JOINT SPECIAL MEETING/WORK SESSION
FLAGSTAFF CITY COUNCIL/COUNTY BOARD OF SUPERVISORS AGENDA
SPECIAL MEETING
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1. | Call to Order
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council, members of the Coconino County Board of Supervisors, and to the general public that, at this special meeting, the City Council/Board of Supervisors may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s/County's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | Pledge of Allegiance
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3. | Roll Call:
COCONINO COUNTY BOARD OF SUPERVISORS:
FLAGSTAFF CITY COUNCIL:
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4. | Public Participation: Public Participation enables the public to address the Council/Board about an items that are not on the agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the joint special meeting/work session. You may speak at one or the other, but not both. Anyone wishing to comment on an item that is on the agenda is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council/Board up to three times throughout the meeting/work sessions, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.
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5. | Consideration and Possible Adoption of Resolution No. 2018-28: A resolution of the Flagstaff City Council approving an amended and resstated Intergovernmental Agreement between Coconino County and the City of Flagstaff regarding the Flagstaff Metropolitan Planning Organization. | |||||||||||
RECOMMENDED ACTION: | ||||||||||||
BY FLAGSTAFF CITY COUNCIL:
1) Read Resolution No. 2018-28 by title only 2) City Clerk reads Resolution No. 2018-28 by title only (if approved above) 3) Adopt Resolution No. 2018-28 BY COCONINO COUNTY BOARD OF SUPERVISORS: Approve the Intergovernmental Agreement with the City of Flagstaff regarding the Flagstaff Metropolitan Planning Organization (FMPO); including forming the FMPO as a separate entity pursuant to A.R.S §11-952. |
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6. | Adjournment of Joint Special Meeting JOINT WORK SESSION
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1. | Call to Order | |||||||||||
2. | Update by consultants of Joint Land Use Study (JLUS). | |||||||||||
3. |
Update on Lighting Projects
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4. | Update on the Coconino County Forest Restoration Efforts and the Flagstaff Watershed Protection Project. | |||||||||||
5. | Recogition of Community Member | |||||||||||
6. | Public Participation | |||||||||||
7. | Informational Items To/From Chairman, Supervisors and County Manager/Mayor, Council and City Manager. |
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8. | Adjournment | |||||||||||
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5.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2018-28: A resolution of the Flagstaff City Council approving an amended and resstated Intergovernmental Agreement between Coconino County and the City of Flagstaff regarding the Flagstaff Metropolitan Planning Organization. | |||||
RECOMMENDED ACTION: | |||||
BY FLAGSTAFF CITY COUNCIL:
1) Read Resolution No. 2018-28 by title only 2) City Clerk reads Resolution No. 2018-28 by title only (if approved above) 3) Adopt Resolution No. 2018-28 BY COCONINO COUNTY BOARD OF SUPERVISORS: Approve the Intergovernmental Agreement with the City of Flagstaff regarding the Flagstaff Metropolitan Planning Organization (FMPO); including forming the FMPO as a separate entity pursuant to A.R.S §11-952. |
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Executive Summary: | |||||
In 2017, the FMPO Board engaged in a strategic planning effort that resulted in a new mission and vision statement that identified a list of strategic objectives. In addition, the Board better clarified their authority to adopt personnel and financial policies. The adoption of the FMPO Amended and Restated IGA provides for that clarification and better allows the Board to make operational changes without having to amend the master IGA. In particular, under the Amended and Restated IGA, the FMPO will become a separate legal entity. | |||||
Financial Impact: | |||||
For FY2018, the City will receive $37,487 from the FMPO as an indirect cost reimbursement. In FY2019, the indirect cost reimbursement is budgeted to be $38,000. The indirect cost reimbursement is to account for the cost to the FMPO for general administrative, financial, and occupancy costs. Included (but not limited to) in this calculation is space, maintenance, utilities, legal, human resources, information technology, payroll, accounts payable, accounts receivable, grant billing, procurement, budgeting, and auditing. The IGA under consideration clarifies that FMPO staff may procure these services from either the public or private sector and that the City will continue providing these services until different arrangements are made or June 30, 2021, whichever is sooner. Should the FMPO choose to relocate and have these services provided differently, the City will allocate costs to the FMPO on a prorated basis dependent on the length of time the FMPO is housed in City Hall. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: Provide a well-managed transportation system REGIONAL PLAN: T.1.Improve mobility and access throughout the region T.2 Improve transportation safety and efficiency for all modes |
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Previous Council Decision on This: | |||||
On May 2, 1996, the City of Flagstaff adopted a resolution authorizing the creation of a Metropolitan Planning Organization. On September 12, 1996, the City of Flagstaff, Coconino County, and the State of Arizona Department of Transportation (ADOT) entered into an IGA regarding the designation of the FMPO. The FMPO serves this role for the Flagstaff region, thereby ensuring our region remains eligible for federal transportation funding. On October 7, 2005, the City of Flagstaff and Coconino County entered into an IGA that clarified their FMPO responsibilities, removed ADOT at the request of ADOT, and superseded the 1996 IGA. On January 9, 2012, Coconino County and the City of Flagstaff entered into an IGA that extended the term of the 2005 IGA and further clarified the nature of their FMPO responsibilities. |
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Options and Alternatives: | |||||
Adopt the FMPO Amended and Restated IGA between the City of Flagstaff and Coconino County Amend the FMPO Amended and Restated IGA between the City of Flagstaff and Coconino County and adopt with amendments Do not adopt the FMPO Amended and Restated IGA between the City of Flagstaff and Coconino County |
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Background/History: | |||||
In January 2017, the FMPO Executive Board ("Board") began the discussion of how to make the FMPO a stronger and more flexible/nimble organization that could make more of a difference in transportation funding and planning. To that end, it has engaged in a strategic planning effort, which resulted in a new mission and vision statement that identifies a list of strategic directives. One of the strategic directives is to strengthen FMPO Board leadership by evaluating and revising, if necessary, the FMPO governing documents to clarify/establish the Board's authority to adopt personnel and financial policies. The Board appointed a task force to review the FMPO's governing documents in the context of the Board's objectives. The task force did extensive due diligence and a thorough legal review of the structure of the existing FMPO IGA and ultimately recommended that the FMPO Board consider adopting an amended and restated IGA between City of Flagstaff and Coconino County. At its April 26, 2018 meeting, the Board unanimously approved the amended and restated IGA, which is attached to this report. |
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Key Considerations: | |||||
The existing IGA is:
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Expanded Financial Considerations: | |||||
No additional considerations. | |||||
Community Benefits and Considerations: | |||||
The most important benefit of the proposed changes to the existing IGA is that it separates the operations/services from the master IGA. This will give the Board the ability to make operational changes as appropriate without having to amend the master IGA between the City of Flagstaff and Coconino County, which will likely result in the FMPO becoming a more agile organization that is better equipped to respond to organizational needs as they arise. | |||||
Community Involvement: | |||||
Inform |
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Attachments: | Res. 2018-28 | ||||
IGA.Amended | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
2.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Update by consultants of Joint Land Use Study (JLUS). | |||||
DESIRED OUTCOME: | |||||
No action required
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EXECUTIVE SUMMARY: | |||||
This item is to provide an opportunity to receive an update from the consultants, Makers Architecture and Urban Design, of the Joint Land Use Study (JLUS). | |||||
INFORMATION: | |||||
For information purposes only. | |||||
Attachments: | PowerPoint | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
3.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Update on Lighting Projects
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DESIRED OUTCOME: | |||||
Discussion only
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EXECUTIVE SUMMARY: | |||||
City Staff will provide an update on the current status of two lighting projects:
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INFORMATION: | |||||
Staff has been working with partner agencies and citizen groups related to Astronomy and Dark Skies preservation on a couple of important projects. Street Lighting to Enhance Dark Skies (SLEDS) has progressed to the test fixture evaluation stage and associated Public Survey (http://www.flagstaff.az.gov/3854/SLEDS). The Mission Compatibility Light Pollution Study has progressed to developing code amendments to support the goals and findings of the study. | |||||
Attachments: | PowerPoint | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
4.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE | |||||
Update on the Coconino County Forest Restoration Efforts and the Flagstaff Watershed Protection Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
No Action Required. Discussion only.
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EXECUTIVE SUMMARY: | |||||
City and County Staff will provide short update on the Coconino County forest restoration efforts and Flagstaff Watershed Protection Project. | |||||
INFORMATION: | |||||
No action required. | |||||
Attachments: | County.PowerPoint | ||||
City.PowerPoint | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||