FINAL AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS |
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6. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Cooperative Contract: Approve the purchase to replace existing playground equipment with new equipment and surfacing at Guadalupe Park in the amount of $97,346.69 utilizing The Cooperative Purchasing Network Cooperative Contract (#170302) with Landscape Structures, Inc. (through Exerplay, Inc. of Cedar Crest, New Mexico). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the purchase of equipment and services for replacement and installation of the existing playground equipment and installation of rubberized surfacing through Exerplay, Inc. of Cedar Crest, New Mexico (Exerplay) in the amount of $97,346.69.
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B. | Consideration and Approval of Cooperative Contract: Contract with General Acrylics, Inc. to remove coatings, repair and resurface four (4) tennis courts at Thorpe Park in the amount of $61,184.70 with an owner's allowance in the amount of $5,500.00 for unforeseen conditions. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the purchase of services to remove the existing coating, repair, and resurface the tennis courts at Thorpe Park by General Acrylics, Inc. (General Acrylics) in the amount of $61,184.70 with an owner's allowance in the amount of $5,500.00 utilizing a cooperative purchase agreement through Mohave Educational Services Contract #150-GAI3-0201.
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C. |
Consideration and Approval of Sole Source Purchase: Enter into a sole source contract to have Superion, LLC upgrade HTE software and re-establish full maintenance.
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STAFF RECOMMENDED ACTION: | |||||||||
Approve the sole source contract with Superion, LLC (Superion) to upgrade critical payroll, human resources, and other software, as well as provide support for the software that performs the City's payroll and other business critical solutions. There is a one-time implementation cost estimated not to exceed $200,000. The cost for ongoing support and maintenance is estimated to not exceed $75,000 a year, with a 5% increase each year thereafter, beginning the second year of the contract. The support and maintenance contract will be brought back to Council each year as part of the annual maintained agreements.
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7. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Resolution No. 2018-20: A resolution approving Arizona Department Of Transportation Grant Intergovernmental Agreement Amendment #1 for the Fourth Street FUTS Project | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-20 by title only
2) City Clerk reads Resolution No. 2018-20 by title only (if approved above)
3) Adopt Resolution No. 2018-20 |
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B. | Consideration and Adoption of Resolution No. 2018-15: A resolution of the Flagstaff City Council authorizing an Intergovernmental Agreement with the Arizona Department of Transportation for 100% Design of the Fourth Street /I-40 Bridge Replacement Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-15 by title only
2) City Clerk reads Resolution No. 2018-15 by title only (if approved above) 3) Adopt Resolution No. 2018-15 |
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C. | Consideration and Approval of Contract: Award a service contract with Firetrucks Unlimited, LLC in the amount not to exceed $96,460.00 for the refurbishment of a Quint Fire Truck. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the award of a service contract to Firetrucks Unlimited, LLC (Firetrucks Unlimited) for the refurbishment of a Quint Fire Truck in an amount not to exceed $96,460.00; and authorize the City Manager to execute the necessary documents.
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D. | Consideration and Approval of Contract: Maddaus Water Management Inc. for Water Conservation Strategic Plan consulting services. (Possible approval of a contract with water consultant to create a strategic plan for water conservation in Flagstaff.) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the contract with Maddaus Water Management Inc. (Maddaus) for consulting services in the amount of $75,000, and authorize the City Manager to execute the necessary documents.
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E. | Consideration and Adoption of Ordinance No. 2018-15: An ordinance of the Council of City of Flagstaff, Coconino County, Arizona, approving the sale and execution and delivery of not to exceed $10,000,000 aggregate principal amount of pledged revenue obligations, evidencing proportionate interests of the owners thereof in a third purchase agreement to acquire and construct street improvements and ongoing preservation of street conditions in and for the City; approving the form and authorizing the execution and delivery of such purchase agreement, a third trust agreement, a continuing disclosure undertaking, an obligation purchase contract and other necessary agreements, instruments and documents; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; authorizing a contract for the purchase of the obligations and ratifying preparation of a preliminary official statement and approving the use and distribution thereof and approving preparation of a final official statement and the execution, use and distribution thereof (Revenue Bond Debt Authorization-Road Repair and Street Safety) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the April 17, 2018 Council Meeting:
1) Read Ordinance No. 2018-15 by title only for the first time 2) City Clerk reads Ordinance No. 2018-15 by title only (if approved above) At the May 1, 2018 Council Meeting: 3) Read Ordinance No. 2018-15 by title only for the final time 4) City Clerk reads Ordinance No. 2018-15 by title only (if approved above) 5) Adopt Ordinance No. 2018-15 |
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F. | Consideration and Adoption of Ordinance No. 2018-16: An ordinance of the Council of City of Flagstaff, Coconino County, Arizona, relating to the financing of certain projects, specifically approving publication of notice of proposed lease of land and buildings from, and lease-purchase back of such land and buildings to, the City of Flagstaff, Arizona, and request for bids in connection therewith; authorizing the acceptance of a bid with respect thereto; approving and authorizing the execution and delivery of a ground lease and a lease-purchase agreement and, if it is determined that the hereinafter described certificates are to be sold and executed and delivered, a trust agreement and a purchase agreement as well as, in either case, other necessary agreements, instruments and documents; if determined that such certificates should be sold and executed and delivered as provided herein, approving the sale and execution and delivery of certificates of participation in such lease-purchase agreement to provide the necessary financing therefor; delegating to the Management Services Director of the City of Flagstaff, Arizona, the authority to determine when bids for such land and buildings shall be accepted, to designate the final principal amount, maturity dates, interest rates and payment dates and other matters with respect to such lease-purchase agreement and to accept a proposal for the purchase of the certificates; approving preparation and distribution of a Preliminary Official Statement and the Final Official Statement; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the April 17, 2018 Council Meeting:
1) Read Ordinance No. 2018-16 by title only for the first time 2) City Clerk reads Ordinance No. 2018-16 by title only (if approved above) At the May 1, 2018 Council Meeting: 3) Read Ordinance No. 2018-16 by title only for the final time 4) City Clerk reads Ordinance No. 2018-16 by title only (if approved above) 5) Adopt Ordinance No. 2018-16 |
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G. | Consideration and Adoption of Resolution No. 2018-21: A resolution of the City Council of the City of Flagstaff, Arizona authorizing the settlement of the matter of Marissa Morris v. City of Flagstaff and Jeffrey Brandon (Bonar) Williams, case No. CV2017-00519, currently pending in Coconino County Superior Court | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-21 by title only
2) City Clerk reads Resolution No. 2018-21 by title only (if approved above) 3) Adopt Resolution No. 2018-21 |
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H. | Consideration and Adoption of Resolution No. 2018-22: A resolution of the Flagstaff City Council adopting Notice of Intent to increase stormwater rates or rate components, fees or service charges and establishing a date for a public hearing on the proposed changes for June 19, 2018 | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-022 by title only
2) City Clerk reads Resolution No. 2018-22 by title only (if approved above) 3) Adopt Resolution No.2018-22 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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8. | ROLL CALL
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9. | PLEDGE OF ALLEGIANCE | ||||||||
10. | PUBLIC PARTICIPATION | ||||||||
11. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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12. | PUBLIC HEARING ITEMS | ||||||||
A. | Mill Town | ||||||||
i. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2018- 13: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 18.11 acres of real property generally located at 1801 S Milton Road from the Rural Residential (RR) and Public Facility (PF) zones to the Highway Commercial (HC) zone for the development of a mixed-use project. (Mill Town Direct to Ordinance Zoning Map Amendment) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
4) Continue the Public Hearing
5) Close the Public Hearing 6) Read Ordinance No. 2018-13 by title only for the final time 7) City Clerk reads Ordinance No. 2018-13 by title only (if approved above) 8) Adopt Ordinance No. 2018-13 |
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ii. | Consideration and Possible Adoption of Resolution No. 2018-13: A resolution authorizing the execution of the Mill Town Development Agreement between Vintage Partners, LLC and the City of Flagstaff related to the development of approximately 18.11 acres of real property generally located at 1801 S. Milton Road. (Mill Town Development Agreement) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-13 by title only
2) City Clerk reads Resolution No. 2018-13 by title only (if approved above)
3) Adopt Resolution No. 2018-13 |
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iii. | Consideration and Approval of Preliminary Plat: Request from Vintage Partners, for the subdivision of 18.11 acres known as Mill Town Mixed-Use into two lots, two tracts and public rights-of-way within the Highway Commercial (HC) zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission recommends approving the Preliminary Plat with the conditions outlined in the staff summary.
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13. | REGULAR AGENDA | ||||||||
A. | Discussion/Action: Current Issues Before Arizona Legislature and Federal Issues | ||||||||
B. | Consideration and Adoption of Resolution No. 2018-19: a resolution approving the City of Flagstaff 2018/2019 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-19 by title only
2) City Clerk reads Resolution No. 2018-19 by title only (if approved above) 3) Adopt Resolution No. 2018-19 |
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14. | DISCUSSION ITEMS | ||||||||
A. | Discussion: Requiring the use of Reclaimed Water for all non-potable uses within High Occupancy Housing projects. | ||||||||
RECOMMENDED ACTION: | |||||||||
Discussion/Direction.
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B. | Discussion: A Citizens' Petition requesting consideration of a Council resolution re: the Coconino County Detention Center Policy. | ||||||||
15. | COUNCIL LIAISON REPORTS | ||||||||
16. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about the Wildlife Feeding Ordinance. | ||||||||
17. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
18. | ADJOURNMENT | ||||||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Contract: Approve the purchase to replace existing playground equipment with new equipment and surfacing at Guadalupe Park in the amount of $97,346.69 utilizing The Cooperative Purchasing Network Cooperative Contract (#170302) with Landscape Structures, Inc. (through Exerplay, Inc. of Cedar Crest, New Mexico). | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the purchase of equipment and services for replacement and installation of the existing playground equipment and installation of rubberized surfacing through Exerplay, Inc. of Cedar Crest, New Mexico (Exerplay) in the amount of $97,346.69.
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Executive Summary: | |||||
Approval of this contract will allow Exerplay to replace the playground equipment and surfacing at Guadalupe Park through The Cooperative Purchase Network. This purchase will allow for the replacement of the play structure and surfacing that is more accessible to children of all abilities to play, learn and grow together. This playground design was one of four (4) designs presented to La Plaza Vieja Neighborhood Association who helped make the final selection. |
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Financial Impact: | |||||
The purchase of services is funded in whole by the U.S. Department of Housing and Urban Development (HUD), 2017-2018 Community Development Block Grant Funds (CDBG). The project is budgeted in the FY2018 (Housing fund) in account 021-05-108-6109-4-4433 in the amount of $97,346.69. The purchase is anticipated to be in April 2018 when funding becomes available once the environmental assessment is complete and city has received the release of funds from HUD. There will be no financial impact to the City. |
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Policy Impact: | |||||
This decision does not impact policy. | |||||
Has There Been Previous Council Decision on This: | |||||
Options and Alternatives: | |||||
1. Award contract as recommended. 2. Not award the contract and provide direction on other available options. |
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Background and History: | |||||
This project was approved in the CDBG funds allocated and identified for Guadalupe Park rehabilitation and Americans with Disabilities Act (ADA) accessibility improvements. The current playground equipment is eighteen (18) years old and replacement parts are no longer available. The old equipment will be salvaged with the intent to use the parts for other equipment as needed. The majority of City of Flagstaff’s playground surfacing is engineered wood fibers, which meet the fall protection and ADA accessibility requirements. Members of the community have voiced their concerns regarding the difficulty of accessing playgrounds using wheeled mobility devices. The use of rubberized surfacing will improve accessibility while complying with fall protection standards. |
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Key Considerations: | |||||
When considering the replacement of this playground equipment and surfacing, improving accessibility weighed heavily in the decision to use a unitary surface (rubberized). The different inclusive play elements offer many opportunities for play by any child regardless of their abilities. | |||||
Community Involvement: | |||||
CDBG funds granted to the City through HUD provide adequate resources for renovating these park amenities. | |||||
Expanded Options and Alternatives: | |||||
Inform, Involve: La Plaza Vieja Neighborhood was presented with four (4) different designs and education on new innovative concepts dealing with technological advances, combined with greater understanding of exercise science and children’s behavior, when deciding this playground design. | |||||
Attachments: | Resolution 2017-16 | ||
Quote | |||
Park Location | |||
Equipment Design | |||
Park equipment layout | |||
Cooperative Purchase Agreement |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Contract: Contract with General Acrylics, Inc. to remove coatings, repair and resurface four (4) tennis courts at Thorpe Park in the amount of $61,184.70 with an owner's allowance in the amount of $5,500.00 for unforeseen conditions. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the purchase of services to remove the existing coating, repair, and resurface the tennis courts at Thorpe Park by General Acrylics, Inc. (General Acrylics) in the amount of $61,184.70 with an owner's allowance in the amount of $5,500.00 utilizing a cooperative purchase agreement through Mohave Educational Services Contract #150-GAI3-0201.
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Executive Summary: | |||||
Approval of this contract will allow General Acrylics to repair and resurface four (4) tennis courts at Thorpe Park through a cooperative purchase agreement. The current status of the Thorpe Park courts have exceeded their life expectancy of approximately five (5) years due to normal wear and tear. Staff was able to extend the life of the courts by two (2) years with temporary patching and maintenance. Resurfacing tennis courts are scheduled on a five (5) year rotation to address cracking and blistering of the surface. Cooperative Purchasing Agreements have been established under the Arizona procurement rules for use by participating public sector agencies. |
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Financial Impact: | |||||
This project is budgeted in the FY2018 Parks Section operating capital budget in account number 001-06-155-0561-5-4433 for the amount of $72,500.00. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOAL: TRANSPORTATION & OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system REGIONAL PLAN: Recreation: Goal REC. 1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails. |
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Has There Been Previous Council Decision on This: | |||||
This is the first time it has come before Council for decision. | |||||
Options and Alternatives: | |||||
1) Award contract as recommended 2) Not award contract and provide direction on other available options |
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Background and History: | |||||
The existing four (4) tennis courts were last resurfaced in 2011 and were scheduled to be resurfaced in 2016. Court resurfacing is scheduled on a five (5) year rotation, however these courts were able to be extended by two (2) years with ongoing maintenance by staff. Due to normal wear and tear, the courts cannot be repaired or the life extended by normal patching and repair methods. | |||||
Key Considerations: | |||||
When considering the replacement of this system, the current quality, performance and useful life of the existing system weighed heavily in the decision to use this product again. Other products have been tried in the past, but have not delivered the same level of longevity and performance. | |||||
Community Involvement: | |||||
Resurfacing the courts will provide a safe court surface, which improves the playability of the courts and reduces complaints from all users. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Tennis Court Proposal | ||
Scope of Work | |||
Cooperative Purchase Agreement |
6.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Sole Source Purchase: Enter into a sole source contract to have Superion, LLC upgrade HTE software and re-establish full maintenance.
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STAFF RECOMMENDED ACTION: | |||||
Approve the sole source contract with Superion, LLC (Superion) to upgrade critical payroll, human resources, and other software, as well as provide support for the software that performs the City's payroll and other business critical solutions. There is a one-time implementation cost estimated not to exceed $200,000. The cost for ongoing support and maintenance is estimated to not exceed $75,000 a year, with a 5% increase each year thereafter, beginning the second year of the contract. The support and maintenance contract will be brought back to Council each year as part of the annual maintained agreements.
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Executive Summary: | |||||
Staff is bringing forward a contract for consideration related to upgrading and re-establish support for the City's Superion software. The last time the financial software was upgraded was in 2011. The City continues to use the 2011 financial software for payroll, human resources, fleet management, work orders and capital assets. The financial software and hardware have been less reliable during the last seven years and we have had system failures on multiple occasions. The upgrades to be provided by Superion are necessary to provide a more reliable financial system for critical functions of the City. The contract with Superion was not available for the deadline for the draft agenda, the contract will be attached to the final agenda. |
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Financial Impact: | |||||
The contract to upgrade and reinstate the City's financial software is not expected to exceed $200,000.00. This is a one time cost to upgrade all applications and to move the data to a cloud-based system. Funding sources have been identified in the fiscal year 2018 budget under in the Non-Departmental programs in Account Nos. 001-09-402-1310 and 001-09-402-1314, and have been approved by the budget team. There will be an ongoing annual access fee is estimated not to exceed $75,000.00 for this cloud-based system and is in the fiscal year 2019 proposed budget. The contract allows for annual 5% increase each year thereafter, beginning the second year of the contract. |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Strategic plan:
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
Option 1: Approve contract as submitted. Recommended by IT and Management Services divisions due to the exposure of risk of a failure of payroll or other business-critical support; or Option 2: Provide direction on amending the contract; or Option 3: Not approve the contract. This would continue 18 to 24 months of exposure, and is highly discouraged. |
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Background and History: | |||||
The City has been using components of Superion for more than 30 years, but in 2011, stopped contracting for everything but the payroll software. The Superion software is currently being run on an AS400 hardware system. In 2011 the City decided to pursue a new Enterprise Resource Planning (ERP) software. Staff began working with Harris ERP which provides a software called Innoprise to be the comprehensive ERP software of the City. The City chose them for several reasons including costs and the fact that many of their employees worked with Superion in the past and are knowledgeable of the system the City was using. A one year due diligence was performed by City staff and collectively the City made the decision to switch to the Innoprise software. In 2012, the City signed a contract with Harris ERP and began converting applications.
Each year there is great concern as to how to accomplish W2 processing and also ACA compliance when there are modifications to the Superion software which has not been upgraded. The City has put in place alternative processes to stay in compliance. |
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Key Considerations: | |||||
Getting this system under support is critical to reduce exposure to risk. This contract is the best path identified to be completed within three to four months rather than working in an unstable environment for the next two to three. There would be a very high risk of missing a payroll, which will effect ASRS, PSPRS, Voya, garnishments, federal and state taxes and more. The amount of work to recreate a missed payroll is difficult to quantify but is known to be enormous. The City may also face possible fees and legal liabilities.
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Community Involvement: | |||||
The ability to pay staff timely is important to the community. Having a reliable software helps assure we can meet the City's financial commitments. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | signed sole source | ||
Contract |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-20: A resolution approving Arizona Department Of Transportation Grant Intergovernmental Agreement Amendment #1 for the Fourth Street FUTS Project | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-20 by title only
2) City Clerk reads Resolution No. 2018-20 by title only (if approved above)
3) Adopt Resolution No. 2018-20 |
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Executive Summary: | |||||
Approval by the City Council of Amendment #1 of the Intergovernmental Agreement (IGA) will provide additional combined Federal funding and City funding in the amount of $129,470 for construction of the project. This will fund City-requested scope additions and general inflation in construction costs. The project is planned for construction from July to September 2018. Please see attached context and vicinity maps for reference. | |||||
Financial Impact: | |||||
Additional City funding of $105,470 will be allocated from several accounts: 1) Fourth Street FUTS (Account #045-05-111-3029-5) which has a budget of $76,590 in FY18 and available balance of $54,000 for construction and staff time charges. The remainder will be provided from other FUTS project accounts that are deferred or estimated to have savings from the current fiscal year: 2) $45,000 – from FUTS Special Projects (045-05-111-3001-5) which has an available balance of $50,000 in FY18. This fund provides a contingency for annual unplanned projects. 3) $21,392 – from El Paso Trail FUTS Project (045-05-111-3026-5) which has an available balance of $21,392 in FY18. This project will be deferred to a future fiscal year. 4) $11,000 – from Sheep Crossing Trail FUTS (Account #045-05-111-3305-5) which has an available balance of $458,722 in FY18. Based on year-end estimates, this entire fund will not be expended this fiscal year. This project will be completed with future funding for FY19 and FY20. 5) $11,000 – from Switzer Canyon Trail FUTS (Account #045-05-111-3023-5) which has an available budget of $599,829 in FY18. Based on year-end estimates, this entire fund will not be expended this fiscal year. This project will be completed with future funding for FY19 and FY20. Additional Federal grant funding of $24,000 has also been provided to the construction budget. The total City funding responsibility for construction is $134,000 and the total Federal funding responsibility is $496,000. |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goal: Transportation and Other Public Infrastructure – Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Bicycle Infrastructure Goals and Policies Goal T.6. Provide for bicycling as a safe and efficient means of transportation and recreation. Policy T.6.2. Establish and maintain a comprehensive, consistent, and highly connected system of bikeways and FUTS trails. Team Flagstaff Strategic Plan: Foster a resilient and Economically Prosperous City: Enhance the organization’s fiscal stability and resourcefulness. |
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Has There Been Previous Council Decision on This: | |||||
Yes, Council approved the original IGA with the Arizona Department of Transportation (ADOT) at the February 2, 2015, Council Meeting. | |||||
Options and Alternatives: | |||||
1. Adopt Resolution No. 2018-20 approving Amendment #1 as recommended. Approval will allow for the project to be completed in calendar year 2018. 2. Not adopt Resolution No. 2018-20, rejecting Amendment #1. If rejection occurs, possible options include: a) Remove the additional scope out of the project and attempt to reduce the costs to the previously approved funding amount. b) Return the grant funding to ADOT and cancel the project. |
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Background and History: | |||||
The Fourth Street FUTS project is located in central Flagstaff and extends from Huntington Drive to Butler Avenue, for approximately 4,000 linear feet. There is approximately 1,200 linear feet of trail already completed in this area adjacent to new development and this project will infill the remainder to provide a complete FUTS trail section. This project will connect an existing trail section that ends at Huntington Drive. The future Fourth Street widening project and Butler intersection realignment will provide the community a complete connection between the north Fourth Street and Route 66 corridors and the Foxglenn and Country Club neighborhoods to the east. The original IGA states in Scope of Work, Section 2.e. that the City will be entirely responsible for all costs incurred in performing and accomplishing the work that exceed the federal funds available. The City has planned and budgeted the requested funds to adhere to the agreement with ADOT. |
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Key Considerations: | |||||
Transportation Enhancement funding is provided by the Federal Highways Administration, through the State of Arizona. This additional funding will be provided for the project construction. This IGA Amendment outlines the construction cost responsibilities of both agencies. The expanded scope of the project will provide necessary improvements to the City FUTS facility. Cost increases above the original estimate are a general result of finalizing design and construction work items and developing current cost estimates. |
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Community Benefits and Considerations: | |||||
The original IGA included a construction cost share for the City in the amount of $28,530 and a federal share of $472,000. Additional City funding of $105,470 will be allocated from several accounts: 1. Fourth Street FUTS (Account #045-05-111-3029-5) which has a budget of $76,590 in FY18 and available balance of $54,000 for construction and staff time charges. The remainder will be provided from other FUTS project accounts that are deferred or estimated to have savings from the current fiscal year: 2. $45,000 – from FUTS Special Projects (Account #045-05-111-3001-5) which has an available balance of $50,000 in FY18. This fund provides a contingency for annual unplanned projects. 3. $21,392 – from El Paso Trail FUTS Project(Account #045-05-111-3026-5) which has an available balance of $21,392 in FY18. This project will be deferred to a future fiscal year. 4. $11,000 – from Sheep Crossing Trail FUTS (Account #045-05-111-3305-5) which has an available balance of $458,722 in FY18. Based on year-end estimates, this entire fund will not be expended this fiscal year. This project will be completed with future funding for FY19 and FY20. 5. $11,000 – from Switzer Canyon Trail FUTS (Account #045-05-111-3023-5) which has an available budget of $599,829 in FY18. Based on year-end estimates, this entire fund will not be expended this fiscal year. This project will be completed with future funding for FY19 and FY20. Additional Federal grant funding of $24,000 has also been provided to the construction budget. The total City funding responsibility for construction is $134,000 and the total Federal funding responsibility is $496,000. Any additional overages recognized after project bidding or during the course of construction that the City is responsible for will be provided by the above FUTS fund accounts. |
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Community Involvement: | |||||
Although there has been some FUTS trail installation in conjunction with a multi-family residential development project, there are still several legs of uncompleted trail along Fourth Street. This funding allows the City to provide the community with a safe and aesthetically pleasing corridor for multi-modal transportation and reduces the City's cost in the delivery of the project. | |||||
Expanded Options and Alternatives: | |||||
This project is an element of the Flagstaff Urban Trails System Plan. Planned projects are presented and prioritized annually at the Flagstaff Bicycle Advisory Committee, Pedestrian Advisory Committee, Open Spaces Commission, and the Transportation Commission. The project has been programmed in the City Five-Year Capital Plan. The project has also been presented and scoped with adjacent property owners. | |||||
Attachments: | Redline 2015 Fourth St FUTS IGA (as amended) | ||
Fourth St FUTS IGA Amendment No One | |||
Res. 2018-20 | |||
Fourth St. FUTS context map | |||
Fourth St. FUTS vicinity map |
7.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-15: A resolution of the Flagstaff City Council authorizing an Intergovernmental Agreement with the Arizona Department of Transportation for 100% Design of the Fourth Street /I-40 Bridge Replacement Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-15 by title only
2) City Clerk reads Resolution No. 2018-15 by title only (if approved above) 3) Adopt Resolution No. 2018-15 |
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Executive Summary: | |||||
ADOT planned rehabilitation/maintenance of the existing Fourth Street bridges over I-40 and City staff recognized this as an opportunity to evaluate the possibility of replacing and widening these bridges to meet the City's Regional Plan Goals. A previous IGA was approved to conduct a project assessment for (1) a bridge deck widening and (2) a total structure replacement. The final recommendation was for total structure replacement with an estimated construction cost around $10,000,000. This IGA, which will need Council consideration and approval, presents the next step in the development of the final bridge design and construction bid documents. A future IGA is anticipated for construction. Please see the attached context/vicinity map. | |||||
Financial Impact: | |||||
The City of Flagstaff is responsible for half of the costs to provide 100% design plans for this project, currently estimated at $1,000,000. These costs will be covered by an FY18 budgeted item within the Transportation Tax labeled Fourth Street Bridge / I-40 Design. The current budget for design is $290,000 with the balance of $210,000 coming from the current budget for Fourth Street improvements of $4,710,000. | |||||
Policy Impact: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: TRANSPORTATION & OTHER PUBLIC INFRASTRUCTURE - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. REGIONAL PLAN: Goal T.1 - Improve mobility and access throughout the region. Goal T.2 - Improve transportation safety and efficiency for all modes. Goal T.4 - Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. Goal T.5 - Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community. Goal T.6 - Provide for bicycling as a safe and efficient means of transportation and recreation. Goal CD.1 Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including enhancement of existing infrastructure. STRATEGIC PRIORITY #3: FOSTER A RESILIENT AND ECONOMICALLY PROSPEROUS CITY
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Has There Been Previous Council Decision on This: | |||||
The Council approved an IGA between the City of Flagstaff and ADOT for a project assessment addendum for the Fourth Street / I-40 Bridge Widening and Replacement Project in March of 2017. The City bore the entire cost of the project assessment addendum, $60,000, which was administered by ADOT. | |||||
Options and Alternatives: | |||||
1. Approve the proposed IGA with ADOT to design the replacement and widening of the bridges in question. This option shares design costs for the bridges with ADOT and keeps open the future possibility of ADOT financially participating in the construction of the new bridges. 2. Deny the proposed IGA with ADOT. ADOT will likely revert the project scope back to the originally proposed maintenance of the bridges and rehabilitate the bridge decks to satisfy life/safety concerns. The Fourth Street corridor will continue to experience congestion and vehicle and pedestrian safety issues related to the bridge bottleneck. It is unknown when in the future ADOT may re-consider widening and replacement of the current bridges. |
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Background and History: | |||||
The Fourth Street bridges over I-40 are ADOT structures. Fourth Street is one of only three north-south arterials and one of only three locations with a grade-separated crossing of the BNSF railroad. Fourth Street is identified as a minor arterial in the regional plan. The typical cross section for a minor arterial is four lanes with a shared center lane or raised median. The FMPO prepared a Fourth Street Traffic Interchange feasibility study in 2007 that found an interchange was not necessary, but that widening and lengthening the bridge is needed. The City’s Fourth Street Corridor Study from March 2010 recommends widening and lengthening the bridges. ADOT drafted an initial design concept report for I-40 in 2011 that concluded the Fourth Street bridges need to be lengthened in order to widen I-40 to the recommended 6-lane section. An IGA was signed in 2017 to conduct a project assessment addendum for the widening of the existing bridges at Fourth Street and I-40. The project assessment was completed by ADOT and included analysis for (1) a bridge deck widening and (2) a total structure replacement. The final recommendation of the project assessment was for total structure replacement with an estimated construction cost around $10,000,000. |
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Key Considerations: | |||||
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Community Involvement: | |||||
Should this design lead to construction, the benefits include congestion relief, safe pedestrian and bicycle passage across I-40, and potential financial partnering with ADOT/FHWA. | |||||
Attachments: | Vicinity Map | ||
ADOT 4th St/I-40 IGA | |||
Res. 2018-15 |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Award a service contract with Firetrucks Unlimited, LLC in the amount not to exceed $96,460.00 for the refurbishment of a Quint Fire Truck. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the award of a service contract to Firetrucks Unlimited, LLC (Firetrucks Unlimited) for the refurbishment of a Quint Fire Truck in an amount not to exceed $96,460.00; and authorize the City Manager to execute the necessary documents.
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Executive Summary: | |||||
City Staff are requesting the approval of a service contract for the partial refurbishment of a 20-year-old Quint Fire Truck (Quint). A Quint is a large fire apparatus that has five primary tools: (1) an aerial device; (2) a fire pump; (3) a booster tank; (4) a hose; and (5) ground ladders of various sizes. This requested refurbishment is in step with the already Council approved eight-year Fire Department Apparatus re-boot program. The process has also been vetted and approved by the FLEET committee and is fully funded for $100,000.00 in this year’s budget. A solicitation for a request for proposal was sent to fire truck refurbishing companies around the nation. The City received only two proposals due to the complexity of the scope of work being requested. There were no local vendors who submitted a proposal on the project. The City has worked with Firetrucks Unlimited on several projects already and has had excellent success and customer service with the company. The service agreement has significant benefits to the City's Insurance Service Office (ISO) rating, and provides a stop gap in maintaining a valuable piece of equipment (at 10% of the cost of replacement of a new apparatus) in the City. This is especially important as the City's larger housing projects continue to become more elevated. By performing the proposed refurbishment, Staff project it will allow the City five or more additional years of service and better plan for replacement options through standards of coverage needs and ISO analysis. |
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Financial Impact: | |||||
The $96,460.00 cost of this bid is currently budgeted for and has up to $100,000.00 in the FY2018 FFD budget to cover any small change order requests. It is in account #001-03-051-0203-2-4401 - Rolling Stock (Fleet). Due to the timing of being able to get on the Firetrucks Unlimited schedule (May), and it being a six month project, the City will need to roll (carry forward) approximately $55,000.00 of these approved funds into FY2019 to make the final payment upon completion. | |||||
Policy Impact: | |||||
The award of service contract has no policy impact. However, if the current front line Quint goes out of service, the City would not have a reserve unit with aerial capabilities to place in service while the repair is being performed (estimated - 6 months). The City is taking steps to minimize this from occurring with operational response and staffing changes if award approved.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Strategic Plan Priority: Work in partnership to enhance a safe and livable community | |||||
Has There Been Previous Council Decision on This: | |||||
Council approved a proposed Flagstaff Fire Department eight-year Apparatus reboot plan in October of 2016. In this plan, the Quint was shown as a proposed expense in FY18 of $100,000.00. This project is tracking right on time with the approved proposed plan. | |||||
Options and Alternatives: | |||||
1. Approve the award of the service contract to Firetrucks Unlimited in the amount not to exceed $96,460.00 for the partial refurbishment of a Quint Fire Truck; or 2. Disapprove the award of service contract and continue to use the existing 20-year old Quint. |
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Background and History: | |||||
The Flagstaff Fire Department has created a planned replacement schedule in order to work with other City divisions for limited FLEET funding. This process of performing refurbishments v. replacement with new is a good stop gap measure and allows some safe extension on the life of a higher cost fire apparatus. The City currently has one front line refurbished Engine in service that came at 50% of the cost of purchasing a new unit. This equipment was purchased through Firetrucks Unlimited and has proved very cost effective in the first year. This proposed project will also bring the older Quint up to new NFPA standards for response and scene management lighting standards. If approved, and once completed, the City intends to place both Quints in service as co-staffed units in an East / West configuration. This will only bring these larger specialty units to the scene when there is a working fire, specific need, or if all front-line Engines are out of service. The Quints will no longer be responding as front line to EMS or other minor incidents. This will also increase the life of the unit in conjunction with the partial refurbishment. As the landscape of the City elevates with multi-story facilities, so does the risk profile for elevated rescue and larger defensive fire operations. By allowing the Quint to be refurbished, we hope to gain an additional five plus years of service to a twenty-year old unit, while determining the best way to fund and replace with a new Quint/Aerial (approximately $1 million). This replacement strategy would be done by performing a community risk-analysis, and a review of standards of coverage and ISO requirements. The City intends to have all larger front-line All-Risk refurbished between 10-15 years in hopes to gain an additional 5-10 years of service (depending on the extent of refurbishment). The national average service time for front-line All-Risk fire apparatus is between 10-20 years. The City is working to get 25-years of service out of the front-line units. The apparatus re-boot plan also calls for purchasing new units so there is not just a "kicking of the can" approach to extending the life of older units. With the significant capital investment needed to safely maintain our fire fleet, the development and commitment to a strategic replacement plan is vital in order to spread out these costs. On January 16, 2018, Purchasing posted a Request for Proposals solicitation on the City of Flagstaff's PlanetBids website, and published an advertisement for the solicitation in the Arizona Daily Sun. On January 30, 2018, the City received a total of two proposals, and both were determined to be responsive and responsible. A four-member evaluation selection committee reviewed and evaluated the proposals. Based on the numerical scoring of both proposals, Firetrucks Unlimited, LLC was the highest scoring vendor. Below is a summary of their overall scores. Firetrucks Unlimited, LLC 390 Brindlee Mountain 349 |
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Key Considerations: | |||||
If there is a decision to not support this bid award of service contract, the existing Quint will continue to have higher repair costs, have larger mechanical failures, and be outdated with some preferred safety equipment. The Quint will be available in the City as part of the Co-staffed strategy, but the City must plan for a catastrophic failure that will likely cause a premature need for replacement. By being proactive in our replacement and refurbishment plan, we are providing the community and Council a higher level of service in strategic planning and use of limited funds. The specific project to get this Quint a partial refurbishment allows for a longer apparatus life and is supported through policy change that provides better East/West coverage for the increase we are seeing in elevated housing projects. This also allows for these units to be only utilized should a large fire incident or specific need arises v. running one Quint on every All-Risk responses (including EMS). This is a critical stop gap project that will assist in strategic planning for replacement with a new Quint/aerial unit in the next five plus years. Without support for this project, the equipment will continue to fail at a higher rate which is not a risk the City should accept given the increased risk profile due in part to elevated, higher density facilities in the community. The City's last ISO rating scored 3/4 of a point for aerial apparatus coverage out of 4 total points available. By having two Quint/Aerial units available for initial response, the City can increase the ISO rating in this category. This in turn keeps insurance premium rates lower for the community and provides better coverage for our known risk profile. |
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Community Benefits and Considerations: | |||||
By not awarding this service contract, Staff anticipates significant increased annual costs for repair and maintenance to this Quint that is not funded ongoing. | |||||
Community Involvement: | |||||
While the Quints are being left in service longer, the City is having them refurbished to ensure that they are safe and reliable units for the community. By having the Quints co-staffed on the East and West side of town with elevated response capabilities we will increase the reliability to provide this critical life safety resource. | |||||
Attachments: | Eight-Year Apparatus Reboot Plan | ||
Service Contract | |||
Contract Exhibit A Scope & Pricing |
7.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Maddaus Water Management Inc. for Water Conservation Strategic Plan consulting services. (Possible approval of a contract with water consultant to create a strategic plan for water conservation in Flagstaff.) | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the contract with Maddaus Water Management Inc. (Maddaus) for consulting services in the amount of $75,000, and authorize the City Manager to execute the necessary documents.
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Executive Summary: | |||||
The City of Flagstaff Water Conservation Program (WCP) has existed since 2003 and the City has been taking actions to address water demand through conservation going back to 1988. Though the program has had many successful initiatives, there have been no formal conservation goals or targets. City Council approved FY18 funds for the WCP to hire a consultant to create a Water Conservation Strategic Plan (Plan) for Flagstaff. The Plan will prioritize future actions for the WCP that are achievable, esteemed, and cost-effective path focused on fostering a community water ethic. The Plan will:
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Financial Impact: | |||||
The FY18 WCP consulting services budget (202-08-304-1062-0-4206) includes $60,000 for this contract, and the remaining $15,000 is budgeted for computer software (202-08-304-1062-0-4343). | |||||
Policy Impact: | |||||
The Plan must align with existing City policies and plans, including Water Utility Integrated Master Plan, International Building Codes, and Plumbing Codes, the Water Conservation Ordinance (Ord 2016-23), Climate Action and Adaptation Plan (in development), Flagstaff Regional Plan 2030, High Occupancy Housing Plan, City Council Goals., etc. The Plan will identify water conservation strategies that may have an impact on City policies, such as the proposed updates to the International Building Codes and Plumbing Codes, and the Landscaping Code.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Water Conservation: Become a national leader in water conservation in all sectors. REGIONAL PLAN: Goal WR.3. Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures. Policy WR.3.2. Favor low-water consuming businesses and industries over water intensive uses. Policy WR.3.3. Integrate sound water conservation and reuse systems into new and updated public facilities Policy WR.3.4. Use reclaimed water and rainwater harvesting wherever appropriate and practical. Policy WR.3.6. All large turf areas (e.g. schools, parks, golf courses, etc.) should use reclaimed water or other approved rain harvesting techniques for irrigation purposes. Policy E&C.4.2. Develop water use policies that attempt to integrate current best projections of climate change effects on the Colorado Plateau’s water resources and emphasize conservation. |
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Has There Been Previous Council Decision on This: | |||||
Council specifically requested water conservation planning during FY18 budget discussions. | |||||
Options and Alternatives: | |||||
The Water Conservation Strategic Plan effort was developed in response to City Council’s goal of becoming a national leader in water conservation in all sectors. The Plan will help to organize current efforts and provide new strategies for City operations and community-scale objectives. Without this Plan, staff will not have a professionally developed framework to utilize. 1) Approve the contract for consulting on the Water Conservation Strategic Plan with Maddaus Water Management, Inc. 2) Do not approve the contract and repost a new Request for Statement of Qualifications / Request for Proposal. 3) Request that staff reallocate resources and develop a plan internally. |
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Background and History: | |||||
The WCP's current programming focuses on community outreach and education, rebates for high-efficiency toilets, lawn conversions, and rainwater harvesting. There is a need to analyze the efficacy of these efforts and to do long-range planning for any future water conserving initiatives the WCP might consider, especially in reference to community preference and impact on current water utility operations. In order to develop a Plan that serves these needs, the consultant includes a significant outreach agenda in order to hear from Flagstaff residents during the plan-writing process. Community engagement will start this summer and will be designed to better understand community priorities for water conservation. Staff will provide City Council with quarterly updates on the Plan. On December 1, 2017, Purchasing posted a Request for Proposals solicitation for Consulting Services on the City of Flagstaff PlanetBids website, and published an advertisement for the solicitation in the Arizona Daily Sun. On January 4, 2018, the City received three proposals from water consultants. A five-member selection committee consisting of four City staff and one individual outside of City staff, reviewed and evaluated all proposals received. Based upon the numerical scoring of the proposals (summary below), the selection committee determined that Maddaus Water Management, Inc. was the most most qualified and experienced for providing the needed consulting services. City staff negotiated a final scope of work and fee schedule with Maddaus Water Management, Inc. and is now bringing the negotiated contract to Council for approval and award. Firm Score Maddaus Water Management, Inc 459 Montgomery & Associates 408 A&N Technical Services, Inc. 400 |
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Key Considerations: | |||||
The selection committee selected Maddaus Water Management Inc. for this contract due to their extensive experience in water conservation planning, including authorship of the American Water Works Association M52 Water Conservation Programs Planning Manual. | |||||
Community Benefits and Considerations: | |||||
The Water Conservation Program elected to add $15,000 to the original budget of $60,000 to ensure adequate community engagement during the Plan process, including the provision of local facilitators and translators as needed. The $15,000 was budgeted as a one-time set-up fee for online software designed to engage customers about their water use. The software will also provide water utility staff with analytical tools to assess trends in customer water use. The consultant will instead use the set-up funds to get a better idea for community preference before recommending software and will ensure that potential software selections will align with revised program goals and benchmarks provided by the Plan. | |||||
Expanded Options and Alternatives: | |||||
Staff will form a steering committee made up of City of Flagstaff employees, a member of the Water Commission, and community members. | |||||
Attachments: | Consulting Contract | ||
PowerPoint |
7.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-15: An ordinance of the Council of City of Flagstaff, Coconino County, Arizona, approving the sale and execution and delivery of not to exceed $10,000,000 aggregate principal amount of pledged revenue obligations, evidencing proportionate interests of the owners thereof in a third purchase agreement to acquire and construct street improvements and ongoing preservation of street conditions in and for the City; approving the form and authorizing the execution and delivery of such purchase agreement, a third trust agreement, a continuing disclosure undertaking, an obligation purchase contract and other necessary agreements, instruments and documents; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; authorizing a contract for the purchase of the obligations and ratifying preparation of a preliminary official statement and approving the use and distribution thereof and approving preparation of a final official statement and the execution, use and distribution thereof (Revenue Bond Debt Authorization-Road Repair and Street Safety) | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 17, 2018 Council Meeting:
1) Read Ordinance No. 2018-15 by title only for the first time 2) City Clerk reads Ordinance No. 2018-15 by title only (if approved above) At the May 1, 2018 Council Meeting: 3) Read Ordinance No. 2018-15 by title only for the final time 4) City Clerk reads Ordinance No. 2018-15 by title only (if approved above) 5) Adopt Ordinance No. 2018-15 |
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Executive Summary: | |||||
This ordinance allows for the issuance of Revenue Pledged indebtedness as approved by voters in 2014. The debt will be issued for the Road Repair and Street Safety projects (RR&SS). An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
Series 2018 Revenue Obligations will be issued as new money obligations in an amount not to exceed $10,000,000 of the $20,000,000 2014 voter authorization related to the RR&SS projects. The debt service payments will be made from the revenues received from a 2014 voter-approved transaction privilege tax (sales tax) dedicated to RR&SS projects. Debt service expenditures are budgeted. The life of the obligations will not extend beyond the current expiration date of the sales tax, December 31, 2034. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council authorized the 2014 election which voters approved the issuance of indebtedness for the specific projects. Issuing indebtedness was provided for when the voters approved the question on the ballot. Council approved Ordinance No. 2014-34 levying the tax rate of 0.330% effective January 1, 2015 as approved by the voters. On June 7, 2016 Council approved Ordinance No. 2016-29 to authorized $10,000,000 of the authorized debt. On July 6, 2017 Council approved Resolution No. 2017-25, a reimbursement resolution related to the Road Repair and Street Safety projects for the remaining $10,000,000 authorized debt. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
On November 4, 2014, voters authorized the City to levy an additional transaction privilege tax (sales tax) rate of 0.33% ($0.0033) excluding the sales tax on food as exempted by State law. Such additional tax to be in effect for a period of 20 years commencing January 1, 2015. The proceeds of additional tax is to be used exclusively to pay for street improvements and ongoing preservation of street conditions inside the City limits and related costs and pay for these improvements and preservation through borrowing in a principal amount not to exceed $20,000,000 that would be paid back with interest from the tax in a period not to exceed 20 years from the date the debt is issued. The City intends to only issue indebtedness secured by the additional privilege tax (sales tax) for the period of the authorized tax. The allowance to issue debt for the improvements allows the City to accelerate the improvements. The City has issued $10,000,000 of the authorized amount in August 2016. After the execution and delivery of this authorization, no authorization would remain available. While the purpose of this agenda items is to approve an ordinance to allow the City to issue debt, we have included a draft Preliminary Official Statement, Obligation Purchase Agreement, Third Trust Agreement, and Third Purchase Agreement as informational documents you may review. These documents have been reviewed by our Financial Advisors and Bond Counsel. These are materially complete however may have some changes prior to completion of the debt transactions. Final documents will be available upon request to the Management Services Director. |
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Community Involvement: | |||||
The community benefits by having the City complete the projects as promised to the voters in 2014. | |||||
Expanded Options and Alternatives: | |||||
The process to select the projects that were voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of indebtedness is to INFORM the public. |
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Attachments: | Ord. 2018-15 | ||
Preliminary Official Statement | |||
Obligation Purchase Agreement | |||
Third Purchase Agreement | |||
Third Trust Agreement |
7.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-16: An ordinance of the Council of City of Flagstaff, Coconino County, Arizona, relating to the financing of certain projects, specifically approving publication of notice of proposed lease of land and buildings from, and lease-purchase back of such land and buildings to, the City of Flagstaff, Arizona, and request for bids in connection therewith; authorizing the acceptance of a bid with respect thereto; approving and authorizing the execution and delivery of a ground lease and a lease-purchase agreement and, if it is determined that the hereinafter described certificates are to be sold and executed and delivered, a trust agreement and a purchase agreement as well as, in either case, other necessary agreements, instruments and documents; if determined that such certificates should be sold and executed and delivered as provided herein, approving the sale and execution and delivery of certificates of participation in such lease-purchase agreement to provide the necessary financing therefor; delegating to the Management Services Director of the City of Flagstaff, Arizona, the authority to determine when bids for such land and buildings shall be accepted, to designate the final principal amount, maturity dates, interest rates and payment dates and other matters with respect to such lease-purchase agreement and to accept a proposal for the purchase of the certificates; approving preparation and distribution of a Preliminary Official Statement and the Final Official Statement; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 17, 2018 Council Meeting:
1) Read Ordinance No. 2018-16 by title only for the first time 2) City Clerk reads Ordinance No. 2018-16 by title only (if approved above) At the May 1, 2018 Council Meeting: 3) Read Ordinance No. 2018-16 by title only for the final time 4) City Clerk reads Ordinance No. 2018-16 by title only (if approved above) 5) Adopt Ordinance No. 2018-16 |
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Executive Summary: | |||||
This ordinance allows for the issuance of Certificates of Participation and enter into a lease-purchase agreement for the purpose of financing construction on the Core Maintenance Facility. An ordinance for this action is required by City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
Series 2018 Certificates of Participation will be issued in an amount not to exceed $3,700,000 related to the construction of the Core Maintenance Facility project. The debt service payments will be made from the revenues received $2.50 per ton tipping fee collected at the landfill. Debt service expenditures are budgeted in the Solid Waste Fund. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Transportation and Other Public Infrastructure-Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council authorized the 2012 election which voters approved the construction of the Core Maintenance Facility. On April 5, 2019 Council awarded a design/build contract. On July 6, 2017 Council approved Resolution No. 2017-25, a reimbursement resolution related to the Core Maintenance Facility for an amount not to exceed $3,700,000. | |||||
Options and Alternatives: | |||||
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|||||
Background and History: | |||||
In October, 2007, staff initiated a discussion with the City Council regarding the need for a new Public Works Maintenance Facility (now Core Services Maintenance Facility). The consensus of Council was that there is a compelling need to research and develop a plan to pursue a new facility. At that time, Council approved a $2.50 per ton tipping fee at the landfill to begin collecting funds for a capital reserve for Environmental Services’ (now Solid Waste) proportionate share of debt service for a new facility. The tipping fee continued until after the May 2011 election which is when the bond election for a $42,000,000 facility failed. In November 2012, voters approved $14 million in general obligation bonds and construction of a Core Services Maintenance Facility. In July 2014, by Ordinance 2014-19, Council approved the reinstatement of the $2.50 per ton tipping fee to help fund and finance the project. Construction of the facility began in FY 2017 and is estimated to be completed in FY 2018. Staff will be issuing approximately $3.7 million in debt with the primary repayment source being the tipping fees. Staff began discussion with the City’s financial advisor, Stifel, Nicolaus & Company, earlier this fiscal year to determine best method of financing the Solid Waste portion of debt. Options included revenue obligations or certificates of participation (annual appropriations). After detailed research and discussions with the financial advisor, staff chose the certificate of participation option utilizing the negotiated sale alternative with Piper Jaffray selected as the Underwriter. By using the Core Maintenance Facility in this financing, staff believes we will receive a favorable market rating and interest rates. Annual debt service payments will be approximately $230,000 to $275,000, payable from the tipping fee revenue outlined about. Certificates of Participation (the “Certificates”) involve a lease-purchase financing mechanism that allows the City to borrow for capital projects. The Certificates represent undivided proportionate interests in lease payments (the “Lease Payments”) to be made by the City under a Lease-Purchase Agreement, to be dated as of June 1, 2018, by and between a trustee bank, as lessor (the “Trustee”), and the City, as lessee. The property which will be the subject of the Lease-Purchase Agreement (the “Leased Property”) will be provided for by a Ground Lease, to be dated as of June 1, 2018, by and between the City, as lessor, and the Trustee, as lessee. The Certificates will be executed by the Trustee, in its separate capacity as trustee, pursuant to a Trust Agreement, to be dated as of June 1, 2018, between the City and the Trustee. Under the Trust Agreement, the right to receive the Lease Payments will be assigned to the Trustee. The Certificates will be payable solely from the Lease Payments. The City’s obligation to pay the Lease Payments will be subject to annual appropriation – no funds or revenues of the City will be pledged to make the Lease Payments. If the City fails to appropriate for the Lease Payments, the Trustee will take possession of the Leased Property and exercise remedies provided in the Trust Agreement, including re-leasing or selling its leasehold interest in the Leased Property and applying any proceeds from such re-leasing or selling to payments due on the Certificates. Under such circumstances, possession of the Leased Property would be returned to the City at the expiration of the term of the Ground Lease, currently set for July 2, 2043. The Trust Agreement allows for the issuance of additional certificates of participation under certain circumstances to expand or improve the Leased Property or to refund the Certificates. |
|||||
Expanded Options and Alternatives: | |||||
The process to construct a Core Maintenance Facility was voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of indebtedness is to Inform the public. |
|||||
Attachments: | Ord. 2018-16 | ||
Preliminary Official Statement | |||
Certificate Purchase Agreement | |||
Lease Purchase Agreement | |||
Trust Agreement | |||
Ground Lease |
7.G.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-21: A resolution of the City Council of the City of Flagstaff, Arizona authorizing the settlement of the matter of Marissa Morris v. City of Flagstaff and Jeffrey Brandon (Bonar) Williams, case No. CV2017-00519, currently pending in Coconino County Superior Court | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-21 by title only
2) City Clerk reads Resolution No. 2018-21 by title only (if approved above) 3) Adopt Resolution No. 2018-21 |
|||||
Executive Summary: | |||||
This litigation stems from an altercation between former City of Flagstaff Police Officer Jeffrey (Bonar) Williams and Marissa Morris on November 16, 2016, during which former Officer (Bonar) Williams struck Ms. Morris in the face while he was attempting to place her under arrest. Ms. Morris alleges that former Officer (Bonar) Williams struck her in the face without provocation. Ms. Morris is alleging injuries and damages as a result of being struck in the face by former Officer (Bonar) Williams. The City and former Officer (Bonar) Williams deny any liability. Before filing suit against the City and former Officer (Bonar) Williams, Ms. Morris filed a notice of claim with the City seeking $1 million in damages. The City has reached a tentative settlement of this particular litigation, subject to the approval of the City Council. The proposed settlement amount of $85,000 will result in the the dismissal of the case and termination of the litigation. |
|||||
Financial Impact: | |||||
Funding for this settlement is available through the City's self-insurance trust and applicable insurance. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
N/A |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Resolution 2018-21 |
7.H.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-22: A resolution of the Flagstaff City Council adopting Notice of Intent to increase stormwater rates or rate components, fees or service charges and establishing a date for a public hearing on the proposed changes for June 19, 2018 | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-022 by title only
2) City Clerk reads Resolution No. 2018-22 by title only (if approved above) 3) Adopt Resolution No.2018-22 |
|||||
Executive Summary: | |||||
This action adopts a Notice of Intention, which is required by Arizona Revised Statues Section 9-511.01 prior to a municipality increasing water/stormwater rates, rate components, fee or service charges. Arizona Revised Statutes require a Notice of Intention be adopted by City Council at least 60 days prior to the public hearing and published a copy of the Notice of Intent in the local newspaper not less than 20 days before the public hearing. A written report must be filed with the City Clerk and posted on the City website at least 30 days prior to the public hearing. This report will be filed and posted by May 18, 2018. | |||||
Financial Impact: | |||||
The City is recognizing the need to establish stormwater rates that will allow the Water Services Division to address a portion of the capital improvements needed in our community. An increase in stormwater rates is needed in order to meet current expenditures, provide for an increased capital improvement program and provide sound fiscal management to the Stormwater Fund. The new stormwater rates and services fees would go into effect in August 2, 2018. |
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. REGIONAL PLAN: Goal WR.2.2 Maintain and develop facilities to provide reliable, safe and cost-effective stormwater services. |
|||||
Has There Been Previous Council Decision on This: | |||||
Stormwater service charges were amended on December 19, 2017, and new service charge went into effect on February 1, 2018. Ordinance 2017-32 amended section 12-02-002-003, Schedule of Stormwater Management Utility Service Charges and Fees within the Flagstaff City Code. On March 20, staff presented to City Council a discussion on increasing the Stormwater service charge to fund capital projects. Staff discussed the $74M of identified projects in our community and a service charge structure that would increase revenues by $36M over the next seven to eighteen years. Council provided direction to bring back a service charge increase in both a ten-year and a twelve-year time frame. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The Flagstaff community has a large list of needs as it relates to Stormwater. The Northern Arizona Master Drainage Study has identified the top rated 37 projects which have a current cost estimate of $74.4 million. The current funding for Stormwater capital improvements is $600,000 per year. In order to make progress on the Stormwater needs, staff presented to Council on March 20, 2018 several option of a Stormwater service charge increase. In the presentation staff provided the top 10 Stormwater projects. Council directed staff to bring back a service charge consideration that would raise $36 million over the next 10-12 years. This Notice of Intent is the first requirement set forth in ARS 9-511.01 which sets forth requirements for a Stormwater service charge increase. | |||||
Key Considerations: | |||||
In accordance with the adopted City of Flagstaff Water Policies
|
|||||
Community Involvement: | |||||
Regular rate reviews and modification are necessary to maintain a stable financial position for the Stormwater Fund. | |||||
Expanded Options and Alternatives: | |||||
A public hearing will be advertised to be held at the June 19, 2018, City Council meeting. | |||||
Attachments: | Res. 2018-22 |
12.A.i.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2018- 13: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 18.11 acres of real property generally located at 1801 S Milton Road from the Rural Residential (RR) and Public Facility (PF) zones to the Highway Commercial (HC) zone for the development of a mixed-use project. (Mill Town Direct to Ordinance Zoning Map Amendment) | |||||
STAFF RECOMMENDED ACTION: | |||||
4) Continue the Public Hearing
5) Close the Public Hearing 6) Read Ordinance No. 2018-13 by title only for the final time 7) City Clerk reads Ordinance No. 2018-13 by title only (if approved above) 8) Adopt Ordinance No. 2018-13 |
|||||
Executive Summary: | |||||
Vintage Partners is requesting a Direct to Ordinance Zoning Map Amendment for approximately 18.11 acres located at 1801 S. Milton from the Rural Residential (RR) and Public Facility (PF) zones to the Highway Commercial (HC) zone with the Resource Protection Overlay (RPO) zone to allow a horizontal mixed-use development. Please see the attached vicinity map for location. The Flagstaff Planning & Zoning Commission conducted two public hearings to consider the Direct to Ordinance Zoning Map Amendment request on February 14, 2018, and February 28, 2018. The Planning & Zoning Commission voted unanimously in favor of forwarding a recommendation of approval of the Direct to Ordinance Zoning Map Amendment subject to conditions to the City Council. The Commission also voted unanimously to approve the preliminary plat. This Zoning Map Amendment was presented for the first time to Council on March 6, 2018. At that time Council represented concerns in regards to the official designation of the open space tract, public safety, diversity of housing options, affordable housing options and building footprint and height. The first read of the Direct to Ordinance Zoning Map Amendment was continued by the Council until March 20, 2018. On March 20, 2018 the applicant presented revised plans, discussed later in this report, in response to comments received from Council on March 6, 2018. Council approved the first read of Ordinance No. 2018-13 by a vote of four to two with one abstention. |
|||||
Financial Impact: | |||||
No financial impacts are anticipated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Direct to Ordinance Zoning Map Amendment. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Goals: Strategic Priority #3: Foster a resilient and economically prosperous city. Regional Plan: A complete analysis of the Regional Plan goals and policies can be found in the attached project narrative. An addendum to the Mill Town Regional Plan Conformance Findings has been attached to this report in response to the proposed changes to the project. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Mill Town Direct to Ordinance Zoning Map Amendment request is one of the steps in moving the Public-Private-Partnership (P3) project to completion. The P3 project was formalized through a Pre-Development Agreement (PDA) between Vintage, the City, and the Arizona Department of Transportation (ADOT) in March 2015. This PDA grants Vintage Partners the authority to apply for the required entitlements necessary to pursue redevelopment of the subject site. ADOT and the City agreed to cooperate in good faith with Vintage Partners in order to process these entitlements, recognizing that the Flagstaff City Council retains its full discretion to approve or deny the entitlement applications. The PDA has been renewed twice by Council with the most recent set to expire at the end of March 2018. | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with modified conditions, or deny the ordinance. Additional conditions have been added to the Ordinance since the first read of Ordinance No. 2018-13 in response to the development proposal modification presented to Council on March 20, 2018. All proposed conditions are as follows:
|
|||||
Background and History: | |||||
On May 16, 2000, the voters of Flagstaff passed proposition 403 which established the local transportation tax 2000 to provide funding for a variety of transportation system improvements including the arterial and collector street system, and multi-modal elements. The information pamphlet for this proposition specifically identified the Beulah Boulevard extension and the University Avenue realignment as “missing links” within the overall transportation network. The exhibit for proposition 403 showed an alignment for these roadways similar to the current proposal. The transportation tax has been collected on a pay-as-you-go basis with a total of $7.375 million allocated for these transportation improvements. These funds became 100% available as of July 1, 2017; however, many years of work have been spent on moving this project forward. In 2005, the City of Flagstaff acquired APN 103-21-002, a 9.58-acre site known as the “Fresquez Parcel” for approximately $2.7 million. This purchase was the first step in moving this transportation project to fruition and provides the majority of right-of-way necessary to accomplish the Beulah Boulevard extension. In order to accomplish the University Avenue/Drive realignment the ADOT District Offices and Regional Laboratory need to be relocated. Following the acquisition of the Fresquez parcel, the City and ADOT began to explore options for partnerships in order to relocate the ADOT facilities. In July of 2009, the Arizona P3 (Public-Private-Partnership) Legislation was passed, allowing for partnerships between a public agency (in this case two public agencies) and a private-sector entity to allow greater participation in the delivery of a transportation project. Typically, the public agency assumes all the risks and responsibilities for a transportation project, but under the P3 the private partner takes on some of those risks and responsibilities. The Flagstaff P3 is the first time this initiative has been used to acquire new facilities for ADOT, which will free up land for roadway improvements and redevelopment. A Memorandum of Understanding was executed on March 28, 2012, and set out the parameters for how this P3 project would function. The City and ADOT would combine the remainders of their parcels after right-of-way dedication to be used for redevelopment. The redevelopment parcel would then be traded from ADOT to the developer for relocated ADOT facilities. ADOT issued a Request for Qualifications in March 2012 to solicit a private partner who could relocate the ADOT facilities allowing for the construction of the road improvement project. The selected private sector partner was Vintage Partners, who proposed to relocate the ADOT facilities to the former Harkins Theater on Woodlands Village Boulevard. The P3 project was formalized through a Pre-Development Agreement (PDA) between Vintage, the City, and ADOT in March 2015. This PDA grants Vintage Partners the authority to apply for the required entitlements to pursue redevelopment of the remaining lands. ADOT and the City agreed to cooperate in good faith with Vintage Partners in order to process these entitlements, recognizing that the Flagstaff City Council retains its full discretion to approve or deny the entitlement applications. The PDA also commits a total of $7.375 million for the extension of Beulah Boulevard and the realignment of University Avenue, which would be completed by Vintage Partners in conjunction with their redevelopment project. Site Plan Approval On February 7, 2018, the Inter-Department Staff (IDS) approved a site plan, a copy of which is attached to the Direct to Ordinance Zoning Map Amendment report, for the proposed development subject to successfully obtaining a Direct to Ordinance Zoning Map Amendment and Preliminary Plat. The approved Site Plan will need to revised in accordance with any new conditions of approval. Should the Zoning Map Amendment be denied, the site plan as submitted will no longer be approved. |
|||||
Key Considerations: | |||||
The applicant, Vintage Partners, is requesting rezoning approval to permit a mixed-use development referred to as “Mill Town”. The proposed Preliminary Plat affiliated with this request will divide the two existing parcels described above into two lots, two tracts, and the right-of-way required for the extension of Beulah Boulevard and the re-alignment of University Avenue. Lot 1 is the largest parcel at approximately 10.10 acres. This lot is fronted on three sides by Milton Road to the east, University Avenue to the north, and Beulah Boulevard to the west. Lot 2 is approximately 0.63 acres and is located northwest of the Beulah/ University/Yale intersection. Tract A located west of Beulah and south of University is approximately 1.80-acres set aside as open space and resource protection area. Tract B is approximately 0.15 acres located between Yale Street and the adjacent charter school to provide for detention and Low Impact Development (LID), and to preserve additional tree resources. All lots and tracts are proposed to be rezoned to the Highway Commercial (HC) zone subject to conditions. The majority of the development is located on Lot 1 which consists of 3 commercial pads along the Milton Road frontage, and a multi-story building setback approximately 200 feet from Milton Road but directly adjacent to Beulah Boulevard and University Avenue. The largest retail pad at 12,500 square feet is located in the northeastern corner of the lot at the intersection of Milton Road and University Avenue. This building is intended to be a small grocery store that will serve the larger neighborhood as well as the residents on site. The other two pads are 4,200 square feet each; located on either side of the main entrance from Milton Road. The pad to the south of this entrance is proposed to be a drive-through retail/restaurant. These two pads have the appearance of two-story buildings in terms of height but do not have secondary uses. Surface parking areas are located to the sides of the pads and between the pads and the multi-story building creating an internal “main street”. Parking areas are screened from street view either by natural berms or screen walls with landscaping. Staff received revised plans for the Mill Town project on March 20, 2018. The design of Mill Town's largest building was altered at the request of Council from a mixed-use building that required a Conditional Use Permit for building height and rooming and boarding to a residential building that meets the Zoning Code's height limitations without a Conditional Use Permit. This changed the project from a vertical to a horizontal mixed-use project. The ground floor commercial has been converted to individual entry residential units. The building unit count was revised from 340 units to 348 units and from 1,221 bedrooms to 1,164 bedrooms. Parking ratios remain as they were originally proposed with a total of .79 parking spaces per bedroom with a total of 917 spaces for the residential portion of the project which exceeds the requirements for multi-family residential by about 69 parking spaces. The smaller commercial buildings along the frontage were not redesigned or altered. The revised plans were reviewed by staff in regards to traffic, stormwater, water services, regional plan and architectural design standards. Stormwater and Water Services indicated that the changes did not impact their original review, comments and conditions. Traffic indicated the proposed changes were anticipated to reduce the trips generated from the site by 20%. The Comprehensive Planning Manager provided an addendum to the original Mill Town Regional Plan Conformance Finds that assisted staff with drafting additional conditions for the project. The remaining issues identified by staff have been discussed with the project architect and include the requirements for roof articulation and the design of the entry stoops into the new ground floor residential units. Staff has included conditions of approval to ensure that these items will adequately be addressed in accordance with the Zoning Code. The applicant has added provisions to the Development Agreement to include their participation in the Crime Free Multi Housing Program and well as requiring the provision of a security plan prior to occupancy of the site. Staff and the applicant will continue to work on the possible dedication of the open space tract included within the project boundaries. Staff will need to identify a division of the city that will be able to take on the maintenance of the property prior to acceptance. Lot 2 is designated for approximately 2,500 square feet of single-story commercial development. The site is designed to have access from both Yale and University Avenue with parking set behind the building. The proposed building is located at the intersection as is preferred by the Zoning Code. Tract A, located on the western side of Beulah between the mixed-use site and the adjacent apartments, will serve as an open space area for the public with trails and benches. The majority of resources required to be preserved are located on this tract. Tract B provides for detention and LID as well as the preservation of additional resources. |
|||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning & Zoning Commission Staff Report, dated February 5, 2018. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Direct to Ordinance Zoning Map Amendments. In accordance with State Statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 900 feet of the site excluding rights-of-way. The applicant held two neighborhood meetings in regards to this case on June 15, 2017, and June 26, 2017, at the ADOT training facility, located at 1901 S Milton Road. Thirty-eight (38) individuals attended the first meeting and thirty-three (33) individuals attended the second meeting. A Citizen Participation Report, attached, was prepared in response to the comments and concerns presented. The meetings included introductory presentations from the applicant, a question and answer session, and a break-out session where attendees had the opportunity to ask questions of the development team and view project boards. Comments on the project included concerns on the road designs, scale/bulk/mass of the proposed building, focus on student housing rather than community housing needs, proposed uses, and affordability. Six letters from the public have been received as of the writing of the report. Two of these letters are included in the Citizen Participation Report. The additional letters are attached to this staff report. Four additional letters received from the public have been attached to this report. Additionally staff attached the appeal submitted in regards to the Conditional Use Permit applications as well as the applicants withdrawl letter. |
|||||
Attachments: | Vicinity Map | ||
Application | |||
Legal Notice | |||
Revised Ord. 2018-13 | |||
Ord. Exhibit A | |||
Ord. Exhibit B | |||
Ord. Exhibit C | |||
Planning & Zoning Commission ZMA Staff Report | |||
Comparison of Zoning Categories | |||
Applicants Project Narrative | |||
Site Plan Approval Letter | |||
Site Plan Conditions of Approval | |||
4-11-18 Mill Town Revised Plans | |||
4-11-18 Mill Town Revised Plans.2 | |||
4-11-18 Mill Town Revised Plans.3 | |||
4-11-18 Mill Town Revised Plans.4 | |||
4-11-18 Mill Town Revised Plans.5 | |||
4-11-18 Mill Town Revised Plan.6 | |||
4-11-18 Mill Town Revised Plans.7 | |||
4-11-18 Mill Town Revised Plans.8 | |||
4-11-18 Mill Town Revised Plans.9 | |||
4-11-18 Mill Town Revised Plans.10 | |||
Mill Town TIA Executive Summary | |||
Citizen Participation Report | |||
Regional Plan Goals & Policies | |||
Regional Plan Review Updated 3-30-18 | |||
Letters received from the public | |||
Additional Letters from the Public | |||
Appeal to CUPs | |||
CUP Withdrawal |
12.A.ii.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2018-13: A resolution authorizing the execution of the Mill Town Development Agreement between Vintage Partners, LLC and the City of Flagstaff related to the development of approximately 18.11 acres of real property generally located at 1801 S. Milton Road. (Mill Town Development Agreement) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-13 by title only
2) City Clerk reads Resolution No. 2018-13 by title only (if approved above)
3) Adopt Resolution No. 2018-13 |
|||||
Executive Summary: | |||||
State law allows the City to enter into development agreements by resolution of the City Council. The Mill Town Development Agreement will be between Vintage Partners, LLC and the City of Flagstaff. The proposed agreement governs the terms and conditions of the entitlements, transportation improvements, land transfers, construction budget and payments, and requirements for on and off-site improvements. The proposed Mill Town project consists of approximately 18.11 acres located generally at 1801 S Milton Road. | |||||
Financial Impact: | |||||
The City has budgeted $7,375,000 for Transportation Improvements. The City agrees to program an additional $400,000 for the Transportation Improvements based on the engineer’s estimate for the work using design drawings available at the time of the DA negotiations. The City agrees to be responsible for any and all cost increases associated with the Transportation Improvements. The total budget for the Transportation Improvements is $7,775,000 which is budgeted in the Transportation tax 5-year capital improvement plan. The Transportation Improvements includes an amount of $80,000 for public art to be located in the Beulah/University roundabout. This amount represents approximately 1% of the Transportation Improvements estimate. The City agrees to contribute $400,000 to the pedestrian underpass as the community’s share of the underpass. These amounts are also budgeted in the Transportation tax 5-year capital improvement plan. Additionally, the City has budgeted $300,000 for upsizing an extension of a sewer line which is funded in the wastewater budget. The total City Budget for the Project is $8,475,000. |
|||||
Policy Impact: | |||||
There are no policy impacts affiliated with this development agreement.
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Transportation and Other Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Team Flagstaff Goals Strategic Priority #3: Foster a resilient and economically prosperous city. Regional Plan A complete analysis of the Regional Plan goals and policies can be found in the Zoning Map Amendment report. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Mill Town Development Agreement is one of the steps in moving the Public-Private-Partnership project to completion. The P3 project was formalized through a Pre-Development Agreement (PDA) between Vintage, the City and the Arizona Department of Transportation in March 2015. The PDA has been renewed twice by Council with the most recent set expire at the end of March 2018. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
On May 16, 2000, the voters of Flagstaff passed proposition 403 which established the local transportation tax 2000 to provide funding for a variety of transportation system improvements including the arterial and collector street system, and multi-modal elements. The information pamphlet for this proposition specifically identified the Beulah Boulevard extension and the University Avenue realignment as “missing links” within the overall transportation network. The exhibit for proposition 403 showed an alignment for these roadways similar to the current proposal. The transportation tax has been collected on a pay-as-you-go basis with a total of $7.375 million allocated for these transportation improvements. These funds became 100% available as of July 1, 2017; however, many years of work have been spent on moving this project forward. In 2005, the City of Flagstaff acquired APN 103-21-002, a 9.58-acre site known as the “Fresquez Parcel” for approximately $2.7 million. This purchase was the first step in moving this transportation project to fruition and provides the majority of right-of-way necessary to accomplish the Beulah Boulevard extension. In order to accomplish the University Avenue/Drive realignment the ADOT District Offices and Regional Laboratory need to be relocated. Following the acquisition of the Fresquez parcel, the City and ADOT began to explore options for partnerships in order to relocate the ADOT facilities. In July of 2009, the Arizona P3 (Public-Private-Partnership) Legislation was passed, allowing for partnerships between a public agency (in this case two public agencies) and a private-sector entity to allow greater participation in the delivery of a transportation project. Typically, the public agency assumes all the risks and responsibilities for a transportation project, but under the P3 the private partner takes on some of those risks and responsibilities. The Flagstaff P3 is the first time this initiative has been used to acquire new facilities for ADOT, which will free up land for roadway improvements and redevelopment. A Memorandum of Understanding was executed on March 28, 2012, and set out the parameters for how this P3 project would function. The City and ADOT would combine the remainders of their parcels after right-of-way dedication to be used for redevelopment. The redevelopment parcel would then be traded from ADOT to the developer for relocated ADOT facilities. ADOT issued a Request for Qualifications in March 2012 to solicit a private partner who could relocate the ADOT facilities allowing for the construction of the road improvement project. The selected private sector partner was Vintage Partners, who proposed to relocate the ADOT facilities to the former Harkins Theater on Woodlands Village Boulevard. The P3 project was formalized through a Pre-Development Agreement (PDA) between Vintage, the City, and ADOT in March 2015. This PDA grants Vintage Partners the authority to apply for the required entitlements to pursue redevelopment of the remaining lands. ADOT and the City agreed to cooperate in good faith with Vintage Partners in order to process these entitlements, recognizing that the Flagstaff City Council retains its full discretion to approve or deny the entitlement applications. The PDA also commits a total of $7.375 million for the extension of Beulah Boulevard and the realignment of University Avenue, which would be completed by Vintage Partners in conjunction with their redevelopment project. On February 7, 2018, the Inter-Department Staff (IDS) approved a site plan, a copy of which is attached to the Direct to Ordinance Zoning Map Amendment report, for the proposed development subject to successfully obtaining a Direct to Ordinance Zoning Map Amendment, Preliminary Plat and Conditional Use Permit, which is for the establishment of Rooming and Boarding as part of a mixed-use development and the approval of additional building height. Should the Zoning Map Amendment or the Conditional Use Permit for building height be denied, the site plan as submitted will no longer be approved. |
|||||
Key Considerations: | |||||
Summary of Mill Town Development Agreement Deal Points
|
|||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the Planning & Zoning Commission Direct to Ordinance Zoning Map Amendment Staff Report dated February 5, 2018. | |||||
Expanded Options and Alternatives: | |||||
Neighborhood meetings were held in conjunction with the Zoning Map Amendment request as required by the Zoning Code. There have been no specific public meetings on the Mill Town Development Agreement. | |||||
Attachments: | Res. 2018-13 | ||
Development Agreement with redlines | |||
Development Agreement Final |
12.A.iii.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Plat: Request from Vintage Partners, for the subdivision of 18.11 acres known as Mill Town Mixed-Use into two lots, two tracts and public rights-of-way within the Highway Commercial (HC) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission recommends approving the Preliminary Plat with the conditions outlined in the staff summary.
|
|||||
Executive Summary: | |||||
This is a request from Vintage Partners for Preliminary Plat approval of two lots, two tracts and right-of-way for the Beulah Boulevard extension and the University Avenue realignment. Please see sheet 1 of the Preliminary Plat for a vicinity map. | |||||
Financial Impact: | |||||
Financial impacts are outlined in the accompanying development agreement. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Transportation and Other Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Team Flagstaff Goals Strategic priority#3: Foster a resilient and economically prosperous city. Regional Plan Staff identified the relevant Regional Plan Goals and Policies that could be applied to support or not support the proposed preliminary plat in association with the Direct to Ordinance Zoning Map Amendment. A list of those Goals and Policies, as well as a discussion and analysis, is provided in the Zoning Map Amendment staff report. |
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Has There Been Previous Council Decision on This: | |||||
City Council approved a pre-development agreement (PDA) authorizing the applicant, Vintage Partners, to apply for the entitlements for the Mill Town project. The first PDA was approved in March 2015 with two extensions. The most recent PDA is set to expire the end of March 2018. | |||||
Options and Alternatives: | |||||
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Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning and Zoning Commission report dated February 6, 2018. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision regulations as part of the preliminary subdivision plat review process. Outreach was conducted in conjunction with the Zoning Map Amendment for this site. Please see the Zoning Map Amendment staff report for detailed information on the citizen participation plan. | |||||
Attachments: | Preliminary Plat Application | ||
Planning & Zoning Commission Staff Report | |||
Mill Town Preliminary Plat |
13.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2018-19: a resolution approving the City of Flagstaff 2018/2019 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). | |||||||||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||||
1) Read Resolution No. 2018-19 by title only
2) City Clerk reads Resolution No. 2018-19 by title only (if approved above) 3) Adopt Resolution No. 2018-19 |
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Executive Summary: | |||||||||||||||||||||||||||||||||||||||||||||
This staff summary is for the approval of the City of Flagstaff’s 2018-2019 Annual Action Plan that is a required submission to the U.S. Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant (CDBG). This document identifies how anticipated 2018 CDBG allocation will address Flagstaff’s community needs identified in the 2016-2020 Consolidated Plan and how funding will be distributed within Flagstaff city limits. The plan is due to HUD once the City of Flagstaff Housing Section receives notice of its 2018 allocation. As of the date of this report, the Housing Section has not been notified of Flagstaff’s 2018 allocation. However, HUD has provided guidance that the City should anticipate its 2018 allocation to be a similar amount of funding as last year’s (2017) federal allocation. In past years, in order for the City of Flagstaff to maintain compliance with federal regulations and to continue to receive its annual entitlement, the deadline for submission of the Annual Action Plan HUD was May 15. However, this year, the City was notified by HUD to delay its submission until 60 days after the date allocations are announced or until August 16, 2018 (whichever comes first). |
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Financial Impact: | |||||||||||||||||||||||||||||||||||||||||||||
Approval of the Resolution 2018-19 is critical to the City of Flagstaff receiving its annual CDBG entitlement allocation. The 2018/2019 CDBG estimated allocation is $599,000. In addition, the City of Flagstaff is able to include program income to increase funding available for projects. Those additional funds equal $36,737.50. Therefore, an estimated grand total of $635,737.50 is available for the 2018/2019 program year, through the Annual Action Plan process. The proposed allocation takes into consideration the City’s financial impacts by including the current estimated indirect rate of 10%. |
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Policy Impact: | |||||||||||||||||||||||||||||||||||||||||||||
The City Council's CDBG Goals, provided January 2017:
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||||||||||||||||||||||||||||||||||||||||||
REGIONAL PLAN: Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region.
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||||||||||||||||||||
None | |||||||||||||||||||||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||
A) Approve Resolution No. 2018-19 and authorize the submission of the Annual Action Plan to HUD after the City of Flagstaff receives its 2018 allocation. B) Modify Resolution No. 2018-19 and/or the 2018-2019 Annual Action Plan and authorize the submission to HUD. C) Not approve Resolution No. 2018-19 and risk losing the 2018 CDBG allocation. |
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Background and History: | |||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete and submit to HUD the required 2018-2019 Annual Action Plan 60 days after Flagstaff’s allocations are announced, or on August 16, 2018 (whichever comes first). This plan describes how CDBG funds will be used in the coming year. Every two years, staff requests funding guidance from Council on CDBG Priorities and the overall CDBG process for the coming two years. In January 2017 Council received an overview of the CDBG program and established three priorities
Housing staff are responsible for determining whether a proposed activity is eligible and conducting a risk assessment of the project and applying agency. Federal funds require administrative knowledge, capacity to ensure compliance and a timely expenditure of funds. A ranking committee comprised of four community representatives (two non-profit representatives, one neighborhood association leader, and one external grants representative) and two City staff met to review the external proposals and rank them by consensus. Rankings primarily serve as a risk and benefit assessment and are the guiding input for staff recommendations forwarded to City Council. Below is a list of the proposals in order of ranking. The proposals are divided between Housing and Public Service categories as there are two separate funding limits and different criteria. Internal City of Flagstaff proposals are presented to meet City Council priorities or other unmet needs in the community and are not ranked (NR) competitively with the other proposals, since the City would administer these projects directly. A comprehensive Proposal Book that includes each of the below proposals was distributed to Council on April 2, 2018 and a hard copy was available in the Council office.
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Key Considerations: | |||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete an Annual Action Plan that describes how CDBG funds will be used in the coming year and how the activities will accomplish goals outlined in the 2016-2020 Consolidated Plan. The creation of the Consolidated Plan is an extensive process involving public and stakeholder input (gathered through surveys, public meetings and a 45-day public comment period), community needs assessments and a housing market analysis. The data outlined in the Consolidated Plan helps determine the relative priority of activities and the populations that will be served in the coming years. HUD allows two priority designations – high and low. Assignment of priority does not reflect a lack of need for any particular population or activity; it merely identifies those conditions that are most likely to be addressed with limited CDBG funding.
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Community Benefits and Considerations: | |||||||||||||||||||||||||||||||||||||||||||||
Per HUD’s guidance, the City of Flagstaff has estimated the 2018 allocation will be the same as last year’s federal allocation. Once the HUD allocation is awarded to the City of Flagstaff and with Council’s approval, the Housing Section plans to treat the allocation implementation as follows:
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Community Involvement: | |||||||||||||||||||||||||||||||||||||||||||||
CDBG funds, leveraged with other private and public funds over the past 2 years, have resulted in benefits to over 16,000 individuals, 59 Flagstaff households. In program years 2016 and 2017, Flagstaff leveraged over 7 million dollars in other private or public funds. | |||||||||||||||||||||||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||
Public process requirements for the Annual Action Plan offer extensive community involvement and collaboration ranging from public meetings and public comment periods to a ranking focused committee. First Public Meeting – January 11, 2018
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Attachments: | Ex. Summary Consolidated Plan 2016-2020 | ||
Draft 2018-2019 Annual Action Plan | |||
CDBG 2018-2019 Annual Action Plan Power Point | |||
Res. 2018-19 |
14.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Discussion: Requiring the use of Reclaimed Water for all non-potable uses within High Occupancy Housing projects. | |||||
RECOMMENDED ACTION: | |||||
Discussion/Direction.
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Executive Summary: | |||||
Councilmember Putzova provided a Future Agenda Item Request on September 19, 2017, which was supported by the required numbers of Councilmembers. In order to adequately answer the question(s) posed by Council regarding the expanded use of reclaimed water, staff recommends that a master plan be conducted. Funding for a master plan is contained within Water Services FY19 proposed budget in preparation for the next water, sewer and reclaimed water rate study. The goals of the planning effort will need to answer many questions in order to expand the reclaimed water system beyond its existing form. For example, but not limited to; seek Council policy on priority of reclaimed water uses, long-term vision of the reclaimed water system, etc.; quantify seasonal availability of reclaimed water to accommodate new customers; identify changes to the infrastructure (e.g., redundancy, looping, storage) and their costs; quantify changes needed operationally to move from an "irrigation system" that can be interrupted to a robust, continuously operating distribution system (e.g., SCADA, staffing, etc); identify locations of future high occupancy housing and the costs associated with expanding the pipeline delivery system; and determine overall how to fund the expansion of the reclaimed water system. |
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Financial Impact: | |||||
Water Services FY19 proposed funding for reclaimed water master plan - $50,000. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 2) Ensure Flagstaff has a long-term water supply for current and future needs 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics 5) Explore and adopt policies to lower the costs associated with housing to the end user 7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans 11) Ensure that we are as prepared as possible for extreme weather events |
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Previous Council Decision on This: | |||||
Not specifically on reclaimed water use for all non-potable uses within occupancy housing, however Council has adopted policies pertaining to reclaimed water: Resolution 2014-13 Policy C-reclaimed water, Principals of Sound Water Management Resolution 2003-20 Adopting long-term water resources sustainability strategy policy Resolution 2002-89 Policy definitions and priority goals for the sale and use of reclaimed water |
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Options and Alternatives: | |||||
Council Discussion / Direction. | |||||
Attachments: | Reclaimed Related Policies | ||
PowerPoint |
14.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Discussion: A Citizens' Petition requesting consideration of a Council resolution re: the Coconino County Detention Center Policy. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter: "any citizen of the City may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City..., who shall present it to the Council at its next regular meeting." The petition was presented to the City Manager on March 9, 2018, and placed on the agenda for the April 3, 2018. At that time, two Councilmembers agreed to move it forward and four agreed to move it to the front of the line of Discussion Queue. | |||||
INFORMATION: | |||||
The resolution proposed by the petition is attached for your information. Should Council wish to take action on this resolution, or any amendment thereto, direction by at least four Councilmembers would be required to move it forward. | |||||
Attachments: | Proposed Resolution |
16.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about the Wildlife Feeding Ordinance. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Vice Mayor Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |