaring that certain document known as "the 2018 Business License Regulations" as a public record; and Ordinance No. 2018-22, an ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 3, Business Regulations, Chapters 3-01, 3-03, 3-05, and 3- |
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STAFF RECOMMENDED ACTION: | ||||||||
1) Adopt Resolution No. 2018-27
2) Read Ordinance No. 2018-22 by title only for the final time 3) City Clerk reads Ordinance No. 2018-22 by title only (if approved above) 4) Adopt Ordinance No. 2018-22 |
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B. | Consideration and Approval of Contract: Third Amendment to Commercial Lease by and between the City of Flagstaff and the Southside Community Association Inc., an Arizona non-profit corporation. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the Third Amendment to Commercial Lease by and between the City of Flagstaff (Lessor) and the Southside Community Association Inc., an Arizona non-profit corporation (Lessee) for the use of the Murdoch Building at 203 E. Brannen Avenue, City of Flagstaff, Arizona.
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C. | Consideration and Adoption of Ordinance No. 2018-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, the City of Flagstaff Zoning Code, Chapter 10-20, Administration, Procedures, and Enforcement, Division 10-20.30, Common Procedures, Section 10-20.30.100, Final Decisions and Division 10-20.80, Procedures for Appeals, Section 10-20.80.030, Appeals of Permits and Other Approvals, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the June 19, 2018 Council Meeting:
1) Read Ordinance No. 2018-21 by title only for the final time 2) City Clerk reads Ordinance No. 2018-21 by title only (if approved above) 3) Adopt Ordinance No. 2018-21 |
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D. | Consideration and Possible Adoption of Ordinance No. 2018-24: An ordinance of the Flagstaff City Council, authorizing the City Manager or his or her designees to acquire improved real property located at 2323 N. Walgreens Street and establishing an effective date; and approval of a Purchase Contract with Hilton Harris Real Estate as broker for the seller of the improved real property at 2323 N. Walgreens Street and subject to the contingencies described in the contract. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the June 19, 2018 Council Meeting:
1) Read Ordinance No. 2018-24 by title only for the first time 2) City Clerk reads Ordinance No. 2018-24 by title only (if approved above) At the July 3, 2018 Council Meeting: 3) Read Ordinance No. 2018-24 by title only for the final time 4) City Clerk reads Ordinance No. 2018-24 by title only (if approved above) 5) Adopt Ordinance No. 2018-24 6) Approve Purchase Contract |
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E. | Consideration and Approval of Cooperative Contract: Approve the purchase of Sewer and Manhole Video Inspection Equipment and a Vehicle through a cooperative purchase contract with Envirosight, LLC in the amount of $299,614.80. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
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F. | Consideration of Appointments: Magistrates On-Call for the Flagstaff Municipal Court. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the appointments of Honorable Charles Adornetto, Honorable Christine Brown, Honorable Charles Davies, Honorable John Lamb, Honorable Gerald McCafferty, Honorable Susan Slasor, and Honorable James Speed as Magistrate On-Call.
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RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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11. | PLEDGE OF ALLEGIANCE | |||||||
12. | PUBLIC PARTICIPATION | |||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | |||||||
14. | PUBLIC HEARING ITEMS | |||||||
A. | Public Hearing: "Truth in Taxation", FY 2018-2019 Budget and Property Tax Levy (combined). | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Open the public hearing
2) Receive citizen input 3) Close the public hearing 4) Convene Special Meeting |
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15. | SPECIAL MEETING | |||||||
A. | Consideration and Adoption of Resolution No. 2018-31: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for Fiscal Year 2018-19. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Read Resolution No. 2018-31 by title only
2) City Clerk reads Resolution No. 2018-31 by title only (if approved above) 3) Adopt Resolution No. 2018-31 4) Adjourn Special Meeting and reconvene Regular Meeting |
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16. | REGULAR AGENDA | |||||
A. |
Approve a Primary Property Tax Levy of $6,707,510 in FY 2018-2019 (a 7.4% increase in levy from FY 2017-2018 plus amounts attributable to new construction) by roll call vote. AND Consideration and Adoption of Ordinance No. 2018-23: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2019. (Primary and secondary property tax levies for FY 2018-2019) |
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STAFF RECOMMENDED ACTION: | ||||||
1. ROLL CALL VOTE:
Approve the proposed increase in the primary property taxes by roll call vote as required by "Truth in Taxation" legislation. 2. ORDINANCE: At the June 19, 2018 Council Meeting: 1) Read Ordinance No. 2018-23 by title only for the first time 2) City Clerk reads Ordinance No. 2018-23 by title only (if approved above) At the July 3, 2018 Council Meeting: 3) Read Ordinance No. 2018-23 by title only for the final time 4) City Clerk reads Ordinance No. 2018-23 by title only (if approved above) 5) Adopt Ordinance No. 2018-23 |
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B. | Consideration and Adoption of Resolution No. 2018-32: A resolution of the Flagstaff City Council calling a General Election of the City of Flagstaff for November 6, 2018; calling a special election to be held on November 6, 2018, in conjunction with the City's general election, to submit questions to the registered voters of Flagstaff regarding an initiative amending Chapter 15-01, Minimum Wage, of the Flagstaff City Code (Sustainable Wages Act); (2) continuation of the levy of three existing transaction privilege/sales taxes expiring in 2020 as a single tax rate of 0.426% for roadway, pedestrian, bicycle and safety improvements; (3) the levy of a transaction privilege/sales tax at a rate of 0.23% for the Lone Tree Railroad Overpass from Butler Avenue to Route 66; and (4) the levy of a transaction privilege/sales tax at a rate of 0.15% for increasing transit services. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2018-32 by title only
2) City Clerk reads Resolution No. 2018-32 by title only (if approved above) 3) Adopt Resolution No. 2018-32 |
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C. | Consideration and Adoption of Ordinance No. 2018-25: An ordinance of the Flagstaff City Council, amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code, and establishing an effective date. | |||||
D. | Consideration of Appointments: City Council Representative and Alternate to the NAIPTA Executive Board. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Appoint Vice Mayor Whelan as a City Council Representative, and Councilmember Jim McCarthy as an Alternate, on the NAIPTA Executive Board.
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17. | DISCUSSION ITEMS | |||||
A. |
City Policies and Procedures for Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ).
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18. | COUNCIL LIAISON REPORTS
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19. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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20. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
21. | ADJOURNMENT | |||||
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7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jeffrey Miller, "Bandera Craft Tacos & Margaritas", 11 E. Aspen Ave., Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Bandera Craft Tacos & Margaritas is a new restaurant in Flagstaff; if approved it will be the 97th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is July 3, 2018. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 29, 2018. No written protests have been received to date. | |||||
Attachments: | Bandera - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Bandera - Map | |||
Bandera - PD Memo | |||
Bandera - Code Memo |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Annual Computer Software Maintenance Agreements. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $662,547.46, plus any applicable taxes pursuant to contracts with:
• Microsoft Enterprise Agreement (Arizona State Procurement Contract No.ADSP017-149774; new City Contract No. TER-2018-004-AG1), $195,065.82, and approve the new contract;
• SirsiDynix (Library) (New City Contract No. TER-2018-006-AG1; standard terms and conditions other than pricing per established City Contract No. A2000-1023.1 as amended 10/23/2000), $87,607.58;
• Hexagon (Formerly Intergraph Corp.) (Public Safety), approve a one year contract in an amount of $232,797.80 plus any applicable taxes (City Contract No. TER-2018-005-AG1);
• Harris Computer Corporation (City Contract No. TER-2018-001-AG1; old City Contract No. A2012-0619), $147,076.26.
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Executive Summary: | |||||
Policy Decision or Reason for Action:
Annual purchase orders pursuant to contracts provide for the means to conduct day-to-day activities of the City without delay. |
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Financial Impact: | |||||
Purchases are budgeted in the department division's budget for software maintenance. The overall cost for these software maintenance agreements for FY 2019 is expected to increase by approximately $50,268.72 due to increases in the consumer price index (CPI), expanded service needs. The Microsoft Enterprise Agreement applications cost has increased in order to cover the City's increased user base and to migrate the City to Office 365 and an increase in users accounts. |
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Policy Impact: | |||||
N/A
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes. This is an annual review. | |||||
Options and Alternatives: | |||||
1.) Approve the recommended action as submitted; 2.) Present to Council the software maintenance support services exceeding the bid threshold on an individual basis. |
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Background and History: | |||||
IT and Purchasing have presented a comprehensive master list outlining computer software maintenance and support services. City staff’s recommendation is to receive payment authorization as one action item at the onset of the fiscal year. The City has existing contracts with all vendors. Hexagon (formerly Intergraph) requires a new contract on an annual basis, with its current terms (attached). Microsoft also requires approval of its updated terms and conditions annually (attached). City also has existing software maintenance contracts with ESRI and Superion, which contracts have been previously approved by Council and the contract amounts are unchanged for FY18-19.. |
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Key Considerations: | |||||
Software maintenance and support services are being acquired from designated vendors from whom we purchased the computer software. | |||||
Community Benefits and Considerations: | |||||
Ongoing maintenance and support services assure the City the latest product enhancements and technical support that is critical in support of the City’s computer infrastructure. | |||||
Community Involvement: | |||||
N/A | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Hexagon-Intergraph 2019 Public Safety | ||
Microsoft FY 2019 COF Contract | |||
SirsiDynix Library contract |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Purchase: Five (5) 2018 Ford Police Interceptor Utility Vehicles in the amount of $151,015.24 from PFVT Motors, LLC (Peoria Ford). | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the purchase of five (5) 2018 Ford Police Interceptor Utility Vehicles at a total price of $151,015.24 (includes all applicable taxes and fees) from Peoria Ford.
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Executive Summary: | |||||
The City seeks to purchase five (5) police vehicles pursuant to Section 5 of Contract No. 2018-06 which authorizes additional purchases of Ford Police Interceptor Utility Vehicles within the term of the contract, if needed. This purchase is needed due to the increase in police personnel in the form of three (3) civilian Police Aides and two (2) additional sworn officer positions. The acquisition and addition of these five (5) vehicles has been approved by the Fleet Management Committee as well as the Budget Committee. | |||||
Financial Impact: | |||||
The FY 2019 Proposed Budget includes $60,500 in the Police Rolling Stock account 001-04-061-0221-2-4401, for the purchase of two 2018 Ford Police Interceptor Utility Vehicles and $91,000 in the Development Fee account 003-99-000-0000-0-4277 for the purchase of three 2018 Ford Police Interceptor Utility Vehicles for the civilian Police Aides program. | |||||
Policy Impact: | |||||
There is no known or projected impact to policy regarding this matter. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals- Personnel: Attract and Retain Quality Staff Transportation and Other Public Infrastructure: Replace Aging Infrastructure Regional Plan- Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service. Strategic Plan- Provide Exceptional Service: Provide employees with tools, training, and support. Invest In Our People: Ensure effective resources for employees. |
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Previous Council Decision on This: | |||||
Yes. By authorizing Contract No. 2018-06 which allowed for the purchase of additional Ford Police Interceptor Utility Vehicles within one (1) year of the October 3, 2017, if needed, Council approved the purchase of these four (4) 2018 Police Interceptor Utility Vehicles. | |||||
Options and Alternatives: | |||||
1) Approve the purchase of the five (5) 2018 Ford Police Interceptor Utility Vehicles from Peoria Ford in the amount of $151,015.25. 2) Not approve the purchase and request a Formal Invitation For Bid, anticipating an increase in cost and lead time from factory. 3) Forego the purchase of these 2018 vehicles and manage the increase in vehicle downtime due to older vehicles. Increases in vehicle downtime may have a direct impact on response times to emergency calls and non-emergency calls for service. There will also be additional mechanical costs associated with maintaining an older fleet, negatively impacting the FY2019 budget. |
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Background and History: | |||||
An "Invitation For Bid" (IFB# 2018-06) was posted to the City's online bid system (Planet Bids) on August 1, 2017: the bid closed on August 31, 2017. The Invitation For Bid was for the purchase of four (4) 2018 Ford Interceptor Utility Vehicles. There were three (3) responsive bidders, they were: 1) Peoria Ford, 2) Babbitt Ford, and 3) Tate's Ford Lincoln Mercury. Peoria Ford was determined to be the lowest responsible respondent with a total bid of $120,812.20, ($30,203.05 per unit) which includes all applicable taxes and fees. The term of the contract is for one (1) year from the date of the contract (October 3, 2017) with an allowance for additional purchases of the Ford Police Interceptor Utility Vehicles, if needed, within that time frame. |
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Key Considerations: | |||||
State procurement procedures ARS 41-2533 "G" states: "The contract shall be awarded to the lowest responsible and responsive bidder whose bid conforms in all material respects to the requirements and criteria set forth in the invitation for bids". Peoria Ford was found to be the lowest responsible and responsive bidder. Police vehicles are subject to rigorous use conditions ranging from 10 to 24 hours per day; some vehicles may even go more than 24 hours with continuous patrol use. Failure to purchase new vehicles, to replace aging vehicles, will result in fewer available patrol cars and extended patrol car downtime due to mechanical failure. These vehicles take 12 to 16 weeks to obtain, once an order is placed; this is because they are built to the buyer's specifications from the factory. In addition to lead time from the factory, they take another four weeks to have built into a functional patrol vehicle. We have seen an annual increase in cost of the base unit price over the past three (3) years (up $1,947.05 since 2016); we seek approval to purchase off of the existing contract price in an effort to save both time and money for the City. The purchases being recommended have been reviewed and approved by both the Fleet Management Committee and Budget Committee. Approval of these purchases will help ensure a functional patrol fleet and continue to move the fleet in the direction of best practices in vehicle replacement. |
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Community Benefits and Considerations: | |||||
Forego the purchase at this time and attempt to replace the vehicles out of the Fleet General Fund FY2020 Budget. | |||||
Community Involvement: | |||||
Sustaining a reliable police fleet helps minimize vehicle downtime, effectively maximizing the number of police vehicles available for use, which may result in faster response times and an elevated level of service to our citizens. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Peoria Ford Contract |
8.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the purchase of utility water meters from Core & Main, LP in an amount not to exceed the FY19 budgeted amount for the utility water meter replacement program. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The purchase of these utility water meters is critical to the Water Services Division and are purchased incrementally, in bulk, on an as needed basis to maintain pre-determined inventory levels. A contract with a prior vendor for the purchase of utility water meters was not extended for the final year due to limitations within the terms on meter sizes and meter types. Prior to the solicitation of this proposed contract, the Water Services Section has limited its purchases of new utility water meters. Meter Technology Consultants assisted the Water Services Section with the solicitation to develop a comprehensive specification for most utility water meter sizes used within the City's water distribution system. This comprehensive specification also included new meter technologies and ultrasonic meters, to extend the useful life of utility water meters and provide a more accurate low flow reading. Utility water meter replacement should occur every 10 to 12 years based on American Water Works Association (AWWA) standards. The AWWA standard measures a mechanical-type utility water meter under normal use condition. Over time the mechanical parts of a utility water meter wear and will slowly reduce the accuracy of the utility water meter. As part of the utility meter replacement program, utility water meters should be replaced on a regular schedule. |
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Financial Impact: | |||||
The FY19 budgeted amount for the utility water meter replacement program is $650,000.00. These funds are held in Account No. 202-08-370-3170-0-4461. | |||||
Policy Impact: | |||||
Maintain the water distribution infrastructure.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Maintain accurate data on the water consumption throughout the water distribution system. | |||||
Has There Been Previous Council Decision on This: | |||||
Council has budgeted $650,000.00 in FY19 for the utility water meter replacement program. | |||||
Options and Alternatives: | |||||
1.) Approve the contract with Core & Main, LP. 2.) Not approve the contract with Core & Main, LP. 3.) Reject all bids as submitted and direct staff to re-solicit an Invitation for Bids. |
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Background and History: | |||||
The City has approximately 20,000 utility water meters that are billed on a monthly basis. The size of the utility water meters range from 3/4 inch up to 10 inch and utilize various mechanical technologies (nutating disc, compound, turbine etc.). The recommended purchase covers approximately 99.5% of all utility water meters used in system. The small number of specialty meters not included in the purchase will be handled on a case-by-cases basis. Examples of a specialty meter would be a stainless steel fire service meter for specific applications. Awarding the contract to Core & Main, LP would allow the City to continue utilizing the Itron meter reading technology as well as upgrading the utility water meter technology to ultrasonic. The upgrade to ultrasonic utility water meters will increase the longevity of the meter up to twenty years with accurate readings throughout the life expectancy of the utility water meter. In addition, Core & Main, LP has a warehouse location within the City which will help facilitate stocking and delivery of the utility water meters. On December 29, 2017, the Purchasing section posted an Invitation for Bids solicitation on the PlanetBids website and also advertised in the AZ Daily Sun. The City received 4 bids on January 19, 2018 which were reviewed by City staff. Core & Main, LP's bid was responsive and responsible, and was determined to be the lowest price in the majority of all listed items meeting the requirements of the technical specifications. As a result, staff is recommending awarding the contract in whole to Core & Main, PL. Attached is a bid matrix of bid pricing received showing lowest bid price by item. |
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Key Considerations: | |||||
This contract will allow the City to purchase utility water meters under a formal contract with contract pricing and standard terms and conditions. | |||||
Community Benefits and Considerations: | |||||
The City is currently purchasing utility water meters on an as-needed basis. This contract with Core & Main, LP will allow the City to purchase utility water meters under a formal contract that includes a guaranteed pricing structure. | |||||
Community Involvement: | |||||
This contract will allow the City to purchase utility water meters under a formal contract with established pricing structures. It will guarantee delivery of essential components for the utility water system and ensure that there are minimal impacts to customers, such as misreads or incorrect billings from failed equipment that the City is unable to replace in a timely manner. | |||||
Attachments: | Utility Water Meter Contract | ||
City Specifications | |||
Lowest Bid Specifications |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2018-27: A resolution of the City Council of the City of Flagstaff, Arizona declaring that certain document known as "the 2018 Business License Regulations" as a public record; and Ordinance No. 2018-22, an ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 3, Business Regulations, Chapters 3-01, 3-03, 3-05, and 3- |
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STAFF RECOMMENDED ACTION: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1) Adopt Resolution No. 2018-27
2) Read Ordinance No. 2018-22 by title only for the final time 3) City Clerk reads Ordinance No. 2018-22 by title only (if approved above) 4) Adopt Ordinance No. 2018-22 |
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Executive Summary: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The proposed updated 2018 Business License Regulations will assist in streamlining the licensing processes for businesses and City staff, as well as ensure that local and state mandates are currently reflected. The City proposes to require a business license for all non-exempt business locations, at $8 per year. This is a decrease from the current $20/year fee for occupational licenses. The City proposes to change the local transaction privilege tax license from a one-time $46/year to an annual |
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Financial Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Currently, the City budgets and recoups approximately 10% of the costs associated with administering the local privilege and use tax (Sales Tax) program and 58% of the costs associated with administering Business Licensing. The proposed fees would allow for almost 100% cost recovery of both City staff, as well as the annual fee charged by the Arizona Department of Revenue for local tax administration. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Policy Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
None. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
City of Flagstaff Council Goals 2017-2019: |
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Has There Been Previous Council Decision on This: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Yes. Staff recommended changes were presented to City Council at the May 8, 2018, Work Session. Further discussion and first read of the ordinance and resolution were held on June 5, 2018. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Background and History: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The City's Revenue Director and Senior Assistant City Attorney will present information on staff proposed amendments to the Business License Regulations, as well as recommended changes in associated Business License and Transaction Privilege Tax (TPT) fees. City staff is proposing amendments to Business Licensing Regulations to obtain a complete picture of all businesses located within the City and to help with code compliance. The City currently only requires a business license for certain occupations. The City requires a local transaction privilege tax (TPT) license, but this is now issued by the Arizona Department of Revenue (ADOR). ADOR relies on the City and taxpayers to update its records. The City Council in the past has directed staff to work on new Business Licensing Regulations. The proposed changes are outlined in the attached handout. The proposed fee changes have been posted on the City website and social media. City staff presented the proposed changes to the Chamber of Commerce Business Advocacy Group on April 19th, the Downtown Business Alliance group on April 30th, the Flagstaff Lodging and Restaurant Association on May 15th, and the Flagstaff Independent Business Alliance on May 22nd. Additionally, information was provided to the Greater Chamber of Commerce and feedback was discussed with their representative. City staff hopes to meet with other community groups as well before the final adoption of changes The primary changes are:
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Key Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Historically, and especially since the advent of Arizona Department of Revenue assuming administrative duties for Transaction Privilege Tax (TPT), the program has not fully recovered costs of the program with existing revenues. Current revenues are approximately $57,000 wich represents a 20% cost recovery. Though there has been some concern expressed regarding the annual fee, most reaction from the community outreach has been positive and businesses understand it is a reasonable cost and the justification. Below are three options for Council consideration, based on concerns raised regarding
Option 2: 50% Cost Recovery
Option 3: Approximate 23% Cost Recovery (Flat Revenue Option)
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Community Involvement: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
City staff proposes annual business licensing renewals in order to obtain a more complete and accurate picture of the Flagsaff business community. With an annual renewal, staff is able to determine the number and types of businesses that are operating, opening, relocating, and closing. By cross checking the applications for business licenses with transaction privilege numbers issued by ADOR, staff can assist businesses in ensuring they are in compliance with having the applicable license, reporting under the correct category, and collecting the correct amount of tax for their business type. In turn, we can again build a database, to share information and statistics with City staff, as well as interested community partners. The recommended changes go beyond how the fees can assist with improving capturing data, staff is also making recommendations for code compliance to reflect current practices and to implement updated software for business licensing and renewal that will streamline the process and payments for businesses. Most importantly is bringing the code up to current legal standards while eliminating duplicative licensing requirements. |
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Expanded Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
City staff met with following Flagstaff business community groups to inform them of proposed business licensing regulation changes, and to solicit their views and comments:
April 19, 2018 Chamber Greater Advocacy Group April 30, 2018 Downtown Business Alliance May 15, 2018 Flagstaff Lodging and Restaurant Association May 22, 2018 Flagstaff Independent Business Alliance Additionally, material was shared and feedback received with the Greater Chamber of Commerce. Regarding the comments received at the writing of this agenda item, individuals and groups expressed a desire for improved aggregate tax revenue reporting to better understand the economic health of the geographic areas or industries. We are working with the Arizona Department of Revenue to help improve their reporting to the City. Some were concerned with the proposed annual transaction privilege tax license fee of $38, which would allow for 100% cost recovery of City and State pass through administrative cost, however, most were not opposed to the fee. Overwhelming, the feedback was positive in the efforts to ensure data is correct by knowing when businesses are no longer within the community, which would be achieved through an annual renewal. After meeting with community groups, City staff obtained updated data concerning the numbers of businesses located in the City that require a local TPT license. With that updated number, City staff is able to conclude that the annual $38 fee may be reduced to $36. Also City staff reviewed other cities' business and TPT licensing fees. This information will be presented at the Council Meeting simply for comparison purposes. The City's fees are based on its administrative costs, which may differ from other cities. |
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Attachments: | Res. 2018-27 | ||
Ord. 2018-22 | |||
Comparison Chart | |||
Notice of Proposed Fee | |||
Presentation |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Third Amendment to Commercial Lease by and between the City of Flagstaff and the Southside Community Association Inc., an Arizona non-profit corporation. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Third Amendment to Commercial Lease by and between the City of Flagstaff (Lessor) and the Southside Community Association Inc., an Arizona non-profit corporation (Lessee) for the use of the Murdoch Building at 203 E. Brannen Avenue, City of Flagstaff, Arizona.
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Executive Summary: | |||||
The Murdoch Building is in an area of downtown Flagstaff known as the Southside. City is in the process of developing a Southside Neighborhood Plan (Plan). The City is asking the local community for their ideas and thoughts on potential future uses of the Murdoch Building. City staff will present potential future uses to the Murdoch Building to Council for consideration once the Plan has been completed. Staff is recommending an extension of the existing lease for two years with an option to extend for an additional year to allow the Southside Neighborhood Plan to be completed. This will help the City make sure any future long term use of the property will be consistent with the Plan. | |||||
Financial Impact: | |||||
The Base Rent will be reduced from $599.32 per month to $1.00 per year. In exchange for the reduction in rent, Lessee will serve as the Property Manager for the building and coordinate activities at the building. The City will be allowed to use the building for community meetings and events at no charge to the City. Lessee will pay for all utilities and general maintenance of the building. Also the reduced rent takes into consideration that the City will reserve the right to terminate the Lease upon at least 180 days written notice. | |||||
Policy Impact: | |||||
None
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Team Flagstaff Strategic Plan: Work in Partnership to Enhance a Safe and Livable Community
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1. Approve the Third Amendment as drafted. 2. Suggest changes to the Amendment. 3. Do not approve the Amendment and cancel the existing lease. |
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Background and History: | |||||
The City of Flagstaff acquired the “Murdoch Building” in 1967 from the Southern Union Gas Company. Prior to its use by the gas company, this site was the Dunbar Elementary School—Flagstaff’s segregated school for African Americans from 1926 to 1954. In 1986 the original school building was removed as part of the realignment of Butler and Clay Avenue. The City rebuilt the facility and designated it the Murdoch Center after Dunbar school principal, Cleo Murdoch. The City of Flagstaff and the Southside Community Association entered into a Commercial Lease on July 25, 2007 for the use of the Murdoch Building located at 203 E. Brannen Avenue, Flagstaff, Arizona 86001 as a community center for the City of Flagstaff residence and the southside neighborhood. The Lease term was extended by a First Amendment dated June 11, 2012 for five years, and then extended by a Second Amendment dated August 21, 2017 for an additional year expiring July 31, 2018. The City and Southside Community Association desire to extend the lease agreement for two years with an option for an additional year to allow for the Southside Neighborhood Plan to be completed which will guide Council on what the future uses of the Murdoch Building. |
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Key Considerations: | |||||
The Murdoch Center is the current home to the Southside Community Association. The Southside Community Association and The Murdoch Center serve the Southside neighborhood in Flagstaff, AZ. The Murdoch Center offers a large meeting hall for clubs, organizations, city/neighborhood meetings, as well as private parties. The Murdoch Center is an inter-generational and multicultural center reflecting the different cultures represented in the southside. The center's mission is to maintain the legacy and diverse cultural history of the southside neighborhood, through activities and events that build a sense of community. |
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Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Community center for the southside neighborhood and meeting space for the City of Flagstaff and additional organizations. | |||||
Expanded Options and Alternatives: | |||||
Staff will be holding community meetings during the Southside Neighborhood Plan to get feedback from the neighborhood on the Murdoch Building to present to Council for future considerations on uses for the facility. |
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Attachments: | Third Amendment to Lease | ||
Murdoch presentation |
9.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-21: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, the City of Flagstaff Zoning Code, Chapter 10-20, Administration, Procedures, and Enforcement, Division 10-20.30, Common Procedures, Section 10-20.30.100, Final Decisions and Division 10-20.80, Procedures for Appeals, Section 10-20.80.030, Appeals of Permits and Other Approvals, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 19, 2018 Council Meeting:
1) Read Ordinance No. 2018-21 by title only for the final time 2) City Clerk reads Ordinance No. 2018-21 by title only (if approved above) 3) Adopt Ordinance No. 2018-21 |
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Executive Summary: | |||||
The City Council, in accordance with Section 10-20.50.030.B (Procedures) of the Zoning Code, has initiated a text amendment to change Conditional Use Permit approval authority from the Planning Commission to the City Council. The Commission voted (6-0) to recommend an alternative proposal for the Zoning Code text amendment for review and appeal of Conditional Use Permits. The Planning Commission recommendation would grant any Council member the opportunity to request an additional review of a Conditional Use Permit within the ten (10) day appeal window. If a Council member requests a review, the item would be set for the next available council meeting. If a majority of the quorum present agrees to a review, the Conditional Use Permit will be set for a public hearing within 30 days. The Council review will be considered "de novo" which means starting from the beginning. Staff has prepared a draft Notice of Decision that would be used to inform the public and City Council of the Commission's decision on any Conditional Use Permit. The Notice of Decision would be prepared immediately following the Commission's decision on a Conditional Use Permit and would be posted to the City website and distributed to Council. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals None Regional Plan There are no Regional Plan Goals or Policies that specifically address or relate to the approval of Conditional Use Permits. Strategic Plan None |
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Has There Been Previous Council Decision on This: | |||||
A Future Agenda Item Request (FAIR) was heard by Council on January 16, 2018, in regards to Conditional Use Permit approval authority. This item was discussed by Council on February 6, 2018. Staff was directed to being the process of a Zoning Code Text Amendment to change the approval authority of Conditional Use Permits from the Planning Commission to City Council. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Since the 2011 adoption of the Zoning Code, the following amendments have been reviewed by the Planning and Zoning Commission and adopted by the City Council: 1. Division 10-20.50 (Amendments to the Zoning Code Text and the Zoning Map): adopted on November 5, 2013, Ord. No. 2013-21. These amendments established a new process and procedure for zone changes. 2. Section 10-50.100.080.E (Flagstaff Mall and Marketplace District): adopted on November 5, 2013, Ord. No. 2013-22. These amendments allowed for the installation of a new monument sign for the Flagstaff Mall and Marketplace District. 3. Division 10-50.100 (Sign Standards): adopted on November 18, 2014, Ord. No. 2014-27. These amendments to the City's sign standards addressed concerns from the City Council and local residents with the complexity of the former sign standards, especially for building mounted signs, and for the proliferation of temporary signs within the City. 4. Division 10-20.100 (Assurance of Performance for Construction): adopted on March 4, 2015, Ord. No. 2015-01. These amendments updated the standards and procedures regarding assurances for construction. 5. Section 10-40.30.050 (Industrial Uses) and Sections 10-80.20.060 (Definitions, “F.”) and 10-80.20.200 (Definitions, “T.”): adopted on May 5, 2015, Ord. No. 2015-03. These amendments to the industrial zones, Table B, Allowed Uses, and in the definitions clarify that freight and trucking facilities are a permitted use in the RD (Research and Development) Zone. 6. Comprehensive suite of amendments adopted on February 16, 2016, Ord. No. 2016-07, 2016 comprising mostly minor clarifications and corrections, but also some significant amendments to Section 10-40.40.030 to allow single-family dwellings and duplexes by right in the CC Zone, Section 10-40.60.260 (Mixed Use) and 10-40.60.280 (Planned Residential Development), Section 10-50.80.080 (Parking Spaces, Parking Lot Design and Layout) and in Division 10-50.110 to add two new building types; apartment building and stacked triplex. 7. Division 10-50.100 (Sign Standards): adopted on June 21, 2016, Ord. No. 2016-22. These amendments reconciled the sign standards with the US Supreme Court’s decision in the Reed v. Town of Gilbert. 8. Series of amendments adopted on April 4, 2017, Ord. No. 2017-10, including amendments to: Section 10-50.80.080.C (ADA Parking), clarifying the depth of an ADA parking space; Sections 10-40.60.030, 10-80.20.010 (ADU's) created a definition for Attached and Detached ADU's, created standards for the attachment, and clarified the required amenities; Sections 10-40.30, and 10-40.40, 10-50.80 and 10-80.20.160 (Places of Worship), created a definition and land use classification for places of worship, and permit the use in all zones; and Section 10-90.40.030 (Rural Floodplain Map), revised the rural floodplain map back to the boundaries of the 1991 map. 9. Sections 10-40.40, 10-50.110, and 10-50.120 (Transect Code): adopted on December 19, 2017, Ord. No. 2017-31. These amendments: clarified the allowed building types and allowed private frontage types within each Transect zone, including all alternate (N.2) zones and open (O) sub-zones; removed the residency requirement and established a minimum building separation requirement for the Live/Work building type; and, established a maximum façade plane width for the Commercial Block building type. 10. Section 10-50.100.100 (Sign Districts of Special Designation): adopted March 13, 2018, Ord. No. 2018-14. This amendment added the West University Drive Entrance District to the Sign Districts of Special Designation section to allow Northern Arizona University to place a monument entry sign on property not currently owned by the university. |
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Expanded Options and Alternatives: | |||||
Inform/Consult In accordance with State statute and the Zoning Code, the work session and public hearing before the Planning Commission and the public hearing before the City Council wer advertised in the Arizona Daily Sun on April 10, 2018, which is at least 15-days prior to the scheduled meeting dates. As of this writing, staff has received one (1) email asking for additional information regarding the proposed amendment. |
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Attachments: | Ord. 2018-21 | ||
Example Notice of Decision |
9.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-24: An ordinance of the Flagstaff City Council, authorizing the City Manager or his or her designees to acquire improved real property located at 2323 N. Walgreens Street and establishing an effective date; and approval of a Purchase Contract with Hilton Harris Real Estate as broker for the seller of the improved real property at 2323 N. Walgreens Street and subject to the contingencies described in the contract. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 19, 2018 Council Meeting:
1) Read Ordinance No. 2018-24 by title only for the first time 2) City Clerk reads Ordinance No. 2018-24 by title only (if approved above) At the July 3, 2018 Council Meeting: 3) Read Ordinance No. 2018-24 by title only for the final time 4) City Clerk reads Ordinance No. 2018-24 by title only (if approved above) 5) Adopt Ordinance No. 2018-24 6) Approve Purchase Contract |
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Executive Summary: | |||||
City staff is requesting Council approve acquisition of real property located at 2323 N. Walgreen Street for public uses. The real property includes an 8,623 square foot building. Staff submitted an offer to purchase the property and final sale is contingent on Council approval, appraisal, and inspections. The primary purpose is to provide Water Services staff with office space as well as other city programs. | |||||
Financial Impact: | |||||
$1,125,000 purchase price + 3,500 appraisal fees + 2,000 inspection fees + closing costs, TBD. $1,135,500 estimated total acquisition cost. The Water Service division has $1.8 million budget in contingency as well as several projects they are now projecting to be under budget in FY2019 that they will utilize to cover this purchase. If other divisions use the building, they will need to allocate funds (pay for such use) to the Water Services division. |
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Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Personnel -Attract and retain quality staff. Invest in our People - Ensure effective resources for employees. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve Ordinance 2018-24 and Purchase Contract. 2. Do not approve Ordinance 2018-24 and Purchase Contract, and provide direction to Staff. |
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Background and History: | |||||
An evaluation of City facilities which includes City Hall has been performed and it is determined that there is not enough office space available to house City Staff due to the demolition of the Cherry Building and White House to make way for the new Municipal Court House. Staff has been reviewing office space for rent and it was determined that purchasing verses renting is a better use of taxpayer money. With this purchase 2 to 3 departments may be able to share the building which will free up space at City Hall as well as alleviate the strain on parking in the downtown area. The City staff looked at many potential properties for lease or purchase. This is the best property on the market that meets the City's needs. The building was constructed in 1990 and believed to be in good condition. It is a total of 8,623 square feet and offers three separate office suites; a 3,522 square feet suite, a 1,993 square feet suite, a 2,077 square feet suite, a 1,031 square feet common area with kitchen, three bathrooms, two detached storage units and 46 parking spaces which include two American Disabilities Act (ADA) spaces. City staff anticipate that the building will accommodate 10 to 15 employees per suite, approximately 30 to 45 City employees will be able to relocate into the new building. It is anticipated that Water Services and Housing are the departments who will occupy the building, however Facilities is still evaluating which departments would be better suited at the new location. This purchase will provide the necessary office space needed for City Staff due to the demolition of the Cherry Building and the White House building located at 101 W. Cherry Avenue which is anticipated to take place next spring to make room for the new Municipal Court House. The demolition takes 12,000 square feet of usable office space along with 42 parking spaces and displaces 39 City Staff. The purchase of the building at 2323 N. Walgreens Street won't solve all the office space needs but will alleviate the current demand and will give the City a long term permanent solution as well as an increased presence on the east side of Flagstaff. The Purchase Contract is a standard commercial form and has been executed by the Seller. The purchase of the building is contingent on the following. 1. Council approval and adoption of Ordinance No. 2018-24 authorizing the purchase. 2. Appraisal. The appraisal shall fall within a range of 5% higher or lower than the purchase offer of $1,125,000. If the appraisal is greater than or less than 5% the parties may agree to negotiate a new price or cancel the contract without penalty and the Earnest Money shall be refunded to Buyer. 3. Inspections. The City has until July 3rd to complete the desired physical inspections. The anticipated closing date is August 15th. Estimating 30 to 60 days for renovation, which includes painting, carpeting, office partitioning. Estimated move in date would be October-November of 2018. |
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Key Considerations: | |||||
1. Provide office space to City Staff. 2. Relocate many City Staff from downtown which will help with parking and traffic. |
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Community Benefits and Considerations: | |||||
The building will require improvements estimated at $300,000 for carpet, paint, moving expenses and office partitions, etc. City has budgeted $100,000 in FY 2019 to Housing relocation, which funds may be used toward renovation costs. | |||||
Community Involvement: | |||||
1. Alleviate parking in the downtown area. 2. Alleviate traffic in the downtown area. 3. Provide office space for City employees. 4. Allow for potential growth in City staffing. 5. East side presence. |
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Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Powerpoint Walgreens St building | ||
Ord. 2018-24 | |||
Purchase Contract | |||
Office Floor Plan | |||
Overview Map | |||
Street View Map |
9.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Contract: Approve the purchase of Sewer and Manhole Video Inspection Equipment and a Vehicle through a cooperative purchase contract with Envirosight, LLC in the amount of $299,614.80. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Flagstaff Water Service operates and maintains over 276 miles of sanitary sewer with over 7,494 manholes. Wastewater Collection Section utilizes video inspection equipment to help inspect, operate, repair and maintain the collection system. The CCTV (Closed Caption Television) system is extensively used to determine the current condition of the existing sewer mains and helps determine areas of needed maintenance; from sewer blockages to damaged pipes. This purchase would be for crucial pieces of equipment for the Wastewater Collection Section. In addition, newly installed pipe is inspected and a video created showing the condition at time of acceptance. The existing vehicle used by the Wastewater Collections Section is a 2003 Ford box van that is equipped with camera and control systems of the same time period. Much of the technology is now out dated and difficult to repair. Computers and controllers have been upgraded on multiple occasions, but are still are behind current standards. The camera system utilizes older technologies and requires extensive maintenance to keep the unit operational. This equipment has serviced its useful life with the City and is in need of replacement with up to date equipment that is compatible with our Computerized Maintenance Management System (CMMS). This purchase will include a new four wheel drive vehicle with a 14 foot cargo box which will have a complete video inspection system installed, including, the capability of manhole inspections. |
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Financial Impact: | |||||
The replacement of this vehicle was budgeted for fiscal year 2018 under Account 203-08-313-1132-4401 for the replacement of the CCTV Van and 203-08-313-1132-0-4313 for additional parts. Any additional overages due to cover ancillary expenses and taxes can be taken from 203-08-313-1134-0-4237. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
2018 Goal: Transportation and other Public Infrastructure - Evaluate Water, Wastewater and Reclaim Water Infrastructure Capacity Issues, Replace Aging Infrastructure. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve this Cooperative Purchase Contract with Envirosight, LLC through the Sourcewell cooperative purchase Contract No. 022014; or 2. Forego the purchase of new Sewer and Manhole Video Inspection Equipment and a Vehicle and require that the City continue to use the existing equipment and vehicle. |
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Background and History: | |||||
Flagstaff Water Services has been utilizing video inspection of the wastewater collection system for over thirty years and has provided valuable information on the condition of the pipes buried below the streets, from new installations to the old pipes installed many years ago. Staff reviewed the NJPA (now known as Sourcewell) cooperative purchase contracts with Envirosight, LLC and Rapidview for the purchases and invited both contractors to demonstrate their equipment. After the demonstrations, staff revised the specifications to be a comprehensive specification that met all of the City's current and future needs. Both contractors were then asked to submit bids based on the revised specifications consistent with NJPA (now known as Sourcewell) requirements. Based on the submittals, staff selected the products offered by Envirosight, LLC. Their equipment was the most versatile, met the specifications, was within budget, and was the lowest responsive and responsible bid. |
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Key Considerations: | |||||
The existing system is older technology that is difficult to repair and does not integrate in to the newer GIS and Computer Maintenance Management Systems (CMMS) very well. | |||||
Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
The new Sewer and Manhole Video Inspection Equipment and Vehicle will provide valuable information to the Water Services Division regarding the condition of the pipes buried below the streets; from new installations, to the old pipes installed many years ago. The CCTV system equipment offered by Envirsight, LLC is extensively used to determine the current condition of the existing sewer mains and helps determine areas of needed maintenance. |
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Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | Cooperative Purchase Contract | ||
Envirosight Cooperative Purchase Contract | |||
Flagstaff Specifications | |||
Bid Evaluation | |||
Envirosight Pricing | |||
Manhole Inspection Equipment | |||
TV Van Use Blog | |||
Rover CCTV Brochure | |||
CCTV Van | |||
Photo of Typical Envirosight | |||
Photo of S4030 |
9.F.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Magistrates On-Call for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the appointments of Honorable Charles Adornetto, Honorable Christine Brown, Honorable Charles Davies, Honorable John Lamb, Honorable Gerald McCafferty, Honorable Susan Slasor, and Honorable James Speed as Magistrate On-Call.
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Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of Magistrates On-Call for the Municipal Court allows for ongoing operations of the court without interruption. Magistrates On-Call hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. Magistrates On-Call are required for the ongoing operational needs of the Municipal Court. Magistrates On-Call are critical to the criminal and civil processes of the judicial branch. Judges Adornetto, Brown, Davies, Lamb, McCafferty, Slasor, and Speed have all been serving in their current capacity as Magistrates On-Call at the Municipal Court and are requesting to continue in their current roles. |
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Financial Impact: | |||||
Funding for all judicial positions are included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. These appointments help maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Personnel - Attract and retain quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
All Magistrate On-Call candidates have been appointed by previous City Councils and have been serving in the Flagstaff Municipal Court between two and sixteen years. | |||||
Options and Alternatives: | |||||
Approve the appointments. Don't approve the appointments and request alternative candidates for Council consideration. |
|||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||||||||||||||
Public Hearing: "Truth in Taxation", FY 2018-2019 Budget and Property Tax Levy (combined). | |||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1) Open the public hearing
2) Receive citizen input 3) Close the public hearing 4) Convene Special Meeting |
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Executive Summary: | |||||||||||||||||||||||||||
This combined public hearing is being held to comply with law. Arizona "Truth in Taxation" laws require a public hearing on a proposed primary property tax increase, A.R.S. Section 42-17107. Arizona budget laws require a public hearing on the proposed final budget and property tax levy, A.R.S. Section 42-17104. | |||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
Upon adopting the final FY 2018-2019 Budget, the City may commit and spend funds for community needs as described in the budget. The budget is funded through numerous revenue sources, including property tax. The FY 2017-2018 primary property tax levy was $6,171,607. The City is proposing a 7.4% increase or $453,930 on existing property. The total levy related to new construction is $81,973 for a total levy of $6,707,510 in FY 2018-2019. The primary property tax rate to support this levy is $0.8334 per $100 of assessed valuation. The FY 2017-2018 secondary property tax rate was to generate revenues of $6,271,311. The City is proposing to keep the same tax rate (also referred to as a "flat tax rate") for secondary property taxes for FY 2018-2019 for a total levy of $6,733,265 on existing properties and new construction. The proposed secondary property tax rate is $0.8366 per $100 of assessed valuation (same as last FY). |
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Policy Impact: | |||||||||||||||||||||||||||
The FY 2018-2019 Budget is the financial plan of the City for the upcoming fiscal year. | |||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||||||||||||||||||
Economic Development Affordable Housing Social Justice Transportation and Other Public Infrastructure Building and Zoning/Regional Plan Climate Change Water Conservation Environmental and Natural Resources Personnel Community Outreach Town & Gown Code Compliance |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
|
|||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||
1. Conduct the public hearing 2. Delay the public hearing |
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Background and History: | |||||||||||||||||||||||||||
"Truth in Taxation" procedures: The Arizona "Truth in Taxation" laws require that the county assessor, on or before February 10, transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the City must provide notice and a public hearing of the proposed increase, along with other taxation requirements. It is important to note that it is the levy amount and not the rate which triggers the Truth in Taxation procedures. The City is following the "Truth in Taxation" procedures. The City has published a notice in the Arizona Daily Sun on June 1, 2018 and June 10, 2018. We have also issued a press release concerning the increase. Budget adoption: The budget was presented for tentative adoption on June 5, 2018. The tentative adoption established the maximum appropriation for the City for the FY 2018-2019 budget year. The budget legal schedules were published in the Arizona Daily Sun on June 7, 2018 and June 14, 2018. Property tax levy: Primary property taxes are accumulated in the General Fund and pay for general services which include but are not limited to public safety, parks and recreation, other public work services, and general administrative and management functions within the City. Secondary property taxes support debt service payments on numerous city capital projects including the Aquaplex, fire stations, open space, street/utility projects, forest restoration, the core services facility and courthouse. The current and proposed property tax rates are shown in the "Expanded Financial Consideration" section below. |
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Key Considerations: | |||||||||||||||||||||||||||
The adoption of the tentative budget set forth into motion a legally mandated time sequence of actions of which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative budget adoption, the final budget adoption, the property tax levy actions, and related publications must be started over. The final budget adoption must occur after a public hearing and Council must convene into a Special Meeting to adopt the final budget. The budget must be adopted by the third week of July. The County will adopt the property tax levy the first week of August. The key dates in the process have been presented as part of the action summary. June 5, 2018 Tentative adoption of budget by Council
June 19, 2018 Truth in Taxation, proposed budget and property tax levy public hearing June 19, 2018 Final budget adoption (done in a Special meeting) June 19, 2018 Primary property tax level approved by roll call vote June 19, 2018 First reading property tax ordinance July 3, 2018 Final reading and adoption of property tax ordinance |
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Community Benefits and Considerations: | |||||||||||||||||||||||||||
The City's proposed primary property tax levy in FY 2018-2019 equals the maximum allowable levy under state law. The maximum allowable primary property revenue under state law for FY 2018-2019 is $6,707,510. Primary property tax rate will increase from $0.8233 in FY 2017-2018 to $0.8334 in FY 2018-2019 due to the 7.4% increase in the levy amount off set by total valuation of all existing properties which are increasing 6.1%. Five years historical data is shown below:
The final budget adoption allows the City to commit and expend resources as determined to be needed through the FY2018-2019 budget process. There have been no changes in the final budget recommended for adoption from that presented as the tentative budget. The recommended City of Flagstaff appropriation for FY2018-2019 is $279,965,072. |
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Community Involvement: | |||||||||||||||||||||||||||
The budget process has allowed for public participation which is vital for the City Council in determining the current year goals and objectives. The budget translates the community's goals and objectives as determined by City Council into fiscal reality. Timely budget adoption allows the City to commit expenditures as related to the FY 2018-2019 Budget as needed for ongoing operational consistency to the citizenry. The FY 2018-2019 Budget is balanced. | |||||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||||
Inform/Involve: This is the public hearing in the budget adoption process and it is open to public comment on the property tax levy and the final budget adoption. Budget legal schedules were published in the June 7, 2018 and June 14, 2018 Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. The final opportunity for community involvement for the budget adoption is at this public meeting. The notice for a proposed changes to primary property tax was posted on the City website on April 2, 2018. The Truth in Taxation notice was published in the Arizona Daily Sun on June 1, 2018 and June 10, 2018. The final opportunity for public input to the tax levy will be at the July 3, 2018 Council Meeting. | |||||||||||||||||||||||||||
Attachments: |
15.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-31: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for Fiscal Year 2018-19. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-31 by title only
2) City Clerk reads Resolution No. 2018-31 by title only (if approved above) 3) Adopt Resolution No. 2018-31 4) Adjourn Special Meeting and reconvene Regular Meeting |
|||||
Executive Summary: | |||||
Each municipality is required to adopt a budget as prescribed by A.R.S. Title 42, Chapter 17, Articles 1 through 5. As published in the tentative adoption of the budget, the final budget is to be adopted on June 19, 2018 (during a Special Meeting), and following a public hearing to receive citizen comments. | |||||
Financial Impact: | |||||
The final budget adoption allows the City to commit and spend funds for community needs as described in the FY 2018- 2019 Budget. | |||||
Policy Impact: | |||||
The FY 2018- 2019 budget is the financial plan of the City for the upcoming fiscal year. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Economic Development Affordable Housing Social Justice Transportation and Other Public Infrastructure Building and Zoning/Regional Plan Climate Change Water Conservation Environmental and Natural Resources Personnel Community Outreach Town & Gown Code Compliance |
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Has There Been Previous Council Decision on This: | |||||
|
|||||
Options and Alternatives: | |||||
As the City adopted the tentative budget on June 5, 2018, the maximum appropriation for FY 2018-2019 has been set. The Council could choose to make adjustments within that maximum appropriation or make reductions in the maximum appropriation. | |||||
Background and History: | |||||
The budget was presented for tentative adoption on June 5, 2018. The tentative adoption established the maximum appropriation for the City for FY 2018-2019. The budget legal schedules were published in the Arizona Daily Sun on June 7, 2018 and June 14, 2018. |
|||||
Key Considerations: | |||||
The adoption of the tentative budget set forth into motion a legally mandated time sequence of actions of which the Council must adhere to adopt a final budget. If this time sequence is not met as required by statute, the tentative budget adoption, final budget adoption and related publications must be started over. The final budget adoption must occur after a public hearing and Council must convene into a Special Meeting to adopt the final budget. The budget must be adopted by the third week of July. June 5, 2018 Tentative adoption of budget by Council
June 19, 2018 Public hearing on "Truth in Taxation", FY 2018-2019 Budget and Property Tax Levy June 19, 2018 Final budget adoption (done in a Special meeting) |
|||||
Community Involvement: | |||||
The budget process has allowed for public participation which is vital for the City Council in determining the current year goals and objectives. The budget assists in translating the community's goals and objectives as determined by City Council into fiscal reality. Timely budget adoption allows the City to commit expenditures as related to the FY 2018 - 2019 Budget as needed for ongoing operational consistency to the citizenry. The FY 2018 - 2019 Budget is balanced. | |||||
Expanded Options and Alternatives: | |||||
Inform/Involve: Earlier this evening there was a public hearing to receive any last public comments prior to final budget adoption. Budget legal schedules were published in the June 7, 2018 and June 14, 2018 Arizona Daily Sun to allow for community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. | |||||
Attachments: | FY2019 Legal Budget Schedules | ||
Res. 2018-31 |
16.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||||||||||||||
Approve a Primary Property Tax Levy of $6,707,510 in FY 2018-2019 (a 7.4% increase in levy from FY 2017-2018 plus amounts attributable to new construction) by roll call vote. AND Consideration and Adoption of Ordinance No. 2018-23: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2019. (Primary and secondary property tax levies for FY 2018-2019) |
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STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1. ROLL CALL VOTE:
Approve the proposed increase in the primary property taxes by roll call vote as required by "Truth in Taxation" legislation. 2. ORDINANCE: At the June 19, 2018 Council Meeting: 1) Read Ordinance No. 2018-23 by title only for the first time 2) City Clerk reads Ordinance No. 2018-23 by title only (if approved above) At the July 3, 2018 Council Meeting: 3) Read Ordinance No. 2018-23 by title only for the final time 4) City Clerk reads Ordinance No. 2018-23 by title only (if approved above) 5) Adopt Ordinance No. 2018-23 |
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Executive Summary: | |||||||||||||||||||||||||||
The City Council is required to consider a motion to levy increased primary property taxes over the preceding year's tax levy, by roll call vote, per A.R.S. Section 42-17107 The City Council is required to fix and levy the amount to be raised from property taxation after adoption of the final budget, per A.R.S. Section 42-17151. The final budget is anticipated to be adopted on June 19, 2018. |
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Financial Impact: | |||||||||||||||||||||||||||
The City is proposing a 7.4% increase in primary property tax levy ($453,930) for a total levy of $6,625,537 on existing properties, plus levy of $81,973 on new construction, for an overall total primary property tax levy in FY 2017-2018 of $6,707,510. The primary property tax rate to support this levy is $0.8334 per $100 of assessed valuation. The proposed primary property tax levy equals the maximum allowable primary property tax levy for FY 2018-2019 of $6,707,510. The City is proposing a "flat" tax rate for secondary property taxes for FY 2018-2019 for a total levy of $6,733,265 on existing properties and new construction. The proposed secondary property tax rate is $0.8366 per $100 of assessed valuation (same as last FY). |
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Policy Impact: | |||||||||||||||||||||||||||
Adoption of the proposed property tax levies will generate revenues to help fund the community needs as identified in the FY 2018-2019 Final Budget and policies reflected therein. | |||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||||||||||||||||||
Economic Development Affordable Housing Social Justice Transportation and Other Public Infrastructure Building and Zoning/Regional Plan Climate Change Water Conservation Environmental and Natural Resources Personnel Community Outreach Town & Gown Code Compliance |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
|
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Options and Alternatives: | |||||||||||||||||||||||||||
1) Adopt the primary and secondary property tax rates as proposed. 2) Adopt the secondary property tax rate at something greater than proposed above. 3) Adopt primary and secondary property tax rates at something less than proposed. |
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Background and History: | |||||||||||||||||||||||||||
Both the State Constitution and State law specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy in cities and towns may only be used to retire the principal and interest or redemption charges on general obligation bonded indebtedness. Every year, the "Truth in Taxation" legislation requires that the county assessor, on or before February 10, transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the city must follow the "Truth in Taxation" procedures. It is important to note that it is the levy amount and not the rate which triggers the "Truth in Taxation" procedures. The proposed 7.4% increase in the primary property tax levy does trigger "Truth in Taxation" requirements. The City has the ability to increase the amount received from primary property tax levy by a maximum of 2% each year excluding new construction. The maximum allowable increase for FY 2018-2019 is 7.4%. FY 2018-2019 proposed primary property tax levy is set at the maximum allowable ($6,707,510). The adoption of the property tax levy is the final step in the entire budget approval process. |
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Key Considerations: | |||||||||||||||||||||||||||
The key dates for budget and property tax levy adoption have been determined and have been followed throughout this process. The County adopts the property tax levy as proposed by the City on or about August 1, 2018. | |||||||||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||||||||
The City is budgeting primary property tax revenues of $6,605,000 in FY 2018-2019. This budgeted amount is less than the levy amount, because the City is allowing for approximately 1.5% in bad debt (taxes not able to be collected). The City anticipates an overall 9% increase in primary property tax revenues in FY 2018-2019, due to the 7% increase in the primary property tax levy, plus a 2% increase due to new construction (properties added to tax roll). Primary property tax revenues may be used for any general purpose use of the City government. Statutorily, the maximum allowable primary property levy for FY 2018-2019 is $6,707,510 which is the amount being proposed. The City has budgeted a total of $6,733,265 in FY 2018-2019 secondary property tax, an approximate 7% increase over the FY 2017-2018 budget ($6,271,311). The increase is directly related to the increased assessed valuation (increase in property values) and new construction. Secondary property tax funds general obligation debt and City general obligation debt is issued to manage within the levy. Five years historical data is shown below:
Primary property taxes account for 11% of the General Fund revenues budgeted for FY 2018-2019. |
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Community Involvement: | |||||||||||||||||||||||||||
Primary property taxes help support a number of City services including public safety, parks and recreation, other public works services, and general administrative and management functions within the City. Secondary property taxes support the debt service payment on numerous city capital projects including: Aquaplex, Fire Stations, Open Space, numerous street/utility projects, Forest Restoration and the future Core Services Facility and Courthouse. |
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Expanded Options and Alternatives: | |||||||||||||||||||||||||||
Inform & Involve: The notice for a proposed changes to primary property tax was posted on the City website on April 2, 2018. The "Truth in Taxation" notice was published in the Arizona Daily Sun on June 1, 2018 and June 10, 2018. Budget legal schedules were published in the June 7, 2018 and June 14, 2018 Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. A public hearing on June 19, 2018 for "Truth in Taxation", the final budget adoption and the property tax levy is open for public comment and allows citizens to provide input. The final opportunity for public input on the tax levy will be at the July 3, 2018 Council Meeting. | |||||||||||||||||||||||||||
Attachments: | FY2019 Property Tax Ordinance |
16.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-32: A resolution of the Flagstaff City Council calling a General Election of the City of Flagstaff for November 6, 2018; calling a special election to be held on November 6, 2018, in conjunction with the City's general election, to submit questions to the registered voters of Flagstaff regarding an initiative amending Chapter 15-01, Minimum Wage, of the Flagstaff City Code (Sustainable Wages Act); (2) continuation of the levy of three existing transaction privilege/sales taxes expiring in 2020 as a single tax rate of 0.426% for roadway, pedestrian, bicycle and safety improvements; (3) the levy of a transaction privilege/sales tax at a rate of 0.23% for the Lone Tree Railroad Overpass from Butler Avenue to Route 66; and (4) the levy of a transaction privilege/sales tax at a rate of 0.15% for increasing transit services. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-32 by title only
2) City Clerk reads Resolution No. 2018-32 by title only (if approved above) 3) Adopt Resolution No. 2018-32 |
|||||
Executive Summary: | |||||
The City Council gave direction at the June 5, 2018 Council Meeting to prepare ballot language for the purpose of a continuation of the levy of three existing transaction privilege/sales taxes, the levy of a transaction privilege/sales tax for the Lone Tree Railroad Overpass from Butler Avenue to Route 66, and the levy of a transaction privilege/sales tax for increasing transit services. On February 8, 2017, a Certification was submitted to petitioners of Initiative IN2017-01, Sustainable Wages Act, certifying that the required number of signatures had been submitted and verified and the question would be placed on the next election ballot on November 6, 2018. On June 12, 2018, the City Council will be discussing a potential affordable housing ballot measure; should Council decide to move forward with a housing question, the appropriate language will be included in the Resolution for the final agenda. |
|||||
Financial Impact: | |||||
The ballot question will ask voters to consider a continuation of the levy of three existing transaction privilege/sales taxes expiring in 2020 as a single tax rate of 0.426% for roadway, pedestrian, bicycle and safety improvements; the levy of a transaction privilege/sales tax at a rate of 0.23% for the Lone Tree Railroad Overpass from Butler Avenue to Route 66; and the levy of a transaction privilege/sales tax at a rate of 0.15% for increasing transit services. | |||||
Policy Impact: | |||||
N/A. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
May 22, 2018 - Council reviewed the preliminary survey results regarding the possible ballot questions. May 29, 2018 - Council gave direction regarding the number of questions and types of financing for the transportation projects. June 5, 2018 - Council gave direction regarding the development of ballot language for the transportation questions. |
|||||
Expanded Options and Alternatives: | |||||
Empower | |||||
Attachments: | Res. 2018-32 |
16.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Consideration and Adoption of Ordinance No. 2018-25: An ordinance of the Flagstaff City Council, amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 19, 2018 Council Meeting:
1) Read Ordinance No. 2018-25 by title only for the first time 2) City Clerk reads Ordinance No. 2018-25 by title only (if approved above) At the July 3, 2018 Council Meeting: 4) Read Ordinance No. 2018-25 by title only for the final time 5) City Clerk reads Ordinance No. 2018-25 by title only (if approved above) 6) Adopt Ordinance No. 2018-25 |
|||||
EXECUTIVE SUMMARY: | |||||
In accordance with Flagstaff City Code Section 1-07-001-0005(B), on the periodic review of councilmember salaries, in 2017 the City Manager convened a five-member citizen committee (Committee) comprised of the chairs of city commissions to review and provide a recommendation for councilmember salaries. Under the code as currently written, this review occurs every fourth year, before an election year. The Committee requested, and received, salary comparisons with other cities and pertinent cost of living information. After meeting on November 16, 2017 and December 7, 2016, the Committee made recommendations as set forth below. On December 12, 2017, the City Council considered a possible ordinance based on the Committee's recommendation. Council did not adopt the proposed ordinance but opted instead to discuss possible amendments to pertinent Flagstaff City Code. Staff has prepared a proposed ordinance for Council discussion. No sitting member of Council is eligible to receive any salary or compensation increase that may be voted upon unless and until he or she is re-elected to office at the next general election. Committee recommendation: A) Adjust the annual salary of the Mayor from the current $36,000 to $38,500, effective upon the beginning of the Mayoral term following the next general election in November of 2018. B) Adjust the annual salaries of councilmembers from the current $24,000 to $25,500, effective upon the beginning of the councilmember terms following the next general election in November 2018. (Incumbent councilmembers elected in 2016 who are in the middle of their current term of office will not be eligible to receive this salary adjustment unless re-elected to office in the general election of November 2020.) Alternatively, the Ordinance provides the option for the City Council to determine that the raise in salaries will take effect only after all current terms of office have expired. Additionally, the Committee made the following recommendations regarding the travel allowance and travel budgets of councilmembers: 1) Increase the Travel Allowance of the Mayor from the current annual amount of $2,520 to $3,000 effective July 1, 2018. 2) Increase the Travel Allowance of councilmembers from the current annual amount of $1,800 to $1,992 effective July 1, 2018. 3) Increase the City Travel Budget Account for the Mayor from the current annual amount of $2,478.57 to $4,125 effective July 1, 2018. 4) Increase the City Travel Budget Account for councilmembers from the current annual amount of $2,478.57 to $2,750 effective July 1, 2018. Recommendations above are reflected in the attached potential ordinance; recommendations though are for Council consideration and discussion. |
|||||
INFORMATION: | |||||
Staff is seeking direction from Council on the potential ordinance. |
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Attachments: | Ord. 2018-25 | ||
Market Analysis |
16.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointments: City Council Representative and Alternate to the NAIPTA Executive Board. | |||||
STAFF RECOMMENDED ACTION: | |||||
Appoint Vice Mayor Whelan as a City Council Representative, and Councilmember Jim McCarthy as an Alternate, on the NAIPTA Executive Board.
|
|||||
Executive Summary: | |||||
At your Council meeting of May 8, 2018, Councilmember Putzova mentioned during the "To/From" portion of the agenda that due to a permanent scheduling conflict she would not be able to continue to serve as a Council Representative on the NAIPTA Executive Board. An appointment to fill the vacancy is needed. As it is a function of the Council to make this particular appointment staff is presenting Council with this decision tonight. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
2017 - 2019 Council Goal: TRANSPORTATION & PUBLIC INFRASTRUCTURE -- Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
N/A | |||||
Attachments: |
17.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
City Policies and Procedures for Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ).
|
|||||
STAFF RECOMMENDED ACTION: | |||||
Council Discussion. | |||||
EXECUTIVE SUMMARY: | |||||
On January 22, 2018 Councilmember Putzova requested that the City take a comprehensive look at its policies, practices, services in relation to lesbian, gay, bisexual, transgender and queer (LGBTQ) equality. The City offers protections and services to diverse groups of individuals as well as to those who identify as LGBTQ. A tool used to gauge these protections and services is the Human Rights MEI Scorecard. In 2017, the City's score was 67/100 (attachment 1). Since 2017, the standards of credit have been revised (attachment 2). Staff has been working proactively to improve the City's score and is awaiting feedback from the Human Rights Campaign. |
|||||
INFORMATION: | |||||
Council Goal: Social Justice. | |||||
Attachments: | 2017 Scorecard | ||
New Scorecard | |||
Scorecard Standards for Credit |